SABER_General_Provisions.docx

JOINT BASE LANGLEY EUSTIS

GENERAL PROVISIONS FOR

SIMPLIFIED ACQUISITION OF BASE ENGINEER REQUIREMENTS (SABER)

16 March 2015

TABLE OF CONTENTS

Contractor Personnel/Programs/Equipment Materials And Services 5

1. SCOPE OF WORK. The Simplified Acquisition of Base Engineer Requirements (SABER) contract is for a broad range of maintenance, repair, minor and new construction work on real property at Joint Base Langley Eustis ; to include Bethel Manor Housing Area and all other associated LAFB sites. The SABER Contract may also be utilized by the 192nd VA Air National Guard, Richmond, VA. The primary goal of the SABER Section 733 CED and 633, is swift acquisition of engineering requirements where Contractor responsiveness is paramount. Once the 633d Contracting Squadron, SABER Section, Contracting Officer (CO) notifies the Contractor of an existing requirement, the Contractor shall expeditiously prepare a proposal. During the contract period, the Government will identify required construction projects. The CO will issue individual project requests to the Contractor for design as required, and subsequent Delivery Orders (TO) for construction completion (the Government reserves the right to issue TO’s to compensate the Contractor design efforts only as stated in Section H of this contract). Types of projects include, but are not limited to new construction, and interior/exterior remodeling/renovation/repairs. Project disciplines may include, but not be limited to, one or more of the following: civil, structural, architectural, mechanical, plumbing, communications, intrusion/detection audio/visual systems, and electrical disciplines; petroleum/oil/lubricants systems; asphalt and concrete pavements, masonry, various roofing systems, earthworks and landscaping, environmental and hazardous abatements, aerial and underground utilities, power and heat generation. The Contractor shall be required to maintain a management office on LAFB and Fort Eustis to perform all general management operations associated with this contract. As a minimum, 15% (fifteen percent) of all work shall be performed by the primary Contractor as in-house labor. All project time and schedules for this contract are calculated and represented as calendar days. [NOTE: the attached Technical Exhibits (TEs) are mandatory, and considered part of this Scope of Work.]

1.1. CONTRACTOR COEFFICIENT. The contractor in each TO shall, for the life of the contract, provide to the Government certain labor, equipment, materials, and rentals/fees that are considered field overhead, therefore part of the contractor’s coefficient. Those requirements/responsibilities are identified throughout this Statement of Work (NOTE: Where notification of a coefficient requirement/ responsibility is stated, all associated sub-paragraphs are also applicable as part of the coefficient. Other coefficient statements may be found in these sub-paragraphs referring to additional requirement/ responsibilities.) A consolidated but not exhaustive listing of applicable coefficient requirement/responsibility is provided in Technical Exhibit (TE) 1 - APPLICABLE CONTRACTOR COEFFICIENT REQUIREMENTS AND RESPONSIBILITIES.

1.2. APPLICABLE CODES, REGULATIONS AND STANDARDS. All works under this contract shall comply with the most current Local, State, and Federal Regulations, to include any subsequent updates as they occur. The latest edition of building codes and regulations shall be followed for all designs, construction, and materials under this contract. If there is a conflict between the codes and/or regulations and these contract specifications, the most stringent requirements shall govern at all times. The Contractor shall maintain a copy of each of these documents available for use during the term of this contract. The Codes, Regulations and Standards are not listed but are found throughout this document. The General Provisions are not all inclusive and do not relieve the Contractor from compliance with any unlisted Code, Regulation, or Standard required under law to perform works on JBLE.

1.2.1. Standards. The publications listed below form a part of this specification to the extent referenced (the publications are referred to in the text by basic designation only):

1.2.1.1. Code of Federal Regulations (CFR). Occupation, Safety and Health Administration (OSHA) General Industry Safety and Health Standards (29 CFR 1910), Publication V2206, OSHA Construction Industry Standards (29 CFR 1926). One source of these regulations is OSHA Publication 2207, which includes a combination of both Parts 1910 and 1926 as they relate to construction safety and health. They are for sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402.

1.2.1.2. Federal Standard (Fed. Std.) See also TE 11 Environmental.

1.2.1.2.1. 313A Material Safety Data Sheets (MSDS). For each TO issued against this contract the Contractor shall for all required MSDSs, prepare and submit one copy to 633Aerospace Medical Squadron, Bioenvironmental Engineering, 70 Elm Street, Bldg 223, LAFB (633AMDS/SGPB); one copy to the 633 Logistics Readiness Squadron, Hazardous Materials, 23 Sweeney Boulevard, LAFB (HAZMART), and three copies to the CO IAW the Safety and Health Requirements Manual, EM 385-1-

1.2.1.2.2. Use of Asbestos Containing Material or any Class 1 ozone depleting chemical compounds are prohibited, DA Circular 40-83-4.

