Attachment 1 Performance Work Statement.doc

Attachment 1

Attachment 1

PERFORMANCE WORK STATEMENT

For

Maintenance and Repair of Security Barrier Systems for

Grand Forks AFB, North Dakota

07Aug 2008

PERFORMANCE WORK STATEMENT

Maintenance and Repair of Bollard and Gate Vehicle/Personnel Access Control Systems

1.0 DESCRIPTION OF SERVICES: The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform scheduled preventative maintenance and unscheduled maintenance/repair on the below items at Grand Forks AFB, ND. The contractor shall comply with manufacturers most current maintenance/inspection specifications and perform to all the standards in the contract as well as all local, state, and federal regulations. Contractor shall insure barrier systems are fully operational 95% of the time.

A. Two (2) pair of B&B ARMR Model B-30 Hydraulic High Security Bollard Systems, with four hydraulic power units, including control and logic modules, control stations, traffic loops, traffic signals, electronic relays, electrical power equipment, options and all associated accessories. ** B. Five (5) AAR Model CG12 chain-link cantilever gates, DOS K12 crash rating, each with a Viking Access Systems Q4 operator, associated heater, loop detector, photo eye and traffic light (Red/Amber) and keypad card reader. These gates are covered by original manufacturer warranty, it is estimated that these gates will be out of manufactures warranty 7 Nov 08. * See Note C. Two (2) double full height, galvanized, turnstile personnel gates and mechanical locking system with keypad card reader. * See Note

*Note: for keypad card reader/Advantor System questions – contact Security Forces @ 701-747-4047. (card reader/Advantor system is NOT part of this contract)

**Information: The current condition of the bollard system is operational but has some known discrepancies. This list is not all inclusive.

A. Bollards require complete paint.

B. Bollard tops cannot be secured to bollard, currently they rest on top of bollard.

C. Not all proximity sensors are operational.

D. Several hydraulic lines require replacement; currently secondary hoses are being utilized.

E. Heat pads cannot maintain a snow/ice free surface; they will not keep up with local severe winter conditions.

1.1 SCHEDULED PREVENTIVE MAINTENANCE SERVICE: The contractor shall provide maintenance services on the barrier systems at the locations designated in the contract. The contractor shall perform preventive maintenance and inspections to ensure reliable and continuous safe operation of the systems. The maintenance work shall be in accordance with commercial practices and/or manufacturer’s most current specifications and performance work statement. Routine maintenance labor and parts are covered under the basic preventive maintenance line item. Contractor shall provide a detailed scheduled preventive maintenance plan within 15 calendar days of contract award for approval. Contractor cannot begin work until the contracting officer approves plan.

1.1.1 MINIMUM MAINTENANCE REQUIREMENTS: See Appendix A.

1.2 UNSCHEDULED MAINTENANCE/REPAIR: The quality assurance personnel (QAP) shall notify the contractor of customer service calls. The contractor shall commence repair work after approval from the QAP. All repair work shall be in accordance with normal commercial practices/manufacturer’s specifications. Any unscheduled work that exceeds $2000.00 per repair shall require contracting officer approval.

1.2.1 SERVICE CALL RESPONSE: The contractor shall provide contact information where service calls can be made during normal duty hours, M-F 7:45 a.m. – 4:30 p.m. The contractor shall respond, orally, within one hour of a service request. Once oral contact is made, the contractor shall provide a service technician on-site within 4 hours. The contractor shall be paid only for time the contractor is performing work. Contractor will not be reimbursed for travel time. The contractor shall provide an all-inclusive written estimate, within 24 hours, to the QAP for approval. The contractor shall continue work until the system is back in a reliable operating condition. If a part is required, the contractor shall notify the QAP and coordinate a resolution.

