FA462519Q0067_Atch_1_SOO_dtd_12Apr17.pdf

STATEMENT OF OBJECTIVES (SOO)

For

Upgrade of RF Infrastructure

For Air Traffic Control

Whiteman AFB MO

Draft: 12 Apr 17

Prepared By

38 ES/ENII

4064 Hilltop Road

Tinker AFB OK 73145-2713

STATEMENT OF OBJECTIVES (SOO)

For

Upgrade of RF Infrastructure For Air Traffic Control

Whiteman AFB MO

1.0 INTRODUCTION. This Statement of Objectives (SOO) defines the requirements for the contractor to engineer, furnish, install and test (EFI&T) the upgrade of the RF Infrastructure for the Air Traffic Control (ATC) facilities at Whiteman AFB, Missouri. This will entail replacing the antennas, RF cabling, lightning protection, and related equipment at the base Ground-Air-Transmitter-Receiver (GATR) site and similar replacements at the Air Traffic Control tower. It also realigns the antenna configuration to allow the elimination of the existing antenna multicouplers, and prepares the site for a follow on upgrade for new ATC radios under a separate future project.

2.0 REQUIREMENTS

2.1. General Requirements. Unless otherwise specifically noted herein, the contractor shall provide all equipment, tools, materials, supplies, transportation, labor, supervision, management, and other incidentals necessary to meet the requirements as stated in this SOO. All equipment, supplies, and materials provided shall be new and not refurbished. Any Government Reused Equipment (GRE) is identified in section 2.2.1. Since this is an operational facility, contractor must plan work sequences to ensure the amount of downtime is limited. This will require that the towers and similar components be updated one portion at a time until complete changeover is achieved. This allows continued operation of existing systems until just prior to cutover. Contractor must also review the specific base support requirements assigned to the base, the contractor, or both in section 2.3 of this SOO.

2.1 Specific Project Details for this Contract.

Items below must be included as part of any proposal submitted by the contractor with all costs for labor, equipment, supplies, rentals, and subcontracted services identified in the proposal. This section outlines what is to be done within the scope of this contract. Refer also to attached sketches and standards for additional information. This project has three (3) separate work areas. Section 2.1.1 covers the main GATR site in building 94; section 2.1.2 covers the ATC Tower building 50; and section 2.1.3 covers the requirements for a small upgrade at the RAPCON, building 30. Building(s) access is restricted. Hours of operation are M - F, 0600 to 1500. No cell phones or smart watches are allowed in the building.

2.1.1 Upgrades to Building 94-Main GATR Site

Since this site is the main ATC facility, provisions must be made to keep at least a minimal number of radios online for continued operations. Specifics must be coordinated with base prior to taking any systems offline. Suggested approach is to consolidate operations on one tower and work on the second tower, then reverse that process while the first tower is upgraded. Alternatively, some frequencies may need to be transferred to the tower back up radios while upgrades are completed. Refer to the attached sketches for more details on the required layout of the tower and building. Requirements below cover a single tower, and will be repeated for the second tower. Obstruction lights will be reused and remain installed, as is. There is limited space that the contractor can use to store daily tools/materials but ideally if they have their own storage container for max storage is ideal. The contractor can bring their own container/trailer/conex and store materials/tools in our gated site. It can be parked at the GATR and secured inside the fence.

2.1.1.1 Old Antennas and Cabling

Each tower currently has a buried PVC and cable system that runs between each tower and building 94.

This system will be retained “as is” from the polyphasers in the building mounted junction box all the way to the rail level on the lowest level of the associated tower. Cabling above that level, and all antennas both levels will be removed. A new tower level junction box and new antennas will be installed on each tower that reuses the retained portion. The new buried cable system will parallel the existing one and provide all new cables to the top level of each tower. See paragraphs below for details.

2.1.1.2 Install New Buried PVC Conduit, Cable Ladder, and Interconnect Ground

2.1.1.2.1 New Buried PVC Conduit.

New 4” PVC (schedule 40 or better) will be buried between the building and each tower to provide a path for new RF cables (installed in paras below). A total of 3 runs will be buried for each tower. PVC will be buried to a depth of 24”. At each end of each run, a 90-degree curved upsweep will be installed and attached to the bottom of new junction boxes and each end (junction boxes installed in paras below).

2.1.1.2.2 New Cable Ladder.

A new galvanized cable ladder or cable tray (approximately 18” width) will be installed vertically up the side of each tower in a similar manner as the existing vertical ladder. This ladder will be used to secure the new 7/8” heliax cables up the tower to the rail level junction box.

2.1.1.2.3 New Interconnect Ground

While the trench is open, a new copper braided ground line will be installed between each tower base ground and the building 94 ground. This will ensure a single point ground for both structures. The ground line will not be encased in a conduit. It will be laid into the trench and buried along with the PVC. The ground line will be a continuous run with the only splices and connections being at the ends where they will connect to the associated ground using exothermic welds.