1.2.1.2.3. Definition of Hazardous Materials. Refer to hazardous and toxic materials / substances included in Subparts H and Z of 29 CFR 1910 and to others as additionally defined in Fed. Std. 313. Those most commonly encountered include asbestos, lead-based paint, polychlorinated biphenyls (PCBs), explosives and radioactive material, but may include others. The most likely products to contain asbestos are sprayed-on fireproofing, insulation, boiler lagging, pipe coverings, and vinyl floor tile and/or it’s associated

1.2.2. Acronyms. A list of acronyms is provided in TE 4 - LIST OF ACRONYMS.

1.3. WORK TYPES.

1.3.1. Standard Work. Defined as the period from 7:00 a.m. to 5:00 p.m. (0700 hrs to 1700 hrs), Monday through Friday, excluding Federal holidays. All work shall be performed during this period unless otherwise authorized by the CO (access to work sites may be restricted to this period due to mission requirements) and approved at least 48 hours in advance, or unless otherwise specified in the TO.

1.3.2. Non-Standard Work. Defined as the period outside of Standard Work. The non standard coefficient may be used to account for loss of productivity while working in secure areas, for TO’s to be accomplished on weekends and during non-standard hours only, and to accelerate a TO to include multiple shifts both during standard hours AND non standard hours. Only work specified by the CO, prior to issuance of a TO, or subsequent modification that identifies work requiring non-standard work hours, shall be multiplied by the non-standard coefficient.

1.4. GOVERNMENT FURNISHED FACILITIES/UTILITIES.

1.4.1. Office Facilities. The contractor will be provided approximately 1,024 square feet of office at an on-base location at LAFB at the conclusion of the basic year, or when vacated by the current SABER contractor. The contractor must supply their own office trailer at Langley AFB for the basic year only, and must supply their own office trailers at Fort Eustis to conduct their activities in support of this contract beginning in the basic year through the 4th option year. The Government reserves the right, at contractor expense, to require the contractor to relocate to another on-base location one time during the contract performance. The contractor is responsible for the connection and removal of all utilities. All equipment/materials/supplies required to administrate this contract shall be at the contractor’s expense. All provided Government facilities shall be utilized only for the purpose of this contract, or as authorized by the CO. The contractor shall perform housekeeping of the facilities to include, but not limited to sweeping, mopping, dusting, waste disposal, grass cutting, weed control, snow/ice removal and other operations necessary to present a neat appearance at all times, or as otherwise directed by the CO. Office Trailers shall be Langley Special Beige or approved equal and trailer skirting shall be Langley Brown or approved equal. All labor, equipment, materials and rentals/fees required to perform all housekeeping, vegetation maintenance, and snow/ice removal shall be at no additional cost to the Government and is considered field overhead, therefore part of the Contractor’s coefficient.

1.4.2. Permanent Storage Area. The contractor will be provided a small on-base area for long-term storage of materials at JBLE. The contractor shall provide perimeter security fencing, Langley Brown or approved equal screening, and gate for the storage area as directed by the CO. The contractor shall maintain the Permanent Storage Area IAW paragraph 4.5.2, and restore the area IAW paragraph 4.6.8 at the close of the contract, or as directed by the CO. All labor, equipment, materials and rentals/fees required to provide, establish, maintain, and disassemble the perimeter fencing, and maintain worksite caretakership and restoration of the Permanent Storage Area shall be at no additional cost to the Government and is considered field overhead, therefore part of the Contractor’s coefficient.

1.4.3. Availability and Use of Utility Services. For office space used in the performance of this contract the amount of electric, natural gas, water and wastewater utility service consumed shall be paid for by the Contractor in accordance with Air Force Instruction (AFI) 32-1061, Providing Utilities to US Air Force Installations, dated 15 Mar 2002, and the Contractor will execute annually AF IMT 3553, Utility Sales Agreement for Non-Government Organizations. Similarly, where the Contractor is assigned work for new construction or total facility renovation/repair, the amount of each utility consumed during performance of the assigned work will be paid for by the Contractor in accordance with AFI 32-1061. Where renovation/repair work is assigned in partially inhabited facilities the Government will make all reasonably required utilities available to the Contractor from existing outlets and supplies at no cost to the Contractor. Temporary meters shall be supplied and installed by the Contractor. Installation will be verified and readings taken by CE personnel. The Contractor Shall install meter for each utility on Ft Eustis.

2. CONTRACTOR PERSONNEL/PROGRAMS/EQUIPMENT MATERIALS and SERVICES. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population. Where reading, understanding, and discussing safety and environmental warnings are an integral part of a contract employee’s duties, that employee will be able to understand, read, write, and speak English (speaking skills are not required where a Contractor employee is hearing impaired.)

