Attachment_1_PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

MAINTAIN AND REPAIR AUTOMATIC GATES AND STEEL PERSONNEL

TURNSTILES

1. GENERAL DESCRIPTION. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to maintain, inspect, and repair electric and hydraulic vehicles gates and related equipment on Offutt AFB, NE. Maintenance and inspection actions are to be accomplished in a manner that will ensure continuous and safe operation of the vehicle gates and turnstiles. All maintenance and work performed shall be in accordance with typical commercial practices or manufacturer’s specifications. Appendix A lists quantities for determining possible workload. Appendix C list Minimum Preventive Maintenance Requirements.

1.1. Inspections.

1.1.1. Initial Inspection. Within 30 days of the contract award, the contractor and the contracting officer representative, (COR), shall jointly determine and document the working order and condition of all equipment. At the discretion of the government, the government will replace missing items and repair all items not in working order, or the contracting officer will direct the contractor to replace the missing items or accomplish the repair. The contractor will be reimbursed for required work. The government representative will give disposition instructions for items beyond repair. The contractor and the government representative shall jointly certify their agreement as to the working order of the equipment in writing.

1.1.2. Annual Inspection: One annual inspection will be conducted at the beginning of each year and the contractor will provide a service / inspection report to the COR. In conjunction with each inspection, all necessary preventative maintenance and repair actions shall be accomplished.

1.1.3. Quarterly Inspection: Quarterly inspections and Preventive Maintenance (PM) shall be completed and an inspection report submitted to the COR. Minimum inspection and PM requirements with inspection intervals are located in Appendix C.

1.1.4. Inspection Reports: All inspection reports shall be turned in to the COR within 10 days of completing the inspection. At a minimum, the inspection report will include:

1) Identification and location of the gate system or turnstile

2) Make, model, and serial numbers

3) Maintenance performed

4) Repairs required

5) Date of inspection

6) Inspector’s name

7) Statement of the overall condition of the gate or turnstile system.

1.2. Maintenance Services. The contractor shall provide maintenance services on the vehicle gates, steel personnel turnstiles, electric key pads, electric push button boxes and pedestals at the locations designated in the contract. Any repairs will be completed in conjunction with required inspections if possible. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications to ensure reliable and continuous safe operation of the Gates and Turnstiles. A copy of the manufacturer’s specifications will be provided to the COR to ensure compliance.

1.3. Repair Service. The contracting officer (CO) or the COR will notify the contractor of repairs to be made from the inspection reports or customer service call. The Government will not be charged additional service call fee’s when the contractor is returning to make repairs identified in the inspection reports or during a service call. Upon completion of call, the contractor will notify the COR of the status of the gates. The contractor shall report to the work location, survey the repair, and commence repairing the discrepancy. Should the repair involve replacing a part or component priced above $50.00 (see paragraph 1.4), the contractor will provide the CO or COR an estimated cost of repair. The estimate must include parts, labor, overhead and profit and all other incurred cost broke out individually. The contractor shall commence repair work after notification from the CO or COR to proceed. All work shall be completed in accordance with industry standards and meet manufactures specifications. All parts and labor shall have a minimum of 90 day warrantee.

Damage to vehicle gates and steel personnel turnstiles and related equipment caused by government personnel/equipment thru misuse/negligence will be estimated separately and repair work will not be accomplished until notified by the contracting officer or government representative.

1.4. Government Reimbursement for Parts. Any replacement part costing $50.00 or greater shall be government furnished or contractor reimbursable, at the government’s option.

The replacement cost of each part will be addressed separately to determine if it is a reimbursable expense.

1.5. Emergency and Routine Service Calls. The COR will deem calls as Emergency or Routine. The contractor must provide emergency services within 2 hours after notification for emergency repairs. Upon completion of call, the contractor will notify COR with status of the gate. All other calls will be considered routine. The contractor shall be on site to respond to Routine Calls within 2 days of notification. All repairs shall be completed in accordance with section 1.3. Upon completion of the call, the contractor will notify the COR with the status of the gate.

1.5.1. Repeat Service Calls. In the event there is an intermittent problem or reoccurrence of the same malfunction within 14 days of the original service call, the Government shall not be charged for the subsequent service call(s). Also, if the Government can show a history of repeat service calls, the contractor shall find the root cause or be held liable for subsequent service calls.

1.6. Schedules. The contractor and COR shall review the Initial or Annual inspection report about overall status of all vehicle gates and steel personnel turnstiles included in this contract.

The contractor shall submit a planned work schedule and quarterly Preventive Maintenance Inspection schedule to the COR for approval no later than 30 calendar days after the contract is awarded.

