SABER SOW MARCH ARB 2010.doc

FA4664-10-R-0003, Attachment 1

FA4664-10-R-0003, Attachment 1

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS

(SABER)

STATEMENT OF WORK

MARCH AIR RESERVE BASE, CALIFORNIA

10 May 2010

TABLE OF CONTENTS

SECTION

1. Project Description

2. Technical Design Support Capabilities

3. Performance Capabilities

4. Subcontractor Management

5. Computer and Software Requirements

6. Cost Estimation Procedures

7. Coefficients

8. Non-Pre priced Items

9. Task Order Award

10. Commencement, Prosecution, & Completion of Work

11. Design/Construction Requirements

12. Quality Control

13. Contractor Office/Storage Location

14. Housekeeping

15. Equipment on Site

16. Communication

17. Availability of Utility Services

18. Temporary Utilities

19. Hours of Work

20. Record Drawing Job Site Verification

21. Material Submittals/Shop Drawings

22. Welding Permits

23. Special Requirements for Excavating Around Existing Utilities

24. Testing of Materials

25. Pre-final and Final Inspection

26. Warranty

27. As-Built Drawings

28. Government Furnished Equipment/Materials

29. Turn-in Procedures for Government Salvage and Excess Property

30. Scheduling Work

31. Occupancy

32. Coordinating with Government Activities

33. Noise Control

34. Construction Site Maintenance

35. Safety and Health

36. Safety Assurance

37. Explosive Operated Hand Tools

38. Elevated Work Areas

39. Hard Hat Signs

40. Barricades

41. Environmental Protection

42. Hazardous Chemical and Petroleum Spill Prevention

43. Asbestos/Lead Removal

44. Contractor Parking

45. Transportation of Construction Equipment

46. Security Requirements

47. Unauthorized Reconnaissance

48. Work in Special Security Areas

49. Contractor’s Use of Electromagnetic Emission Devices

50. Elevators

51. Recording and Preserving Historical and Archeological Finds

52. Completion of Contract

53. Toilet Facilities (Work Related)

54. Airfield Requirements

55. Progress of Work

56. Construction Equipment

57. Delays in Entering and Leaving Work Area

58. Equipment Data (For Warranty/Guarantee Items)

59. Requirements for Contractors Requesting Base Entry

60. Contractor Responsibility

61. Smoking Policy

62. March ARB Policy

ABBREVIATIONS

CES/CECC-Base Civil Engineer Squadron, Engineering Flight

452 CES/CEV- Base Environmental Flight

A-E-Architect-Engineer

ACM-Asbestos Containing Material

AETC-Air Education & Training Command

AFR-Air Force Regulations

BCE-Base Civil Engineer

CA-Contract Administrator

CADD-Computer-Aided Drafting/Design

CCI-City Cost Index

CPM-Contractor’s project manager

CE-Civil Engineer

CFR-Code of Federal Regulations

CO-Contracting Officer (or designated representative)

CONS/LGCC-Base Contracting Squadron, Construction Flight

T.O.-Task Order

EPA-Environmental Protection Agency

GFE-Government Furnished Equipment

GFM-Government Furnished Material

IDIQ-Indefinite Delivery, Indefinite Quantity

LD-Liquidated Damages

MSDS-Material Safety Data Sheets

NEC-National Electric Code

NESC-National Electric Safety Code

NPI-Non-Priced Items

NTP-Notice to Proceed

OSHA-Occupational Safety and Health Administration

PC-Personal Computer

PMCE- Project Manager

QC-Quality control

QCM-Quality control manager

RFP-Request for Proposal

SABER-Simplified Acquisition of Base Engineering Requirements

SOW-Statement of Work

SCI-Special ‘March ARB’ Items

1. Project Description

1.1. This is a Simplified Acquisition of Base Engineering Requirement (SABER) for construction efforts at March ARB, California. Each construction project will be awarded by an individual Task Order (T.O.) issued against the basic contract and specifying work in support of real property repair, alteration, and new construction. The Base Civil Engineer (BCE) will identify construction tasks required to complete each specific job and the Contracting Office (CO) will issue Requests for Proposal (RFPs) and award individual T.O.s to the contractor to complete those jobs. The contractor will be required to furnish all materials, equipment and personnel necessary to manage and accomplish the work unless directed by government as Government Furnished Materials (Ref. Sec 28). The contractor will be required to maintain a management office on March ARB to facilitate receipt of RFPs and provide other management services.

1.2. This SABER contract will be a multiple award contract intended to promote competitive pricing for most task orders.

1.3. The contractor must provide sufficient technical support and project management to assure quality and completeness of designs and drawings, accuracy of estimates; accommodate a number of concurrent “active” projects; provide flexibility of design staff and subcontractor pool to handle rapid increases in work volume, perform according to schedule (including completion on time), process submittals in a timely manner; and present a professional demeanor and positive attitude of personnel.

2. Technical Design Support Capabilities

2.1. The contractor shall have ready access to the services of a professional Architect/Engineer and shall employ or have available at least one individual holding at least a Bachelors Degree in Architecture or Engineering. This individual shall have direct oversight of all project design and planning activities. The contractor’s designs must comply with the requirements of all Federal, State and county building codes and the SABER Technical Specification.