1.2.2 MATERIAL ACQUISITION: The reimbursable parts line item is for individual parts that are over $100.00. All parts under $100.00 are included in the basic preventive maintenance line item. The contractor shall bear the cost of all materials, parts, and supplies up to $100.00 per individual item. The government shall reimburse the contractor for materials, parts, and supplies in excess of $100.00 per item under the reimbursable parts line item. The Contractor shall obtain QAP approval before purchasing any part over $100.00 for reimbursement. The sales tax will be paid in the full amount for any item in excess of $100.00. Reimbursement shall be made only on completed job orders. The Contractor shall submit a copy of the delivery ticket, sales slip, or other document indicating their cost. The contractor is responsible for the first $100.00 of each item costing over $100.00. For example, if an item cost is $200.00, the government will reimburse $100.00 to the contractor. Unless specifically approved by the QAP, all parts and equipment provided by the contractor to install or use for repair, shall be new and of standard design or model and the products of manufacturers regularly engaged in the production of such equipment. In addition, they shall be the manufacturer’s latest standard designs current at the time of delivery, except for such modifications from manufacturer standards as are required to conform to specification requirements. Where two or more units of the same class of equipment are required, such units shall be the standard products of a single manufacturer. Manufacturers shall be so established in the industry that prompt and continuing service and delivery of spare parts is assured. All newly installed parts and equipment shall be fully compatible with, and shall use the existing barrier system as the host system.

1.3 SAFETY TRAINING: The contractor shall provide initial training of sufficient duration to train government personnel on methods required to safely operate all gates, bollards, lights, etc., in emergency/manual modes. The contractor shall provide a checklist of steps government personnel need to take to bypass the automated controls in order to safely lower bollards and open/close gates in the event of system failure. Training will be provided within 90 calendar days of contract award. Contractor shall provide additional training as requested by QAP.

1.4 REPORTS AND RECORDS: Contractors shall comply with the Privacy Act of 1974 (the Act) and AFI 33-332, the Air Force Privacy Act Program and the agency rules and regulations issued under the Act in the design, development or operation of any system of records. Operation of a system means performance of any of the activities associated with maintaining the system of records, including the collection, use and dissemination of personal information. Systems of Records on individuals are defined as a group of any records under the control of an agency from which information is retrieved by the name of the individual or by some identifying number, symbol or other identification unique to the individual. The Contractor shall make available when required, any permits, reports, or general performance data required in the PWS/SOW. The contractor shall also mark any proprietary information in the record. The contractor shall create, handle and maintain records for the Air Force, regardless of medium, (in a pre agreed medium that can be used by the Air Force ) in accordance with the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFMAN 33-363, Management of Records. Full text versions of these publications are available for download at http://www.epublishing.af.mil The contractor’s records person should attend Records Management Orientation Training conducted by the Base Records Manager. Inquiries as to the specific actions necessary to meet the requirements established in the above referenced publication may be directed to the GFAFB Records Management Office at (701) 747-6693or 319th CS/SCBR, Bldg 314, GFAFB, ND, 58205-6436

1.5 REQUIREMENTS AFFECTING CONTRACTOR PERSONNEL PERFORMING MISSION ESSENTIAL SERVICES (APR 2003): The Contracting Officer has identified all of the services performed under this contract as "Essential DoD Contractor Services" as defined and described in DoD Instruction (DoDI) 3020.37, "Continuation of Essential DoD Contractor Services During Crises." Hereafter, the personnel identified by the contractor to perform these services shall be referred to as "Mission Essential Contractor Personnel."

1.5.1 Within 14 calendar days after contract award or incorporation of this clause into a contract by modification, the Contractor shall provide a written list of all "Mission Essential Contractor Personnel" to the Contracting Officer or designee.

1.5.2 As required to comply with or perform pursuant to DoD or Air Force requirements, the contracting officer shall direct the contractor to comply with requirements intended to safeguard the safety and health of Mission Essential Contractor Personnel. The Contracting Officer may communicate the requirements through a letter of notification or other means, and subsequently modify the contract to incorporate the requirements via full text or by reference. The Contractor may file a proposal for cost or other impacts under the Changes clause or a Request for Equitable Adjustment.

1.6 ENVIRONMENTAL COMPLIANCE: The contractor shall comply with all federal, state, local and installation environmental laws, rules and plans. Grand Forks AFB is a federal installation. However, for environmental laws, Grand Forks AFB meets the strictest requirements in effect. Therefore, the contractor shall also meet the strictest requirement in effect, federal, state or local. The contractor shall use and store all materials, chemicals, and equipment used in the performance of services on the installation in a accordance with industry standards, local, federal and state laws, and according to manufactures’’ recommendations. The contractor shall submit Material Safety Data Sheets for approval on all materials 15 calendar days prior to use. The contractor shall make all environmental and hazardous material records available at the beginning of the next duty day after the government’s request to view the records.

