Corrected_CCU_PWS_as_of_28_April_2015.docx

PERFORMANCE WORK STATEMENT

FOR

EMERGENCY MAINTENANCE/PREVENTATIVE MAINTENANCE

FOR

HANGAR 4230 CLIMATE CONTROL UNITS, HOSE REELS, HOBART GROUND POWER UNITS, AND HANGAR AIR COMPRESSOR

FY2015

Prepared For:

Dyess Air Force Base 317 Maintenance Squadron Aircraft Fuel Systems Section

1 May 2015

Part 1 General Information

l. GENERAL: The contractor shall furnish all labor, tools, equipment, materials, and services necessary to perform Emergency Maintenance (EM), Preventative Maintenance (PM), and unscheduled maintenance/repairs to two Climate Control Units (CCU), exhaust air, hose reels, Hobart ground power units, and hangar air compressor units located at BLDG 4230, Dyess AFB, that support open fuel tanks maintenance by providing climate controlled air to purge and maintain proper in tank atmosphere, apply power to aircraft, and also provide compressed air for repair/troubleshooting fuel leaks. Funds for reimbursable parts are available per the contract. As stated in the Original Equipment Manufacturer (OEM) manuals, a trained, qualified service technician (under paragraph 1.3.6 Special Qualifications) should check out these units during the period of performance.

1.1. Scope/CCU System: This support includes CCU systems and all ancillary equipment for 317 MXS/MXMCF listed under paragraph 5.3, titled "CCU PM Services-Scope of Work". The CCU system is manufactured by Venmar CES Inc, model number A-1-60C-PX-21G2600-X-RL-P and A-1-04E-PX-1G400-CS262-X-P. CCU systems include, but are not limited to: Electrical, Gas Piping, Burners, Dampers, Fans, Fan Belts, Motors, Controls, Filters, Coils system and all items under paragraph 5.3. The contractor shall comply with all, federal, state, local, industry, and national codes under Part 6.

1.2 Scope/Exhaust System: This support includes the exhaust systems and all ancillary equipment for 317 MXS/MXMCF listed under paragraph 5.4, titled "Exhaust system PM Services-Scope of Work". The exhaust air system is manufactured by Greenheck model Vektor-H. The exhaust air systems include, but are not limited to: Bearings, Belts, Fasteners and Set Screws, Motors and all items under paragraph 5.4. The contractor shall comply with all, federal, state, local, industry, and national codes under Part 6.

1.2.1 Scope/Hose Reel: This support includes the hose reels system and all ancillary equipment for 317 MXS/MXMCF listed under paragraph 5.5, titled "The hose reels system PM Services-Scope of Work". The hose reels system is manufactured by Ventaire TMHR Motorized. The hose reels systems includes, but are not limited to: Flexible tubing, hose reel mount, motor limit switches and all items under paragraph 5.5. The contractor shall comply with all, federal, state, local, industry, and national codes under Part 6.

1.2.2 Scope/Ground Power Unit: This support includes the Hobart ground power units system and all ancillary equipment for 317 MXS/MXMCF listed under paragraph 5.6, titled "The Hobart ground power units system PM Services-Scope of Work''. The Hobart ground power units system is manufactured by Hobart Brother Company model Series 500048A. The Hobart ground power units systems included, but are not limited to: Air filters, electrical components, front panels component and all items under paragraph 5.6. The contractor shall comply with all, federal, state, local, industry, and national codes under Part 6.

1.2.3 Scope/Air Compressor: This support includes the hangar air compressor units system and all ancillary equipment for 317 MXS/MXMCF listed under paragraph 5.7, titled "The hangar air compressor units system PM Services-Scope of Work". The hangar air compressor units system is manufactured by Atlas Copco and the model type is an oil-injected rotary screw compressor, model number GA22P. The hangar air compressor unit system included, but not limited to: Coolers, condenser, air filters, oil filters and all items under paragraph 5.7. The contractor shall comply with all, federal, state, local, industry, and national codes under Part 6.

