Atch_1_PWS_19-Q-A035_Revised_1_Oct_19.pdf

FA4690-19-Q-A035

Attachment 1

89th Attack Squadron (ATKS) Ellsworth Air Force Base

South Dakota

Performance Work Statement (PWS)

Admininistrative Support for MQ-9 Flying Operations

Revised: 1 October 19

Table of Contents

Section Number and Title Page Number

1.0 Introduction/Background 3

2.0 Objective 3

3.0 Task Requirements 3

4.0 Government Furnished Property 12

5.0 Data 13

6.0 Travel 14

7.0 Security Instructions 14

8.0 Administration Considerations 16

9.0 Records 17

Attachment A, Service Summary 19

1.0 INTRODUCTION/BACKGROUND: Ellsworth AFB is located about 11 miles East of Rapid City, SD. Ellsworth AFB (EAFB) is currently host to the 28th Bomb Wing (BW) and the Air Force Financial Services Center. Ellsworth AFB also includes the 89 ATKS, an MQ-9 Reaper Squadron conducting Remote Split Operations. The 89 ATKS is a geographically separated unit located at EAFB but is part of the 432d Wing (WG) at Creech AFB, NV. The Remote Piloted Aircraft (RPA) are flown by pilots and sensor operators based in the Continental United States (CONUS) to provide combat intelligence, surveillance, reconnaissance, and strike support to contingency operations worldwide.

1.1 SUPPORT: The Contractor shall provide flying operations support for the 432d WG and is located at EAFB, SD. This contract is necessary to ensure complete coverage of the 89 ATKS’ overall flying operations support requirements. The Contractor should expect to perform a majority of the tasks in Paragraph three (3) with minimal support from squadron personnel. The Contractor shall provide a qualified, experienced subject matter expert (SME) for each requirement. This includes providing personnel, services, and management support to accomplish the objectives.

2.0 OBJECTIVE: The Contractor shall provide flying operations support for the 89 ATKS, Ellsworth AFB, SD. Currently, there are approximately 200 airmen assigned to the unit. The current requirements are subject to change based on mission needs. These include ensuring aircrews are qualified to fly tasked missions and that personnel have the proper security clearances to perform the mission.

3.0 TASK REQUIREMENTS: The Contractor shall provide the functional support required to fulfill the following requirements:

3.1.1 Administrative Support Common Tasks: The Contractor shall provide administrative support for Standardizations and Evaluations (Stan/Eval), Program Security Manager, Personnel Security, and Physical Security. The following general requirements will be common in all administrative support areas:

3.1.1.1 Operate office equipment such as fax machines, copiers, phone systems and computers for spreadsheets, word processing, database management and other applications.

3.1.1.2 Prepare and use memorandums in accordance with AFH 33-337, The Tongue and Quill, and local guidelines.

3.1.1.3 Design effective communication plans to publicize unit program requirements, associated policies, and procedures.

3.1.1.4 Prepare reports, memos, letters, forms, briefings and other documents using word processing, Excel, Access, and presentation software.

3.1.1.5 Answer phones and provide information to callers. Take messages or forward calls to appropriate individuals.

3.1.1.6 Greet visitors and callers, handle their inquiries, and direct them to the appropriate personnel and/or offices.

3.1.1.7 Establish and maintain paper and electronic filing systems for records, correspondence and other materials IAW AFI 33-332, Records Management Program, the United States Air Force (USAF) Records Management standards and applicable instructions.

3.1.1.8 Open, read, route, and distribute incoming correspondence and other materials, and prepare responses to routine letters.

3.1.1.9 Compose, type, and distribute notes, routine correspondences and reports.

3.1.1.10 Establish controls, and suspenses, and follow up to ensure that required actions and responses are made within deadlines.

3.1.1.11 Establish, maintain, control, and update file system accurately to enable quick and efficient retrieval of information.

3.1.2 Stan/Eval: The Contractor shall:

3.1.2.1 Maintain accountability and control of flight testing materials.

3.1.2.2 Update data in Patriot Excalibur (PEX) Training Management System (TMS), Unmanned Aerial System Learning Management System (LMS) or future equivalent systems to PEX, TMS or LMS and locally-developed computer database systems as required.