2.1.1.3 Install New Junction Boxes on Towers and Building

A stainless steel junction box will be mounted at the rail level for each level of the tower (for cable size transition). This tower level box will not have polyphasers. It will have through connectors for cable size transition between the 7/8” heliax main cables, and the ½” heliax pigtails to the antennas. Additionally, one junction box per tower will be installed at a working height on the side of building and adjacent to the existing ground level tower mounted junction box at the approximate locations shown on the sketch.

Within the building mounted junction box, each new RF cable (installed below) will attached to a surge arrestor (Polyphaser, IS-NEMP-C2, or equivalent). Polyphasers (total of 7) will be mounted on a copper bus bar and the bar separately grounded to the building main ground for lightning dissipation. (See attached junction box standard). Within the new ground level tower junction box, the contractor will populate the interior and route cables in the same manner as the existing junction box. This requires that sheath grounds will be installed on each 7/8” and attached to a new ground plate. The ground plate will be attached to the tower ground via exothermic weld. Once all the cables are installed in the junction boxes (see below), all holes and entry ports of all boxes will be weather sealed.

2.1.1.4 Install New Antennas

Each tower will have 6 new antennas installed. (One at each corner of the triangular tower platform for both levels.) Thus, each tower level will have 3 antennas. Antenna types will be dual port, consisting of five (5) each TACO D2213, or equivalent, and one (1) each D2214, or equivalent. This provides a combined capacity of 24 antenna ports between the 2 towers to accommodate the 23 active frequencies.

One antenna port not be populated at this time and provides a spare for future expansion. Antennas will be grounded to the tower.

2.1.1.5 Install New RF Cabling To Antennas and Radios

2.1.1.5.1 Install New 7/8” Heliax Between Junction Boxes

A total of seven (7) new 7/8” heliax (AVA5-50FX) cables will be installed from the new building mounted junction box, routed through the new buried PVC, then passed through the new ground level junction box where the new sheath grounds noted in para 2.1.1.3 will be added, routed out the side of the new junction box, and up the new cable ladder to the tower rail junction box at the upper level. Other than the attachment of the sheath grounds, the cables will be continuous without any splices. At the new building 94 junction box, the 7/8” heliax will sweep up into the box and terminate on the unprotected side of a polyphaser. At the tower rail level junction box, the cable will terminate on the bottom of a through connector. Cables will be marked with a metal tag numbering system at both ends to allow maintenance personnel to easily identify the cable ends. Cables within the new vertical cable tray will be dressed and aligned in a professional manner and secured with stainless steel cable clamps in the same manner as the existing cable ladder system.

2.1.1.5.2 Install Antenna Pigtails Cables

From the top side of the through connector, the contractor will install a new ½” heliax (LDF4-50A) pigtail to the appropriate port on the previously installed antennas. All antenna ports will be populated with a pigtail except for the one port designated as a spare. Connectors on antennas will be properly torqued and weather sealed. Connectors on the through connector inside the junction box will be properly torqued. The one spare port will have a 50-ohm terminating resistor and weather sealed.

Pigtails will be aligned and dressed in a professional manner secured along the path from the junction box to the antenna with stainless steel bands to preclude wind sway. (Recommend Andrews Wraplock, 12395-1). A drip loop will be formed in the cable just prior to the port on each pigtail.

2.1.1.5.3 Install ½” Heliax to Radios

From the protected side of the surge arrestor in the new building junction box, a new 1/2” heliax cable (Andrews/ LDF4-50A, or equivalent) will then be routed through a contractor installed cable conduit that connects to the old junction box to allow access to the existing building cable entry ports. From there they cables will be routed to the appropriate radio rack and radio in the existing radio building via the existing ceiling level trays and the overhead cable trays above the racks. Connections will be made directly to the appropriate radios without using the existing multicouplers. The multicouplers are being eliminated as part of this upgrade. Cables in the trays will be dressed, aligned, and secured with plastic ty-wraps in a professional manner. Cables will be marked with a suitable numbering system at both ends to allow maintenance personnel to easily identify the cable ends. Similarly, new ½” heliax pigtails will be contractor fabricated and installed as replacements for the existing pigtails in existing junction box and then routed into the building and terminated as described above. All old pigtail cables from the existing junction box will be removed and disposed of by the contractor.

INSTALLATION NOTE: Recommend delaying final cable alignment and securing with the cable trays until the cables are tested (para 2.1.1.7) in the event a cable needs to be replaced. Once all cables have been tested and verified, the final alignment and securing of cables in the trays can occur.

2.1.1.6 Install New Lightning Rods and Tower Grounding

At the top of each tower, two (2) new lightning rods will be installed (recommend Advance Lightning Technology/490-20-168), which includes an attached 20-ft download and 16-ft mast; however, they also make models with longer down leads up to approximately 100-feet in length). The new rods will be positioned on opposite sides of the tower and as far apart as is feasible on the upper tower level. Contractor will add a sufficient length of cabling to extend one of the lightning rod down leads to the ground at the base of the tower. The other lightning rod will reuse the existing lightning rod down lead after the old lightning rod has been removed. The new lead will be routed directly to the to the base of the tower along the exterior tower leg using clamps or bands every 3 feet to support the downlead away from the tower legs, and to preclude wind motion of the down lead. The downlead will then be cadwelded to the halo ground ring. The tower ground ring and ground resistance will be tested by the contractor, and additional cabling and ground rods added to obtain a ground resistance measurement of 10 ohms or less (TO 31-10- 24). Tower ground ring will be connected to the building ground to form a single point ground for the entire assembly using the new interconnect ground installed in para 2.1.1.2.3.

