Atch_1_Statement_of_Work,_dated_5_Mar_2018.pdf

STATEMENT OF WORK

FOR

HOOD AND DUCT CLEANING CONTRACT

WHITEMAN AFB, MISSOURI

5 March 2018

1. GENERAL

1.1 DESCRIPTION AND SCOPE OF WORK. The contractor shall furnish all labor, equipment, parts, materials and transportation to facilitate maintenance and cleaning of the interior and exterior surfaces of the entire kitchen hood and exhaust system in the facilities listed below located at Whiteman AFB, MO. The maintenance and cleaning shall include the entire hood and exhaust system from the opening in the hood to the final air outlet including hood, fan housing, motors, all duct-work, rain caps, clean and/or replace filters, bird and insect screens. After maintenance and cleaning, the hood and exhaust systems shall meet the standards specified in paragraph Operation Requirements.

WORK LOCATIONS AND SCHEDULE:

Item # Building Number, Name Cleaning Schedule

1. Building 34, In-Flight Kitchen Oct, Jan, Apr & Jul

2. Building 541, Star and Strips Bowling Alley Oct, Jan, Apr & Jul

3. Building 529, Burger King (BX) Oct, Jan, Apr & Jul

4. Building 529, Taco Bell (BX) Oct & Apr

5. Building 529, Charley’s (BX) Oct, Jan, Apr & Jul

6. Building 1553, Dining Hall Oct, Jan, Apr & Jul

7. Building 3008 Mission’s End Oct, Jan, Apr & Jul

8. Building 3016 Child Development Center Oct & Apr

9. Building 3019, Youth Center Oct & Apr

10. Building 3077, Golf Course Oct, Jan Apr & Jul

*Option years of contract shall follow same month schedule option years are exercised.

2. FIRE PREVENTION: During maintenance and cleaning the contractor shall turn off, lock or seal off all blower switches to prevent the accidental starting of fans. If other circuits need to be turned off the contractors shall coordinate with the Facility Manager/Building Representative prior to work being started. If a person is working inside the duct, another person must be stationed nearby as an additional safety precaution. When a person is working inside a duct or fan near an open access panel, proper ventilation shall be provided by the contractor. All drop lights shall be protected against breakage.

Scaffolds and ladders may be used to accomplish the cleaning. All scaffolds and ladders shall be equipped with rubber feet (or similar) to eliminate damage to floor surfaces. Flammable solvents or other flammable cleaning aids shall not be used. Precautions shall be taken to prevent damages to automatic fire control system over the hoods.

3. SAFETY: While on Whiteman Air Force Base, all contractor personnel shall comply with applicable safety requirements of the Occupational Safety and Health Act (OSHA).

4. OPERATION REQUIREMENTS:

1. Hood and Duct Cleaning/Maintaining Checklist.

A. Insure the follow items are free of grease and residue (Bare Metal):

(1) Roof vent caps

(2) Louvers

(3) Fan motor housing (exterior)

(4) Surface of fan blades

(5) All ducts lengths

(6) Hood and canopy openings

(7) Roof catch pans

(8) Clean and/or replace filter screens

B. Insure the following areas are free of grease and residue:

(1) Interior work areas

(2) Roof and gutters

C. Insure there is no grease seepage through ducts to the exterior. Clean all seepage if found.

2. Cleaning Grease Exhaust Systems

A. All accumulated grease, dirt and debris shall be cleaned from all interior portions of the grease exhaust system (vents, ducts, hood, dampers, etc.) beginning at opening of vent above filter banks, including fan, fan housing, louvers and roof catch pans. Gaylord Systems shall be maintained according to the Factory Operations & Maintenance Manual Provided by 509 CES/CEOS.

B. The chemical cleaning shall be one (1) part calcium and two (2) parts calcium carbonate or equal in accordance with FFPA Fire Protection Handbook. The above mentioned hood and duct cleaning checklist shall be utilized to ensure all phases of the cleaning contract as required.

C. Components of the fire suppression system shall not be rendered inoperable during the cleaning process. At the start of the cleaning process, electrical switches that could be accidentally active shall be locked out. Replace cover plates and adjust dampers and diffusers in correct position for proper airflow.

All bolts, screws and nuts removed by the contractor from exhaust fans on roofs shall be replaced to insure that the fans are secure.

3. Repair Estimates

A. If, during maintenance, operating condition of a hood exhaust system is found to be unsatisfactory, and repairs are required, a written statement of corrective actions and cost estimate shall be submitted to 509 CES/CEOS. The statement shall include an estimate of all labor, parts, materials and equipment needed.

B. No repair action nor parts ordering shall be initiated by the contractor without separate approval from the government. If the contractor performs any repairs prior to written approval by 509 CES/CEOS or the Contracting Officer, the contractor assumes all costs and responsibilities at no extra charge to the government.

4. General Instructions

A. All volume dampers in duct systems shall be reset to their original positions upon completion of the work. The contractor will clearly mark the setting of the duct before cleaning is started.