1.2.4 Hours of Operation: The contractor is responsible for conducting business in accordance with paragraph 5.1.2 and 5.1.3 and 2.2 for 24 hours per day, 7 days a week (24X7) coverage terms except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Government will provide escort, if contractor requires access to facility after normal duty hours. The contractor shall not be reimbursed when the Government facility is closed for above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed.

1.2.5 Contractor Employee: The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, and/or general well-being or operational mission of the installation and its population. Contractor personnel will meet Dyess AFB access requirements, and shall be escorted at all times in Restricted Areas. The contractor personnel may be required to undergo a background investigation at the Government's expense to perform their duties at restricted sites, and must wear name tags or uniform that clearly shows they are a contractor.

1.2.6 Place of Performance: The work to be performed under this contract shall be performed at Bldg 4230, Dyess AFB, TX.

1.3 Health and Safety, Security and Property Damage

1.3.1. Worker's Health and Safety: The contractor shall comply with all applicable Federal, State and local legal requirements regarding workers' health and safety. The contractor is solely responsible for determining the legal and safety requirements that apply to his/her activities. These include but are not limited to all Occupational Safety and Health Administration (OSHA) safety rules and regulations, arc flash training, personal protection training and equipment to protect themselves and others from unsafe work conditions. The contractor shall report any accidents or OSHA violations immediately to the appropriate authorities and within 24 hours to the CO.

1.3.2. Security Requirements: The contractor shall comply with all security controls directed by the Government Site contracting officer representative (COR) which have been prescribed by the installation commander, including access badges and security clearances.

1.3.3 Government Property Damage: The contractor will be required to report immediately to prevent any further damage, to the designated Government site COR, all available facts relating to each instance of accidental damage to Government property or injury to either contractor or Government personnel. The contractor shall not perform any work on the damaged equipment/property until released by an authorized Government representative. If the Government elects to conduct an investigation of the accident, the contractor shall cooperate fully and assist the Government personnel until the investigation is completed. Also, the contractor will not be able to complete any of the repairs until the investigation is fully completed.

l.3.4 Special Qualifications: All technicians shall adhere to the following guidelines including, but not limited to all OSHA, Institute of Electrical and Electronics Engineers (IEEE), American National Standards Institute (ANSI), National Electric Code (NEC) and other tools necessary to perform safe EM/PM service to CCU (ancillary equipment), exhaust system (ancillary equipment), hose reels (ancillary equipment), Hobart ground power units (ancillary equipment), and hangar air compressor units (ancillary equipment). It will be the contractor's responsibility to provide all the proper documentation.

1.3.5. Post Award Conference/Periodic Progress Meetings regarding building 4230: The Contractor agrees to attend any post award conference convened by the Contracting Office. The Contracting Officer, and other Government personnel, as appropriate, may meet annually with the contractor to review the contractor's performance in regards to the maintenance performed at building 4230. At these meetings the CO shall apprise the contractor of how the Government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.3.6 Site Manager: The contractor shall designate a prime and alternate Site Manager. The Site Manager shall be responsible for the daily operations of the ·contract. The name of the site manager and alternate site manager shall be provided, in writing, to the CO. The Site Manager or alternate shall be available between 7:30 a.m. to 4:30 p.m. CST, Monday thru Friday including Federal holidays unless the Government facility is closed for administrative reasons.

1.3.7 Identification of Contractor Employees: All contract personnel attending meetings and working in environments are required to identify themselves as such (i.e. badge or uniforms) to avoid the impression they are Government officials. Contract personnel must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall be required to obtain and wear identification badges, or other identifying attire, in the performance of this service.

1.4 Contractor Travel/Transportation:

1.4.1 Commercial Travel: The contractor shall not be reimbursed for travel at government expense. The government is not responsible for travel in this contract.