3.1.2.3 Interface with Squadron Aviation Resource Management (SARM) personnel to update the Aviation Resource Management System (ARMS) or future equivalent systems to ARMS as required.

3.1.2.4 Review and update temporary and permanent party records, and folders per AFI 11-202V2, Aircrew Standardization/Evaluation Program, and AFI 11-2MQ-9V2, MQ-9 Crew Evaluation Criteria, and associated ACC/Installation supplements and locally-developed guidance directly relating to AFI 11- 202V2 and AFI 11-2MQ-9V2.

3.1.2.5 Post and maintain Flight Crew Information Files (FCIFs) and electronic technical orders (T.O.s) as required.

3.1.2.6 Proctor exams. Duties include room set up, equipment set up, as applicable, taking attendance, and grading exams. Frequency would be approximately 2-4 exams per week.

3.1.2.7 Notify crewmembers of upcoming and overdue testing, evaluation, and training requirements via e-mail.

3.1.2.8 Prepare and execute periodic testing schedule.

3.1.2.9 Generate the following reports/forms as scheduled:

3.1.2.9.1 Evaluation and testing trend data reports.

3.1.2.9.2 Squadron check ride status report

3.1.3 Security Administration Manager: The Security Administration Manager (SAM) supports the Unit Security Assistant and has all authority and responsibilities of that position per DoD and AF instructions and regulations. The SAM researches, interprets, analyzes, and applies security guidelines from various sources for local application. The SAM implements security plans and procedures for unit operations and training, as required by AFM 14-304 Directive, Control, Protection, and Dissemination of Sensitive Compartmented Information. The SAM will be required to manage approximately 200 security clearances and approximately 30 contractor security clearances. The Contractor shall provide the following support for this task:

3.1.3.1 Prepares and maintains local security database, rosters and other tools necessary to administer the personnel security program as required by AFMAN 16-1405, Personnel Security Program Management. Performs reinvestigations and In/Out processing for all assigned members.

3.1.3.2 Develops local tracking for security training and periodic reinvestigations, visit requests, alarm custodial lists, monthly compilation of security violations, and installation entry authority lists (IEALs) as required by AFMAN 16-1406, Industrial Security Program Management.

3.1.3.3 Uphold standards and squadron policies for managing classified working papers and documents as required by DoD 5105.21, Vol 1 – 3, DoD SCI Administrative Security, DoD 5200.01, Vol 1 – 4, DoD Information Security Program, and AFI 16-1404, Information Security Program Management.

3.1.3.4 Maintain and present initial and continuation security training briefs.

3.1.3.5 Maintain all security program and continuity binders.

3.1.3.6 Conduct required internal and external security Staff Assistance Visits (SAVs) and inspections IAW local guidance and regulations.

3.1.3.7 Store security investigation reports and integrate training based off of incidents.

3.1.3.8 Coordinates introduction of removable media with the Information System Security Manager

(ISSM).

3.1.3.9 Manage, maintain, inspect and test Intrusion Detection System/Alternate Data Stream (IDS/ADS) alarm system for Bldg 1011 and coordinate with Physical Security for systems in Bldg 1008.

3.1.3.10 Create and store paperwork for restricted area badges, paperwork for access to classified information, and conduct out-briefings.

3.1.3.11 Escort non-secured workers into secure environment.

3.1.3.12 Change/update/reprogram/maintain security codes in IDS/ADS, cypher locks, and X-09 or newer locks.

3.1.3.13 Maintain SF-700s, Security Container Information, 701s, Activity Security Checklist, and 702s, Security Container Checksheet for areas outside the SCIF.

3.1.3.14 Update squadron Entry Authorization List (EAL), and send updated copies to the Base Defense Operation Center (BDOC) monthly.

3.1.3.15 Assist the Unit Security Assistant with the management of the squadron security team, including the building of task lists, monitoring the security clearance reinvestigation process, maintaining security information files, and conducting in- and out-processing of squadron personnel for the appropriate unit security programs.

