Question and Answer Document.pdf

23 March 2020

Questions and Answers Document

1.) Question: Could you please tell me what is meant by "completing of FAR 52.212-3 Representations and Certifications FAR and DFAR reports in the System for Award Management (SAM) at www.sam.gov", in FAR 52.212-2-Addenda, section A, paragraph 1?

A: In order to be eligible for consideration of award, a contractor must be registered in the System for Award Management, located at www.sam.gov.

2.) Question: I have a concern on FAR 52.212-2-Addenda section B, subsection 1, paragraph b. I feel as though the 20 hours (lot) should be listed in the quantities column of the SLIN X002AA and 1.0 should be listed in the unit column. We then could give you a price for 1.0 labor hour as the unit price multiplied by the quantity (20 hours or "lot") which would equal the total amount. As it is now the unit price will be listed as a total of 20 hours and the amount will be listed as the same.

A: SLIN X002AA will be set on a not to exceed cost of $10,000.00. The 20 hour reference is for evaluation only to assess the reasonableness of the offeror’s labor hour rate. Please place your labor hour rate, fully burdened, within SLIN X002AA.The labor hour rate will be incorporated into the SLIN description as a fixed rate for additional repairs outside of preventative maintenance.

Please price your prospective cost under SLINs X002AA as it currently states. Reminder, offerors SHALL provide the fully burdened hourly rate for their technician(s) under

SLIN X002AA.

3.) Question: Can you tell us if there’s a deadline for RFI questions?

A: As indicated in section L 1(i), questions and answer period will be for 10 calendar days from the initial date if the solicitation. Thus, with the date of initial solicitation posting of 9 March 2020, the question and answer period will end after 19 March 2020.

4.) Question: Is the contract being awarded through the GSA Federal Supply Schedule (03FAC), or is this going to be awarded outside of the schedule as a stand-alone government contract?

A: No. It will be award as a standalone purchase order.

http://www.sam.gov/

5.) Question pertaining to paragraph 1- Question #1: What if our technician is denied access to a site once we arrive for routine service, will the time spent traveling be billable?

Question #2: Can you define a reasonable amount of time to be delayed access to a site for scheduled maintenance before it’s billable?

A: Question #1: If the visit was scheduled/approved by the COR and site access was denied, then the travel time would be billable. Site visits not coordinated in advance would be at the contractor’s risk.

A: Question #2: Historically, we’ve asked contractors to plan for 15 minutes delay to enter the site, and 15 minutes to depart the site. The contractor should plan on 30 minutes per day of security delay time. Time exceeding 30 minutes security delay per day would be billable.

6.) Question pertaining to paragraph 2.4- “Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.”

Question: If there is no engineered equivalent product from a commercial source, how will this be handled?

A: Machine shop services may be required for parts no longer available from the manufacturer.

7.) Question pertaining to paragraph 4.1- “The Contractor with the CO/COR (or representative) shall determine the working order, inspection status and condition of all VTE listed in Appendix B within thirty (30) calendar days of contract award.”

Question: As per paragraph 8.5 there are security requirements to be met for granted access at the Main Base and Missile Field entries. Is the time for meeting security requirements taken into consideration in order to fulfill paragraph 4.1 within 30 days of contract award?

A: The 30 calendar days would start after the contractor receives an approved Entry Access List (EAL).

8.) Question pertaining to paragraph 4.2- “The Contractor shall perform necessary inspections and tests as required under ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI). The first annual test shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The three- (3) - year test shall be scheduled in conjunction with the annual test two years later from the first annual test.”

Question # 1: ANSI /ASME A17.1 2007 requires testing of roped water hydraulic elevators only. Since there are no roped water hydraulic elevators as part of the VTE listed in Appendix B, why is there a requirement for a category 3 test?

Question # 2: Is the cost of the QEI to be covered by the Contractor?

A: Question #1: Is this question pertaining to paragraph 4.5? In any event, testing only needs to be done for the type of elevator that is in place.

A: Question #2: The cost of the QEI must be paid by the Contractor.

Question pertaining to paragraph 5.1- “Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call.” Are “routine” service calls to be performed during the hours of operation only, as described in 8.3?

Question: With Missile Alert Facilities open for only 4 days per week, is always it possible for this requirement to be met?

A: Per paragraph 8.3, routine work at the Missile Alert Facilities outside the 4 days per week specified MAY be approved by the CO/COR. That being said, the Contractor should plan to accomplish routine work at the Missile Alert Facilities during the days and hours specified.

9.) Question pertaining to paragraph 5.1.3- “The Contractor shall report to the work location, survey the repair, and provide the CO/COR an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR.”

Question #1: Will notification be written, verbal or both?

Questions #2: Should the work fall under paragraph 2 (Excluded Services); will travel to site, time on site and time to travel back to the Elevator Technician’s base of operation be included in the agreement? If not, will it be billable?

A: Question #1: Some kind of written or electronic notification/confirmation will be provided, in addition to verbal notification.

A: Question #2: Excluded services defined within para. 2 will not be covered under this contract.

10.) Question pertaining to paragraph 5.2- “Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel;

threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions.”

Question #1: Please define “operations”?

Question #2: Is time outside normal operating hours, described in 8.3, to be included in the agreement for all Emergency Calls? If not, will it be billable?

A: Question #1: “Operations” refers to the normal, every day use of the elevator by military personnel.

A: Question #2: Time outside normal operating hours should be included in the agreement.

11.) Question pertaining to paragraph 5.2.2- “The Contractor shall respond in person to the VTE and begin work on emergency service calls within 24 hrs after receipt of the call.

Question #1: What if we’re denied access to the site once we arrive? Will our time spent responding be billable?

Question #2: Once we arrive on site and we’re delayed access to the site then is our delayed time billable? If so, please define “delayed access”?

Question #3: Are regular time and overtime “Emergency Calls” covered under the agreement?

A: Question #1: The CO/COR will not request an Emergency Call if access is not possible.

A: Question #2: Security delay time less than 30 minutes per call is not billable. Delay time exceeding 30 minutes is billable.

A: Question #3: All costs associated with Emergency Calls are covered under the agreement.

12.) Question pertaining to paragraph 2:

Question: Is all time considered billable for all work related to “Excluded Services”?

A: Please see question 9 above.

13.) Question pertaining to paragraph 8.3- “Capsule crew change requirements may affect the ability of Contractor personnel to continuously work on VTE at MAFs during standard hours of operation. Contractor may request to modify standard hours to maximize access to VTE. The CO/COR will review the request in coordination with 341

CES.”

Question: Will it be possible to determine when the crew changes occur so that maintenance is not disrupted when scheduled? If not, who covers the cost of the lost productive time of the elevator technician?

A: Crew changes can usually be predicted. It is possible, however, that work will be disrupted. The Contractor will be responsible for any lost time due to crew changes.

14.) Question pertaining to paragraph 8.4- Question: Are “Routine Calls” and “Emergency Calls” during the recognized Holidays as referenced in 8.4 to be covered under the agreement should it not be possible to respond to these calls within the times specified in 5.1.2 and 5.2.2?

A: Routine calls are not required during recognized Holidays. The 72 hour requirement will be extended in those situations. Emergency calls will need to be worked within 24 hours, regardless of Holidays.

If additional questions are present to any responses herein, the Government may weigh re-opening the question and answer period.