1.4.2 Customer Service Report: After completion of maintenance services the contractor shall prepare a service report with customer's signature (POC or designated representative) and provide a copy to the Facility Manager.

1.5 Environment Protection Pollution Prevention

1.5.1 Pollution Prevention: The contractor shall comply with all federal, state, and local pollution regulations for all site work performed. The contractor shall understand and working with Government in source reduction, energy conservation, and recycling programs.

1.5.2 Acquisition Pollution Prevention and Ozone Depleting Chemicals (ODCs): IAW with the Copenhagen-Amended Montreal Protocol (1992). The system, subsystems and components procured under this contract shall not contain or require the use of Class I Ozone Depleting Chemicals. Maintenance and repair procedures shall not require the use of Class I or II Ozone Depleting Chemicals. If commercial manuals reference Class I or II Ozone Depleting Chemicals, the contractor shall identify suitable substitutes within an appendix or attachment to the manual. A list of Ozone Depleting Chemicals is contained in AFI 32-7080, Attachment I. IAW Executive Orders 12856 and 12873, and AFI 32-7080, the system, subsystem and components procured under this contract shall not contain or require the use of the Environmental Protection Agency (EPA) 17 Industrial Toxins. If commercial manuals reference the EPA 17 Industrial Toxins, the contractor shall identify suitable substitutes within an appendix or attachment to the manual. The contractor shall study and actively pursue non-hazardous or less hazardous alternatives for all other hazardous materials. The use of all hazardous materials shall be eliminated or reduced to the maximum extent possible. A list of the EPA 17 Industrial Toxins is contained in AFI 32-7080, and IAW AFFARS 5352.223.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Contractor: A supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer (CO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government Note: The only individual who can legally bind the Government.

2.1.3. Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.4. Deliverable: Government material that can be physically delivered.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.7. Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.8. Resource Advisor (RA): An employee of the US Government appointed by Squadron Commander (CC) to manage financial resources of given Squadron appropriated funds.

2.2 ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide a Point of Contact (POC) listing to the contractor for scheduling purposes.

3.2 Conservation: The Contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off lights, powering down equipment when not in use.

3.3 Equipment: The Government shall not provide any equipment for this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all equipment and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Facility Clearance: The contractor shall comply with all security controls directed by the Government Site COR which have been prescribed by the installation commander, including access badges and security clearances. At this site the contractor shall be escorted to perform maintenance at all times.

4.3. Materials: The Contractor shall provide all materials required to satisfy the maintenance requirements of this PWS unless otherwise provided by the Government." The substitution of replacement parts shall be form fit and function interchangeable with the Original Equipment Manufacturers' (OEM's) part. In each incident where replacement parts result in a long-lead-time acquisition, exceeding 5 business days, the contractor shall notify the Contracting Officer..

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1.1. Basic Services: The contractor shall provide services for scheduled PMs on CCU, exhaust air, hose reels, Hobart ground power units, and hangar air compressor units and all their associated components as stated in OEM manual. All calibrations and adjustments shall be within tolerances set by the applicable OEM service manuals. The PMs shall be scheduled as follows: first PM will occur between 1 June and 1 September. The contractor shall advise the Facility Manager specified on the ordering document at least 14 calendar days in advance of the scheduled maintenance. The contractor shall coordinate date, start time, and any changes in schedule for each PM with the Facility Manager. The contractor shall notify the Facility Manager via phone or email within 24 hours or next business day of any delays or extenuating circumstances that prevent the PM from being completed. The contractor shall coordinate with 317 MXS/MXMCF Facility Manager, any deviation in maintenance procedures from the applicable vendor's commercial service manuals. Any conditions found at the time of the PM that requires repair shall be identified and reported to the 317 MXS COR prior to proceeding with repair. If CCU, exhaust, hose reels, Hobart ground power units, and hangar air compressor units are found to be inoperative, EM shall take precedence. The PM shall follow restoration. NOTE: All failures incurred while performing PMs shall be corrected under PM not EM.