3.1.3.16 Items referenced in Para 3.1.6 inclusive shall follow requirements identified in AFM 14-304 Directive, Control, Protection, and Dissemination of Sensitive Compartmented Information, DoD 5105- 21, Vol 1 – 3, DoD SCI Administrative Security, DoD 5200.01, Vol 1 – 4, DoD Information Security Program, AFI 16-1404, Information Security Program Management, AFI 31-406, Applying North Atlantic Treaty Organization (NATO) Protection Standards, AFMAN 16-1405, Personnel Security Program Management, and 16-1406 Industrial Security Program Management.

3.1.4 Personnel Security Support: The contract shall:

3.1.4.1 Assist with security indoctrination and debriefing handled on an as needed basis.

3.1.4.2 Assist with the maintenance of Sensitive Compartmented Information (SCI) indoctrinated personnel security folders.

3.1.4.3 Assist with Interim SCI requests as required.

3.1.4.4 Assist with unit member’s foreign travel paperwork and JPAS updates.

3.1.4.5 Create and destroy Access Control Security (ACS) Badges for all SCI indoctrinations and debriefs.

3.1.4.6 Assist with updating and maintaining the unit badge roster and Alarmed Facility Access Authorization (AFAA) MFR for Bldg 1008.

3.1.4.7 Assist with JPAS visit request for unit personnel going to another SCI facility.

3.1.4.8 Assist security incident reporting for all SCI related items.

3.1.4.9 Assist with training unit Special Security Representatives (SSRs).

3.1.4.10 Assist with sending out and keeping records of annual SCI security awareness briefing/training and helping SSRs with unit’s SCI security awareness program.

3.1.4.11 Assist with handling Security Information File (SIF) and For Cause discharge files for

SCI cleared individuals.

3.1.4.12 Assist with updating and maintaining the unit’s Secure Compartmented Information Facility (SCIF) standard operating procedures (SOPs) and emergency Action Procedures (EAPs).

3.1.4.13 Interface with Ellsworth Air Force Base Security Offices in regards to SCIF AF11-007 and any applicable subordinate SCIFs Operations: 89th ATKS Unit Security Managers, the 28th Bomb Wing Security Forces Squadron, and Air Force Office of Special Investigations (AFOSI) as required.

3.1.4.14 Assist with maintenance and disposal of SCI material in accordance with Intelligence Community Directives (ICDs), Department of Defense (DoD) security manuals, Air Force (AF) regulations and Air Combat Command/Special Services Officer (ACC/SSO) guidance.

3.1.4.15 Assist with internal and external inspections for SCIF AF11-007 and any applicable subordinate SCIFs.

3.1.4.16 Assist with annual reports to ACC/SSO.

3.1.4.17 Complete on-line computer based training as directed by SSO (In accordance with ICD, DoD, USAF, and ACC/SSO guidance) within 30 days of start date.

3.1.4.18 Attend in-residence training for ICD 704/Security Executive Agent Directives (SEADs) for Personnel Security (at government’s expense).

3.1.4.19 Indoctrinate unit members into special access programs (SAP), including Alternative Compensatory Control Measures (ACCM) and Joint Worldwide Intelligence Communications Systems (JWICS).

3.1.5 Physical Security Support: The contract shall:

3.1.5.1 Assist visitor control for SCIF AF11-007 and any applicable subordinate SCIFs.

3.1.5.2 Work directly with ACC/SSO and Defense Intelligence Agency (DIA) to ensure completion of the reaccreditation of SCIF AF11-007 and any applicable subordinate SCIFs.

3.1.5.3 Ensure all aspects of physical construction of accredited SCIFs are keep current and points out any issues that need fixed (i.e., doors breaking, weather stripping allowing light into SCIF, etc.).

3.1.5.4 Update and maintain Fixed Facility Checklist (FFC) and TEMPEST addendum checklists for SCIF AF11-007 and any applicable subordinate SCIFs.

3.1.5.5 Ensure all SCIF changes or modifications are allowed within Defense Intelligence Agency (DIA) and ACC/SSO guidelines and approved by DIA Discretionary Access Control

(DAC)-2A2.

3.1.5.6 Drafts Co-utilization agreements if required for Special Access Program (SAP) access as required.

3.1.5.7 Assist with updating and maintaining the unit’s SCIF standard operating procedures (SOPs) and Emergency Action Procedures (EAPs).