2.1. PERSONNEL.

2.1.1. Program Manager (PM). The Contractor shall provide a qualified PM who shall be responsible for the performance of all aspects of the work, and shall be located on LAFB. The Contractor shall submit for approval by the CO, a detailed resume for the program manager prior to assumption of duties, and any subsequent replacement of position in sufficient time to allow proper evaluation. The PM shall have a minimum of 10 years experience of programs of similar size and scope and hold a Bachelor’s Degree in mechanical, electrical or civil engineering. The name of this person and alternate(s), who shall act for the Contractor when the PM is absent, shall be designated in writing to the CO prior to the Pre- Performance Conference (PPC). The PM and alternate(s) must be able to read, write, speak, and understand the English language.

2.1.1.1. Availability. The PM or alternate shall be directly available to the CO and the SABER Chief (SC) via Contractor provided cellular phone number during normal duty hours to meet and discuss contract issues. After normal duty hours, to include weekends and holidays, the PM or alternate(s) shall be available within 1 hour to meet on JBLE with government personnel (as authorized by the CO) to discuss contract issues (a cellular phone number for this purpose shall be provided to the CO prior to the PPC, and shall be updated as changes occur).

2.1.1.2. Authority. The PM (or alternate(s) in the absence of the PM) shall have full authority to act for the Contractor on all matters relating to daily operation of this contract. The PM shall have the authority to obligate the company in any aspect of this contract regarding negotiations and TO’s as a minimum, and shall have the authority to hire sub-contractors as required. In the absence of the PM, an alternate shall be named and shall have the same full authority to act on behalf of the company.

2.1.2. Program Management Staff (PMS). The PMS shall have on site at LAFB and/or Fort Eustis, all engineering disciplines and support positions of administration, quality control, safety, Computer Aided Drafting and Design/Geographic Information System (CADD/GIS), field supervision and financial management experience to support contract work at both bases. At least one member of the staff shall have Leadership in Energy and Environmental Design Accredited Professional (LEED AP) credentials. All personnel performing these functions shall maintain all appropriate and applicable federal, state and local certification as required. (NOTE: appropriate Contractor personnel require working knowledge and capability to utilize project management software.)

2.1.2.1. Project Staff. The Contractor shall designate in writing to the CO for each project the assigned Project Manager and Project Superintendent (PS), and any changes in personnel.

2.1.2.2. Quality Control Managers (QCM). The contractor shall have on staff a minimum of two individuals dedicated as the QCM unless specified by the Contracting Officer, and responsible for the Quality Control Program for both sites IAW paragraph 2.2.1. The QCM shall have a minimum of 5 years’ experience in programs of similar size and scope. Each QCM shall have a specialty such as HVAC or Electrical but must not have the same specialty. One QCM will be responsible for Ft Eustis and the other QCM shall be responsible for Langley. The QCM’s shall report directly to the corporate president.

2.1.2.3. Government Employees. The Contractor shall not employ any person(s) who is an employee of the United States Government, if employing that person would create a conflict of interest, or the appearance of a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DODR 5500.7, Joint Ethics Regulations (JER). The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Relations Activities.

2.1.2.3.1. Military Personnel. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.3. Sub-Contractors. The PM and PMS shall have the ability to manage and control multiple sub-Contractors at multiple work sites at both bases. The Contractor shall schedule all jobs and adequately man all construction sites to ensure all projects are completed as rapidly as possible and that no sites are left idle. Moving a single work crew among several sites and leaving sites idle for days or weeks is not allowed. The PM shall provide to the CO a completed Statement of Prime Contractor (SF 1413) within seven calendar days after any sub-Contractor award regardless of tier (IAW FAR 52-222-11). All sub- Contractors shall comply with appearance requirements as stated in paragraph 2.1.5.1.

2.1.4. Professional/Technician/Craftsman Qualifications. The PM shall ensure all employees, to include sub-Contractor employees have valid licensing/certifications to accomplish applicable contract requirements before starting work under this contract, and are in compliance with all federal, state, and local regulations and environmental requirements or laws, and are qualified, competent, and capable of handling all assigned tasks. The following qualifications are not all inclusive:

2.1.4.1. Professional Engineer Certification. All designs requiring Professional Engineer (PE) Certification are qualified and have valid documentation supporting this requirement.

2.1.4.2. Technical Competence. All Project Managers, Quality Control Managers and Project Superintendents shall have a minimum of five years of experience performing in that function, and all non-professional and/or technician project managers shall have 5 years relevant experience in the discipline they are designing.

2.1.4.3. Motor Vehicles. Personnel operating motor vehicles on roadways must possess a valid driver’s license for the vehicles they operate. Personnel operating motor vehicles on the flight line shall be certified IAW LAFB Instruction 10-401 Operational Plan and Concept Plan Development and Implementation.

2.1.4.4. Cross-Connection/Back Flow Prevention. State licenses for certified cross-connection and back flow prevention device testing and installation of all anti-siphon or back flow prevention units on all applicable plumbing applications. The Contractor shall make these licenses available for Government inspection, upon request, for each individual that performs this task.