2.1.1.7 Test New Antennas and Cabling

Once all cabling, antennas, and junction boxes are installed, a joint test of the antennas and cables will be conducted by the contractor and base personnel. Standard tests will include (but not be limited to) cable loss, VSWR, and forward and reflected power. Contractor will coordinate specific tests to be performed with the base prior to beginning the test. Results will be documented and included with the AFTO form 747 as part of the acceptance documentation. An operational test by the end user in the tower or RAPCON will also be conducted to ensure proper operation prior to acceptance. This will be done one radio at a time as the new ½” heliax is connected to the radio. Once operations personnel have accepted it, then the cutover will move to the next radio.

2.1.1.8 Cleanup and Restoration of Site Grounds and Facility

Once the project has been completed and accepted, the contractor will clean up and dispose of all construction debris around the facility and restore any grounds disturbed during the installation phase.

All cable trenches will be backfilled and leveled. Contractor will account for and remove all contractor owned equipment. Cabling removed during this project will be disposed of by the contractor. Antennas removed by this project will be turned over to the base for their reuse. The multicouplers within the racks will be removed self-help by base personnel and will be left as is by the contractor.

2.1.2 Upgrade of ATC Tower (Bldg 50)

As with the main GATR site, the ATC tower must maintain operations throughout the period of this project. The upgrade at this facility will add 4 new antennas (base provided), 6 new lighting rods (contractor provided), and 2 stainless steel junction boxes (contractor provided) on the roof level and removes the old antennas and lightning protection. The base has already fabricated new ½” heliax and routed it from the rooftop, down thru the conduit system to the 8th floor equipment room, and will have them ready for final connection to the radios in that room, once the new antenna system is installed.

These cables will be provided to the contractor as government furnished. See details below.

2.1.2.1 Remove Old Antennas and Cabling

All existing RF cables and antennas that are owned by the ATC operations will be removed. Cabling will be disposed of by the contractor. Removed antennas will be turned over to the base for their reuse. The other non-ATC antennas and cabling will note be disturbed, and care must be taken not to remove or damage these items. Base personnel will assist the contractor with identification of which items are to be removed and which ones will remain. The existing antenna mounting masts will be removed and disposed of by the contractor.

2.1.2.2 Install New Antennas

Four (4) new base provided antennas will be installed at the locations shown on the attached sketch.

Prior to antenna installation, new stainless steel mounting masts will be installed on the rails and secured with heavy gauge stainless steel clamps. Contractor must verify the diameter of pipe needed by the government provided antennas since they are from 2 separate manufacturers. Antennas are triple port antennas (2 each Antenna Products DPV-60, and 2 each TACO DD2260). This provides a total of 6 VHF ports and 6 UHF ports. There are currently 8 active frequencies, thus 4 of the ports will be spare for future use.

2.1.2.3 Install New Junction Boxes

Two (2) new stainless steel, fully enclosed, weatherproof junction boxes will be contractor installed on the rails of the tower at the approximate location shown on the attached sketch. Within the stainless steel junction box, each new RF cable (installed below) will attached to a surge arrestor (Polyphaser, IS- NEMP-C2, or equivalent). Polyphasers (7 in each junction box) will be mounted on a copper bus bar and the bar separately grounded to the building main ground for lightning dissipation. (See attached junction box standard).

2.1.2.4 Install New RF Cabling To Antennas and Radios

2.1.2.4.1 Install Government Provided Cables in Junction Boxes

The base has already fabricated the 14 each ½” heliax cables for connection to the radios on the 8th floor of the tower. They have also been routed and installed from that room to the exit of the cable ports on the roof. The base also has the connectors for the cables at the rooftop level. The contractor will route these cables to the associated junction box via the bottom of the box (7 cables per box), install the base provided connectors, and terminate them on the protected side of the polyphasers. Connectors will be torqued and weather sealed. The cables will be grouped and banded with stainless steel bands along the route from the cable exit port to the entry into the junction box. No plastic ty-wraps will be used where cables are exposed to the weather.

2.1.2.4.2 Install Antenna Pigtails Cables and Terminating Resistors

From the unprotected side of the polyphaser, the contractor will install a new ½” heliax (LDF4-50A) pigtail to the appropriate port on the previously installed antennas using the base provided ½” heliax and connectors. Only the 8 active frequencies in the tower will have a pigtail. The other polyhasers and port connectors will be spare and will have a terminating resistor installed on any open connector. The terminating resistors on the spare antenna ports will be weather sealed. Connectors on antennas will be properly torqued and weather sealed. Pigtails will be grouped and secured along the path by attachment to the tower rails from the junction box to the antenna with stainless steel bands. (Use Andrews Wraplock, 12395-1). Once all the cables are installed in the junction boxes, all holes and entry ports will be weather sealed.