3.1.5.8 Ensure monthly random inspections are executed and logged.

3.1.5.9 Ensure quarterly alarm tests are completed, logged, and notify 28 BW/SFS of completion.

3.1.5.10 Interface with Ellsworth Security Offices in regards to SCIF AF11-007 Operations: 89th Attack Squadron Unit Security Managers, the 28th Bomb Wing Security Forces Squadron, and AFOSI as required.

3.1.5.11 Assist with unit alarm monitoring program for Bldg. 1008 and any applicable subordinate SCIFs.

3.1.5.12 Assist with updating and maintaining the unit badge roster and Alarmed Facility Access Authorization (AFAA) MFR for Bldg 1008.

3.1.5.13 Assist with maintenance and disposal of SCI material in accordance with Intelligence Community Directives (ICDs), Department of Defense (DoD) security manuals, Air Force (AF) regulations and ACC/SSO guidance.

3.1.5.14 Assist with internal and external inspections for SCIF AF11-007 and any applicable subordinate SCIFs.

3.1.5.15 Assist with annual reports to ACC/SSO.

3.1.5.16 Complete on-line computer based training as directed by SSO (In accordance with ICD, DoD, USAF, and ACC/SSO guidance) within 30 days of start date.

3.1.5.17 Attend in-residence training for ICD 705 for Physical Security (at government’s expense).

3.1.5.18 Co-Manage, Co-maintain, inspect and test IDS/ADS alarm system for Bldg 1008

3.1.5.19 Change/update/reprogram/maintain security codes in IDS/ADS, cypher locks, and X-09 or newer locks.

3.1.5.20 Maintain SF-700s, Security Container Information, 701s, Activity Security Checklist, and 702s, Security Container Checksheet for containers located within the SCIF

3.1.6 Knowledge, Skills and Abilities (KSA): Personnel shall possess a valid security clearance as outlined in the table below. The Contractor(s) shall adhere to the security requirements defined in DD Form 254, DoD Contract Security Classification Specification, to prevent security incidents and to ensure no compromise of classified information occurs. All Contractor personnel shall be proficient in the use of Microsoft Office Programs and shall follow the basic qualifications for their specific functions:

Function Experience Requirements Security

Clearance Requirements

Team Lead Team lead is to have the following: 1) a minimum of one year supervisory experience and 2) Strong oral communications and writing skills. Team Lead responsibilities are additional requirements to be worked in addition to one of the positions throughout this KSA table.

Stan/Eval Contractor employees performing Stan/Eval Tasks identified in PWS, Para. 3.1.2, shall have a minimum of one year experience working in a DoD flying unit.

Secret

Security Administration Manager

Contractor employees performing Security Administration Manager Support Tasks identified in PWS, Para. 3.1.3, shall have a minimum of one (1) year experience working in a TS/SCI facility and one (1) year of security experience and be able to work Monday thru Friday from 0730-1630.

Top Secret/SCI

Personnel Security Support

Contractor employees performing Personnel Security Support Tasks identified in PWS, Para. 3.1.4, shall have a minimum of one (1) year experience working in a TS/SCI facility and one (1) year of security experience and be able to work Monday thru Friday from 0730-1630.

Physical Security Support

Contractor employees performing Physical Security Support Tasks identified in PWS, Para. 3.1.5, shall have a minimum of one (1) year experience working in a TS/SCI facility and one (1) year of security experience and be able to work Monday thru Friday from 0730-1630.

3.2 Deliverables: The Contractor shall provide contract deliverables in a format mutually agreed upon by the Government and the Contractor. The Contractor shall develop and submit all required deliverables. The 28th Contracting Squadron does not require copies of listed deliverables. The following table identifies deliverables that will be inspected during Surveillance performed by the COR. See Attachment A for the Service Summary evaluation criteria.