2.2. The contractor must demonstrate design capabilities of providing quality, cost effective design for multiple Task Orders simultaneously and within the time constraints, which will comply with government requirements and all applicable building codes and governing authorities. The contractor will be given an initial concept design and Statement of Work (SOW) for each T.O. The contractor will then be responsible for further development of the government’s concept design to a point where his designs/drawings clearly indicate the proposed method of accomplishing the work, as well as the description, size, and location of all proposed elements of the work. The contractor’s design must fully comply with the government’s concept design requirements as well as all governing codes and SABER Technical Specifications. The contractor is expected to use recognized industry standard practice in determining their proposed design materials and methods, unless the government specifies otherwise.

2.3. Drawing Standards: All final design drawings must be in accordance with 452 MSG/ Engineering Squadron Drafting Standards (latest version). In cases not addressed in these standards, recognized industry standards and practices shall be used. All drawing sheet title blocks listed in the March ARB Drafting Standards are available in *.DWG format upon request. Drawings will be a standard “E” size, 11 X 17 (if on CAD are 42” x 30”), heavy weight white bond paper. One electronic copy using latest version of AutoCAD™ must be submitted in addition to the hard copy drawings. If multiple sheets are in a file, the SABER Contractor must provide information on which layers are to be visible (e.g. On, Thawed) to create each sheet. If drawings are X-Referenced, files will be bound prior to submittal (e.g. X-REF, BIND). Drawings will be saved using AutoCAD™ defaults (e.g. ACAD. MNU). Fonts to be used are standard AutoCAD™ installed fonts. All drawings will be 100 percent (100%) purged and audited. Layering will conform to AIA standards. Any other drawing information such as specifications, tables, charts, schedules, and graphs shall be supplied compatible Microsoft Office™ product software, latest versions. CD-ROM is the only acceptable media for turn-in of electronic files.

2.4. The contractor must be capable of surveying to lay out the project work sites to perform its work and where grading or drainage is involved. Drawings shall clearly indicate both existing and new spot elevations and Bench Marks.

3. Performance Capabilities

3.1. The contractor shall have a Site Superintendent at March ARB SABER office for the duration of all SABER T.O’s when work is in progress. The contractor shall have the capabilities of the other disciplines listed to complete SABER T.O’s: The other disciplines are not required on the installation but called in as needed. The Site Superintendent or alternate shall be directly available to the CO and the SABER Chief (SC) via Contractor provided cellular phone number during normal duty hours to meet and discuss contract issues. After normal duty hours, to include weekends and holidays, the Site Superintendent or alternate(s) shall be available within 2 hours to meet on March AFB with Government personnel (as authorized by the CO) to discuss contract issues (a cellular phone number for this purpose shall be provided to the CO prior to the PPC, and shall be updated as changes occur).

3.2. Project Manager (PM) - Provide overall contract management of the prime contract to include subcontract purchasing and administration, contractor review of material submittals and shop drawings, full authority to develop cost proposals, negotiate, sign award/modification paperwork, supervise individual project superintendents, attend all joint CO/CE/PM/contractor weekly status meetings as well as pre-performance site visits, pre-final and final inspections. PM shall be available during normal duty hours to meet with the Contract Administrator (CA) at a location selected by the CA.

3.3. Design/draftsman - Design/drafting support must be capable of producing accurate and complete proposal and construction drawings for several Task Orders simultaneously within the time constraints specified in the “Task Order Procedures”. Design support must have previous experience in commercial building design/engineering and basic knowledge of architectural, civil, structural, mechanical, and electrical engineering, as well as cost estimating.

3.4. Cost estimator/negotiator - Provide estimating and negotiating support with experience in development of detailed quantity take-off and cost estimates for multi-discipline commercial construction projects. Primary estimator/negotiator must have previous experience in detailed (line-item) cost estimation, including computer estimation using E-4 Clicks or similar software, as well as line-item negotiation experience.

3.5. Site superintendent - Provide on-site superintendence for up to 20 active Task Orders simultaneously. When work is being performed, the superintendent shall be available within 15 minutes during all working hours, except for such incidental errands as required by his duties. The superintendent shall be responsible for the proper coordination and timeliness of the work, and for the proper workmanship of all trades; therefore, his absence from the project site without a suitable substitute representative of the contractor shall be considered as damaging to the government. Site supervision shall include daily visits to each active project site, submission of detailed biweekly progress reports for each Task Order, scheduling and coordination of subcontractors and material suppliers, and attendance at all pre-performance site visits, pre-final, and final inspections. The government reserves the right to restrict the employment under the contract of any employee identified as a potential threat to the health, safety, security, well-being, or operational mission of the installation and its population. One week prior to the start of work, the contractor shall submit in writing to the contracting officer, or designated representative, the name of the individual to serve as project superintendent.

