ISWM QA.pdf

Question #1

I notice that there are 84 cans total to be dumped according to the site map provided, but the PWS

Table A2 shows 83- 8Y cans and 2-6Y cans- 85 total, with no can size being provided for location #39, which would bring the total to 86 units. Shall I bid for 84, 85, or 86 units?

Answer: 86 units

Question #2

I have attached a spreadsheet that includes all payments made to the current contractor handling the solid waste contract, this info was pulled directly from the beta.SAM website. What I am not able to differentiate is how much money was spent each year on only the MSW trash pickups- it appears that some of the proceeds may have gone towards the roll off end of the business- I just can’t tell. Would you be able to confirm the annual expenditures on only the trash hauling portion of the contract, not the roll-offs or extras? The purpose of this is so I can compare my pricing for the Commercial front load part of the bid directly to what is being done now- Apples to Apples. There is the chance that the annual totals I have provided are just that, I am not sure however.

Answer: This not something that we can provide.

Question #3

Part of this bid is for the C & D roll offs when you order them. I also heard in today’s discussion that there is no government supplied equipment. I got confused however when the recycle center was discussed, that there will be a permanent roll off there for recycle that we would need to haul.

Answer: There are no permanent roll offs for this requirement.

Question #4

Who is the incumbent contractor and what was the contract and award amount of the current contract?

Answer: S&G Sanitation LLC, award amount $1,599,783.93.

Question #5

Is there any wood or green waste hauled or processed under this new solicitation?

Answer: Not for this solicitation.

Question #6

Page 12 of PWS, Appendix A, Table A1 states “150 tons of freon containing appliances” does this apply to the refuse or the recycling contract? If it’s with the refuse contract where are these appliances collected?

Answer: That line is N/A and will not be an ISWM item.

Question #7

Page 12 of PWS, Appendix A, Table A1 line 12 state there are “200 Bulk Container Relocations” Are these also roll off placements similar to line 9?

Answer: The 200 Bulk Container Relocation should only be 60 gal trash cans, usually reserved for Air

Show or other special events.

Question #8

Page 12 of PWS, Appendix A, Table A1 line 10 state there is 1500 tons of C&D as an annual qty. Is this based on historical data?

Answer: PWS should show 2000 tons of C&D. This is from historical data.

Question #9

Historically how many roll off placements per year are used?

Answer: Estimate 90-95 15Yd roll offs and 10-15 30yd roll offs.

Question #10

Will the government please extend the due date? This will allow the contractors to digest what we have learned on the site visit.

Answer: Solicitation closing date will remain 13 Mar 2020 at 1:00pm MST.

Question #11

The size standard is wrong according to the SF1449. The size standard is 41.5 and not 38.5 million.

Answer: An amendment will be issued to correct the size standard.

Question #12

CLIN X009 is for medical municipal solid waste, however the PWS is silent regarding this type of collection and it was not addressed at the site visit. Please confirm this type of collection is this contract.

If so, what are the requirements for this type of collection?

Answer: The medical solid waste is a separate CLIN only because of funding between Air Force Units.

There is no difference of waste or special requirement for the pickups and disposal.

Question #13

Can CPARS be used for past performance submittals instead of the past performance surveys? If not please extend the past performance survey due date.

Answer: CPARS can be submitted.

Question #14

Will the government provide a laydown yard during phase in?

Answer: No, the Government will not provide a laydown during phase in.

Question #15

Will the government provide a laydown yard to store containers on base?

Answer: No, the Government will not provide a laydown to store containers.

Question #16

Will the government allow the contractor to park trucks on base?

Answer: No, the Government will not provide an area to park trucks on base.

Question #17

How many reserved 8 yard, 15 yard, and 30 yard does the government require for the contract?

Answer: PWS Appendix A Table A1 shows the required amount.

Question #18

How many 60 gallon roll carts are required for the contract?

Answer: PWS Appendix A Table A1 shows required amount.

Question #19

Will the government provide the last 5 years of historical tonnage date for MSW, recyclables, and C&D.

Answer: No historical information available.

Question #20

How many Roll off pulls does the base average per month?

Answer: Estimate is between 8 and 10 per month.

Question #21

How long does the Government keep the unscheduled roll-offs at any given location?

Answer: No set time can be given, the length time will depend on the project.