2.1.2.5 Install New Lightning Rods

Six (6) new 16-foot lightning rods (ALT 490-20-168) will be installed at the approximate locations shown on the sketch. Prior to lightning rod installation, a new heavy gauge stainless steel mast pipe approximately 6 feet in length will be installed using heavy duty stainless steel mounting clamps. The lightning rods will then be mounted to these masts which will then allow the overall height of the new lightning rod to be adjusted. The new triple port antenna (D2260) is quite long, and the lightning rods will need to be adjusted upwards via the new mast and clamp system to ensure the 45-degree coverage angle from the top of the lightning rod. Lightning rod downloads will be attached to the roof building ground via exothermic weld.

2.1.2.6 Test New Antennas and Cabling

Once all cabling, antennas, and installed, a joint test of the antennas and cables will be conducted by the contractor and base personnel. Standard tests will include (but not be limited to) cable loss, VSWR, and forward and reflected power. Contractor will coordinate specific tests to be performed with the base prior to beginning the test. Results will be documented and included with the AFTO form 747 as part of the acceptance documentation. Radio cutover to the new antennas will be done one radio connection at a time. Operations personnel in the tower will perform a live voice test to ensure proper operation. Once operations personnel have accepted it, the next radio will be cutover.

2.1.2.7 Cleanup and Restoration of Site Grounds and Facility

Once the project has been completed and accepted, the contractor will clean up and dispose of all construction debris in all work areas of the tower. Contractor will account for and remove all contractor owned equipment. Old cabling and old lightning rods removed from the tower roof will be disposed of by the contractor. Antennas removed from the roof will be turned over to the base for reuse.

2.1.3 Upgrade of Lighting Protection at RAPCON – Building 30

The requirements for this location only include the mounting of a small stainless steel junction box (nominally 12” x 12”) that is configured with 4 polyphasers to provide lighting protection for cables that go to the 4 radios in the RAPCON facility. Location of the box must be chosen to allow the 7/8” cables to be cut and routed into the box. Attachment to the building is preferred; however, the box can be banded to the monopole if needed. Any bands for this approach must be heavy duty stainless steel. The attached junction box standard provides general details. The bus bar in the junction box will be grounded to the nearby ground bus plate. This is a smaller version of the junction boxes installed on the ATC roof and GATR site. The existing cables from the antennas will be cut, and will have a new connector installed to allow it to be attached to the unprotected side of the polyphaser. The protected side of the polyphasers will then have new ½” heliax (LDF4-50A) cables attached, routed into the RAPCON, and terminated directly on the associated radio. Cables will be grouped and banded together with stainless steel bands from the new junction box to the building entry point. Old cables will be removed and disposed of by the contractor. All entries to the junction box and building entry will be weather sealed.

Any antenna cables not associated with the RAPCON ATC radios will not be disturbed. As part of the acceptance process, an operational test by the RAPCON will be completed for each new radio.

2.2. Government Reused Equipment (GRE) and Contractor Furnished Equipment (CFE).

This section lists all GRE, and major items that will be CFE. Unless otherwise noted, the contractor is responsible for all equipment, materials, services, rentals, and subcontracts that are required to complete this project.

2.2.1 GRE. Table below lists the GRE for this project:

Qty Description Use

4 Triple port antennas. Includes 2 each TACO D2260 Vhf/VHF/VHF and 2 each Antenna Products DPV-60

Antennas for ATC Tower Roof (Bldg 50)

300 ft ½” heliax with connectors Cable runs from roof top junction boxes (ATC tower) to GRE antennas

2.2.2 CFE. Table below lists the major items of CFE for this project but is not all inclusive. Suggested Product is for reference only. Contractor may select another manufacturer, however, it must be equivalent to the listed item:

Qty Description Use Suggested Manufacturer/Part # 30 Surge Arrestors Lightning Protection Polyphaser/IS-NEMP-C2 12 TACO Antennas GATR site tower mounted antennas (6 per tower) TACO D2213 (10 each), TACO D2214 (2 each)

9 Stainless Steel Junction Box Polyphaser and through connector mounting. (6 for GATR site, 2 for ATC tower, 1 for RAPCON)

Suitably sized. Contractor selected.

AR Stainless Steel Band Kit Secure Cables to Tower Andrews Wraplock/12395-1 (includes 100-ft roll, with clips)

10 Lightning Rod Lightning protection (6 for ATC tower, and 4 for GATR site)

ALT 490-20-168 (clamps sold separately)

AR 7/8” heliax RF cabling between junction boxes at building 94

AVA5-50FX, or equivalent

AR ½” heliax RF pigtail cables to radios and antennas at building 94

LDF4-50A, or equivalent

AR ½” Heliax Cable connectors Connectors for ½” heliax cable for building 94 and 30.

Contractor selected.

AR 7/8” Heliax Cable connectors Connectors for 7/8” heliax cable for building 94

Contractor selected.