5.1.2. Technical Support: Technical assistance should be utilized prior to initiating Emergency Maintenance. Technical assistance shall consist of verbal or written communications with the user by telephone, fax, or email in an attempt to assist the user in identifying the nature of the problem and lead the user through trouble-shooting repair procedures, as required. Upon notification, the contractor shall provide technical assistance via telephone within 30 minutes after initial phone call. If technical assistance fails to restore the covered equipment to operational capability, the site shall initiate an Emergency Maintenance request. Contractor shall provide 317MXS/MXMCF Facility Manager a dedicated 24X7 number for technical support.

5.1.3. Emergency Maintenance (EM): The contractor shall perform on-site emergency repair to restore the equipment to operational capability. The contractor shall first be notified by the Facility Manager by phone and has 30 minutes to respond to the Facility Manager via telephone after the Facility Manager calls contractor dedicated 24X7 technical support number, and if technical assistance via telephone fails to restore equipment to operational capability the contractor will have four hours to respond to place of performance stated in paragraph 1.3.4. The contractor shall notify the Facility Manager by phone and follow-up with an email when the technician is dispatched to the site. The contractor shall have emergency customer service available 24 hours a day, 7 days a week. If extenuating circumstances cause on-site maintenance delays, the contractor shall notify the Facility Manager to negotiate response time.

5.1.4. Response Times, Restoration, and/or Resolution: When failures occur, the contractor shall provide technical assistance by leading the user through a troubleshooting procedure to restore the system to l 00% functional operation. Technical assistance shall be either verbal (through telephone communications) or written (through email or fax transmissions). If form of assistance fails to restore the system to 100% functional operation, the contractor shall perform on-site maintenance to restore the system to 100% functional operation.

5.1.4.1. Completion of Emergency Maintenance: Emergency maintenance is considered complete when corrective actions have been accomplished to restore the equipment to an operable condition for all the system stated in paragraph 1 is supporting the load IAW OEM manual provided by the US Air Force. In situations where long lead-time parts are required to restore the system to optimum operability and where it may be necessary for the technician to return to the site to install those parts, the site Facility Manager must be notified within 24 hours of the situation and timelines to bring to resolution. This shall be accomplished via email to the Facility Manager for record.

5.1.5 Ancillary Equipment Maintenance: The contractor shall provide ancillary equipment maintenance. Ancillary equipment, such as but not limited to: Electrical, Gas piping, Burners, Dampers, Fans, Fan Belts, Motors, Controls, Filters, Coils system, Bearing, Belts, Fasteners and set screw, Flexible Tubing, Hose Reel Mounts, Motor Limit Switches, Air Filters, Panels, Coolers, Condensers, oil filters, and all items under paragraph 5.3.

5.1.6. Warranty: The contractor shall warrant all parts and labor for a period of 90 days or manufacturer standard commercial warranty whichever is longer.

5.1.7. Disposal of Material under EM and PM: The contractor shall be responsible for disposing of any and all material. Any material removed by the contractor as a result of the EM or PM shall comply with all applicable Government and environmental regulations.

5.3. CCU PM Services-Scope of Work

5.3.1. CCU PM Services shall be executed IAW OEM manuals

CCU Preventive Maintenance

The following is art outline of checks performed during a CCU Preventive Maintenance. All checks are designed to be performed either during normal operation with no danger to the CCU's operation condition or during off line operation. It is highly recommended to schedule the maintenance for the CCU system in the spring and fall seasons as the demands are commonly most critical after these periods and this timeline serves as good prevention practice.

I. Electrical

a. Check all wiring for loose connections.

b. Check voltage at the unit (while in operation) and all amperage draw against nameplate rating.