3.6. Quality control manager (QCM) - Provide quality control management for all active T.O.s. QCM shall include a minimum of twice daily site visits to each active project site to ensure full compliance with all safety requirements, verification that the work and materials in place and stored on site are in accordance with the approved construction drawings, shop drawings and material submittals. QCM shall submit daily field notes recording activities at each project site, prepare and coordinate material submittal sheets and shop drawing submittals, prepare quality control reports for, and attend all pre-final and final inspections, and schedule and coordinate testing procedures.

3.7. Any proposed change in above listed project management/ technical support staff as identified in the Contractor’s technical proposal is to be submitted to Contracting Officer for technical evaluation of proposed staff and their credentials. The Contractor will be required to demonstrate that changed personnel meet education and technical background as well as experience levels of individuals in the original proposal, as designated in the Project Management Ability area.

4. Subcontractor Management

4.1. Offeror must detail the procedures to be used for effective management of subcontractors. Specific methods for implementing these procedures must be provided. Offeror will provide proposed methods for minimizing delays from subcontractors.

5. Computer and Software Requirements

5.1. The government SABER office currently uses the Estimating Systems, Inc. software, E-4 Clicks (latest version) with R.S. Means™ Facilities Cost Data (latest version). There is no substitute for the referenced software. To ensure effective cost estimation procedures for individual SABER Delivery Orders, the contractor shall use the same system. The annual software and R.S. MEANS™ data update will be used starting thirty calendar days after exercise of each option year (or for the first T.O. after receipt and loading of annual update, whichever comes first).

6. Cost Estimation Procedures

6.1. Throughout the duration of the contract, only the following cost data items shall be utilized:

6.1.1. R.S. MEANS™ Facilities Construction Cost Data (hardcopy, current year), bare costs localized

6.1.2. R.S. MEANS™ Facilities Database (current year) with Estimating Systems, Inc. E-4 Clicks software (Automated Estimating System), bare costs localized

6.1.3. Special March ARB (supplement to be created during contract period)

6.1.4. The Following sections of the R.S. MEANS™ database are included in the contractor’s coefficient, and therefore will be excluded from all estimates:

6.1.4.1. Subdivision 010 – Overhead and Miscellaneous Data, in its entirety

6.1.4.2. Subdivision 013 – Submittals, in its entirety

6.1.4.3. Subdivision 014 – Construction Facilities and temporary controls, the classifications listed below are excluded in their entirety.

6.1.4.4. 302 – Barricades

6.1.4.5. 304 - Fencing

6.2. Unless specifically directed by the CO, the means of cost estimation shall be the latest version of E-4 Clicks Estimating System. Included in the contractor’s submitted proposal shall be one hard copy (detailed level report) and one electronic copy of the contractor’s E-4 Clicks estimate.

6.3. Each line item in the R.S. MEANS™ Facilities Construction Cost Data book and in the E-4 Clicks estimating system shall have unit prices localized / indexed to March ARB, CA. In the E-4 Clicks” estimating system, the “Material” and “Installation” CCI adjustment options shall be used.

6.4. The “Special ‘March ARB Items” will be created throughout the life of the contract as a compilation of negotiated Non-Prepriced items (NPIs) with prices. These line items will be added to the E-4 Clicks estimating system as “User” line items. Unit prices in the supplement shall not be localized. Unit prices in the SCI will be adjusted each year to account for changes in construction costs each quarter.

6.5. Each T.O. estimate will be based upon the individual line item prices (bare costs, localized), from the R.S. MEANS™ Facilities Construction Cost Data book multiplied by the quantities to be installed. Task Order proposals/estimates shall be prepared in the “unburdened” format, without overhead, profit, taxes, etc. The line items will be subtotaled and multiplied by the contractor’s coefficient. That final price will be the value of the T.O. issued to the contractor. There are no other multipliers or add-ons to the subtotal price. Each T.O. becomes a firm, fixed price contract and there will be no changes to price, quantities, or negotiated methods except as modified by the CO. Each estimate the contractor submits becomes the property of the Government. The contractor is encouraged to thoroughly investigate the requirements of each T.O. and include those costs into the estimate. Prior to negotiations, the Government will make reasonable effort to discover line items, which are missing from the contractor’s estimate. After award of a T.O. there will be no modifications to compensate the contractor for line items accidentally excluded. Conversely, there will be no modifications to extract items inadvertently left in the contract. The contractor will not insert non-relevant or duplicate line items.

6.6. The line items for installed materials in the R.S. MEANS™ Facilities Construction Cost Data book and in the E-4 Clicks estimating system include compensation for equipment, and therefore under normal circumstances no separate line items for equipment rental will be accepted. The only independent rental compensation that will be allowed on a particular T.O. is for the following reasons:

6.7. Equipment not normally required to accomplish the specific type of work, such as a scissors lift or booming truck, when electrical conduit must be installed in a high-bay hangar ceiling.

6.8. When the quantity required of a specific line item is not sufficient to compensate for at least one day of rental (if “duration” box in “line item details” is less than one. In this case, if equipment listed for original line item has a corresponding rental line item, the equipment cost may be set at zero, and a separate line item included for one-day rental.

