Q_and_A_Amendment_3_(19_February_2016).pdf

FA4625-16-R-0002

Grounds Maintenance

Amendment #3

Questions & Answers (11 February 2016)

Question 1: Will there be any areas that require a standard zero turn mower such as slopes, ditches or areas with objects too close that batwings can’t navigate?

Answer: There are slopes and ditches indicated on the map. The Government does not have a prescribed method of execution.

Question 2: Are there any rules regulating the size of batwings or tractors as long as the turf is not damaged due to the weight?

Answer: There are no restrictions as to size of the equipment used stated in the PWS.

Damage to the turf shall not occur. Bear in mind that it is possible that the equipment may have to traverse standard roadways safely.

Question 3: Once a zone is cut what is the acceptable timeframe for the roadways to be blown off; immediately or before the workday is concluded?

Answer: If cutting area is adjacent to flying operations it will be cleaned immediately upon completion of that section. Roadways shall be cleaned by the end of the day.

Question 4: Are there any notable differences in this contract compared to the previous contract?

Answer: Yes, there are significant differences. The previous contract included both improved and semi-improved grounds. Also, the previous contract included CLINS for tree removal, application of pesticides and herbicides as well as other requirements that are no longer included. This solicitation includes the monthly maintenance of the ditches identified. The differences identified in this response are not all inclusive, but only provided to show there are significant changes. The previous contract was FA4625-11-C-0001.

Question 5: Parking areas for equipment are shown to be provided. Are those areas able to be used for additional equipment other than tractors such as side by side ATVs (All-Terrain

Vehicles), mowers, fuel wagons, etc.?

Answer: These parking areas are for your mowing tractors only so they do not have to be relocated to a central spot at the end of each day. The rest of your equipment should be mobile or trailered.

Amendment #3

Question 6: Will there be a site visit for this solicitation?

Answer: No, there will not be a site visit. The maps attached to the solicitation indicate the acreage and the areas to be mowed, as well as the ditches to be maintained.

Questions & Answers (19 February 2016)

Question 7: Is there any possibility of posting what the previous contract went for? I understand that it was different in many ways but, it would still give me a base line for preparing a comparable price estimate. Who was the incumbent contractor for this contract, and what was the contract value?

Answer: The following is provided for informational purposes only as a result of inquiries.

Prospective offerors are warned there are significant differences between the previous contract and the current solicitation. This includes, but is not limited to, the Performance Work

Statement, Contract Line Items (CLINS), and the duration of the mowing season. Specific line item information will not be provided. This is a follow-on requirement. The previous contract number was FA4625-11-C-0001. The awardee for this contract was Mid-Mow Maintenance

LLC. The contract was a base period and four (4) options periods. The total amount of the contract including all options and all funded CLINS was $1,721,057.57. The mowing season for this contract was for eight (8) months per year, from March through October. The previous contract had 110 improved acres and 1,592.53 semi improved acres.

Question 8: The SF 1449 has DRAFT on it as yet and states the solicitation is due February 18

@ 2:00pm, the combo grounds maintenance indicates due date is March 32, 2016 @ 3:00pm please clarify?

Answer: In Amendment #1 an attachment was posted with the description of Attachment

#1 SF 1449 (Released). This document removes the DRAFT mark and shows the correct offer due date of 3 March 2016 in block 8.

Question 9: What do you mean by Government will provide keying of equipment for tower network frequency for the contractor at NO COST to same?

Answer: The radios are provided by the Government, Base Ops, will change the codes as needed, they will require the contractor to bring the radios to their office to update the codes.

Amendment #3

Question 10: It states the Government will provide ALL communication (equipment radio) required for this contract, please clarify that if more than one is needed by a contractor you the

GOV, will provide X amount of radios?

Answer: Yes, Base ops will provide the amount of radios needed.

Question 11: Are all Ditches in compliance, if not will they be in compliance before award?

Answer: Ditches are now within heights, they will be not be cut prior to the beginning of this contract.

Question 12: Does the flight-line have any areas with wet/swampy/soft areas where the contractor can become stuck or create rutting due too soft conditions that are beyond contractor control?

Answer: Not under normal conditions, however, weather can change that at times. With considerable rain there are some areas that will not be accessible until the area drains or dries.

Question 13: Where is the green shaded in area located on the Map, where contractor is to parking there mowing equipment? I have blown up the Map to 200% and cannot find the green shaded in area other than what would be normal terrain colors?

Answer: Parking will be On Perimeter road, in Area 16 and between areas 3 and 10.

Question 14: How close do we mow to the chain link fence on the south west corner? Most of the rest of the fence has a vegetation barrier and 12-24 inches of rock under the fence.

Answer: Contractor shall cut the grass in that area up to the fence with whatever means they choose. If they only mow within 6" we will have a fence embedded with grass and weeds.

That will not work. They can "mow" as close as they deem necessary but they will have to weed eat up to the fence if that is their choice.

Question 15: On the flight-line the 100 ft. area is basically restricted access area when air traffic is moving / flying. So to avoid down time having move back and forth on and off the 100

ft. restricted area can the restricted area be mowed at night hours when air traffic is not as heavy or none existent?

Amendment #3

Answer: NO, the flight line doesn't shut down at night, there would still be the same restriction.

Question 16: Is there a fee for the flight line driving training?

Answer: There is no fee to receive flight line driving training.

Question 17: Has there been any grass/grassy weed species that has been a major problem or has presented problems in the past? If so, please list these species.

Answer: Refer to MO Dept. of Natural Resources for prevalent species in this area. Also, the Missouri University (MU) Agricultural site offers information that will address this question.

Known weeds that the Government has treated for in the past are foxtail and clovers. This list is not all inclusive. Any treatment will be at the discretion of the Government. Regardless of treatments the Contractor will still be required to maintain the specified height in the PWS

(Performance Work Statement).

Question 18: Can an improved herbicide be used around fixed objects, trees, shrubs, and ditches to control vegetation, i.e. glyphosphate?

Answer: Only a licensed applicator by State of MO will dispense chemicals on Whiteman

AFB. Applicator shall follow all guidance and approval processes set forth in the DOD pesticide/herbicide program. The Contractor my hire a licensed applicator but they will be held to the same standards and rules governing the use, reporting, and approvals for the DOD.