Attachment_I_-_SOW_XUYF111238B.pdf

Project # XUYF 11-1238B 18 Sept 2015

STATEMENT OF WORK

Delivery Method: Design-Build (D-B), FFP

Install Fire Suppression System at VTRS, Bldg 75 Vandenberg AFB, CA

Project # XUYF 11-1238B 18 Sept 2015

1.0 INTRODUCTION

The work to be conducted under this Contract shall be done under the general conditions of the Contract Statement of Work contained herein. This Contract shall be accomplished using the Design-Build (DB) delivery method.

2.0 SCOPE OF WORK

2.1 SCOPE & APPLICABLE DOCUMENTS

This Statement of Work (SOW) sets forth the requirements for a FFP Contract design and construction effort at Vandenberg AFB, CA. The Contractor is to provide the government with a complete engineering design, construction, and warranty for the waterline replacement to meet current Air Force Standards.

2.2 DESCRIPTION OF WORK

As part of the proposed effort on this contract, the Contractor shall implement the following tasks for the completion of this project. The Contractor’s proposal shall include information on each type of equipment they are bidding to install (i.e. cut sheets from the manufacture).

2.2.1 General Description of Project:

The Contractor is to design and build (D/B) a new Very Early Warning Aspirating Smoke Detection (VESDA) actuated clean agent supplementary fire suppression system for building 75 at Oak Mountain, Vandenberg Air Force Base, (VAFB) CA in accordance with the criteria contained in the contract documents, 35% Concept Design, industry standards, UFC 3-600-01, NFPA-72, NFPA- 75, and all other applicable standards and codes.

The main intent of this project is to provide layers of fire suppression that will protect electronic equipment rooms in Building 75.

The Contractor shall use the existing Automatic Wet Sprinkler System to protect the entire building as the primary fire suppression system. The Contractor shall provide a supplementary clean agent fire suppression system protect essential electronic equipment in the Technical Equipment (100), Communication (101), Tape Storage (103) and Telco Equipment (105) rooms to meets the requirements of Unified Facilities Criteria (UFC 3-600-01), Section 6-8 Electronic Equipment Installation.

The Contractor shall demolish existing smoke and heat detectors in ceiling and subfloor areas, and fire alarm control panel the Technical Equipment (100), Communication (101), Tape Storage (103) and Telco Equipment (105) rooms.

The Contractor shall design and install the clean agent fire suppression system with a design concentration of 7.0%, actuated by spot type detectors installed at a maximum spacing of 250 sq. ft. per detector in both the room and subfloor protected spaces.

The Contractor shall also provide an early warning air sampling system shall also be provided. The Contractor shall ensure the active smoke detection will be cross zoned with the spot type addressable detectors. The Contractor shall provide separate clean agent storage container for each hazard area.

1. The Contractor shall ensure the following sequence of operation of the clean agent:

a. Actuation of one spot type detector, or early warning aspirating detector , within the zone, shall

- Provide an alphanumeric LCD display indicating the type of the alarm at the clean agent control panel.

- Activate a pre-alarm horn/strobe – pulsing mode

- Activate system common alarm relay

- Signal the building life safety system to active building notification devices.

b. Actuation of both early warning aspirating detector and any spot detector within the zone shall

- Provide an alphanumeric LCD display indicating the type of the alarm at the clean agent control panel.

- Activate pre-discharge horn/strobe – continuous mode.

- Start 30 second time delay sequence

Project # XUYF 11-1238B 18 Sept 2015

- System abort sequence is enabled at this time

- Shut down the HVAC system or close dampers

c. After completion of the time delay sequence, the clean agent will discharge and the following shall occur.

- Provide alphanumeric LCD display indicating the release of the agent at the clean agent control panel.

- Activate a visual strobe device outside the zone in which the discharge shall occur.

- Shutoff power to equipment

d. Manual release of the clean agent system

- System is capable of being actuated by manual discharge devices located at each zone exit.

- Manual actuation shall bypass the time delay and abort functions, shall cause the system to discharge and shall cause all alarm and shutdown devices to operate in the same manner as if the system had operated automatically.

e. Abort switch activated

- The abort switch shall provide a temporary means of aborting the clean agent system.

f. The system shall be provided with Emergency Power Shutdown Management (EPSMS). Operation of the (EPSMS) shall be coordinated with Vandenberg AFB fire protection department.