II. Gas Piping

a. Check all fittings, valves and lines for leaks

b. Check all vents to atmosphere are clean and free from obstruction

c. Inspect and clean all drip legs in the fuel line

d. Inspect all regulators, relief valves, vent valves, manual shutoff valves and gas pressure switches

e. Check the operation of the automatic gas shutoff valves. Check valves for leakage at the pressure test ports provided

f. Check the fuel supply pressure to the heater

III. Burner

a. Inspect the burner and combustion air blower, clean as required

b. Inspect the flame sensor, ignition spark and flame signal

c. Check that the modulating actuator linkages are tight and operate freely

d. Perform the final combustion check

IV. Damper

a. Inspect set screws linking motors to dampers for tightness

b. Lubricate linkage pivot points

c. Check for dirt buildup on the shaft, arms, bars and control rod and clean as required

d. Inspect the seals to ensure none have pulled loose or deteriorated, Repair or replaced it with the same seal or same seal material

V. Fan

a. Check fan wheels and housing for dirt build-up and clean as required

b. Clean the wheel tinder with a stream of water

c. Check bolts for tightness

d. Lubricate fan bearings

VI. Fan Belts

a. Measuring belt tension

b. Check belt tension

VII. Motors

a. Inspect motors for clean of dirt and clean as required

b. Ensure all connections are secure, repair and tighten as required

c. Check for general cleanliness and clean as required

d. Ensure the motor is operating at the current indicated on the name plate

e. Ensure the motor is not vibrating too much

f. Check for loose mounting bolts or unbalanced impeller

g. Inspect the mounting base and the flexible duct connection

h. Motor lubrication must occur once a year with high grade lithium based grease

VIII. Filters

a. Inspect and replace filters every three months

IX. Coils

a. Inspect for dirt on the surface of the coil

b. Check for general cleanliness and clean as required

X. Control Panels

a. Check for proper operation of all switches

b. Check for general cleanliness and recalibrate all control

c. Repair or replace any controls found faulty

Following the Preventive Maintenance inspection during each of the two PMs, a complete operational check of the entire system will be performed. The operational check will check the system in both heating and cooling, with humidity checks in all modes. A written report will be provided detailing the results of the inspection, and making specific recommendations toward future remedial action, upgrades, or sparing.

5.4. Exhaust PM Services-Scope of Work

5.4.1 Exhaust PM Services shall be executed IAW OEM manuals

Exhaust Preventive Maintenance

The following is an outline of checks performed during the exhaust Preventive. Maintenance. All checks are designed to be performed either during normal operation with no danger to the exhaust's operation condition or during off line operation. It is highly recommended to schedule the maintenance for the exhaust system in the spring and fall seasons as the demands are commonly most critical after these periods arid this timeline serves as good prevention practice.

I. Bearings

a. Check locking collars and set screws

b. Check all fasteners attaching the bearing to the bearing plate for tightness

c. Lubricate fan shaft bearings with grease fittings

II. Belts

a. Check belts tension and pulleys

b. Check the drive pulleys remain in proper alignment

III. Fasteners and Set Screws

a. Check all for tightness

b. Check set screws attaching the propeller to the shaft and the shaft to the bearings

IV. Motors

a. Inspect for dirt clogs cooling openings on the motor housing

b. Check for dirt buildup on exterior surface of the motor and impeller, clean as required

Following the Preventive Maintenance inspection during each of the two PMs, a complete operational check of the entire system will be performed. A written report will be provided detailing the results of the inspection, and making specific recommendations toward future remedial action, upgrades, or sparing.

5.5 Hose Reels PM Services-Scope of Work

5.5.1 Hose Reels PM Services shall be executed IAW OEM manuals

Hose Reels Preventive Maintenance

The following is an outline of checks performed during a hose reels Preventive Maintenance. All checks are designed to be performed either during normal operation with no danger to the hose reels's operation condition or during off line operation. It is highly recommended to schedule the maintenance for the hose reels system in the spring and fall seasons as the demands are commonly most critical after these periods and this timeline serves as good prevention practice.