2.1.4.5. Herbicides/Pesticides. See Environmental Management Special Conditions See TE11

2.1.5. Personnel Appearance/Identification.

2.1.5.1. Appearance. All Contractor personnel shall present a neat appearance, and shall not wear clothing that depicts any symbol, logo or language deemed racial, lewd or offensive. Contractor personnel shall not be present without proper safety equipment/clothing at all times IAW all applicable OSHA standards. All Contractor personnel shall wear shirts at all times.

2.1.5.2. Contractor and Sub-Contractor Employee Identification Badges (EIB). Government issued identification cards (i.e. DD FORM 2) will be utilized as EIB’s. The Contractor shall have EIB’s completed prior to the contract start date. New employees shall have completed badges prior to performing work under this contract. EIB’s shall be worn or attached to the outer garment at all times. All badges worn within the designated airfield areas shall be secured to each individual using a plastic armband or a nylon/cotton cord and shall not contain any form of metal.

2.1.5.2.1. Sub-Contractor EIB. Sub-contractors working at JBLE for short or sporadic periods of time will not be issued a government badge. In these cases, the Contractor shall provide generic non-photo EIB’s for all sub-contractor personnel identifying them as Sub-Contractor’s to the SABER Contractor. The EIB shall read: “Sub-Contractor to (Name of SABER Contractor)” and the LAFB or Fort Eustis Contractor Office phone number, and shall be provided at the contractor’s cost.

2.2. PROGRAMS.

2.2.1. Quality Control Program. All labor, equipment, materials and rentals/fees required to provide the Quality Control Program shall be at no additional cost to the Government and is considered field overhead, therefore part of the Contractor’s coefficient.

2.2.1.1. Quality Control Plan. In compliance with the contract clause entitled "Inspection of Services" (FAR Clause 52.246-4), the Contractor shall provide a Quality Control Plan (QCP) with their proposal that contains, as a minimum, the items listed in paragraph 2.2.1.1.1. The QCP shall become a compliance document for all work accomplished under all DOs. Any subsequent modifications shall be submitted to the CO for acceptance before implementation. The CO reserves the right to request modifications to the QCP if it does not prove effective, and may take actions to remove the acting Quality Control Manager (QCM) if deemed necessary.

2.2.1.1.1. Minimum Requirements. The plan shall include:

2.2.1.1.1.1. Inspection System. A description of the inspection system that covers all tasks and services required to perform work on each TO. The description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, submission of a quality control inspection schedule, and the title and organizational placement of the inspectors. Additionally, control procedures for any government provided keys or lock combinations shall be included.

2.2.1.1.1.2. Identification/Prevention Methods. A description of the methods to be used for identifying discrepancies, eliminating negative trends, and preventing defects in the quality of work performed.

2.2.1.1.1.3. Documentation. A description of the records kept to document inspections and corrective or preventive actions taken. The records of inspections shall be maintained and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. As a minimum, daily superintendent production reports and all QCM inspections must be performed and documented. Copies of inspection reports and daily reports for all active projects shall be supplied to the CO and CES/CED SABER project managers on a weekly basis.

2.2.2. Health and Safety Programs. All labor, equipment, materials and rentals/fees required to provide the Health and Safety Programs shall be at no additional cost to the Government and is considered field overhead, therefore part of the Contractor’s coefficient.

2.2.2.1. Non-Compliance Actions. The CO will notify the Contractor of any noncompliance of health or safety requirements, and the required action to be taken (notification delivered to the Contractor representative at the worksite shall be deemed sufficient). The Contractor shall take immediate corrective action to rectify all violations. If the Contractor fails, or refuses to promptly comply, the CO may issue a Stop Work Order ceasing all, or part of the work for a stop work order issued for non-compliance actions, until satisfactory corrective action has been taken. The Contractor shall not claim for costs, damages or time extensions due to Stop Work Orders based on non-compliance with health or safety requirements.

2.2.2.2. Corps of Engineers Manual, EM 385-1-1,Safety and Health Requirements Manual. The Contractor shall comply with all pertinent provisions of the most current version of the Corps of Engineers Manual, EM 385-1-1, Safety and Health Requirements Manual. The Contractor shall provide copies to the Government IAW paragraph 2.3.2.1.4. The Contractor is responsible for compliance with the provisions of this manual, to include sub-contractors.

2.2.2.3. Records/Notification. The Contractor shall maintain accurate records, and shall notify the CO in the prescribed manner of, all exposure data, accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies and equipment incident to work performed under this contract.

2.2.2.4. Emergency Use of Base Hospital Facilities. The Base Hospital/clinic will provide only life threatening emergency medical treatment to employees of the Contractor for injuries incurred while working at Langley AFB ONLY. The Contractor shall reimburse the Hospital/clinic, for treatment provided at the current reimbursement rate for non-beneficiaries IAW AFR 168-7. The Contractor shall provide the Hospital/clinic with the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care after receiving initial emergency treatment. Thereafter, the employee’s physician shall provide all follow-on care. At Ft Eutis no emergency care is available and 911 shall be used in an emergency.