The Contractor shall seal holes, cracks, or penetrations (including pipe cleaners and wire troughs) leading into or out of the protected areas. The Contractor shall caulk all walls around the inside perimeter of the room where the walls rest on the floor slab and where the walls intersect with the ceiling slab above. In general, the Contractor shall treat doors and windows as though they are being weatherproofed for outside use with the least amount of light possible passing through all sides. The Contractor should equip doors, which for any reason cannot be kept normally closed, with electromagnets designed to release on alarm. The Contractor shall ensure all repaired and sealed finishes meet VAFB Facility Excellence Standards.

The Contractor shall ensure doors and windows leading from the Clean Agent protected areas and all subfloor areas have drop seals on the bottom, weather stripping around the jams, latching mechanisms and closer hardware.

The Contractor shall permanently seal off ductwork leading from or into a protected areas Room #’s 100, 101, 103, 105 and all subfloor areas, to be air tight, with metal plates caulked and screwed in place. The Contractor shall ensure ductwork left in service from the building air handling unit have butterfly blade type dampers installed with neoprene seals. The dampers shall be spring loaded or motor operated to provide 100% air shut off. The Contractor shall ensure building air- handling units are shut down to prevent the spread of smoke or Clean Agent into other areas of the building.

The Contractor shall calculate Pressure Relief Vent Area (PRVA) requirements to relieve pressure achieved during discharge so as not to cause any damage to walls/ceilings. The General Contractor, Mechanical Engineer, and/or Mechanical Contractor shall provide PRVA quantity as part of the inert gas hydraulic flow calculations program so that pressure relief grills are designed and installed correctly.

The Contractor shall provide a training program for the new fire protection system.

PRINCIPAL FEATURES OF WORK:

1) The Contractor shall be responsible for the professional quality, technical accuracy and coordination of all designs, drawings, specifications and other documents or publications upon which construction is based. The design of the clean agent fire suppression system, piping and mechanical features, VESDA and other engineering features of the work shall be accomplished, reviewed, approved and sealed by engineers who are licensed professionals with a minimum of six years experience in the state or California.

2) The Contractor shall submit design plans for approval. The Contractor’s design shall include all the piping, valves, and appurtenances and shall comprise a complete and functional clean agent fire suppression system with VESDA actuation. The drawings attached are notional and show the extent of the system to be replaced. The Contractor shall phase the design and construction to minimize outages.

3) Included in the contract documents are the 35% Concept Design which indicate the general location of the fire suppression/detection system appurtenances, approximate sizes and types, approximate locations of connections and other system parameters. These drawings are preliminary and may not show all required appurtenances for the system. It is required of the Contractor to complete the design of the system. The drawings indicate the

Project # XUYF 11-1238B 18 Sept 2015 approximate lengths of piping and may not indicate the actual length of piping. The Contractor shall verify the actual length of piping required during the design. If actual length exceeds approximate length, the Government shall not be held liable for additional costs.

4) The Government’s preliminary drawings in the contract documents illustrate intent and functional relationships and do not indicate all necessary construction requirements or components; the written contract documents describe associated technical, performance and systems requirements. The Contractor is responsible for the complete Project design, shall retain all responsibilities, and be recognized as the Designer of Record.

5) Routings and sizing of piping shown on attached drawings provide preliminary requirements for the system. The Contractor shall provide calculations leading to sizing of all systems, and selection of equipment.

6) This project will require security escorts for all work at the project site. The escorts will be provided by the end user and are outside of the scope of this project. However, the Contractor shall be required to coordinate with the end user to schedule access to the site for the design and construction effort. Due to potential conflicts between the end users' and the Contractor's schedule, the Contractor shall assume up to 5 multi-day delays will be incurred in performance of this contract.

The Contractor shall implement this contract in two phases: the design phase and construction phase.

2.3 DESIGN PHASE

The Contractor shall complete development of plans and specifications in accordance with defined levels of effort necessary to construct the project and provide as-built drawings (both electronically and in hard copy) for retention by the Government. The Contractor shall be responsible for implementation, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the contract.