B. The contractor shall leave all roofs and gutters and other areas of the work free from grease or other substances used in or resulting from operations under this contract.

C. Drop cloths shall be used under the hoods and duct openings while work is being performed.

D. All grease, cleaning liquids and other debris shall be disposed of by draining into grease trap drains only. Any large debris that may clog a drain shall be removed and disposed of properly.

E. Samples and literature for all chemicals to be used by the contractor shall be submitted to government for approval prior to being used in connection with the contract.

5. CONTRACTOR PERSONNEL REQUIREMENTS:

1. All personnel employed by the Contractor shall be skilled and trained employees qualified in this type of work. The Contractor shall be responsible for all damages to Government property resulting from negligence on the part of the contractor or their employees. Any Government property contaminated and not properly cleaned or items damaged shall result in replacement by the contractor or reasonable payment withheld from the contractor.

2. The attire of all Contractor personnel shall be as neat and clean as practical during the performance of their duties.

6. MAINTENANCE, CLEANING AND INSPECTION SCHEDULE:

1. Items scheduled for cleaning shall be serviced as scheduled in this Statement of Work.

2. Work will be scheduled by the Civil Engineer Fire & Emergency Services, Fire Prevention Office.

The Fire Prevention Office will coordinate with the Contractor on days and times, and as much as possible, to be mutually agreed upon. Generally, the schedule of work will be provided at least two weeks prior to any performance in a facility.

3. The Contractor shall notify the fire prevention section upon arrival to the scheduled facility @ 660- 687-6080/6083 or 4507) prior to starting any work.

4. Inspection on each grease exhaust system will be accomplished by the fire prevention section following the cleaning (Call 687-4507 to tell fire dispatch cleaning is complete and ready for inspection., and discrepancies, if any, shall be corrected prior to placing exhaust system into service. When the Contractor commences work on any grease system, the work must be continued until that exhaust system has been completed and accepted by the Contracting Officer or a designated government representative.

5. See Attachment 1, Exhaust Hoods Inspection Checklist. The schedule identified on the checklist is subject to change.

7. SERVICE TICKETS:

1. Upon completion of service required by this contract for each exhaust system, the contractor shall prepare a service ticket which will reflect the following information:

A. Contract Number

B. Building Number Serviced

C. Contract Line Item Number

D. Date

E. Description

2. Signature of Fire Prevention Inspector denoting acceptance will be obtained and a duplicate copy of the service ticket shall be furnished to the Fire Prevention Inspector.

3. A copy of each service ticket shall be emailed to the Fire Prevention Inspector.

8. INVOICES: Invoices shall be submitted through Wide Area Work Flow. Locations & dates serviced shall be identified in the description portion of the invoice.

9. QUALITY STANDARD: After maintenance and cleaning, the entire hood and exhaust system from the opening in the hood to the final air outlet shall be clean and free of all grease, dirt, lint, sludge and other contamination. The work area and all kitchen surfaces and equipment shall be free of all cleaning materials and all residues, dirt and grease resulting from the cleaning operation. The contractor shall insure the hoods/ducts are operating as specified by the manufacturer after each maintenance and cleaning service. After work is done, inspection unsatisfactory results shall be corrected at the same time at no cost. See also Attachment 1, Exhaust Hoods Inspection Checklist.

10. SECURITY: Bldg. 34, In-Flight Kitchen, is located in a secure area and will require submission of a letter from the contracting office for processing an Entry Authorization Letter (EAL) at least two (2) weeks prior to the performance date. The following information on a company letterhead shall be submitted: Contract number, date and time of service, facility name and number, full names of contractor personnel, dates of birth, social security numbers, driver’s license numbers and state of issue, complete vehicle description to include make, model, year, color, license plate number, and state of registration.

The contractor shall bring the vehicle registration, vehicle insurance card and two (2) forms of ID for each individual to gain access at Whiteman AFB. The contractor shall also provide this information to CE Maintenance Engineering. This requirement is mandatory for service in the designated facility. No electronic items are allowed in the PL2 area.

11. EQUIPMENT:

ITEM # Bldg. number, name Hoods Vents Duct Roof Ladder Provided**

Bldg. 34 In-Flight Kitchen

Vertical

NO

Bldg. 541, Stars and Strips Bowling Alley

YES

Bldg. 529, Burger King (Base Exchange)

Bldg. 529 Taco Bell Base Exchange

Bldg. 529 Charley’s Base Exchange

Bldg. 1553, Dining Hall

Bldg. 3008, Mission’s End Club

Vertical & Horizontal

Bldg., 3016, Child Development Center

Horizontal

NO***

Bldg. 3019, Youth Center

Bldg. 3077, Golf Course Clubhouse

Note: Most vents are hinged.

*There is a slight offset in the duct, not a 90 degree turn.

** Roof ladders accessible via Mechanical Room

*** Vent is located on side of wall, approximately 8-10 feet high.

12. GOVERNMENT PROVIDED ITEMS: Access to power and water is available. Connections are the responsibility of the Contractor.

ATTACHMENT:

1. Exhaust Hoods Inspection Checklist