2.3. EQUIPMENT, MATERIALS AND TRAINING SERVICES. All labor, equipment, materials and rentals/fees required for all contractor required, and contractor provided equipment, materials and services to the Government shall be at no additional cost to the Government and is considered field overhead, therefore part of the Contractor’s coefficient.

2.3.1. Contractor Required Equipment, Materials, and Services. The contractor shall maintain, throughout the life of the contract for its own operations, all equipment, phone and e-mail service in sufficient quantity for its staff to comply with the contract requirements, and that is compatible with the contractor provided equipment, materials and services that the contractor is required to provide to the Government.

2.3.2. Contractor Provided Materials to the Government. All contractor-provided materials shall become the property of the Government, and the contractor shall replace, any whole or portion of materials as directed by the CO at no additional cost to the Government throughout the life of the contract.

2.3.2.1. Technical Library. The contractor shall, within 60 calendar days after contract award, provide three most current copies of the following manuals/codes (1 copy to CES/ 1 for CONS/ 1 for CED), and shall provide annual updates, or updates as published at no additional cost to the Government for the duration of the contract.

2.3.2.1.1. R.S. Means Pricing Guides. As stated in paragraph 3.2.1.2.1 (Exception: 9 copies of Facilities Construction Cost Data shall be supplied to 633d CES, 5 copies of Facilities Construction Cost Data shall be supplied to 733d CED) and 1 copy to 633 CONS/LGCB)

2.3.2.1.2. R.S. Means Estimating Handbook.

2.3.2.1.3. R.S. Means Illustrated Construction Dictionary.

2.3.2.1.4. EM 385-1-1 Safety Health requirements Manual. May be obtained from the Government Printing Office, Washington DC 20402. The Contractor is responsible for compliance with the provisions of this manual, to include sub-Contractors.

2.3.2.1.5. National Electric Code and National Electric Code Handbook. Not required for 633CONS/LGCB.

2.3.2.1.6. International Plumbing Code. Not required for 633CONS/LGCB.

2.3.2.1.7. International Building Code. Not required for 633CONS/LGCB.

2.3.2.1.8. Life Safety Code Handbook (NFPA 101). Not required for 633CONS/LGCB.

2.3.2.1.9. International Mechanical Code. Not required for 633CONS/LGCB.

2.3.2.2. Software Programs/Licenses/Upgrades. The contractor shall, within 30 calendar days after contract award, provide a site license with 10 seats (5 seats for CES, 5 seats for CED), when applicable install and troubleshoot the following software to CED/ and CES and shall provide annual or quarterly upgrades as published at no additional cost to the Government.

2.3.2.2.1. e4clicks Premier Project Estimator (CE SABER Team) and e4clicks Professional Project Estimator (Contractor); RS Means Facilities Construction Cost Data and RS Means Master Composite cost Data and Assemblies Cost Data, with quarterly or annual updates.

2.3.2.2.2. Microsoft Project (10 licenses-most current version; 5 for LAFB, 5 for Ft Eustis)

2.3.3. Contractor Provided Training Services to the Government.

2.3.3.1. Software Training. The contractor shall provide, at no additional cost to the Government, initial training at time of contract award and annual refresher training for assigned SABER personnel, not to exceed 15 persons per class in the basic year, and 15 persons per class in the 1st through 4th option years.

2.3.3.1.1. R.S. Means Training. Provided by the publisher, class subject matter from the RS Means class catalog, as determined by 633d CES SABER Chief and 733d Chief of Project Management.

2.3.3.1.2. E4clicks Database Training. 3 day initial training and annual refresher within 30 days of exercise of each subsequent option year provided by 4clicks Solutions or approved equal.

2.3.3.1.3. Installed Equipment Training. Provided by the manufacturer(s) when applicable for installed equipment on each delivery order (initial type only; provided basic through option year 4 at any site where equipment has been installed under a SABER TO)