2.3.1 Project Phasing

The Contractor shall accomplish the project in phases as agreed upon by the base engineers and production staff. The Contractor shall coordinate all telecoms and meetings by the contractor with AF Project Manager (PM) and base engineering representatives.

The Government shall have 30 calendar days to review each design deliverable. The Contractor shall submit meeting minutes within 7 calendar days after each teleconference or meeting. The Contractor shall complete the work as described below.

2.3.2 Site Survey

The Contractor shall also avail themselves for a short site survey on the day of or the day after the Kickoff Meeting. The site survey will allow the Government and/or Contractor to discuss any specific concerns not previously addressed.

2.3.3 65% Design The Contractor shall within 60 calendar days from the kick-off meeting provide 65% design for review and comment. The 65% design package shall include: drawings 65% complete showing all major details; specifications; and design analysis. The Government shall have 30 calendar days to provide review comments. The Contractor shall schedule and attend review conference at Vandenberg AFB within 7 days of receipt of Government comments.

2.3.4 95% Design The Contractor shall within 30 calendar days from 65% review meeting provide 95% design for review and comment. The 95% design package shall include: shall be all drawings, specifications, and design analysis. This package shall be in a 100% design state with the exception of Government corrections/modifications. The Contractor shall provide design to the PM and Contracting Officer (CO). The Government shall have 30 calendar days to provide review comments. The Contractor shall schedule and attend final review conference meeting at Vandenberg AFB within 7 days of receipt of Government comments.

2.3.5 100% Design Within 14 days from the 95% review meeting, the contractor shall provide the 100% Final Design package. The 100% design package shall include: drawings and specifications signed and sealed by the Architect of Record.

2.3.6 Verification of Existing Conditions and Site Survey

Use of existing condition data provided by the Air Force conveys acceptance and as such does not relieve the contractor of liability associated with performance as the Engineer of Record. The Contractor shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment.

Project # XUYF 11-1238B 18 Sept 2015

2.3.7 Architect of Record

The term “Architect of Record” in the context of this contract shall mean the principal professional Architect or Engineer. The Contractor shall serve as the “Architect of Record” and, as such, will ensure that all completed designs and as-builts are signed and sealed by registered professionals. The Contractor is accountable for all aspects of the completed design and as-built drawings under all applicable Federal, State and local laws, regulations and base-specific standards.

2.4 CONSTRUCTION PHASE

Upon the approval of the Contracting Officer, the Contractor may commence onsite construction activities. The Contractor shall complete the work as described below:

2.4.1 On-Site Field Oversight

The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this design/build contract. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this contract.

2.4.2 Delivery/Warranty

The Contractor shall complete all inspection and commissioning requirements prior to final inspection. Following final inspection, the Contractor shall deliver to the Government the signed and sealed as-built drawings in both hard copy and reproducible format.

The Contractor shall issue a warranty in accordance with FAR 52.246-21.

3.0 GENERAL REQUIREMENTS

3.1 QUALIFIED PERSONNEL

The Contractor shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW. Competent is defined as registered professional or, where registration is not applicable, trained, and/or certified in their respective field.

3.2 AIR FORCE PROPERTY

All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Air Force; and shall not be used and/or distributed by the contractor without specific written permission of the PM.

Material resulting from demolition activities shall be disposed of by the Contractor through the 30 CES Qualified Recycling Program, the Defense Logistics Agency (DLA) Disposition Services or off base landfill, as appropriate. The VAFB Base Landfill is no longer available for projects at Vandenberg AFB.

3.3 DESIGN AND CONSTRUCTION REQUIREMENTS

The Contractor shall ensure the project conforms to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

4.0 GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that the Base CE will provide:

4.1 AF FORM 103

The Base CE will assist the Contractor with efforts to fully complete the Base Civil Engineering Work Clearance Request (AF Form 103). The Base CE will locate underground utilities and issue the AF Form 103 to the Contractor. It is the Contractor’s responsibility to have a completed and approved Form 103 prior to beginning any construction activities including clearing, grubbing, exploratory geophysical work, etc.

4.2 STAGING AREA

The Base CE will identify space on the jobsite or in a base contractor staging area where the contractor may deliver non-hazardous materials within the installation.