Item # Deliverables

PWS Refer Due Date

1 Stan/Eval: Squadron check ride status report

3.1.2.9.2 and 3.2.1 By COB Daily

2 Stan/Eval: Evaluation and testing trend data reports

3.1.2.9.1 At 1500L of each

Monday

3 Personnel Security Support: Squadron SCIF access roster

3.1.4 and 3.2.3 1st duty day of each month

4 SAM: Squadron security clearance report 3.1.3.2 and 3.2.2 1st duty day of each month

5 SAM: Bldg 1011 badge roster and Alarmed Facility Access (AFAA) MFR

3.1.3.9 As required

6 Physical Security Support: Badge roster and Alarmed Facility Access (AFAA) MFR

3.1.5.12 When changes are

made

7 Physical Security Support: Log of random inspections

3.1.5.8 At 1500L of each

Monday

8 Physical Security: Log of quarterly alarm tests for Bldg 1008

3.1.5.9 As requested by 28

SFS

9 SAM: Log of quarterly alarm tests for Bldg 1011.

3.1.3.9 As requested by 28

SFS

3.2.1 Squadron Checkride Status Report: The Contractor shall provide a spreadsheet covering the progress of each assigned and attached personnel towards completing their annual checkride.

Individuals will be grouped by crew position and the month in which their checkride is due.

Squadron Stan/Eval personnel based on AFI 11-2MQ-9V2, Aircrew Standardization MQ-9 Crew Evaluation, will stipulate the items required to be tracked. Preferred method of display will be by Power Point but could change.

3.2.2 Squadron Security Clearance Report: The Contractor shall provide a spreadsheet depicting all assigned and attached personnel, highest level of clearance, date reinvestigation is due, progress made toward completing their reinvestigation, and remarks pertinent to their security clearance. The contractor shall also report on individuals scheduled to PCS to the 89

ATKS.

3.2.3 Squadron Sensitive Compartmented Information Facility (SCIF) Access Roster: The Contractor shall maintain a list of 28 BW and 89 ATKS attached personnel cleared for unescorted access to the 89 ATKS SCIF. This list shall follow applicable guidelines for listing appropriate information required to identify an individual’s eligibility to access the SCIF. Each report shall have a section for individuals who have had access privileges revoked in the previous three months.

3.2.4 Monthly Compilation of Security Violations: The Contractor shall provide a spreadsheet style list of security violations. A security violation shall be carried on the monthly list until the resulting investigation is complete and closed out. An archive of violations will be maintained for historical analysis.

3.2.5 Monthly Status Report: The Contractor shall deliver a monthly status report that covers the last day of the preceding month and shall provide supporting documentation for monthly invoicing. The Monthly Status Report shall include, but not be limited to: contract number; a narrative review of work accomplished during the reporting period and/or significant events and whether or not the work was in support of normal or contingency operations; problem areas;

specific deliverables provided; description of any travel or unique services provided during the period; and any planned travel or work.

3.2.6 Quality Control Plan (QCP): The contractor shall provide a QCP containing as a minimum the items listed in Para 3.2 Deliverables requirement and items identified in Para 3.2.6 inclusive to the contracting officer at the time of the pre-performance conference. The contracting officer will notify the contractor of acceptance or required modifications to the plan before the contract start date. The contractor shall make appropriate modifications and obtain acceptance of the plan by the contracting officer before the contract start date.

3.2.6.1 The plan shall include the following minimum technical requirements:

3.2.6.2 A description of the inspection program to cover all deliverables listed in the table in Para 3.2. Description shall include specifics as to the items to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspectors.

3.2.6.3 A description of the inspection program shall include and cover all classified items listed Para 7.5, list of employee requirements in Para 7.9, physical security of Government facilities, equipment, and materials listed in Para 7.10, control procedures for any government provided keys or lock combinations and items listed in Paras 7.11 – 7.12, control access of lock combinations listed in Para 7.14, and inspection of OPSEC Plan listed in Para 7.15.

3.2.6.4 A description of the methods to be used for identifying and preventing defects in the quality of service performed.

3.2.6.5 A description of the records to be kept to document inspections and corrective or preventive actions taken.

3.2.6.6 The records of inspections shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

3.2.7 Mission-Essential Contractor Services Plan: The contractor shall develop and maintain a written plan to be incorporated into the contract to ensure the continuation of all services in crisis situations as identified throughout this PWS. This plan is authorized under DFARS Subpart 237.76.

3.3 Key Positions: All the positions within this requirement are designated as ‘key’ for the overall success of the contract.

3.4 Contractor Personnel:

3.4.1 Team Lead: The contractor will provide an on-site Team Lead who will be responsible for the performance of the work at the location. The name of this person and an alternate will be designated in writing to the Contracting Officer within 30 days after contract award.