2. SERVICES SUMMARY.

Performance Objective PWS Para Performance Threshold Service Call Response Time 1.5 Contractor responds within 2 hours for Emergency Calls and 2 calendar days for routine calls

Perform Annual Inspection:

One inspection performed each fiscal year. An accurate discrepancy report and inventory is delivered to the

COR.

Annual Inspection Para 1.1.2

Reports Para 3.2

One Annual inspection is performed each fiscal year. 100% of gates and steel personnel turnstiles are inspected.

An inspection report identifying problems and corrective actions taken is provided within 10 calendar days.

Perform Preventative Maintenance Inspections and Service Calls:

Complete Preventive Maintenance Inspections and repairs on gates and turnstiles, in accordance with Appendix C, and manufactures recommendations and schedules.

Ensure gates and turnstiles are in good working order.

Preventive Maintenance Para 1.1.3

Service Calls Para 1.3

Reports Para 3.2

100% of gates are operational at all times.

100% of turnstiles are operational at all times.

Turn in Service / Inspection reports within 10 days of completing the inspection.

Perform Preventative Maintenance Inspections and Service Calls:

Complete Preventive Maintenance Inspections and repairs on all key pads and key pad pedestals to include push button boxes on the flight line side of the gate listed in Appendix A

Preventive Maintenance Para 1.1.3

Service Calls Para 1.3

Reports

100% of key pads and push button boxes and pedestals are operational at all times.

Turn in Service / Inspection reports within 10 days of completing the inspection.

Para 3.2

2.1. FAILURE TO MEET PERFORMANCE THRESHOLD. In the event of a defect the contractor will be required to re-perform the service. Re-performance is the preferred method for correcting defective services in accordance with Inspection of Services, FAR 52.246-4(e). If the contractor has exceeded the allowable defects per Service Summary for the month or event for any of the performance thresholds stated in the Service Summary, 1/30th of the CLIN price or event price will be deducted per day until defect is corrected.

3. QUALITY REQUIREMENTS.

3.1. Quality Control Plan (QCP). The contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with applicable standards and the manufacturer’s instructions. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. The contractor shall develop quality control procedures that address the areas identified in section 2, Service Summary. The government evaluator must have a copy of the quality control plan in the Performance Assessment Folder.

3.2. Reports.

3.2.1. Inspection Reports. The contractor will submit all inspection reports as required in PWS para 1.1.4.

3.2.2. Service Reports. Any time the contractor performs any repair or maintenance, there will be a Service Report generated. It must be turned in to the COR within 10 days of service completion.

3.3. Government Remedies. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997), for contractor’s failure to correct nonconforming services.

3.4. Hours of Operation. Normal operation is Monday through Friday, 7:30 a.m. to 4:15 p.m., except for Federal Holidays. Inspection and maintenance shall be performed during normal duty hours. Emergency response shall be 24 hours a day, seven (7) days a week. The contractor shall provide a point of contact for emergency repair notification, accessible 24 hours per day, 7 days per week.

4. SECURITY REQUIREMENTS.

4.1. The contractor will be working in a secure area and will abide by all applicable rules and regulations. The contractor will coordinate with the appropriate facility manager for government escorts to be present while working on the job site.

4.2. Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number, driver’s license number and AF 75 number. The list shall be made available to the contracting officer and/or government representative upon request. The list shall be updated within a week when an employee's status or information changes.

4.3. Security Training. The contractor shall ensure all employees receive initial and recurring security education training from the sponsoring agencies security manager if required.

Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31-401, "Information Security Program Management". Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

4.4. Pass and Identification and Base Entry. An Air Force Form 75 (AF 75), Visitors Pass is required for all employees and vehicles. The AF 75 will be issued IAW OAFBI 31-101, section 8.5.11. The contractor shall ensure the pass and identification items required for contract performance are obtained and renewed (as required) for employees and non-government owned vehicles. Contractors shall access the base using the contractor gate (south entrance) and are subject to vehicle search. Contractors will be responsible for escorting all material trucks required for the project from the contractor gate to the job site and back off base. Escort privileges must be included in the AF 75 request for an individual to be an escort.

4.5. Retrieving Identification Media. The contractor shall retrieve all government identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc. The contractor must turn in badges for all employees under the contract for final payment to be made.

4.6. For Official Use Only (FOUO). The contractor shall comply with DOD 5400.7-R, Chapter 4, DOD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.7. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

4.8. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.9. Controlled/Restricted Areas. The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge (RAB) will be issued.

Not all workers will require a RAB, only supervisors and/or shift foremen will require restricted access and will have escort authority for other employees. Contractor employees must have submitted a National Agency Check (NAC) and have a favorable local files review before receiving a Restricted Area Badge. Access shall be granted IAW AFI 31-501, Personnel Security Program Management.