4.3 EXISTING ENGINEERING PLANS, ETC.

The Base CE will provide the Contractor access to existing engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested after award.

Project # XUYF 11-1238B 18 Sept 2015

4.4 PRECONSTRUCTION MEETING

The Base CE will host a pre-construction (i.e., Kick-Off) meeting to advise and coordinate on local procedures, safety and security requirements, and project coordination activities. The CO will arrange for a suitable Kick-Off meeting location. The PM will ensure the appropriate base agencies attend the Kick-Off meeting to provide necessary information or briefings to facilitate the success of the contract effort.

4.5 BASE REQUIREMENTS

The Base CE will advise the contractor of the location and processes to obtain the following as needed:

a. Personnel identification badges, vehicle passes, and/or entry permits.

b. Information on base fire prevention/security practices and procedures.

c. Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

d. Security escorts for work in restricted areas.

e. Safety training classes for the purpose of allowing access within secure or hazardous areas.

f. A paved area where equipment can be cleaned.

g. A set of keys to locks as necessary.

4.6 TITLE II

Title II Construction Management Services will be provided through an alternate contract vehicle. The Construction Management Architect-Engineer (A-E) Representative duties and responsibilities are to perform on-site surveillance and inspection of the construction work in-progress and to ascertain that the work is properly executed in conformance with the specifications. The A-E Project Representative is authorized to review and coordinate on monthly status reports from the contractor and to recommend approval or disapproval of AF Form(s) 3064 and 3065 to the CO and PM.

5.0 DELIVERABLES

Project deliverables shall be as shown in the table below. A description of each deliverable follows.

TABLE OF DELIVERABLES

Document Title

Copies Per Addressee

Delivery Date

A ir

Fo rc e

PM

ir

Fo rc e C

O

E le ct ro ni c

H ar d C op y

E le ct ro ni c

H ar d C op y

Project Management Plan (PMP) 1 2 1 0 14 calendar days after Award Kick-Off Meeting 10 calendar days after Award Progress Meetings Once a week Meeting Minutes 1 0 1 0 2 calendar days after each meeting Monthly Status Report 1 0 1 0 15th of each month

Progress Schedule (AF 3064 or approved equivalent) 1 0 1 0

10 calendar days after award or at the Kick-Off Meeting, whichever is later. Updated form shall be submitted on or about the 15th of each month

Progress Report (AF 3065 or approved equiv) 1 0 1 0 On or about the 15th of each month

65% Design 1 3 1 0

Within 60 calendar days after Kick-off Meeting/Charrette. Hard copies for the design shall be ½ size and full size drawings. The number of each shall be defined at the Kick-off Meeting.

65% Design Review Conference Within 7 calendar days of receipt of Gov. comments

Project # XUYF 11-1238B 18 Sept 2015

TABLE OF DELIVERABLES

Document Title

Copies Per Addressee

Delivery Date ir

Fo rc e

PM

ir

Fo rc e C

O

E le ct ro ni c

H ar d C op y

E le ct ro ni c

H ar d C op y on the 65% Design The Government will provide review comments within 30 calendar days of 65% Design Submittal

95% Design 1 3 1 0 30 calendar days after 65% Design Review Meeting

95% Design Review Conference Within 7 calendar days of receipt of Gov. comments on the 95% Design

The Government will provide final comments within 30 calendar days of 95% Design Submittal 100% Design, with Signed & Sealed Drawings & Specifications 1 3 1 0 14 calendar days after receipt of Government Review

Comments from the 95% Design Material Approval (AF Form 3000) 1 0 1 0 30 calendar days prior to requirement Incidental Design Documents / Shop Drawings (AF Form 3000) 1 0 1 0 30 calendar days prior to requirement

Production or Delivery Problem Report 1 0 1 0 Same day as issue or occurrence Pre-Final Inspection Report 1 0 1 0 5 calendar days before Final Inspection Daily Logs (AF Form 1477 or approved equivalent) 1 0 1 0 Final Inspection

As-built Drawings 1 2 1 0 30 calendar days after Final Inspection Transfer & Acceptance of Military Real Property (DD 1354) 1 1 1 0 Within 15 calendar days of Final Inspection

Final Inspection Report 1 0 1 0 5 calendar days after Final Inspection

5.1 PROJECT MANAGEMENT PLAN

The Project Management Plan shall be as prepared as described in the Specifications.

