Combined_SynopsisSolicitation.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA462019QA340 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019- 06 effective 10 Sep 2019, Defense Federal Acquisition Supplement Change Notice (DPN) 20190820 effective 20 Aug 2019 and Air Force Acquisition Circular (AFAC) 2018-0525 effective 25 May 2018.

This requirement is a set-aside for small business concerns. The Unit Small Business Specialist is Mr. Michael Gilbert, at 509-247-4880; link to SBA, http://sba.gov.

Employees that access Fairchild in the performance of duties under this requirement must be US citizens.

The North American Industry Classification System (NAICS) code for this project is 333515 with a size standard of 500 employees.

The purpose of this combined synopsis solicitation is to provide a Kern HSE100 Laser System or Equal to Fairchild AFB in accordance with (IAW) the attached the Statement of Work (SOW) and salient characteristics. The quotation schedule and contract CLIN schedule are below

CLIN DESCRIPTION QTY U/I UNIT PRICE

0001 Kern HSE100 Laser System or Equal IAW SOW and salient characteristics 1 EA

Total:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

CLIN Delivery QTY

SHIP TO ADDRESS DODAAC

0001 60 Days ADC 1 FAIRCHILD AFB, WA 99001 F1X2AM

Notice to Vendor(s)/Supplier(s): The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ Submission Deadline: 18 September 2019 (Attachment 1, Quotation Form) RFQ due time: 2:00 P.M. Pacific Time http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634

Email to brianna.cardenas@us.af.mil and to patrick.clohessy.1@us.af.mil.

CONTRACTOTS MUST PROVIDE THE INFORMATION REQUESTED IN THE FORMAT STATED BELOW.

ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO

PLACE A READ/DELIVERY RECEIPT. IT IS THE CONTRACTOR’S RESPONSIBILITY TO VERIFY

RECEIPT OF QUOTATION.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

Please provide the following information with your quote:

Attachment 1, Quotation Form

All questions regarding this RFQ must be emailed to brianna.cardenas@us.af.mil or patrick.clohessy.1@us.af.mil by 16 Sep 2019 at 2:00 P.M. Pacific Time.

All companies must have an active registration in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

FAR Provision *52.212-2, Evaluation -- Commercial Items (Oct 14), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(i) Price- prices will be evaluated utilizing one or more of the methods in FAR 13.106-2. For an offeror to receive the award prices must be determined to be fair and reasonable;

(ii) Past Performance- the Supplier Performance Risk System (SPRS) application (https://www.ppirssrng.csd.disa.mil/) and other sources may be used in the evaluation of suppliers’ past performance IAW DFARS 213.106-2(b)(i).

1. IAW FAR 12.602(a): When using the simplified acquisition procedures in Part 13, contracting officers are not required to describe the relative importance of evaluation factors.

(b) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Interchanges: The government intends to award a purchase order without interchanges with respective vendors/quoters. The government however, reserves the right to conduct interchanges if deemed in its best interest.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items (Oct 2018), with its Alternate I (Oct 14), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

mailto:brianna.cardenas@us.af.mil mailto:patrick.clohessy.1@us.af.mil mailto:brianna.cardenas@us.af.mil mailto:patrick.clohessy.1@us.af.mil https://www.sam.gov/portal/public/SAM/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1145_161469 https://www.sam.gov/portal/public/SAM/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1405_194946

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Aug 19), additionally, the following FAR clauses cited in 52.212-5 are applicable:

Clause, Title, Data

- 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018)

- 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or

Proposed for Debarment (Oct 2015)

- 52.219-6, Notice of Total Small Business Aside (Nov 2011)

- 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013)

- 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018)

- 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

- 52.222-26, Equal Opportunity (Sep 2016)

- 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014)

- 52.222-50, Combating Trafficking in Persons (JAN 2019)

- 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011)

- 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018)

The following FAR provisions and clauses are applicable to this solicitation:

Clause, Title, Data

- 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017)

- 52.204-7, System for Award Management (Oct 2018)

- 52.204-13, System for Award Management Maintenance (Oct 2018)

- 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016)

- 52.204-18, Commercial and Government Entity Code Maintenance (Jul 2016)

- 52.204-19, Incorporation by Reference of Representations and Certifications (Dec 2014)

- 52.204-22, Alternate Line Item Proposal (Jan 2017)