4.10. Key Control. (The contractor shall establish and implement methods of making sure all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

4.10.1. The contractor shall immediately report to the government representative or contracting officer any occurrences of lost or duplicated keys.

4.10.2. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.10.3. The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

4.11. Explosives or Fire Arms: The contractor shall NOT use or possess explosives or fire arms.

4.12. Routes: The contractor shall use only established roadways, entrances, and exits as prescribed by the government representative.

4.13. Locations: The contractor’s employees shall be restricted to areas within the contract scope plus direct routes to and from the site from off base.

4.14. Parking: The Contractor’s employees shall park only in areas designated by the government representative.

4.15. Vehicle Emblems: The contractor’s commercial vehicles shall display emblems indicating the company name.

5. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT

COMMANDER. All services to be performed under this contract have been determined to be essential for performance during crisis and, according to Department of Defense Instruction (DODI) 3020.37 and Air Force implementation thereof, it is determined that the contractor will be required to perform during a crisis, unless otherwise directed by an authorized government representative.

6. PARTNERING AGREEMENT. The contracting officer may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the civil engineer manager, the government inspector, the government contract administrator, the contractor’s manager and the contractor’s quality control person. The partnership agreement should be shared equally between the government and contractor. This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

7. RECEIPT OF SERVICES. Invoices will be supported by signed service/delivery tickets proving actual services rendered. This will be the responsibility of the contractor and will be obtained upon completion of services from the individual/activity identified in the schedule.

Invoices will contain: Name of contractor, order number, date of service rendered, itemized list of services actually rendered, and total amount due for the period covered.

8. APPENDICES.

A. Estimated Quantities

B. Repair Manuals Currently on Hand

C. Minimum Preventive Maintenance Inspection Requirements

Appendix A Estimated Quantity

Qty Gate Type

Manufacturer Size Location Installed Estimate

1 ELEC

TRIC

HY-SECURITY

SlideDriver 30F

30' X 6' GALVANIZED STEEL TUBULAR

STEEL FRAME 301D ENTRANCE 1 2016

1 ELEC

TRIC

HY-SECURITY

SlideDriver 30F

37'6" X 6' GALVANIZED STEEL TUBULAR

STEEL FRAME 301D ENTRANCE 6 2016

1 ELEC

TRIC Door King 9150

42’ X 6’-6”GALVANIZES STEEEL FRAME

TUBULAR STEEL FRAME (RECTANGULAR

CROSS SECTION0) WIRE FABRIC

HAMMERHEAD

NORTHWEST END

RUNWAY

1 ELEC

TRIC

LIFTMASTER

MAGIC BUTTON

FS10 AND LPK5

24’ X 6’ GALVANIZED STEEL TUBULAR

STEEL FRAME(CIRCULAR CRSSS-SECTION)

WIRE FABRIC

TOWER ROAD GATE 2 to 3 years ago

1 ELEC

TRIC EX1.7 ST 222

34’ X 7’-6” PAINTED STEEL TUBULAR STEEL

FRAME (RECTANGULAR CROSS SECTION)

TUBULAR STEEL SLATS

BLDG 29, BASE

OPERATIONS 2010

ELEC

TRIC

HIGH

SPEED

HY-SECURITY/222-

SS-ST

33’ X 6’-3” GALVANIZED STEEL TUBULAR STEEL

FRAME (CIRCULAR CROSS-SECTION) WIRE

FABRIC

BLDG 457, BENNIE

DAVIS FACILITY,

SOUTH

ELEC

TRIC

HIGH

SPEED

HY-SECURITY/222-

SS-ST

33’ X 6’-3” GALVANIZED STEEL TUBULAR STEEL

FRAME (CIRCULAR CROSS-SECTION) WIRE

FABRIC

BLDG 457, BENNIE

DAVIS FACILITY,

NORTH

1 ELEC

TRIC OSCO/HSLG 181

24’ X 6’8” GALVANIZED STEEL FRAME

TUBULAR STEEL FRAME (RECTANGULAR CRSSS-

SECTION) WIRE FABRIC

BLDG 524 NEOC/499

ALERT FACILITY 4 to 5 years ago

1 ELEC

TRIC OSCO/HSLG 181

14’ X 14’ GALVANIZED STEEL TUBULAR

STEEL FRAME (CIRCULAR CROSS SECTION)

WIRE FABRIC

BLDG 534, MUNITIONS

STORAGE AREA 4 to 5 years ago o

1 ELEC

TRIC OSCO/HSLG 123

30’ X 6’ GALVANIZED STEEL TUBULAR

STEEL FRAME (CIRCULAR CROSS SECTION)

WIRE FABRIC

FIRE DEPT GATE, TO

FLIGHT LINE

4 to 5 years ago

1 ELEC

TRIC VSGSL-221

26’ X 6’-8” GALVANIZED STEEL TUBULAR

STEEL FRAMECIRCULAR CROSS SECTION)