6.9. Estimates shall include all pertinent line items for the project as described in the SOW, in project drawings and sketches, and at the site visit. Calculations used in preparing estimates for T.O.s shall be based on “net,” “in-place” quantities. Pre-priced line items are “in-place” requirements and inclusive of all work necessary to provide a complete, functional product. Additional quantities for waste, lap, shrinkage, expansion, compaction, damage due to delivery, etc., will not be allowed unless specifically stated in the R.S. MEANS™ Facilities Construction Cost Data book and in the E-4 Clicks estimating system as a component of the line item cost, (i.e. it is specifically stated in the aforementioned references to allow 5% waste for concrete ground pours).

6.10. For example: Laying carpet in a room 14’ X 20’ would yield a quantity of 14’ X 20’ = 280 SF. The contractor’s proposal shall include a material quantity of no more than 280 SF times the R.S. Means Facilities Construction Data unit price. Any additional quantities / costs for material waste will not be allowed.

6.11. The cost estimation procedures and R.S. Means line items are used as a means for determination of a fair and reasonable price for the work described in the SOW. The contractor shall be responsible for completing all work required by the SOW, drawings, submittals, and other contract documents. The only instances in which funds will be added or removed after T.O. award will be government directed addition to or modification of existing work, differing site conditions, or liquidated damages.

7. Coefficients

7.1. Coefficients are factors multiplied against the standard unit prices in the UPB to calculate delivery order prices

7.2. Coefficients should include (as cited in the contract) all contractor costs not included in the total of all the line item bare costs for a particular delivery order includes but is not necessarily limited to: all site and home office overhead and profit, bonds, insurance, mobilization and demobilization, daily and final cleanup, payroll taxes, gross receipts tax, general conditions, general and administrative expenses, wage differences between RS MEANS and Davis Bacon labor rates, special clothing for workers, on and off site storage, proposal development and negotiation (including minimal design and submittals), site superintendence, quality control, routine security delays, subcontractors overhead and profit.

7.3. This contract shall utilize the following coefficients.

Standard HRS Non-Secure under 200k Standard HRS Non-Secure over 200k Standard HRS Secure under 200k Standard HRS Secure over 200k NS HRS Non-Secure under 200k NS HRS Non-Secure over 200k NS HRS Secure under 200k NS HRS Secure over 200k

Coefficients shall be used with R.S. MEANS when a task order is not competed between contractors. Standard duty hours are 7:30 A.M to 4:30 P.M., Non- Standard (NS) duty hours are 4:30 P.M to 7:30 A.M.

8. Non-Prepriced Items

8.1. Non-Prepriced work (i.e. work not priced by R.S. Means™ or the SCI) shall not exceed 10% of the total Task Order amount. The Contracting Officer may negotiate items of work not covered by this contract but within its scope and general intent at any time during the contract term. Non-Prepriced work shall be noted on the Contractor’s proposal; include bare costs for materials, equipment, and labor; and shall be multiplied by the contractor’s coefficient.

8.2. Any subcontractor overhead, profit, taxes, bond, or design costs shall NOT be included in the non-pre priced unit cost as these items are covered by the contractor’s coefficient. Non-pre priced items may subsequently be added to the basic task defined in the Technical Specifications and the UPB by modification of the contract. Non-pre priced work shall be so noted on the negotiated proposal of each task order.

8.3. In the event that an NPI will be required, the cost per unit must be negotiated. The burden of justification for the dollar value of the NPI falls on the Contractor, who must provide documentation from three independent sources of the actual item cost. Documentation shall be provided at negotiations.

8.4. NPI’s shall be added to the SCI twice each year, on the last day of October and April each year. After being added to the SCI, the item of work will no longer be considered an NPI, and therefore will not be counted for determination of the 10% limit.

8.5. Any subcontractor overhead, profit, taxes, bond, or design costs shall NOT be included in the non-pre priced unit cost as these items are covered by the contractor’s coefficient. Non-pre priced items may subsequently be added to the basic tasks defined in the Technical Specifications and the UPB by modification of the contract. Non-pre priced work shall be so noted on the negotiated proposal of each task order

8.6. Once each option year, all existing SCI line items will be adjusted to account for changes in market trends using the “SABER Economic Price Adjustment” as stated below:

8.7. The Market Trends Construction Cost Index (CCI) for the city of Riverside CA as published in the McGraw Hill publication “Engineering News Record (ENR)” shall be used to determine adjustments to the SCI line items for options under this contract. To determine the amount of adjustment, the CO will calculate the change in the index appearing in the issue of ENR published during the month prior to effective date of the option from the index of one year prior. Eighty percent of this variation will be applied to each SCI line item. If the Publication of the index should discontinue, the parties to the contract will negotiate a replacement index or new contract provision. If a replacement index or contract provision cannot be agreed upon, the CO may unilaterally determine the contract adjustment method, and the contractor may dispute the determination under the Disputes Clause. Adjustments to option year SCI line items shall be determined in accordance with the following formulae:

To calculate the Adjustment Factor use:

F=((CCIc - CCIi) / CCIi) * 80% + 1

Where:

F = adjustment factor; and

CCIc = the ENR index for the new option; and

CCIi = the ENR index from the year previous

To calculate the new SCI line item cost use:

C = Ci * F

Where:

C = the new SCI line item cost; and

Ci = the current SCI line item cost; and

F = adjustment factor

8.8. Adjustment calculations for second and subsequent option years shall each be based on the SCI line item and the ENR index from one-year prior.