- 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation (Dec 2016)

- 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

The following DFARS provisions and clauses are applicable to this solicitation:

- 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

- 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

- 252.203-7005, Representation Relating to Compensation of Former DoD Officials (Nov 2011)

- 252.204-7003, Control of Government Personnel Work Product (Apr 1992)

- 252.204-7006, Billing Instructions (Oct 2006)

- 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support (May 2016)

- 252.211-7003, Item Unique Identification and Valuation (Mar 2016)

- 252.215-7013, Supplies and Services Provided by Nontraditional Defense Contractors (Jan 2018)

- 252.223-7006, Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials (Sep 2014)

- 252.225-7001, Buy American and Balance of Payments Program (Dec 2017)

- 252.225-7002, Qualifying Country Sources as Subcontractors (Dec 2017)

- 252.225-7048, Export-Controlled Items (Jun 2013)

- 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)

- 252.232-7010, Levies on Contract Payment (Dec 2006)

- 252.243-7001, Pricing of Contract Modifications (Dec 1991)

- 252.244-7000, Subcontracts for Commercial Items (Jun 2013)

The following AFFARS clauses are applicable to this solicitation:

- 5352.223-9001 Health and Safety on Government Installations (Nov 2012)

- 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Nov 2012) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1595_233379

In addition, the government may further extend the performance period for up to six months under FAR 52.217-8.

The full text of these clauses and (*) provisions may be assessed electronically at this website: http://farsite.hill.af.mil.

NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT SHALL REMAIN PART OF THE

CONTRACT FILE.

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 Wide Area WorkFlow Payment Instructions.

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfars/html/current/232_70.htm#232.7004 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice and Receiving Report (COMBO)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4620 Admin DoDAAC** FA4620 Inspect By DoDAAC F1X2AM Ship To Code F1X2AM Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) F1X2AM

Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Aleesha Roedel, aroedel@greaterspokane.org, 509-321-3646

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

5352.201-9101 Ombudsman

As prescribed in 5301.9103, insert the following clause:

OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email:

susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

mailto:aroedel@greaterspokane.org http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/5301.htm#p53019103 mailto:susan.madison@us.af.mil

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations

As prescribed in 5342.490-1, insert a clause substantially the same as the following clause in solicitations and contracts:

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOV 2012)

1.01 IDENTIFICATION CARDS AND VEHICLE PASSES

A. All security requirements and procedures shall be coordinated with the 92d Security Forces Squadron. Any traffic diversions or road closures will be coordinated with 92 SFS/S3, Bldg 2071, five (5) days prior to the diversion or closure. All activities of the contractor and his employees and subcontractors and their employees while on base shall be conducted in strict accordance with all base regulations, including those of the Fire Marshall as well as security directives.

B. All contractor employees required to enter FAFB in the performance of this contract must first be issued a Defense Biometrics Identification Card (DBIDS Card) for identification purposes. This identification must be readily accessible at all times within the confines of FAFB. If an employee is dismissed from employment, resigns, or if there is no longer a contractual requirement for the employee to enter FAFB, the contractor’s project manager or alternate shall ensure that the DBIDS Card and any other identification, i.e., vehicle passes, issued to the employee are expeditiously returned prior to final payment. If all identification is not provided, a portion of the final payment (to be determined by the Contracting Officer) shall be withheld pending its submission.

1. The contractor will be issued sufficient blank applications for issuance of DBIDS Cards. These applications are to be completed by electronic means or legibly in ink. Attach a front and back copy of your state driver’s license to the application. All ID credentials submitted shall be Real ID Act compliant and not contain any statement such as “Not for Federal Purposes” or any similar statement. These credentials will not be accepted for identity proofing. Contact 92 SFS/S3OEP, (509) 247-5071 for alternate acceptable forms of identification. The applications, when completed, shall be hand carried to Civil Engineering (CE) or Contracting Officer (CONS) for signature. After the application is signed, the Contractor shall hand carry the applications to the Security Forces Pass and Registration Section (92 SFS/ S3OEP), Bldg. 4325, FAFB.

The Pass and Registration Section will process the applications within ten (10) workdays of receipt. Upon processing, the Pass and Registration Section will maintain the application for up to 30 days from the date submitted and then destroy the application. When processing is completed the applicant will appear, in person at Pass & Registration, to have the card issued.