3. COMMENCEMENT OF WORK. For each project required, the Contractor will receive a formal request for a detailed Contractor design and proposal package. All Government requests will include a work request number, project title, Statement of Objective (SOO), and will state any known special instructions or conditions that may exist. The Contractor shall attend a Pre-Design Site Visit with the Government to introduce and familiarize himself with the work requested. The Contractor is encouraged to bring to the site visit and supporting sub-contractors based on the requirements from the SOO. Contractor shall submit a pre-statement of work (pre-sow) reflecting the original work requested by the Government in the RFP as refined and clarified at the Pre Design Site Visit. Submittal via electronic-mail copied to the CO and 2 paper copies. Upon concurrence by the Government technical representative, to include comments, additions and omissions, this (pre-sow) will become the agreed upon Statement of Work (SOW) from which the Statement of Work Package will be developed, and shall replace the Government RFP. Subsequently, the Government representative will submit a government cost proposal based on the mutually understood and accepted SOW, and the Contractor shall prepare and submit for review a priced proposal based on the SOW Package (see paragraph 3.2.1). The Contractor will have full access to all Record and As-Built drawings located in the 633 CES, and at the 733 CED as required for development of the Contractor’s proposal. It is the Contractor’s responsibility to research the availability and accuracy of the as-built drawings for use and to request copies. Availability of as-builts are not guaranteed. The Contractor shall be responsible for identifying tasks, refining quantities, preparing design calculations, pricing any Non-Prepriced Items (NPI) or tasks, preparing required design drawings, developing performance times, and submitting a formal proposal in the prescribed format. The Government will respond to any questions the Contractor may have regarding the work, and the Contractor shall submit the proposal to the CO. Following Government technical review of the proposal, the CO will conduct negotiations with the Contractor, 633d CES/733d CED representatives, and any other persons deemed necessary, for resolving any variations involving price, time, quantities, and any other relevant items. Following Government acceptance of the negotiated and/or revised proposals, the CO will prepare and issue a TO and a Notice to Proceed (NTP) directing the Contractor to begin work within a specified period of time acceptable to the CO based on mission requirements.

3.1 PROJECT REQUIREMENT TYPES. The two types of project requirements are routine and Emergency. Either of these types may be issued at any time during the length of this contract. The Government is responsible for determination of project requirement type.

3.1.1. Routine Requirement. Within three calendar days of project notification, unless otherwise directed by the CO, the PM, or authorized representative(s) shall attend a Pre-Design Site Visit to clarify any project requirements and further define the project scope of work. The Contractor’s pre-sow shall be submitted within 48 hours. The Contractor’s proposal shall be submitted to the CO IAW paragraph 3.2.1 within five calendar days after Government approval of the pre-sow for non-complex work and 10 calendar days after pre-sow approval for complex work as determined by the Government, unless otherwise directed by the CO. Turnaround times at the end of the fiscal year will be substantially abbreviated to ensure that all funded projects are ready to award. For the months of Jul-Sep expect turnaround times of 1-3 days for noncomplex and 1-7 days for complex requirements as directed by the CO at the pre bid site visit.

3.1.2. Emergency Requirement. In the event of an emergency or time sensitive requirement, the PM, or authorized representative(s) response time shall be as soon as directed by the CO. The Contractor’s proposal shall be submitted IAW paragraph 3.2.1, or as directed by the CO, normally within 24 hours.

3.2 COMMENCEMENT DOCUMENTS. Contractor design documents shall be developed so that a distinction is made between items that are associated with each classification of work (i.e. Demolition, Minor Construction, Repair, and Additives). Categories of work notes shall be affixed throughout the contract documents to clearly distinguish between works that are Demolition (D), Minor Construction (MC), or Repair (R) and further delineate any items that are Additive Bid Items (reflected as “Option #”) and shall be accounted for and priced separately in the cost proposal. Additive Bid Items shall be priced separately. The concept of the SABER program provides for 35% design level effort. However, on occasion some portions of a design may require up to a 65 to 80% design effort depending upon nature/complexity (i.e., mechanical/electrical). A 100% design level effort may be necessary when PE Certification is required. All labor, equipment, materials and rentals/fees required to provide all commencement documents shall be at no additional cost to the Government and is considered field overhead, therefore part of the Contractor’s coefficient.

3.2.1 Statement of Work (SOW) Package. The Contractor shall submit for Government review, three hard copy SOW Packages, and one electronic (CD-ROM or e-mail) copy of the cost proposal for technical evaluation using e4Clicks software, presenting the Contractor’s offer within 5 work days after approval of the SOW for non-complex work, and 10 work days after SOW approval for complex work as determined by the Government, unless otherwise directed by the CO. The Contractor’s design shall be IAW paragraph 3.3. The format shall be IAW TE 5 - SOW PACKAGE FORMAT, and as a minimum shall include: a cover page; a technical plan; a detailed cost estimate (in the authorized format); all Government requested project design drawings and thorough applicable design calculations IAW paragraph 3.4; a Material Submittal Schedule (AFFM 66) reflecting proposed product submissions and required contract reports; and a Construction Work Schedule (CWS) IAW paragraph 3.2.4 When the Contractor desires to offer alternatives, or Value Engineering Proposals, they shall: clearly state and identify alternatives proposed; their segregated associative costs; a delineation of impacted line items; and advantages and disadvantages for Government evaluation. The Contractor shall provide support, verification and justified reasoning behind their proposal to alter the Government’s RFP. Any submittals, correspondence, reports, written/printed/copied documents, or products developed for the government on paper will be put on recycled content paper with the minimum recycled content percentage of 30% post-consumer materials. If paper containing 30% post-consumer material is not reasonably available, does not meet reasonable performance requirements, or is only available at an unreasonable price, then the paper will contain no less than 20% post consumer material or as an alternative to meeting these standards, the minimum content standard shall be no less that 50% recovered materials.