5.2 CONTRACT PROGRESS SCHEDULE (AF 3064)

The Contractor shall submit a signed AF 3064 Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance.

The PM and CO shall approve the first (baseline) progress schedule and it shall not be altered without approval of the CO.

The PM and CO shall sign subsequent and periodic updates to the progress schedule.

5.3 CONTRACT PROGRESS REPORT (AF 3065)

The Contractor shall submit AF 3065 as described in the Table of Deliverables above. This report shall be signed by the Contractor’s on-site representative in the Remarks section of the AF 3065. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064. If the Contractor is more than 5% behind schedule, the Contractor shall note in the Remarks section the reason why and what is being done to get back on schedule. If the Contractor requires reimbursement of a high dollar value item, the Contractor shall identify the item on the AF 3065, an appropriate percentage applied, and the item shall be received and stored on site.

The PM and CO shall approve the first (baseline) progress report and it shall not be altered without approval of the CO.

Project # XUYF 11-1238B 18 Sept 2015

The PM and CO shall sign subsequent and periodic updates to the progress report.

An AF 3064 and AF 3065, which are signed by the CO and PM, shall accompany each invoice. The AF 3064, AF 3065, and invoice shall all cover the same period of time.

5.4 Monthly Status Report

The Contractor shall submit Monthly Status Reports that communicate activities accomplished during the previous period, document discussions, identification of problems, proposed solutions, corrective actions taken, outstanding issues, and record issues or concerns. The Monthly Status Report shall include a financial tracking table containing columns with the following headings:

a. Task Breakout

b. Current Project Status (summary of work previously completed and completed during the current reporting period).

c. Task Value

d. Effort % Complete

e. Dollars % Expensed To Date

f. Dollars Earned This Month

g. Dollars Earned To Date

h. Expected work activities for the following month

i. Problems and/or concerns

j. RFI’s and Statuses

k. Updated Submittal Register

l. Safety

m. Photographic Log of Pervious Period Operations

5.5 KICK-OFF MEETING

It is the responsibility of the Contractor to coordinate the date and time of pre-construction (i.e., Kick-Off) meeting with the PM, Contract Specialist, and CO. During the meeting, the Contractor shall present a complete overview of the project and review the schedule, highlighting any issues (review periods, material submittals, etc) which are key to maintaining the schedule. The Contractor shall take meeting minutes to include the recording of the attendance list.

5.6 PROGRESS MEETINGS

The Contractor shall perform Progress Meetings as described in the Table of Deliverables. These meetings will include all relevant base POC’s and Contracting Personnel on an as needed basis. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future contract progress. The following items shall be covered:

a. Meeting Attendees and Contact Information

b. Project Percent Complete (Actual and Scheduled)

c. RFI’s and Statuses

d. Material Submittals and Statuses

e. Two Week Look Ahead

f. Schedule

g. Safety

h. Resolution of Existing Issues

i. New Business

5.7 FORMAT OF DELIVERABLES

An electronic copy of all deliverables shall be provided, formatted for use on the latest version and compatible with the Government’s version of Microsoft Word, Excel, Adobe Acrobat, and AutoCAD. All deliverables shall also be dated. The contractor will be provided samples of the deliverables, upon request.

5.8 DESIGN SUBMITTAL REQUIREMENTS

In addition to the requirements of applicable UFC’s, each design package shall include the following:

a. Executive summary with statement of work and all modifications.

b. Table of Contents

c. Minutes and sign-in sheets of all meetings pertaining to the development of the design.

d. Previous government review comments and contractor responses.

e. All appropriate Engineering Calculations.

f. Design Drawings.

Project # XUYF 11-1238B 18 Sept 2015

5.9 PRE-FINAL INSPECTION

The Contractor shall conduct a pre-final walk through inspection with base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report. The Contractor shall include a draft DD Form 1354, Transfer and Acceptance of Real Property to the PM for review.

5.10 FINAL INSPECTION

The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punch list) report has been resolved. At the final inspection, the Contractor shall present a completed DD Form 1354, Transfer and Acceptance of Real Property to the Base Civil Engineer (BCE) or other appropriate organization for signature and acceptance, if required.