C. Contractor identification cards will be issued for the performance period of the contract only, or for 1 year, whichever is the shorter period of time. Passes for contractor personnel where the performance period extends beyond 1 year, or where the contract is extended beyond the original scheduled completion date, will have to be reissued. Procedures for reissue will be the same for the original issue.

D. Contractor personnel will be made aware by the Contracting Officer and the contractor’s project manager of the necessity for safeguarding identification cards issued and the requirement for reporting any identification cards lost or stolen.

1. Temporary passes will be issued for a period of up to 6 days for contractor employees when sponsored by CE. In these cases, the Prime Contractor is required to provide CE the Name, Driver’s License Number, Date of Birth, Social Security Number, duration of temp visit including days of the week and inclusive times for base access and location of work. All ID credentials presented shall be Real ID Act compliant and not contain any statement such as “Not for Federal Purposes” or any similar statement. These credentials will not be accepted for identity proofing. Contact 92 SFS/ S3OEP, (509) 247-5071 for alternate acceptable forms of identification. CE will provide these details to the Visitor’s Center. Employee will be required to provide the Driver’s License or valid alternate acceptable credential when requesting base access at the Visitor’s Center. The Security Forces will conduct an NCIC and local files check in SFMIS or AFJIS prior to providing a temporary base pass. No escorts are required when the NCIC system is operational. Anytime the NCIC system is not operational, the sponsor (contracting officer or other designated government http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/5342.htm#p53424901 official) is required to meet employees at the Visitor Center and escort them on to the installation. They must be under constant escort while on the installation.

2. CE/CONS personnel will verify the need for an immediate pass and mark the application with “Immediate Processing Requested.” 92 CES/CONS will annotate this statement with a signature block stamp and signature. 92 SFS personnel will work these passes as soon as possible depending on current operations.

3. Personnel requesting passes during a verifiable weekend or after-hours emergency situation will receive a temporary pass for a limited time frame (i.e. 1700/Friday until 0800/Monday). The 92 SFS will issue these passes only after the completion of the required background check.

E. 92 SFS installation entry controllers will check all contractor personnel for their pass during installation entry.

1. If contractor personnel do not have their pass with them, 92 SFS personnel will direct the contractor to the Visitor Control Center (VCC) in order to verify issuance of a pass. If the contractor has a valid pass issued, they will be issued a 1 day pass and they may proceed onto the installation. VCC personnel will confirm pass status with the entry controller.

2. Rambo Road gate visitor control personnel will process contractor personnel without passes Monday through Friday, 0600 to 1700. All other days/hours, contractors will be processed at the visitor center at the main gate.

3. Personnel who do not have a pass issued will not be allowed to enter the installation until 92 SFS completes required vetting and issues a pass.

F. Contractors are allowed to identify, in writing to the contracting office, up to 3 on-site personnel who may vouch 1 day deliveries and services to a job site. The superintendent must proceed to the gate and escort the delivery to and from the work site. All other short duration personnel must be vouched on by the contracting office.

G. Contractors are reminded that vehicles cannot be left parked at the Visitor Control Center parking lot. This area is 30 minute parking only. If you have employees who cannot drive on base (lack of insurance, registration, suspended license, etc.) they must park at an off-base location and ride with another employee. Violators will be issued a traffic citation or the vehicle will be towed at the owner’s expense if the owner cannot be contacted.

During Force Protection Condition Charlie or higher, vehicles will be immediately towed at owner’s expense without contacting the owner.

H. Commercial and company vehicles will be allowed access to the base, provided company emblems are attached to the sides of the vehicles and operators present required identification credentials as described herein.

Contractors entering the base in privately owned vehicles do not require decals. All contractor vehicles larger than a 15 PAX van must enter FAFB through the Rambo gate, Mon-Fri, 0600-1700. For access other than these times, call 247-5493 to arrange entry and vehicle searches.

Illegal immigrants are not allowed access to Fairchild AFB. Foreign national workers will require additional security processing time, which could take 4 to 6 weeks to complete. This process is handled by the Foreign Disclosure Office at 247-2076 or 247-2144.

Attachments: (3)

1. Quotation Sheet

2. SOW dated 12 Sep 2019

3. Salient Characteristics

Combined Synopsis/Solicitation