Sample Economic Price Adjustment Calculations

Action ENR index Adjustment Factor SCI price

Award

110.0

N/A

$25.00

Option1

115.4

1.039

$25.98

Option 2

130.2

1.103

$28.66

Option 3

125.1

0.969

$27.77

Option 4

100.0

0.840

$23.33

NOTE: Round Calculations as done in this example. ENR indices and SCI line item prices listed are fictitious and for demonstration purposes only.

9. Task Order Award

9.1. Task orders will be issued in accordance with Task Order Procedures as established in Section H – Special Contract Requirements of the basic contract.

10. Commencement, Prosecution and Completion of Work

10.1. Contractor shall be required to commence a Task Order at the time specified in the NTP, prosecute the work, and complete the entire work within the performance time specified on the Task Order.

10.2. For each individual Task Order the contractor shall provide Progress Schedules and Status reports.

10.2.1. Progress Schedule: shall show the total Task Order schedule broken into individual items of work. The schedule shall show the percentage of completion at the close of each reporting period. This percentage shall be based on percentage of physical completion of the work. The Contract Progress Schedule shall be submitted within 5 calendar days after the date of receipt of Notice to Proceed (NTP) for each individual Task Order.

10.2.2. Status Reports: The Contractor shall prepare and submit Project Status reports for each outstanding Task Order twice a month. The report shall be provided to the Contracting Officer on the first working day of each month with the second being submitted two weeks later. The report shall tell whether the project as a whole is on, ahead of, or behind schedule. If the project is behind schedule, the Contractor shall explain what actions will be taken to regain the schedule and provide an amended schedule. The report shall include a description of problem areas, delaying factors and their impact, and an explanation or corrective actions taken or proposed. Any events that occurred during the report month shall also be detailed. Costs for development/providing progress schedules, progress reports and status reports are included in the Contractor’s coefficient and will not be paid separately.

10.3. The period of performance is the period between Task Order NTP and the time all work under the Task Order is complete. Period of Performance will be negotiated for each Task Order. At the government’s option, it may choose to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction.

11. Design/Construction Requirements

11.1. All design and construction under this contract shall comply with the latest edition of the following Building Codes, the SABER Technical Specifications, standards, and applicable publications unless the CO directs the contractor otherwise. The CO prior to construction start-up must approve any exception in writing.

International Building Codes

International Mechanical Code

International Plumbing Code

National Electrical Code

National Fuel Gas Code

Life Support Code –101

National Fire Code

ADA, Handicap Accessibility Standards

MIL-HDBK-1190, Facility Planning and Design Guide UFC 3-600-1, Fire Protection for Facilities Engineering, Design, and Construction National Electric Safety Code

USAF Force Protection Standards Use ASHRE 62-2001/CAL TITLE 24

11.2. Design must meet all code references listed in the specifications.

11.3. The contractor shall maintain or have access to these documents at his SABER office on March ARB for use during the term of this contract.

11.4. Unless otherwise stated in the SOW or drawings, the contractor’s design shall comply with March ARB Architectural Compatibility Standards and other applicable Air Force Manuals, Standards, Pamphlets, Unified Facilities Criteria (UFC) and Air Force Engineering Technical Letters (ETLs). These are available for reference upon request to the office of the Base Civil Engineer.

11.5. If there is a conflict between these codes and the SABER Technical Specifications, the most stringent requirements shall apply unless waived in writing by the CO.

11.6. Contractor shall adhere to March ARB interior/exterior paint policy when selecting interior/exterior paints. Policy letter and paint palette available through government SABER office.

11.7. Where appropriate or required by executive order/government regulation, the contractor shall install energy efficient equipment.

12. Quality Control

12.1. The Contractor shall provide a quality control plan that describes the offeror’s quality control program(s)/process (es). This plan should be broad enough to address all aspects of quality control, including responsibility for surveillance of work by both subcontractors and in-house quality control inspectors, process for acceptance, rejection, documentation and resolution of deficiencies for work performed by in-house work force or subcontractors, trend analysis, corrective action to identify poor performance by any work staff, and the plan for interface with Government inspectors. This plan will become a compliance document upon contract award. This plan should include the amount of work to be inspected by the contractor and the frequency of inspections, with a minimum of once per day per job. This plan will remain in effect for the life of the contract. The government reserves the right to request any necessary changes to the QCP during the life of the contract.

12.2. The contractor bears full responsibility for quality control in all aspects of projects, from design through project completion.

12.3. The contractor will be required to institute a comprehensive Quality Control Program in order to insure that all materials and workmanship are in strict accordance with the provisions of the specifications and drawings.

12.4. At the beginning of the contract period, the contractor shall submit a Contract Quality Control Plan acceptable to the government prior to commencement of work. This Quality Control Plan shall address all phases of the Contractor’s design and construction process to ensure all components of work meet required standards. Individual Quality Control Plans will not be required for each TO.