1.6.1 NOTICE OF ENVIRONMENTAL SPILLS: In the event of a spill or release of any un-permitted substance or hazardous waste into the environment, the contractor shall comply with all federal, state, local and installation environmental laws, rules and plans. The contractor shall immediately report the incident to the Contracting Officer, and the Quality Assurance Personnel. Petroleum, oil, lubricant (POL) or any other hazardous material discharged to the storm water will be reported to the base fire dept. immediately. The contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substance, due to contractor negligence, into the environment. Contractor shall remove all contaminated soils and transport to the base land treatment facility (LTF). Contractor is responsible for spreading contaminated soils in 4” lifts. Contact 319 CES/CEVC (701-747-6397) for LTF access. If Contractor has to excavate he will need to follow construction Storm water permit guidelines. Permit is available for review at the 319th CES/CEV.

2.0 SERVICES SUMMARY AND CONTRACTOR QUALITY ASSURANCE

2.1 SERVICE SUMMARY

Scheduled Preventative Maintenance

Maintenance performed and an accurate report is delivered within 5 calendar days of inspections.

1.1

100% of security barrier systems are inspected/maintained per performance work statement and approved plan.

Unscheduled Maintenance Response Time

Contractor response within time parameters specified in contract.

1.2.1

100% of calls are responded to within the time specified.

Contractor shall insure all barrier systems are fully operational by performing regular maintenance as required.

2.2 Government Quality Assurance: The Government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the contractor’s performance through inspections of call logs/reports, receive, and investigate all complaints from base personnel. The Government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates. The Government Contracting Officer shall make final determination of the validity of customer complaint(s). If any of the services do not conform to contract requirements, the Government may require the contractor to re-perform the services in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may:

A. Require the contractor to take necessary action to ensure that future performance conforms to contract requirements; and

B. Reduce the contract price to reflect the reduced value of the services performed.

2.3 QUALITY CONTROL: Contractor shall develop and maintain a quality control program to ensure maintenance and repair services are performed in accordance with applicable standards, statements of work, and the manufacturer’s instructions. A copy of the plan shall be furnished to the Contracting Officer upon request.

2.4 GOVERNMENT REMEDIES: The Contracting Officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items, for contractor’s failure to correct nonconforming services.

3.0 EQUIPMENT LISTING: For bollards contact B&B ARMR for complete parts list. Tel: (703) 335-6006, Fax: (703) 752-6288, Website: www.bb-armr.com. For vehicle gates contact AAR (American Anti Ram) owned by American Physical Security Group, 292 Garrisonville Road, Stafford, VA 22554 / Web: www.americanpsg.com for complete parts list.

3.1 GOVERNMENT PROVIDED UTILITIES: Government shall provide existing utilities required to perform work as needed.

4.0 GENERAL INFORMATION

4.1. HOURS OF OPERATION: Inspections and preventive maintenance shall be scheduled between the hours of 7:45 a.m. and 4:30 p.m. (if irregular hours are required, coordinate with the COR, Contracting Officer Representative), Monday through Friday, excluding federal holidays (New Years Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas). Federal holidays that occur upon Saturday are observed on the Friday before the holiday. Federal holidays that occur upon Sunday are observed on the Monday following the holiday.

4.2. SECURITY REQUIREMENTS.

4.3. PASS AND ID. Contractor personnel shall apply for a Base Identification Card to be carried while on GFAFB. Contractor personnel shall be issued an SFMIS AF Form 75 (Visitor Pass) from the commercial visitor control center (S. Gate). Upon completion of screening process the contractor and employees shall be issued a pass for the duration of the contract. While on the installation, contractor and employee vehicles are subject to search, only company vehicles are allowed access to restricted/controlled areas. All Government properties (identification cards, restricted area badges must be returned within 24 hours after employment is terminated.) It is the responsibility of the contract manager to retrieve, turn-in, or report any loss or misuse of such items to the Base Pass and Identification office.