AR 18” wide galvanized cable tray w/clamps, or equivalent.

Provides vertical cable support for 7/8” heliax for new tower cables (Bldg 94)

Contractor selected.

AR=As Required

2.3. Base Support Requirements.

2.3.1 Contractor Identified Support.

The contractor must identify in their proposal any base support requirements (for example, laydown and storage areas) necessary to complete this project. The primary point of contact for the contractor will be the 509 OSS/OSA office located at Whiteman AFB MO. Questions concerning equipment storage areas, shipping addresses, security requirements, location of inbriefs/outbriefs/progress meetings, marking of existing utilities, and other base support will be directed to that office. 509 OSS/OSA will then direct the contractor to the specific office that can provide the requested support. The 509 OSS must also ensure any real property updates are made upon acceptance of the equipment (if needed).

2.3.2 Specific Base Support Requirements.

2.3.2.1 Marking of Utilities.

509 OSS must ensure all hidden utilities, communications lines, and related equipment are marked and identified within the work areas prior to work beginning. This is particularly important at building 94.

2.3.2.2 Assistance with Identifying Antennas and Cabling at Building 50

The base is tasked with providing support to the contractor to assist in identifying what cables and antennas on the roof of building 50 will be removed or remain undisturbed. This will help ensure that any non-ATC antennas still active are not disturbed.

3.0 Contract Requirements:

3.1 User Selection Criteria:

3.1.1 Inbrief/Outbrief.

3.1.1.1 In-brief.

The Contractor shall conduct an in-brief with the site POC or designated representative and other site personnel before the start of implementation. The in-brief shall familiarize the customer with the purpose of the Contractor's visit and coordinate the project schedule (e.g. arrange for required escorts; Base POC schedule; etc.). The contractor must contact the base POCs at least one week in advance to ensure a walk-thru can be conducted and site access can be provided.

3.1.1.2 Out-brief.

The Contractor shall conduct an out-brief with the site POC or designated representative and other site personnel at the conclusion of the implementation. The implementation out-brief shall inform the customer of implementation results and necessary maintenance issues.

3.1.2 Engineering.

The Contractor shall utilize all walk-thru/site survey information to analyze the project requirement to perform engineering. The Contractor shall ensure the technical solution will integrate into the existing site-specific infrastructure (as required). The Contractor shall provide follow-on support via telephone or email to clarify their solution as required.

3.2 Installation:

3.2.1 Site Coordination:

The contractor shall meet with the base safety officer immediately upon arrival on site for review of the specific safety requirements prior to installation.

3.2.2 Service Outages.

The Contractor shall be responsible for preventing any unscheduled Contractor-caused interruptions of service. The Contractor shall coordinate planned outages with the site POC at least five workdays in advance of the outage if the implementation necessitates disruption of service, (e.g., communications, electrical, or other utilities).

3.3 Turn-Key Operation and Testing:

The Contractor shall engineer, furnish, install, test (EFI&T) and perform all necessary efforts to ensure successful completion of this project and make operational the equipment in all locations. The Contractor shall provide all hardware and software necessary to support this requirement. The Contractor shall submit industry standard and site specific test and acceptance procedures for Government review and approval. The contractor shall perform approved test to obtain system acceptance. The contractor shall complete all installation and testing activities within 45 calendar days of installation start date. (CDRL A006)

3.4 Hardware and Software:

The Contractor shall purchase all equipment, latest software, and accessories necessary for the execution of this project. The Contractor shall store purchased equipment in a secure/dry staging location until deployment and ship all equipment using commercial means. All hardware/software provided shall be new and include a twelve month (one-year) manufacturer warranty.

3.5 Warranty:

The contractor shall provide a warranty for the workmanship on the installation for a period of 12 months from date of site acceptance/signing of the AFTO 747 by the customer.

3.5.1. The Contractor shall provide written procedures and required information for warranty services prior to cutover in the site acceptance form or as an attachment to the site acceptance.

3.6 Configuration Management:

The Contractor shall perform configuration management of all equipment associated with the completed system. The Contractor shall provide configuration management information to the base project manager.

The configuration management information shall include, but not be limited to, a list of all components installed by system serial number (hardware). The Contractor shall also provide schematics and wiring diagrams incorporating the new equipment and cabling into the existing configuration. (CDRL A001)

3.7 Project Management:

3.7.1 Program Manager

The Contractor shall provide a Program Manager (PM) and alternate(s) responsible for contract performance and continuity. The Contractor shall identify the Program Manager or alternate's range of authority to act for the Contractor relating to daily contract operation.

3.7.2 Schedule

The Contractor shall provide a schedule with the proposal. The Contractor shall plan and manage daily operations and activities associated with providing this requirement to ensure the necessary processes and activities are performed to provide an effective and acceptable system. The contractor shall employ effective management tools and methods to assure control of cost, schedule and performance. As needed, the contractor shall conduct, support, or participate in program management and technical reviews, meeting, and conferences to ensure effective and efficient project execution. The Contractor shall be responsible for storage, staging and deployment of any equipment and materials provided as part of this project unless otherwise mutually agreed upon by the Government and the Contractor.