3.2.1.1 Technical Plan. The Contractor shall develop a detailed project technical plan incorporating all elements of the agreed upon SOW, and all applicable base, local, state and Federal regulations. All elements of the cost proposal shall be captured in the technical plan and drawings. the preference and intent is for all elements of work and major items for installation to be on the plans and drawings.

3.2.1.2 Cost Estimates. Cost estimates shall be: calculated using the approved software program IAW paragraph 2.3.2.2; based upon current (updated quarterly or annually) RS Means Cost Data bare costs data; and reflect the City Cost Index for Newport News, VA, Total Weighted Average, and Contractor’s coefficient.

3.2.1.2.1 Estimating Guides. The following RS MEANS COST DATA Estimating Guides shall be authorized:

3.2.1.2.1.1 Unauthorized Sections. Division 1 sections/subsections: 01 11 31.10 through 01 11 31.20 and 01 11 31.50-.75 “Professional Consultants”, 01 21 “Allowances”, 01 31 “Project Management and Coordination”, 01 32 “Construction Progress Documentation”, 01 41 “Regulatory Requirements”, 01 56 32 “Temporary Security”, and 01 74 “Cleaning and Waste Management”; Division 2 sections/subsections 31 23 23.18 1300 and 1400 “Hauling in Traffic”. These sections, and any subsequent updates and/or conversions made by the authors are not authorized for use in estimates. All labor, equipment, materials and rentals/fees required to provide works under these unauthorized sections shall be at no additional cost to the Government and is considered field overhead, therefore part of the Contractor’s coefficient.

3.2.1.2.1.2 Pre- and Non-pre Priced Line Items. All line items in RS Means Estimating Guides are considered Pre-Priced Items (PPI). When a component, work element, or system does not exist as PPI, it shall be considered as a Non-pre Priced Item (NPI). The Contractor shall submit three independent commercial quotes for each NPI. The NPI prices include only direct costs and 15% for overhead and profit. After negotiating prices for NPIs and incorporating them in a TO does not incorporate the items into the contract for subsequent use as a priced item. When NPI equipment or finishes are called for, the contractor shall first attempt to use Government Supply Sources such as GSA Advantage (www.gsaadvantage.gov), IAW FAR 52.251-1 "Contractor Use of Government Supply Sources". Labor costs for installation shall be taken from RS Means. When the finish or equipment is not available through GSA sources the contractor may submit the material cost only, as an NPI item, but again, labor pricing in RS Means will be used. A letter will be issued by the CO authorizing use of Government sourcing when this avenue of purchase is used. Purchase, delivery, storage, scheduling and installation will be the contractor's responsibility. GSA purchased items are considered PPI.

In the event of an emergency project requiring immediate action, ie a water or sewer break; the contractor shall be paid as though the entire project is NPI, however only the actual price for work completed must be submitted. The Government will verify the pricing based on comparison to RS Means and site verification of actual quantities of materials and labor hours used. Affirmative Procurement (recycled content) materials are considered PPI and RS Means pricing for appropriate material (ie, carpet, insulation etc) applies. Costs associated with meeting Federal Affirmative Procurement requirements shall be incorporated into the contractor's coefficient, and shall be at no additional cost to the government.

3.2.1.2.2 NPI Roster. The Contractor shall annually submit a roster of all NPI’s utilized to date to establish a secured cost basis for these items in subsequent project requests. NPI’s included in this roster shall be valid for a period of one year. All new NPI’s added throughout the contract year shall be valid for the duration of that contract year. All NPI’s established on the NPI Roster shall be re-validated annually at the beginning of each contract year.

3.2.1.2.3 Applicability of Minimum and Maximum Values. When RS Means Cost Data Line Items reflect a maximum or minimum, the minimum line shall always be used unless the contractor can substantiate the use of the higher line item through actual cost data which shall be submitted with the proposal. When the minimum and maximum line items vary substantially from the contractor’s actual cost data, the average of the minimum and maximum line items shall be allowed at the CO’s discretion. The line item (min/max/avg) closest to the actual price shall be used.

3.2.1.2.4 Use of Applicable RS Means Line Items. The intent of this contract is to use the RS Means cost data as a unit price book. If a line item exists that contains material, labor and equipment costs (or some combination thereof) to perform a task, the contractor may not create a line item to circumvent RS Means cost allowances for a task. For instance a line item that already includes equipment costs cannot be modified to delete equipment costs, and then another created to add rental fees and operator costs for that same piece of equipment. In the same vain, if a line item for full performance of a task exists, the contractor shall not create or utilize line items to break the task into its components. For example use, "Cast in place concrete including forms and reinforcing", NOT separate lines for forms, concrete, and rebar, equipment, etc, unless the composite line item in the RS Means does not adequately pertain to the type of work being performed.