Question #22

1.1.3.3 Public/Common Use MSW Receptacles: How many does the government own and how often are they serviced? Will the government provide the locations of the receptacles? Is the contractor responsible for the liners?

Answer: The Government does not own any of the receptacles. The Government will provide a map of the locations for the receptacles at the time of the special event. The contractor will be responsible for the liners.

Question #23

1.2 Recyclable Materials Collection: Is the contractor responsible for the sorting of the recyclables? Is the contractor responsible for hauling of the recyclables? If so, is the contractor responsible for the containers?

Answer: There are no recyclable items for this requirement.

Question #24

I notice that it gets very windy in Wyoming and notice the lids of the 8yds were flopping in the wind, will the government consider adding lock bars on the 8yds into the contract? This will help keeping trash and recyclables from blowing away.

Answer: The receptacles are owned by the contractors, not the Government.

Question #25

Is the contractor responsible for removing the Freon from the appliances?

Answer: No.

Question #26

Is the contractor responsible for running the recycle center?

Answer: No, the recycle center is a separate contract.

Question #27

Are the current containers up to contract standards?

Answer: Yes, container are up to contract standards.

Question #28

PWS 1.1.10 Weighing of Vehicles states: “The Contractor shall be reimbursed for tipping fees according to submitted invoices.” Please confirm that the government will reimburse the actual disposal costs incurred regardless of the Unit Price the contractor bids on Line Item x002. For example, if the contractor collects 150 tons during a given month and the disposal facility charges are $9,000 for that month, the government would reimburse the contractor $9,000.00 regardless of the Unit Price amount the contractor bid for x002.

b) If this is correct, then it seems that the Unit Price for this Line Item for all years should be factored out or extended by the government for price evaluation purposes. This would avoid a contractor entering an unrealistically low price for the line item, to keep their price down, when the government would still be required to reimburse the contractor based upon the submitted disposal invoice. We recommend a Not

To Exceed amount for this CLIN for each year so that this Line Item is not manipulated for price evaluation purposes.

Answer: The weighing of the vehicle is done at the beginning of the contract or if any change to a vehicle is done. The weight of the tonnage will always be reimbursed after.

Question #29

Please confirm that the 8 CY Cardboard containers listed in table A2 are not part of this contract.

Answer: 8 CY Cardboard containers listed in table A2 are not part of this contract.

Question #30

Please confirm that recycling is not part of this contract. If not, would the Government consider revising the PWS to include all of the refuse collections and all oft eh recycling collections (and recycling center operations) into one collective ISWM contract. This is becoming the standard throughout the DOD and helps both the contractor and the Government by creating synergies between the two contracts.

Answer: Recycling is not part of this contract.

Question #31

RFP section 5.4 (and 5.6) states “Offerors shall submit the Past Performance Survey no later than 09 Mar

2020 1:00pm MST.” We are interpreting this to mean that the Government wants all completed

Attachment 0003 (Past Performance Surveys) emailed to Troy Johnson by 09 Mar 2020 1:00pm MST.

Can the Government please verify that this is correct?

Answer: Correct

Question #32

RFP section 5.4 (and 5.6) states “This list may be provided (preferred) by email to troy.johnson.19@us.af.mil.” Does this refer to the list identified in RFP Section 5.2 (“Provide a list of no more than five (5) of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years.)?

Answer: Paragraph 5.4 and 5.6 only have to do with past performance surveys, it was meant to state that any past performance survey were preferred to be sent electronically to Mr. Johnson.

Question #33

RFP section 5.4. (and 5.6) states “This list may be provided (preferred) by email to troy.johnson.19@us.af.mil.” We are interpreting this to mean that the Government wants the offeror’s list of no more than five (5) of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years emailed to Troy Johnson by 09 Mar 2020 1:00pm

MST. Can the Government please verify that this is correct?

Answer: Paragraph 5.4 and 5.6 only have to do with past performance surveys, it was meant to state that any past performance survey were preferred to be sent electronically to Mr. Johnson.

Question #34

RFP Section 5.4.1-5.84.8 lists items to be provided for each contact. Can the Government please confirm that this information is to be provided in the 2 page contract reference writeups identified in

RFP Section 5.1 and submitted on 13 March 2020?

Answer: Paragraph 5.4 only has to do with past performance surveys.