3.7.3 Data Generated

The Government retains the right to all documentation and data generated by the Contractor as a result of this project. The Contractor shall provide COTS products with the appropriate licenses. The Government contracting officer shall have final authority for resolution of any contradictions within the proposal.

3.8 Personnel

3.8.1 Site Point of Contact (POC): The Contractor shall designate the Contractor's on-site team leader and alternate(s) as the Site POC for individual projects in their Site Visit Request Letter. The Site POC or alternate(s) shall be on site during duty hours until project completion. The Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

3.8.2 General Personnel Requirements: The Program Manager, Site POC, and respective alternate(s) shall be able to read, write, speak, and understand English. The Site Visit Request Letter shall be submitted to the Contracting Officer not later than one week prior to base visit.

3.9 Security:

3.9.1 Security Clearances:

At the time of the publication of this SOO, the work areas do not require security clearances or work within any controlled areas. If such entry is required the contractor will contact the base regarding escorted entry and suitable clearance information as noted in para 3.9.4.

3.9.2 Conditions: Conditions caused by Force Majeure (acts of war, terrorism, nature, etc.) shall be addressed on an as needed bases. The contractor shall anticipate that in the event of heightened alert, access may be denied for approximately three to five days. The contractor shall also anticipate that during periods of heightened alert, time required to access may increase.

3.9.3 Key Control/Combinations. The Contractor shall establish and implement methods of assuring control and safeguard of all Government keys or lock combinations issued to the Contractor.

GOVERNMENT KEYS SHALL NOT BE DUPLICATED. See FAR 52.245-2(e)(2). The Contractor shall immediately notify the site security police and the CO of any occurrences of lost or duplicated keys or compromise of combinations.

3.9.4 Personnel Back Ground Checks for Clearances

Nominations shall contain full identifying data on the nominee, a statement that he/she meets citizenship requirements, a description of the applicant’s current clearance, and the investigative basis (National Agency Check, Background Investigation, or Single Scope Background Investigation) for the clearance.

3.9.4.1 Contractor Consent to Background Checks:

3.9.4.2.1 The Contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population, nor shall the Contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center.

LEADS checks will verify if a person is wanted by local, state, and federal agencies. All Contractor and subcontractor personnel who do not consent to a LEADS check will be denied access to the installation.

3.9.4.1.2 Information required to conduct a LEADS check includes: full name, driver’s License number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The Contractor shall provide this information, Contractors Consent for Background Check, and shall submit it in conjunction with the Contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when Contractor or subcontractor personnel are working within controlled or restricted areas.

3.9.4.1.3 Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The Contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause.

Furthermore, nothing in this clause shall excuse the Contractor from proceeding with the contract as required.

3.9.4.2 Badges:

The Contractor is required to provide identification badges with photo of employee for their employees.

All Contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor.

Size, color, style, etc. are to be mutually agreed to by the Contractor and the Government. The Contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area.

3.9.4.3 Contractor Registration of Vehicles on Whiteman AFB:

All Contractors or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a persons need to be on a federal installation.

3.9.4.4 Access to installation during force Protection Conditions (FPCONs):

Contractors will be assigned a mission essential designation IAW requirements contained in Installation Security Instructions. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

3.9.5 Restricted Areas:

Specific written permission to enter such areas is granted under the authority of the installation Commander or his designated representative. The Contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agency’s Security Manager before a Restricted Area Badge will be issued.

3.9.6 Non-disclosure Agreements:

To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

3.9.7 Property Protection:

The Contractor shall be responsible for safeguarding all government property, classified information, and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. When not under the direct control of contractor personnel, all government facilities, equipment, and materials utilized by contractor personnel shall be secured.

3.9.8 Industrial Security:

The Contractor shall comply with all pertinent instructions, directives, and regulations, as provided by the Government, to ensure the proper implementation of the contractor’s industrial security program. This includes clearance procedures, visitor’s security, inspections, violations, education, classification, international, security programs and operations.

3.9.9 Listing of Employees:

The Contractor shall maintain a current listing of employees. The list shall include the employee’s name, social security number and level of security clearance. The list shall be validated and signed by the Program Manager and provided to the government Security Officer and Special Security Office (SSO) within 10 days of the contract award. An updated listing shall be provided when an employee’s status or information changes.

3.9.10 Accident/Incident Reporting and Investigation. The contractor shall record and report all available facts relating to each instance of accidental damage to Government property or injury to either Contractor or Government personnel to the Base Safety Office unless otherwise stated in the SOO. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Contracting Officer. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

3.9.11 Subcontractor Safety. The Contractor shall be responsible for ensuring subcontractors satisfy the safety and health requirements set forth in OSHA standards, any local procedures, and other provisions of this contract.

3.9.12 Contractor-Furnished Property and Equipment (CFP/CFE).

3.9.13 Identification / Marking. The Contractor shall clearly mark all Contractor-Furnished Property and Equipment (CFP/CFE) with their company's name, contract/task order number, and project number.