3.4.2 Employee Qualifications: The contractor shall submit to the Contract Administrator (CA) and Contracting Officer Representative (COR) for review, resumes on potential contractor personnel candidate(s) in paragraph 3.1.6 of this PWS, a minimum of three (3) work days prior to the hiring of the candidate to ensure the right fit prior to employee placement. The Functional Commander or Commander’s designee shall review and evaluate such resumes for all new candidates to ensure they match the Government's PWS requirements. Personnel employed under the preceding contract do not require re-approval for re-hire in the same labor category as long as there is not a break of service of over six (6) months.

3.5 Services Summary: Refer to Attachment A.

3.6 Contracting Officer Representative (COR): Government personnel will record all surveillance observations and the contract manager or representative at the site will initial all SS items on the monthly Quality Assurance Surveillance Report (QASR). When the observation indicates defective performance, the initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. Government surveillance of tasks not listed in the SS table or by methods other than those listed in the SS table (such as provided for by the Inspection for Services Clause) may occur during the performance period of this contract. Such surveillance shall be done according to standard inspection procedures or other contract provisions.

4. 0 GOVERNMENT FURNISHED PROPERTY:

4.1 Government Provided Equipment/Office: This section of the PWS specifies the property, facilities, equipment, and materials that will be provided by the Government to the Contractor in order to perform the requirements of this contract. Contractor personnel will complete AF Information Assurance Awareness Program (IAAP) training prior to operating provided computer systems.

4.1.1 Government facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified for which work-around procedures have been established. Should a hazard be subsequently identified, the Government shall correct

OSHA hazards according to base-wide Government developed and approved plans of abatement, taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative.

4.1.2 No alterations to the facilities shall be made without specific written consent from the Contracting Officer (CO). In the case alterations are deemed necessary for compliance with OSHA, such permission will not be unreasonably withheld. The Contractor shall return the facilities to the Government in the same condition as received, except for changes in condition resulting from fair wear and tear or approved modifications. These facilities shall be used only in the performance of this contract.

4.1.3 The Government will provide any consumable office supplies or individual mobility equipment needed to complete PWS tasks.

4.2 Contractor Furnished Equipment: There is no expectation for the Contractor to furnish equipment under this contract.

4.3 Equipment Inventory:

4.3.1 The Government will provide the use of the following equipment at the place of performance to allow the Contractor to meet the requirements of this contract. The Government will retain custody and will be responsible for the maintenance of this equipment. The Contractor shall be responsible for the proper use of this equipment and shall report any problems to the COR. This list applies to each functional area:

Item Qty

a. Required DoD Training (ex. IAAP) * varies

b. Desk 1 ea. person

c. Chair 1 ea. person

d. Computer w/ unclassified LAN access** 1 ea. person

e. Unclassified Phone (Class A)+ 1 ea. person

*Several courses are available online; however, if the course is not available online, requests for training shall be submitted to the COR no later than ten (10) calendar days upon award of contract (initial training) and forty-five (45) days prior to training expiration date (recurring training). It is the responsibility of the Contractor to ensure currency is maintained.

**SIPR/JWICS access will be provided to individuals on an as-needed basis.

+ SIPR/JWICS phone access will be provided to individuals on an as-needed basis.

5.0 DATA: The Government has unlimited rights to all deliverables of this contract to include intellectual property rights.

6.0 TRAVEL: Occasional travel outside the local area may be required to attend training classes/conferences that enhance contractor support to the squadron. Government will provide funds to cover travel, per diem, and course/training costs. Travel costs and reimbursement will be priced and charged in accordance with Federal Acquisition Regulations FAR 31.205-46.

6.1 Local travel to attend meetings within the local city or base of assignment commuting vicinity shall be considered a cost of doing business and shall not be separately reimbursed.

Local area travel is defined as a 50 mile radius around EAFB.

7.0 SECURITY INSTRUCTIONS:

7.1 Performance under this PWS shall require security clearances outlined in KSA requirements Table, Para. 3.1.6.

7.2 There are no special program access requirements in support of this contract.

7.3 Visitor Group Security Agreement (VGSA): Enter into a long term VGSA with Chief Information Protection. This agreement shall outline how the contractor integrates security requirements for contract operations with the Air Force to ensure effective and economical operation on EAFB.