WIRE FABRIC

BLDG 565, E-4 HANGAR

4 to 5 years ago

1 ELEC

TRIC OSCO/HSLG 181

28’ X 6’ GALVANIZED STEEL TUBULAR

STEEL FRAME (CIRCULAR CROSS SECTIWIRE

FABRIC

BLDG 579, 97 IS

4 to 5 years ago

1 ELEC

TRIC OSCO/GSLG-A-411

29’ X 7’-3” GALVANIZED STEEL TUBULAR STEEL

FRAME(CIRCULAR CROSS-SECTION)

WIRE FABRIC

BLDG 586, DRMO 2 to 3 years ago

1 ELEC

TRIC

HY-SECURITY

SlideDriver 30F

222 EX 1.7 ST

24’ X 6’8” GALVANIZED STEEL FRAME

TUBULAR STEEL FRAME (RECTANGULAR CRSSS-

SECTION) WIRE FABRIC

BLDG 524 NEOC/499

ECHO 7 2016

1 ELEC

TRIC

DELTA

SCIENTIFIC STEEL CRASH GATE BLDG 565, E-4 HANGAR

ECHO 6 4 to 5 years ago

1 ELEC

TRIC

AVARADO MANU

COMPANY (AMC)

STEEL PERSONNEL TURNSTILE

Model MST-5S BLDG 565, E-4 HANGAR 4 to 5 years ago

1 ELEC

TRIC

AVARADO MANU

COMPANY (AMC)

STEEL PERSONNEL TURNSTILE

Model MST-6X

BLDG 524 NEOC/499

ALERT FACILITY 4 to 5 years ago

1 ELEC

TRIC

AVARADO MANU

COMPANY (AMC)

STEEL PERSONNEL TURNSTILE

Model MST-XS-CC

BLDG 29, BASE

OPERATIONS 2010

2 ELEC

TRIC BOON - EDAM STEEL PERSONNEL TURNSTILE BLDG 579, 97 IS 4 to 5 years ago

3 ELEC

TRIC

LINEAR ACCESS

AK-11

2 KEY PADS AND 1 PUSH BUTTON BOX ON

FLIGHTLINE SIDE TOWER ROAD GATE

2 ELEC

TRIC

LINEAR ACCESS

AK-11

1 KEYPAD AND 1 PUSH BUTTON BOX ON

FLIGHTLINE SIDE

HAMMERHEAD

NORTHWEST END

RUNWAY

2 ELEC

LINEAR ACCESS

AK-11 2 KEYPADS BLDG 29, BASE

OPERATIONS

1 ELEC

TRIC

LINEAR ACCESS

AK-11 1 KEY PAD BLDG 534, MUNITIONS

STORAGE AREA

2 ELEC

TRIC

AAS

ADV-1000 2 KEY PAD

BLDG 457, BENNIE

DAVIS FACILITY,

SOUTH

2 ELEC

AAS

ADV-1000 2 KEY PAD

BLDG 457, BENNIE

DAVIS FACILITY,

NORTH

Appendix B Repair Manuals Currently on Hand

1. LIFTMASTR MAGIC BUTTON

2. HY-SECURITY GATE OPERATIONS - HYDRAULIC SLIDE GATE OPERATORS

WITH SMART TOUCH CONTROLLER

3. OWNERS MANUAL FOR MODEL T FOR ELECTRIC DOOR OPERATOR

4. HSLG INSTALLATION GUIDE FOR OPERATOR

Appendix C Minimum Preventive Maintenance Inspection Requirements

SUBJECT OF

INSPECTION WHAT YOU NEED TO DO QUARTERLY 24 MONTH

Gates and Hardware Check for damage and wear. Lubricate as required. X

Drive wheels, sprockets and pulley's Check for damage, security, and wear. Lubricate as required. X

Wheel clamp spring Check for tension and damage. X

Clutch Check for damage and wear. Adjust as required. X

Belts and chains Check for damage and wear, adjust and lubricate as required. X

Limit switches Check for proper operation and adjust if necessary. X

Deceleration switches Verify proper operation and adjust as required. X

Bearings and shafts Check for damage, security, and wear. Lubricate as required. X

Manual release or disconnects Verify proper operation and adjust as required. X

Fluid levels Check for leaks and keep reservoirs filled to required levels. X

Electrical system Check for tightness, wear, and damage. X

Controls and operators Verify proper operation, and inspect for damage. X

Motor and drive assembly Inspect for security and proper operation. X

Hydraulic Fluid Drain and replace with manufacturers specified fluid. X

Clock battery Replace with equivalent battery. X

Motor brushes If applicable, change every 250,000 cycles, or two years. X