The Contractor shall place a easily read, very visible, sign (minimum 8.5" x 11") on large containers, construction equipment, or un-manned rental vehicles while on the Government installation indicating the company name; contract/task order number; project title; and both the Contractor and Site POC's names and local telephone numbers.

3.9.14 Transportation and Storage of Material/Equipment. The Contractor shall transport and store all CFM and CFE required to perform contract requirements. It should be noted that the road to the site is unpaved and steep.

3.10 Others:

3.10.1 Documentation:

The Contractor shall provide all documents to the Government for review and approval prior to system installation. The Contractor shall provide the Government with all documentation compiled during the course of the project. The documentation shall be delivered by the Contractor in both hard copy and soft copy formats (on a Data CD). This documentation shall include but not limited to the following (as applicable) (CDRL A001):

o Project Management Information o Project Planning Materials o Services Change Orders o Hardware Change Orders o Out of Scope Work Hours o Product Inventory o Serial Numbers

3.10.2 Manuals and Practices:

The Contractor shall provide at least one paper copy and one soft copy of the latest version of operation, installation, and maintenance manuals and practices/users guide for each system installed. (CDRL A001)

3.10.3 Commercial Deliverables and Documentation:

The Contractor shall provide standard commercial deliverables and documentation. Documentation shall be provided in Microsoft Word or PDF format unless specified otherwise below or agreed to by the Government Contracting Officer and the Contractor before installation.

3.10.4 Installation Schedules and Progress Report:

The Contractor shall prepare and deliver a schedule detailing project activity. The Contractor shall establish the project schedule/plan and submit with the technical proposal (CDRL A002). Any schedule changes after contract award shall be coordinated with the Contract Officer and Base Site POC. A new schedule will be produced within two days of agreed changes.

3.10.5 Hours of Operation. The Contractor shall routinely work during normal duty hours of the site.

However, mission requirements may necessitate work outside normal hours (nights and/or weekends), especially if existing service must be interrupted. Any site work requested by the Contractor to be performed outside of normal duty hours shall be coordinated with the CO and Base POC at least three working days in advance. Loud noise generating actions will likely have to be scheduled during no or low flight operation periods. These can be coordinated with the on-site Point of Contact or shift Watch Supervisor.

3.10.6 Holidays. The Contractor shall not perform under this contract on federal holidays or site-unique down-days unless expressly authorized by the CO and coordinated with the base POC.

3.10.7 On Call/Emergency Services. The Contractor shall be required to provide support and/or assistance in the resolution of Contractor-caused system problems during non-duty hours for emergencies or mission need basis.

3.10.8 Integrated Product Team (IPT). The Contractor shall chair a weekly IPT meeting that includes Contractor representatives, the Government CO, the CSI-B, the 38 ES Project Manager, the 509 OSS Project Manager, and other base personnel as required. The Contractor shall provide an agenda and a worldwide “Meet Me” teleconference capability for the duration of the project. The purpose of the IPT meeting is to discuss project progress, problems being encountered, and other information necessary/beneficial to ensure success and timely completion of contract requirements. The contractor shall record meeting minutes and distribute IAW (CDRL A004).

3.10.9 Weekly Status Reports. The Contractor shall prepare a Weekly Status Report and distribute IAW (CDRL A003). The purpose of the report is to inform IPT members of project progress, problems being encountered, and other topics necessary/beneficial to ensure success and timely completion of the contract requirements.

3.10.9 Communications-Electronics Facilities Records:

The Contractor shall provide As-Built Rack Elevation Drawings and distribute IAW (CDRL A001) that include diagrams of the as-installed layout of the tower, shelter, generator, antenna layout on platform, and any buried cables and connections that were installed by the contractor.

3.10.10 Acceptance/Installation Test Plan:

The Contractor shall provide a test plan as to how the system will be tested to demonstrate to the Government that the system is fully operational and meets or exceeds the specified requirements and that the system is fully ready to be placed into service (CDRL A006). The Contractor shall test the system to demonstrate to the Government quality assurance evaluation of the system. These tests shall be accomplished prior to the system being placed into service.

3.10.11 Acceptance/Installation Test Report:

The Contractor shall provide an installation test report of the results of the testing accomplished under the installation test plan (CDRL A005).

3.10.12 Training Plan

No training is required for this project.

3.10.13. List of Deliverables. All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in this Task Order. All deliverables shall be produced using recommended software tools/versions as accepted by the Government. The Contractor shall submit the following deliverables:

CDRL Data Item Title A001 As Built A002 Work Schedule A003 Status Report A004 Meeting Minutes A005 Test Report A006 Test Plan

3.10.14. Project Acceptance. The Contractor shall identify and provide acceptance test criteria as a part of the contractor proposal. The Contractor shall provide a test plan after contract is awarded (CDRL A006). Upon final acceptance, the Government shall complete an AFTO 747 and provide one copy to the Contractor.

4.0 Point of Contacts: Info to Be Provided After Contract Award.

5.0 Appendix:

General Radio Installation Standards

Federal Government Standards.