12.5. The Quality Control Plan specifically and exclusively relates to the acceptable completion of work and subsequent government inspections and approvals. It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of the SOW.

12.6. Quality Control Manager: The Quality Control Manager shall direct the execution of the Contractor’s Quality Control Plan with responsibility for administration of the plan and inspection of work. The Quality Control Manager shall be available during normal duty hours within 30 minutes after notification to meet with the Contracting Officer (CO) at a location selected by the CO.

13. Contractor Office/Storage Location

13.1. The contractor shall maintain a management office on March ARB for the duration of the contract. The government will provide one facility with the necessary utilities per contractor.

13.2. The Contractor shall provide a Contract employee, facsimile machine, telephone number, and E-mail address at its March ARB office, which may be reached during normal business hours and an emergency phone number for contact at all other times. The Contractor shall pay cost of phone, computer/internet, and facsimile machine installation and operation.

13.3. The Contractor will be provided an area on March ARB approximately 75 ft x 100 ft for installation of a portable office and storage. This area will be unimproved. Any improvements, additions, or extensions of utility lines into this area shall be submitted for approval prior to accomplishment and shall be paid for by the Contractor. The area shall be restored to original condition at Contractor’s expense prior to contract completion, unless otherwise approved by the Contracting Officer. This site location will be provided at the Pre-Construction Conference.

13.4. The area(s) assigned shall be returned at the termination of this contract in the same condition as existed at the time of entering into the contract, fair wear and tear expected.

13.5. The Contractor’s facilities and storage site shall be neat, clean, and orderly at all times. There shall be no trash, debris or other objectionable material within the Contractor’s area except in approved dumpsters or other manufactured receptacles used for disposal purposes. Materials shall be sorted, stacked in neat piles and separated. Equipment and vehicles shall be located in one area of the site. Dumpsters and other receptacles shall not be filled to overflowing and shall be located in the most inconspicuous area of the site not visible from the main roads. Contractor shall keep vegetation within their area of responsibility mowed. Vegetation other than trees/shrubs shall be maintained not to exceed 6” height. Clippings or mowing debris shall not be allowed to accumulate at any time. All Hazardous materials stored will be in compliance with all applicable Federal, State and Local codes.

13.6. All facilities, equipment, and vehicles shall be in proper repair and usable. Any rusted, broken, torn, bent, or otherwise objectionable facilities, equipment, material, dumpsters or vehicles shall be immediately removed from the Contractor’s site. Only normal operator maintenance will be allowed on the Contractor’s vehicles on site.

13.7. The Contractor’s portable office must be aesthetically acceptable (e.g. no patches, broken windows, dirt, rust, trailers must have skirts to grade) and new appearance. All site work and setup are the Contractor’s responsibility and shall be paid by the Contractor. The office shall be a manufacture’s standard item.

13.8. The Contractor shall provide, as necessary, all electrical hookups to include temporary transformers, additional poles, wire, weather heads, panels, and any other items needed for power. Final electrical hookup shall be done after approval of the Contracting Officer, which requires a written two-day notification of hookup. Electrical work shall conform to the latest edition of the National Electrical Code (NEC).

13.9. The Contractor at his/her option may provide security fencing consisting of a six-foot high chain-link fence with a top outrigger of three-strand barbed wire. Fencing shall be new in appearance. Contractor shall keep the fence free of all vegetation. The Contractor shall provide a white painted metal job sign to be installed on the office or security fence. The sign shall be produced commercially. It shall include Contractor’s name and the project name in four-inch high black lettering.

14. Housekeeping

14.1. The contractor shall furnish his own housekeeping and janitorial services for his office space. The contractor is required to maintain the facilities in a neat appearance at all times.

15. Equipment on Site

15.1. All contractor-supplied equipment is the sole responsibility of the contractor. The government is not liable for the theft, vandalism, or damage of any contractor supplies or equipment left on the job site. The contractor shall secure his materials and protect all equipment from damage. Contractor’s equipment shall not be left unattended in the housing areas.

15.2. Any equipment/material the contractor removes (and will reinstall as part of the job requirements) shall be the responsibility of the contractor. The contractor at his own expense shall replace all damaged material.

15.3. The contractor shall protect government equipment that is to remain in place within the area of contract operations against damage or loss. Equipment temporarily removed shall be protected, and if damaged be replaced with equal or better equipment.

16. Communication

16.1. The contractor shall provide and maintain a complete operable voice, two-way radio/telephone communication system for the following personnel:

Contractor’s Project Manager

Contractor’s Superintendent(s)

Contractor’s Quality Control Manager(s)

Other employees at contractor’s discretion

17. Availability of Utility Services

17.1. Water: the Government, without charge to the Contractor from existing outlets and supplies will furnish reasonable amounts of potable water. Contractor shall reasonably conserve potable water furnished. Contractor, at its own expense, shall install and maintain necessary temporary connections and distribution lines and shall remove the connections and lines prior to final acceptance of construction. Water services may not be available at or adjacent to Contractor’s staging, storage or office areas, but may be obtained from an outlet as designated by the Contracting Officer.

