Combo FA4497-26-Q-0010 Amendment 0001 BTS.pdf

Department of the Air Force 436th Contracting Squadron - DOVER AFB

Combined Synopsis/Solicitation

Requirement Title: Base Telecommunication Services

Solicitation Number: FA4497-26-Q-0010 Amendment 0001 (Updated CLIN Structure, Questions and Answers attached as Attachment, Updated PWS, and Quote due date extension)

Solicitation Issue Date: 16 Mar 2026

Questions Response Deadline: 25 March 2026; no later than 12:00 P.M. EST

Quote Response Deadline: 10 April 2026; no later than 12:00 P.M. EST

Point(s) of Contact:

Contract Specialist: SSgt Justin Bordalo / justin.bordalo@us.af.mil / 302-677-4978

Contracting Officer: Ms. Charidy Coppes-Vessels / charidy.vessels@us.af.mil / 302-

677-6722

** Please send all communications to all parties listed above**

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quote (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Revolutionary Federal Acquisition Regulation Overhaul RFO 2/17/2026 Defense Federal Acquisition Regulation Change DFARS 11/10/2025 Air Force Federal Acquisition Change DAFFARS 10/16/2024

4. This acquisition is set-aside for Historically Underutilized Business Zone (HUBZone) Small Business; Service-Disabled Veteran-Owned Small Business (SDVOSB); and Women-Owned Small Business (WOSB) Eligible Under WOSB Program Set-Aside.

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 517111 and the Small Business Size Standard associated with this NAICS is 1,5000 employees.

6. The Provisions and clauses listed within this document and Attachment 4- Provisions and Clauses apply to this acquisition and can be viewed through internet access at https://www.acquisition.gov.

7. A site visit will not be conducted.

Description:

Dover Air Force Base has a requirement for Base Telecommunication Services in accordance with Performance Work Statement (PWS) See Attachment 1 – Base Telecommunication Services PWS for a complete description of services.

Place of Performance/Acceptance:

Place of Performance: Dover, AFB DE 19902 (exact customer address will be provided in the resulting contract) Ordering Period: 01 May 2026 – 30 Apr 2031

Requirement Information

General Information mailto:justin.bordalo@us.af.mil mailto:charidy.vessels@us.af.mil https://www.acquisition.gov/

CLIN Breakdown is below:

LINE ITEM SUP/SVC QTY UNIT

PRICE

0001 Base Telecommunications Systems (BTS)

Switch CM System Monthly Maintenance

Hospital Switch Monthly Maintenance

60 MO

0002 Work Order Support:

Parts/equip/ labor in PWS 1.1 & 1.2.4

GPS/Locate & Mark Cable Above Qty specified in PWS 1.3.5

Special Projects

Manning plan compliant OSHA regulations PID List Pricing

** Any orders below the Simplified Acquisition Threshold the contracting officer (CO) may use Government-wide Purchase Card for Payment. **

1 Lot

Pricing will be based on the PID List and Manning

Plan based on Federal Wage Rates (Service Contract Act).

FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(b), FAR provision 52.212-1 found within Section I: Contract Clauses, has been tailored for this requirement and should be referenced along with the following instructions when submitting a quote.

1. Acquisition Of Commercial Products and Commercial Services will be used in accordance with (IAW) FAR part 12 in awarding this contract. The Government intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ); submission of a quote does not guarantee receipt of award.

2. Questions must be submitted to the points of contact above, no later than the specified date and time. Questions submitted after this date and time may not be answered.

3. Quote Preparation Quoters shall prepare their offer in three (3) separate volumes as described below. Each volume shall be clearly marked with the Volume number, solicitation number, and the Quoter’s name.

• Volume I: Technical

• Volume II: Past Performance

• Volume III: Price

Volume I

Factor 1:

Technical: This volume shall not contain any pricing information. The technical volume must provide sufficient detail to demonstrate a thorough understanding of and ability to meet the requirements of the PWS. The technical volume must address all six (6) of the following subfactors:

a) Technical Approach: A narrative describing the Quoter’s methodology for fulfilling all tasks in PWS Section 5, including but not limited to program management, system sustainment, preventative maintenance, and response to service calls.

b) Transition-In/Transition-Out Plan: A detailed plan that describes the Quoter 's approach to ensuring a seamless transition from the incumbent contractor within the 30-day period specified in the PWS. The plan must include a timeline, risk mitigation strategies for service continuity, and methods for coordinating with the Government and incumbent personnel.