4.4 WORK IN CONTROLLED/SECURED AREAS. Personnel requiring more than periodic access to restricted areas shall have a government paid and provided National Agency Check I.A.W. DOD 5200.2-R/205-32, chapter 3-612.1. The contractor shall submit the required information for all full time employees to receive favorable National Agency Check Investigations, whom require access to secured areas. This information shall be submitted to Civil Engineer Squadron Security Manager, building 411. The QAP and Civil Engineer Security Manager will provide assistance in the preparation of the required security forms. The sponsoring agency must insure the appropriate investigations have been completed prior to contractor personnel entering a restricted area. After the National Agency Checks are completed, employees will be issued a USAF Restricted Area Badge. All restricted area badges shall be returned to the issuing agency upon termination of employment of employees, of contract, or access is no longer required into restricted areas. The contractor shall contact base operations prior to commencement of any work in secured area, base operations is located in building 528.

4.5. CONTRACTOR CONSENT TO BACKGROUND CHECKS: The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by the National Crime Information Center (NCIC). NCIC checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to NCIC background checks. Contractor and subcontractor personnel who do not consent to an NCIC check will be denied access to the installation. Information required to conduct an NCIC check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Grand Forks AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful NCIC check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. A list of contractor employees, along with all required personal data, shall be provided to the Contracting Officer at least 15 calendar days prior to commencement of work by individuals. Any turnover in contractor employees shall immediately be provided in writing to the Contracting Officer.

4.5.2 CONTRACTOR REGISTRATION OF VEHICLES ON GRAND FORKS AFB: All contractor and contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. In addition, all vehicles shall comply with Grand Forks AFB directives. Vehicle and personnel passes are the property of the United States Government and shall be surrendered upon termination of employment or the end of the contract performance period. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a persons need to be on Grand Forks AFB.

4.6. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE PRESIDENT OR SECRETARY OF DEFENSE. Performance of Services During Crisis Declared By The National Command Authority. IAW DoDI 3020.37 (Continuation of Essential DOD Contractor Services during a Crisis) upon notification by the Contracting Officer, the Contractor shall perform all the contract requirements as stated in the PWS

5. APPENDICES

A. Minimum Maintenance Checklist Bollards

B. Minimum Maintenance Checklist Cantilever Gates

C. Minimum Maintenance Checklist Turnstiles D. Annual Maintenance Checklist for Security Barrier Systems

E. Equipment Listing and Estimated Workload Data F. Bollard/Cantilever/ Turnstile Gate locations G. Maps

APPENDIX A

MINIMUM MAINTENANCE CHECKLIST, BOLLARDS

Note: Minimum maintenance requirements will vary based on physical and environmental condition. Contractor shall document all maintenance and repair and provide a written report for all completed routine maintenance and service calls within 5 calendar days of service. Report shall include any discrepancies and required maintenance/repair.

B -30 (Bollard) High Service Vehicle Access Control System

(Inspect and service May thru Sept once a month, Oct thru Apr twice a month)

1. Vacuum and clean the bollards

2. Touch up paint as required

3. Check oil for level, pressure and condition (Recommended oil Mobile EAL 224)

4. Add oil up to 1 quart if necessary (Recommended oil Mobile EAL 224)

5. If oil is contaminated report and recommend replacement immediately (Recommended oil Mobile EAL 224) replacement requires authorization

6. Check bollard for operation through normal cycles

7. Adjust bollard speed to ensure proper and uniform operation (Check original submittal documents for normal operation speed for up, down and EFO)

8. Check bollard and the hydraulic pumping unit for leaks at all points

9. Visually inspect the operation and electrical contacts

10. Tighten electrical contacts if required

11. Check, adjust and tighten all limit switches

12. Check traffic lights and replace any burned bulbs or LEDs

13. Check safety devices (loop, IR, etc.) for proper operation and report any anomalies

14. Meg the loops and log the measurements and report any anomalies

15. Check the PLC for normal operation of all logic and functions

16. Check and tighten bolts and top plate

17. Check hoses for wear and report any abnormalities

18. Check accumulator(s) for proper pressure (650-750 PSI)

19. Check the operation of the control panel(s)

20. Check the control panel’s buttons and lights for proper operation and replace if necessary

21. Update the contractor provided operation and maintenance log including the operating pressures of the system, time to reach pressure, accumulator pressure and operating speeds. Operation log shall be kept in entry gate facilities.