3.2.1.2.5 Compatibility

3.2.1.2.5.1 The following are equipment items that are currently in use at Langley AFB only. All new installations of equipment must be compatible with the following:

HVAC Chillers, Air Handlers, Fan Coil Units, Computer Room Units, etc Manufacturer: Trane or American Standard

Automatic Transfer Switches with Isolation By-Pass Manufacturer: Zenith

Air Switches Manufacturer: Federal Pacific or S&C

Intrusion Alarm System Manufacturer: Vindicator

Locksets: Manufacturer: Best w/ Premium WB Key way (7pin) cores Generator Sets Manufacturer: Cummins/Onan

Addressable Fire Alarm Systems/Components Manufacturer: Notified

DDC Control Systems/Components Manufacturer: Siemens Controls

3.2.2 Project Drawings. The Government will indicate which drawings are necessary for each individual project. Professional Engineer Certification shall be reflected on applicable drawings IAW paragraph 3.3.1. All project drawings shall be generated utilizing Computer Aided Drafting and Design (CADD) software compatible to the latest edition utilized by 633d Civil Engineer Squadron, Project Development Section, LAFB (currently AutoCAD 2009). All project drawings, dimensioning and symbology shall conform to the current edition of Architectural Graphics Standards, the Tri-Service Spatial Architectural/Engineering/Construction (A/E/C) Computer-Aided Design and Drafting (CADD) Standards, and 633d CES LAFB Contractor Drawing and Geospatial Information System (GIS) Data Standards IAW TE 7 – 633d CES LAFB CONTRACTOR DRAWING AND GEOSPATIAL INFORMATION SYSTEM (GIS) DATA STANDARDS. The Contractor shall include in the SOW Package for Government approval the following drawings, as directed on each project request:

3.2.2.1 Drawing Specifics. All drawings shall be presented utilizing the 633d CES LAFB CADD Template IAW TE 7 - 1CES LAFB CONTRACTOR DRAWING AND GEOSPATIAL INFORMATION SYSTEM (GIS) DATA STANDARDS. Three complete sets of 50% (fifty percent) reduction drawings shall be furnished with each Contractor SOW Package, and subsequent modifications as required. All drawings shall have a north arrow for orientation. All drawings shall have a graphic scale included for each scale represented. All plans shall include existing room numbers and hallway designations, and shall re-number those locations when floor plans are altered. All details shall be dimensioned IAW Architectural Graphics Standards whether or not they are drawn to scale. All lettering shall use ¼” lettering as a minimum. Allocate space on the Title Sheet for identification of Demolition (D), Minor Construction (MC) and/or Repair (R) symbols. Entitle the space “CONSTRUCTION CLASS”.

3.2.3 AF Form 66, Schedule of Material Submittals (AFFM 66). For each project request, the Contractor shall provide three copies of an AFFM 66 reflecting all proposed materials and required contract documents to the CO for approval. The AFFM 66 shall be submitted as part of the Contractor SOW Package. The AFFM 66 is a living document, and shall be updated, with items added to the form, as necessary by the Contractor for approval, and/or as required by the CO or authorized representative throughout the life of the TO.

3.2.3.1 Required Quantities. Four copies of printed documents and one physical material sample (when applicable) are required for each individual material submittal.

3.2.4 Construction Work Schedule (CWS). The Contractor shall submit three paper copies in Gantt chart format using Microsoft Project software with the Contractor SOW package. The schedule submitted with the SOW package is the basis for negotiations for contract time. A revised CWS with four paper copies, based on actual negotiated contract time and contractor subcontractor performance shall be submitted prior to construction start with the progress schedule. If the Contractor fails to submit a schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule. The AF Form 3064 (CWS), shows the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work. If substantial delays in construction result in missing CWS milestones, the contractor shall submit a revised CWS reflecting new achievable milestones. The intent of the SABER contract is rapid, high quality work at a reasonable price. Excessive performance periods, lack of concurrent work, excessive periods of inactivity, and over utilization of a small subcontractor base are not acceptable practices.

3.2.5 AF Form 3000, Material Approval Submittal (AFFM 3000). The Contractor shall, within 10 calendar days after issue of the NTP, or as otherwise specified on the approved AFFM 66, or as otherwise directed by the CO, submit for approval to the CO all proposed materials and documents IAW FAR 52.236-5 Materials and Workmanship Clause using the AFFM 3000. The Contractor proceeds at their own risk installing any products prior to approval by the CO on an AFFM 3000, and shall be solely responsible for all replacement cost at no additional cost to the Government. If the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress, including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and to submit for approval any supplementary schedule or schedules in chart form as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained. The Contractor shall significantly identify on the AFFM 3000, and all associated printed documentation, all material substitutions that deviate from the requirements of the project request documents, negotiation results, and/or this specification.