7.4 Security support provided by Air Force: Security support provided by the Air Force to the contractor includes storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badges, base visitor control, investigation of security incidents, base traffic regulations, use of security forms, and conducting inspections required by DOD 5200.1R, DoD Information Security Program, DOD 5220.22-R, Industrial Security Regulation, AFI 31-401, Information Security Program Management, and AFI 31-601, Industrial Security Program Management.

7.5 Security support requiring joint Air Force and contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks, and internal security controls for protection of classified material and high value pilfer able property.

7.6 On base, the long term VGSA may take the place of a Standard Practice Procedure (SPP).

7.7 Clearance Requirements: In accordance with AFFARS 5352.215-9000 Facility Clearance (May 1996), the contractor and subcontractors personnel assigned to conduct security administration duties must possess or acquire a Top Secret facility clearance and be entitled to COMSEC information without additional authorization (i.e. National Interest Determination (NID). The Government’s Defense Industrial Security Clearance Office (DISCO) assumes costs and conducts security investigations for facility security clearances. The contractor shall request security clearances (Submit Clearance Paperwork through DISCO to the Office of Personnel Management) for personnel requiring access to classified information within fifteen (15) calendar days after contract award. Due to costs involved with security investigations, requests for contractor security clearances shall be kept to an absolute minimum necessary to perform contract requirements. All other personnel require a security clearance outlined in KSA Table, Para. 3.1.6.

7.8 Notification: Notify the Information Protection Office thirty (30) calendar days before on-base performance of the contract. The notification shall include:

a. Name, address, and telephone number of company representatives.

b. The contract number and contracting agency.

c. The highest level of classified information to which contractor employees require

d. The location(s) of contract performance.

e. The date contract performance begins.

7.9 List of Employees: Maintain a current listing of employees requiring security requirements.

Include the employee's name, social security number and level of security clearance. The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the Sponsoring Agencies Security Manager. Provide an updated listing when an employee's status or information changes.

7.10 Physical Security: Safeguard all Government property and controlled forms provided for contractor use. At the end of each work period, secure all Government facilities, equipment, and materials.

7.11 Controlled/Restricted Areas: Implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. Local procedures are explained in the EAFBI 31-101, Installation Security Instruction. An AF Form 2586, Unescorted Entry Authorization Certificate, shall be completed and signed by the sponsoring agencies Security Manager before a Restricted Area badge will be issued. Contractor employees shall have a favorably completed National Agency Check Plus Written Inquiries (NACI) investigation before receiving a Restricted Area badge. Interim access can be granted IAW AFI 31-501, Personnel Security Program Management.

7.12 Key Control: Establish and implement methods of ensuring all keys issued to the contractor, by the Government, are not lost or misplaced, or used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government.

7.13 Lost/Duplicate Keys: Immediately report to the 89 ATKS, COR and CO any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its discretion, replace the affected lock or locks or perform re-keying and assess the cost of such to the contractor as a contract debt. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost of replacement charged to the contractor. Prohibit the use of keys, issued by the Government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas. Keys will be inventoried annually by the Government thirty (30) calendar days prior to an option period or expiration of this contract.

7.14 Lock Combinations: Control access to all Government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the 89 ATKS Program Manager. SF 700, Security Container Information Form, with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults shall be marked and safeguarded at the highest classification level of the classified material maintained inside the approved containers.

7.15 Operations Security (OPSEC) Plan: The contractor shall develop and implement a plan for protection and control of critical program information, classified material and sensitive data. The plan, as updated, shall continue to conform to the requirements of the Deliverables (Para. 3.2), Service Summary (Atch A), DD Form 254, DoD Contract Security Classification Specification, and further instructions contained in the AFI 10-701, Operations Security (OPSEC).

8.0 ADMINISTRATION CONSIDERATIONS:

8.1 Place of Performance: The Contractor shall be located at Ellsworth AFB, SD, to perform and accomplish requirements identified in this contract. During events of inclement weather or base closure, The Contractor will be permitted to work from home, as required, to accomplish mission-essential duties.