APPENDIX B

MINIMUM MAINTENANCE CHECKLIST, CANTILEVER GATES

Note: Minimum maintenance requirements will vary based on physical and environmental condition. Contractor shall document all maintenance and repair and provide a written report for all completed routine maintenance and service calls within 5 calendar days of service. Report shall include any discrepancies and required maintenance/repair.

CG12 Cantilever Gate Vehicle Access Control System (Inspect and service, twice a year, May & Oct) Systems and Electrical

1. Ensure correct operation and function of signal lights

2. Check photo eye for correct operation and function

3. Test loop detector for correct function and safety performance Mechanical

1. Intermediate bearings shall be inspected as oil-tight and permanently lubricated

2. Pillow block bearings are equipped with fittings and shall be lubricated biannually

3. Main drive chain and sprockets shall be inspected, cleaned, and lightly oiled (#40 oil) bi-annually

4. Check clutch and belts for correct tension and wear

5. Visually inspect guide/track system for abnormalities, damage, and debris

6. Check limit switches for adjustment and wear

7. Ensure all nuts and bolts are tight

8. Check chain tension on main drive chain bi-annually Gate Operator

1. Remove the Power Harness from the Control Board

1.1. Clean and lubricate the gate track wheels using the recommended lubricant

1.2. Inspect the track for any signs of cracking or separation

1.3. Check that all mounting hardware of the gate operator us properly tightened

1.4. Ensure that the gate moves freely

1.5. Check for corroded parts and replace if necessary

1.6. Touch up painting as required

1.7. Check the battery for the following

1.7.1. Battery connections must be free of corrosion

1.7.2. Battery voltage must be 26 VDC (fully charged battery)

2. Reconnect the Power Harness for the Control Board

2.1. Check and confirm the proper operation of all safety devices (photoelectric eye, edge sensors or like)

2.2. Check and confirm the operation of all installed accessories

2.3. Check and confirm the operation of all special features such as Intelligent Obstruction Sensor, Hold Open Timer

2.4. Check and confirm the operation of the manual release

2.5. Verify battery backup functionally by turning off the power source-- DO NOT FORGET TO TURN ON THE POWER SOURCE AFTER VERIFICATION

3. Ensure function of associated heater unit

APPENDIX C

MINIMUM MAINTENANCE CHECKLIST, TURNSTILE GATES

Note: Minimum maintenance requirements will vary based on physical and environmental condition. Contractor shall document all maintenance and repair and provide a written report for all completed routine maintenance and service calls within 5 calendar days of service. Report shall include any discrepancies and required maintenance/repair.

Single Full Height Turnstile Personnel Gates (Inspect & Service once a year in Oct)

1. Control Box

1.1. Visually inspect and verify function of solenoid

1.2. Ensure spring is in operable working condition, free from debris

1.3. Visually inspect wiring for wire condition, possible shorts, etc

1.4. Make adjustments as necessary to ensure proper operation

2. Ensure bearings, supporting gates, are in operable condition, free of defects and debris

3. Verify function of card reader and ensure security features are functioning properly

APPENDIX D

Annual Maintenance Checklist for Security Barrier Systems

1. Perform all Monthly / Semi-annual / Annual maintenance steps as applicable

2. Replace the hydraulic fluid ( bollards only)

3. Change oil filter ( bollards only)

4. Grease/lubricate

APPENDIX E

EQUIPMENT LISTING

Installed summer, 2003 (Items 1-2)

Installed summer, 2007 (Item 3) Installed Prior to 2000 (Item 4)

*Note: (1 pair is 10 bollards, 5 incoming, 5 outgoing)

ESTIMATED WORK LOAD DATA

Unscheduled Service Calls

Bollards 12-18 a year

Cantilever Gates 20-30 a year

Turnstile Gates 5-10 a year

Note: For planning purposes only.

APPENDIX F

BOLLARDS, CANTILEVER and TURNSTILE GATE LOCATIONS

East Gate, see map

APPENDIX G

BOLLARD LOCATION MAP

Cantilever and Turnstile Locations

PAGE

542/

Turnstile Gate - 648

Turnstile Gate - 650

Cantilever Gates

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