I. Flexible Tubing

a. Check excessive wear

b. Check connection

II. Hose Reel Mount

a. Check the rigid duct and the ceiling

b. Check all for tightness connections

III. Motor Limit Switches

a. Inspect and adjust switches as needed

Following the Preventive Maintenance inspection during each of the two PMs, a complete operational check of the entire system will be performed. A written report will be provided detailing the results of the inspection, and making specific recommendations toward future remedial action, upgrades, or sparing.

5.6. Hobart Ground Power Units PM Services-Scope of Work

5.6.1. Hobart Ground Power Units PM Services shall be executed IAW OEM manuals

Hobart Ground Power Units Preventive Maintenance

The following is an outline of checks performed during a Hobart Ground Power Units Preventive Maintenance. All checks are designed to be performed either during normal operation with no danger to the Hobart Ground Power Unit's operation condition or during off line operation. It is highly recommended to schedule the maintenance for the Hobart Ground Power Units system in the spring and fall seasons as the demands are commonly most critical after these periods and this timeline serves as good prevention practice.

I. Air Filters

a. Check for cleanliness

b. Clean and flush with water

c. Need to be replaced annually

II. Electrical Components

a. Check and clean heat sink

b. Inspect terminal blocks for overheating and loose connections

c. Inspect all electrical and mechanical connection for tightness

d. Inspect all compression-type connector

e. Inspect printed circuit boards for evidence of overheating, such as Bum resistors or capacitors, clean as required

III. Front Panel Components

a. Inspect all the front panel components and indicator lamps

b. Inspect the long hinged at the front and rear of the units

c. Inspect all wiring, lead, and cables

d. Check fan for proper operational, clean as required

Following the Preventive Maintenance inspection during each of the two PMs, a complete operational check of the entire system will be performed. A written report will be provided detailing the results of the inspection, and making specific recommendations toward future remedial action, upgrades, or sparing.

5.7 Hangar Air compressor units PM Services-Scope of Work

5.7.1 Hangar Air compressor units PM Services shall be executed IAW OEM manuals

Hangar Air compressor units Preventive Maintenance

The following is an outline of checks performed during the hangar air compressor units Preventive Maintenance. All checks are designed to be performed either during normal operation with no danger to the hangar air compressor units operation condition or during off line operation.

It is highly recommended to schedule the maintenance for the hangar air compressor units system in the spring and fall seasons as the demands are commonly most critical after these periods and this timeline serves as good prevention practice.

I. Coolers

a. Check and clean if required

b. Check for any leakage

II. Condenser

a. For units with built-in dryer: inspect condenser of dryer and clean if required

b. Inspect and clean the filter of the electronic drain

c. Check for any leakage

III. Coils

a. Inspect for dirt on the surface of the coil

b. Check for general cleanliness and clean as required

IV. Air/Oil Filters

a. Check and replace air filter element if damaged or heavily contaminated filter elements

b. Inspect oil level and change oil, oil filter and oil separator

Following the Preventive Maintenance inspection during each of the two PMs, a complete operational check of the entire system will be performed. A written report will be provided detailing the results of the inspection, and making specific recommendations toward future remedial action, upgrades, or sparing.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE INTERNATIONAL. STATE AND LOCAL CODES. REGULATIONS. STANDARDS. PROCEDURES. POLICIES. PUBLICATIONS AND MANUALS. (CURRENT EDITIONS).

6.1 The Contractor shall abide by and comply with all current applicable federal, state, and local codes, regulations, standards, procedures, policies, publications, safety regulations/standards and manuals. Which include following basic safety manuals:

· Institute of Electrical and Electronics Engineers (IEEE)

· National Fire Protection Association (NFPA)

· American National Standards Institution (ANSI)

· Occupational Safety and Health Administration (OSHA)

· National Electrical Code (NEC)

· Underwriters Laboratory (UL) 1778

· Federal Communication Commission (FCC), Part 15

· RFI/EMI Emissions, Class A, Part 15, Subpart