17.2. Electricity: the Government, without charge to the Contractor, will furnish reasonable amounts of electricity from existing outlets and supplies. Contractor shall reasonably conserve electricity furnished. Contractor shall coordinate with CO or designated representative, and at its own expense, shall install and maintain necessary temporary connections and distribution lines and shall remove the connections and lines prior to final acceptance of construction.

17.3. Sanitary Provisions: the Government, without charge to the Contractor, will furnish reasonable connections to the sanitary sewer from existing outlets and supplies. Contractor shall coordinate with CO or designated representative, and at its own expense, shall install and maintain necessary temporary connections and distribution lines and shall remove the connections and lines prior to final acceptance of construction.

18. Temporary Utilities

18.1. Temporary Electric Wiring: Temporary electric wiring shall meet the requirements as established below and shall be installed, maintained, and removed by the Contractor at no expense to the Government.

18.2. Temporary Power and Lighting: The Contractor shall provide construction power facilities in accordance with the safety requirements of the National Electric Code, NFPA 70. The Contractor shall enforce the safety requirements of electrical extensions for the work of subcontractors. Skilled electrical tradesman shall accomplish work.

18.3. Construction Equipment: In addition to the requirements, temporary wiring conductors installed for operation of construction tools and equipment shall be either Type TW or THW contained in metal raceways or shall be hard usage or extra hard usage multi-conductor cord. Temporary wiring shall be secured above the ground or floor in a workman like manner and shall not present an obstacle to persons or equipment. Open wiring may only be used outside of building and then only in accordance with the provisions of the National Electric Code.

18.4. Circuit Protection: all 15- and 20- ampere outlets, which are not a part of the permanent wiring of the building or structure, shall have a ground fault circuit interrupters (GFI) for personnel protection. GFI shall be provided for extension cords and for all permanent receptacles that are not properly grounded.

18.5. The contractor shall adhere to the most stringent codes, regulations, etc.

19. Hours of Work

19.1. Normal work hours shall be Monday through Friday from 7:30 A.M. to 4:30 P.M. excepting days observed as Federal holidays as listed below:

New Year’s Day

1 January

Martin Luther King’s Birthday

Third Monday in January

President’s Day

Third Monday in February

Memorial Day

Last Monday in May

Independence Day

4 July

Labor Day

First Monday in September

Veterans Day

Second Monday in November

Thanksgiving Day

Fourth Thursday in November

Christmas Day

25 December

19.2. Holidays falling on Saturday are observed on the preceding Friday. Holidays falling on Sunday are observed on the succeeding Monday.

19.3. The contractor may request to work on a weekend, after hours, or on a holiday. This request must be submitted in writing to the CO a minimum of 72 hours prior to the requested date, with a description of the type of work to be accomplished on that date and which projects will be worked on. The government reserves the right to approve or deny the request. Contractor’s request to work outside standard work hours will not justify use of non-standard hours coefficient.

19.4. The government’s request for the contractor to work outside of the normal work hours shall be justification for the use of non-standard hour’s coefficient.

19.5. On certain occasions, March ARB may observe an unscheduled holiday for all personnel; participate in base-wide training exercises, or other such events. The government reserves the right to prohibit the contractor from working on such occasions.

20. Record Drawing Job Site Verification

20.1. The government shall provide all known and relevant drawings (1 copy) to the contractor for the performance of work. However, the integrity of these drawings is not guaranteed, and the contractor shall field verify all items on the drawings. The existing dimensions and locations shown on the applicable drawings are for approximation purposes only. Failure to verify the dimensions, conditions, and locations of items on government furnished record drawings shall not relieve the contractor of responsibility for his design and will not give the contractor a basis for reimbursement of cost increases. The contractor shall identify discrepancies and deficiencies in drawings, plans, and specifications prior to bid and report the discrepancies and deficiencies to the CO for resolution.

20.2. The contractor shall obtain one copy of the appropriate record drawings, if available, from the contracting officer. The contractor shall be responsible for the reproduction of these drawings if multiple copies are needed (i.e., subcontractor copies). During the progress of the work, the contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings, when applicable. The contractor shall enter such changes and corrections on contract or record drawings promptly, and submit drawings to the contracting officer in accordance with schedule provided in the task order. The record drawings shall indicate, in addition to all changes and corrections, the actual location of all subsurface utility lines. In order that the location of these lines and appurtenances may be determined in the event the surface openings or indicators become covered or obscured, the record drawings shall show, by offset dimensions to two permanently fixed surface features, the end of each run including each change in direction. Valve splice boxes and similar appurtenances shall be located by dimensioning along the utility run from a reference point. The depth below the surface of each run shall be recorded, in addition to the size and type of conduit or pipe used for the run. At the time of beneficial occupancy of each structure or facility involved under the contract, the contractor shall submit to the contracting officer as-built plans with the aforementioned data. In the event the work involves construction of a new facility, the statement of work requires design drawings, or the government provides computer generated drawings, the contractor shall provide record drawings in both a hard copy format as well as a contractor provided diskette compatible with the 452 Civil Engineer AutoCAD computers. In the event the work involves alteration of an existing facility, the government fails to provide computer generated as-builts, and design drawings are not required in the statement of work, it shall be sufficient for the Contractor to record these changes and corrections in red on blue line as-builts. If the contractor fails to maintain the record drawings as required herein, the contracting officer will consider that satisfactory progress has not been achieved for the period in question.