8.1.1 Telecommuting: Occasional telecommuting will be required during events of base shutdown/inclement weather. A laptop with VPN capabilities will be provided, as required, by the 89 ATKS during these occasions for requirements deemed necessary by the 89 ATKS CC.

Base shutdown/inclement weather happens approximately two times per year but may occasionally be more or less.

8.2 Duty Hours: Normal duty hours are 0730L – 1630L, Monday through Friday. Hours may be adjusted to start earlier or later based on mission requirements but no more than a two-hour difference from the above stated times.

8.3 Federal Holidays:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed.

8.4 Base Shutdown/Inclement Weather: The Contractor will follow guidance of 89 ATKS/CC to determine reporting schedules whether due to a base closure or inclement weather. The website for guidance regarding status of performance locations is: http://www.ellsworth.af.mil or by calling 605-385-7623. All contractor personnel for this requirement are considered mission essential personnel.

8.5 Contractor shall attend a kick off meeting specific to the PWS requirement with the COR and the Administrative CO within thirty (30) calendar days of contract. The Contractor shall provide concurrence with the date, time and location for the meeting via email notification to Kathleen.Green@us.af.mil at least three (3) business days prior to the scheduled meeting.

8.6 Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes: The contractor shall comply with all requirements and procedures IAW FAR 5353.242- 9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

8.7 Traffic Laws: The Contractor and its employees shall comply with base traffic regulations.

Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately-owned vehicle while on EAFB.

8.8 Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander: According to Department of Defense Instruction (DoDI) 3020.37, Continuation of Essential DoD Contractor Services During Crises, and the Air Force implementation thereof, it is determined requirements under this PWS are essential to be performed during a crisis.

8.9 Mission Essential Personnel: The personnel identified by the Contractor to perform these services at units supporting direct combat operations shall be designated as “Mission Essential Contractor Personnel.”

9.0 RECORDS:

9.1 All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the PWS, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in AFI 33-322, Records Management Program, Air Force Manual (AFMAN) 33-363, Management of Records, AFMAN 33-364, Records Disposition—Procedures and Responsibilities, and the Air Force Records Disposition Schedule which may be accessed from the AF-RIMS Link located on the Air Force Portal, https://www.my.af.mil. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Ellsworth AFB Records http://www.ellsworth.af.mil/ mailto:Kathleen.Green@us.af.mil http://www.my.af.mil/ http://www.my.af.mil/

Management Office (28 CS/SCOK), (605) 385-1564, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

9.2 Contractor Manpower Reporting Application.

9.2.1 Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk at 855-723-2672.

9.2.2 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

9.2.3 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA Link: However, user manuals for government personnel and contractors are available at http://www.ecmra.mil once registration has been completed.

http://www.ecmra.mil/ http://www.ecmra.mil/

Attachment A: Services Summary Table 1-- Services Summary

SS

Performance Objective

PWS

Para Performance Threshold

1 Administrative Support 3.1.1.1 – 3.1.1.11 95% of all cumulative reports, memos, letters, forms, briefings, and other documents are error-free; discrepancies corrected within 1 duty day of discovery/notification of error

2 Stan/Eval 3.1.2.1 – 3.1.2.9.2 a) 100% accuracy on all standardization/ evaluation flight evaluation folders folders

3 Security Administration Manager

3.1.3 – 3.1.3.16 a) 100% accurate security clearance documentation of assigned personnel

4 Personnel Security Support 3.1.4.1 – 3.1.4.19 Performance is acceptable when:

a) 100% of individuals that access SCIF have appropriate clearances or are escorted

5 Physical Security Support 3.1.5.1 – 3.1.5.20 Performance is acceptable when:

a) SCIF is 100% Secure

6 Provide qualified people at contract start and Replacement/Substitute personnel when needed

3.1.6 Performance is acceptable when:

a) qualified personnel are on the job at performance period start unless previously negotiated by the CO and

b) Vacancies are filled with qualified personnel within 14 days of vacancy, unless approved in writing or otherwise directed in advanced by the CO and

c) Less than 5% Lapse Rate across all contracted positions.

d) There is no mission impact due to position vacancies or unqualified personnel.

7 Develop and submit all required deliverables

3.2 – 3.2.7 Performance is acceptable when:

a) 95% of deliverable requirements are met and received on time.

b) Critical information is accurate.