NUMBER TITLE WEBSITE OR LOCATION

OSHA Occupational Safety and Health

Administration (OSHA) http://www.osha.gov

EPA Environmental Protection Agency (EPA) http://www.epa.gov/ EPA EPA Rules, Regulations, and Legislation FAA Federal Aviation Authority (FAA) http://www.faa.gov FAA FAA Regulation and Certification http://www.faa.gov/avr/index.cfm DODD 5220.22 DOD Industrial Security Program Directive DoD JTA ver. 4 Department of Defense Joint Technical

Architecture AFI 31-101 and CAFB Supplement

The Air Force Installation Security Plan

FAA Handbook OA P 8200.1

United States Standard Flight Inspection Manual

Standard Installation Practices Technical Orders.

NUMBER TITLE

31-10-2 Fanning and Forming Conductors for Ground C-E Equipment 31-10-6 Cable Racks, Troughs and Their Supports 31-10-7 Terminating and soldering Electrical Connections 31-10-9 Marking Site Layouts 31-10-10 Anchoring Devices for Ground C-E Equipment 31-10-11 Cross-connections and Strapping of Fixed Ground C-E Components 31-10-12 Metal Ducts and Conduits 31-10-13 Cabling for Fixed Ground C-E Equipment 31-10-24 Grounding, Bonding, and Shielding 31-10-27 Equipment Designations 31-1-141 Basic Electronics Technology 31R-10-5 Antenna Systems Maintenance, Repair, and Testing 31-10-34 Standard Installation Practices – Fiber Optic Communication Cables And Connectors

Military Standards.

NUMBER TITLE

(ETL) 11-12 Engineering Technical Letter (ETL) 11-12: Grounding, Bonding, Testing, and

Recordkeeping for Communication Facilities; dated 24 February 2011.

NUMBER TITLE

AFI 32-1065 Grounding Bonding and Shielding for Electronic Equipment and Facilities

MIL-STD-188-124B Grounding Bonding and Shielding MIL-HDBK-1857 Grounding, Bonding and Shielding Design Practices MIL-HDBK-454A General Guidelines for Electronics Equipment

(Copies of the above documents may be obtained from the Naval Publications and Forms Center (NPFC 105), 5801 Tabor Ave, Philadelphia PA 19120.)

State, Local and Site-Specific Regulations.

Commercial Standards and Manuals. The Contractor shall comply with the following commercial standards where applicable. Other commercial standards may apply to individual projects and will be stated in individual task orders. It is the Contractor's responsibility to identify and obtain applicable standards proposed for the project in the Statement of Objective (SOO).

NUMBER TITLE WEBSITE OR LOCATION

Building Industry Consulting Service International

(BICSI)

Building Industry Consulting Service International, Inc (BICSI) http://www.bicsi.org/

NFPA 70 National Fire Protection Association (NFPA) http://www.nfpa.org/ EIA-310 Racks, Panels and Associated Equipment http://www.eia.org/ http://www.tiaonline.org/ NEMA TC 2 Electrical Polyvinyl Chloride (PVC) Tubing and Conduit http://www.nema.org/stds/tc2.cfm

NEMA TC 6&8 PVC Plastic Utilities Duct for Underground Installations http://www.nema.org/stds/tc6_8.cfm

NEMA TC 9 Fittings for PVC Plastic Utilities Duct for Underground Installation http://www.nema.org/stds/tc9.cfm

EIA/TIA RS222-F Tower Installation Specifications

6.0 Attachments.

6.1 Site Layout for Works Areas. Provides layouts of tower and facilities being upgraded.

6.2 Standard for Antenna Junction Boxes. Provides a layout of the stainless steel junction box, surge arrestors, grounding, and mounting for RF cables to provide lightning protection prior to building entry.

6.3 Standard for Lightning Rods. Provides a layout of the lightning rods, and recommended equipment to be installed.

GATR Site Layout Building 94

Whiteman AFB MO Sht 1 of 2 10 Apr 17

Notes:

1. Each of the existing towers currently has 7 runs of 7/8" heliax that run thru 2 runs of 4" PVC to the building (4 in one PVC and 3 in the other). This cable run will remain in place; however, all the runs to the top of both towers in these existing runs will be truncated at the rail at the lower level and used only for antennas on that level. A new group of PVC runs and junction boxes will be added in parallel to the existing. There will be new 7/8" heliax cables in this new run, which brings the total cables to each tower to 14. Existing towers are 92-foot steel Rohn towers with pier foundations for each of the 3 tower legs. Each tower has 2 levels (see pic on sketch).

2. Two (2) new stainless steel junction box will be installed on the building with 7 polyphasers on a copper bus bar in each one (see junction box standard attached to the SOO for details). Three runs of 4" buried PVC will be run to the associated tower and up into a new contractor installed junction box adjacent to the existing ground level junction box. Within this PVC trench a new braided ground line will be routed from the building ground to the tower ground for each tower. Grounds will be attached at both ends by exothermic welds.

3. New 7/8" heliax cables (AVA5-50FX) will run from the existing building mounted junction box with the polyphasers, thru the PVC, to the new ground level tower junction box and then out the…