21. Material Submittals/Shop Drawings

21.1. Definitions:

21.1.1. Submittal: A submittal is a package of project information, samples, drawings, schedules, certifications, etc., submitted to the Contracting Officer for Government review.

21.1.2. Deviation: A specific submittal where an item is identified as not agreeing with the contract requirements and the contractor is requesting a substitution or change.

21.2. Purpose: Submittals are directed for the convenience of the Government in reviewing the contractor's planned approach and compliance with the requirements of the contract. It is also a mechanism whereby the contractor may propose deviations, color choices, shop drawings, etc. at an early point in the contract where changes in approach will have less impact on the materials ordering process.

21.3. Authority: The contractor is wholly responsible for the contents of a submittal. Through the physical act of submitting, the contractor certifies that all items listed or implied, fully meet the intended purpose, functionality, and quality requirements of the plans and specifications, or are submitted as a specific deviation thereto.

21.4. The contractor shall ensure that submittal materials provided accurately describe the items in the necessary detail required for a full review. Submittals shall be fully legible. Each shop drawing submitted shall bear the SABER contractor’s stamp and signature indicating that it has been checked and approved by the contractor, prior to submission to the CO.

21.5. The submittal of a "system" either as a routine action or as a deviation shall be considered a submittal of an integrated collection of component parts.

21.6. Any and all deviations from those stated requirements of the plans and specifications shall be identified by the contractor, specifically in writing as a submittal deviation, for either the system as a whole or as a specific item of the whole upon which the deviation is to be exercised. The deviation shall be submitted to the Contracting Officer for review.

21.7. The Government's approval of a submittal, in whole or in part, shall not be construed as approval of any substitution of any deviation, or of any factor which places an item not in compliance with the plans and specifications, unless said item is specifically processed as a deviation.

21.8. Submittals shall be turned in to the Contracting Officer within fourteen (14) calendar days after the NOTICE TO PROCEED (NTP) is issued for each Task Order or as otherwise established by the Contracting Officer.

21.9. Reference: The contractor shall refer to the applicable paragraph in the contract specifications and/or sheet number in chronological order of the contract drawings that requires the submittal.

21.10. At time of award, the government will provide submittal forms on which the submittals can be tabulated. The contractor shall submit 4 sets/copies of each submittal form. Furnishing of the submittals shall not be interpreted as relieving the contractor of his obligation to comply with all of the contract requirements for the items listed in the specifications and drawings.

21.11. One copy of each submittal will be returned, marked to indicate approval or disapproval.

22. Welding Permits

22.1. No cutting or welding shall be permitted without first obtaining a permit issued by the Base Fire Department. All fire and safety regulations are to be followed stringently. Contractor’s failure to obtain a cutting or welding permit may not be reason for time extension to the T.O. performance period.

23. Special Requirements for Excavating Around Existing Utilities

23.1. The existing dimensions and locations shown on Government provided drawings are for approximation purposes only. Failure to verify as-built conditions, dimensions and locations, will be at the Contractor's risk and shall not relieve the Contractor from accomplishing the work required by the contract at the price awarded by the Government.

23.2. The contractor shall obtain excavation/ dig permits (AF Form 103) 14 days prior to any excavation. The Contractor shall provide drawings showing exact location and description of the type of excavation to be accomplished. The Government Project Manager may assist the CPM/QCM in obtaining the excavation permits. “In the area” is typically considered two feet in all directions, except when the CO deems otherwise. Any lines identified on-site by flags/paint or on the drawings/digging permit shall be avoided by the contractor. If these lines are broken, the contractor shall incur all damages. If the broken line is not indicated either on the drawings or flagged, the repair cost will be incurred by the government, unless determined otherwise by the CO. If the contractor is deemed responsible for the damaged line, the contractor shall IMMEDIATELY repair the line to its prior condition at no cost to the Government.

23.3. The contractor shall immediately notify the CO and any governing authorities when any utility line is damaged. The contractor shall immediately notify the fire department in the event that any gas line is broken or damaged.

23.4. Any utilities discovered during excavations that are not shown on the drawings shall be marked on the as-built drawings and identified on the record drawings.

23.5. Storm Water Control Certificate requirement: Contractor shall fill out and submit any required Storm water control certificate to the base Environmental (CEV) Office.

Governing authorities for utilities are presently:

Water: Western Municipal Water District

Gas: March Air Reserve Base

Electrical: March Air Reserve Base

24. Testing of Materials

24.1. All tests of materials or systems installed under this contract, which are charged as a direct expense to a T.O., shall be certified, and submitted in the original form.

24.2. Concrete compressive strength test cylinders or borings shall be taken in the presence of, and at the times and locations…