c) Staffing Plan: A plan detailing the proposed staffing to meet all PWS requirements, including roles, responsibilities, and an organizational chart. The plan must demonstrate how the proposed staff will meet the on-site and on-call response times defined in the PWS Performance Summary.

d) Candidate Qualification Documentation: Resumes and relevant certifications for proposed key personnel (e.g., Program Manager, Technicians), demonstrating they meet or exceed the minimum qualifications stated in PWS Section 6.

e) Quality Control Plan (QCP): A comprehensive QCP describing the methods the Quoter will use to monitor and meet the specific Acceptable Quality Levels (AQLs) for each Performance Objective listed in the PWS Performance Summary.

f) Essential Contractor Services/Continuity Plan: A plan that addresses how the Quoter will meet the requirements of DFARS 252.237-7024, identifying how the essential services outlined in the PWS will be maintained during a crisis.

Instructions to Quoter

Volume II

Factor 2:

Past Performance: This volume shall not contain any pricing information. Quoters shall submit a maximum of three (3) recent and relevant contracts for itself and its significant subcontractors. A contract is considered "recent" if the work was performed, in whole or in part, within the five (5) years preceding the issuance date of this solicitation. A contract is considered "relevant" if it is similar in size, scope, and complexity to the requirements outlined in the Performance Work Statement (PWS).

Volume III

Factor 3:

Price: The Quoter shall complete the CLIN Breakdown listed above in this solicitation. The price volume must contain all pricing information, including fully burdened rates for all Contract Line Item Numbers (CLINs) and attached PID List.

4. Clause at 52.204-7, Systems for Awards Management – Registration, the Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award.

5. Clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. The additional FAR clauses cited in the clause are identified in Section I: Contract Clauses as applicable to the acquisition.

6. Quoters are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, PWS, etc. Failure to comply with the terms and conditions of the solicitation may result in the Quoter being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award.

FAR Provision 52.212-2, Evaluation – Commercial Products and Commercial Services, applies to this acquisition.

As prescribed in FAR 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) contract resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation; is most advantageous to the Government, price and other factors considered; and provides the best value to the Government in accordance with FAR 12.203(a). The use of FAR 15.3 and DoD Source Selection Procedures are not applicable to this solicitation, or any award resulting from this solicitation.

The following factors shall be used to evaluate quotes: Technical Approach/Plan, Past Performance, and Price.

Factor 1 – Technical:

* TO BE CONSIDERED ACCEPTABLE ALL SUBFACTORS LISTED BELOW MUST BE DEEMED ACCEPTABLE*

Subfactor 1: Technical Approach: The Government will evaluate the narrative to ensure it effectively/sufficiently details and summarizes the quoters’ technical approach. The standard is met when the conditions accurately describe performance in accordance with the PWS.

Evaluation Criteria https://www.acquisition.gov/far/part-52#FAR_52_212_4

Subfactor 2: Transition-In/Transition-Out Plan: The Government will evaluate the plan to determine if it describes the Quoter 's approach ensuring a seamless transition from the incumbent contractor within the 30-day period specified in the PWS. The plan must include a timeline, risk mitigation strategies for service continuity, and methods for coordinating with the Government and incumbent personnel.

Subfactor 3: Staffing Plan: The Government will evaluate the plan to ensure the proposed staffing meets all PWS requirements, including roles, responsibilities, and an organizational chart. The plan must demonstrate how the proposed staff will meet the on-site and on-call response times defined in the PWS Performance Summary.

Subfactor 4: Candidate Qualification Documentation: Accurate documentation of each position’s qualifications to meet requirements specified in the PWS.

Subfactor 5: Quality Control Plan: Effective and logical processes for Quality Control to identify and prevent deficiencies during contract performance. Functional procedures for identifying unfavorable performance trends, problem areas, and corrective actions.

Subfactor 6: Essential Contractor Services/Continuity Plan: Sufficiently and clearly demonstrates the Quoter’s ability to perform essential Contractor services IAW DFARS 252.237-7024.

Acceptable: Quote meets the requirements of the solicitation Unacceptable: Quote does not meet the requirements of the solicitation

** The Government may seek clarifications prior to evaluating this factor. **

Factor 2 – Past Performance: The Government will conduct a performance risk assessment based on the quality, relevancy, and recency of the Quoter 's past performance, as well as that of its significant subcontractors. The Government is seeking to determine the level of confidence it has in the Quoter 's ability to successfully perform the requirements of this solicitation. This evaluation will be based on the information submitted by the Quoter and data independently obtained by the Government from other sources.

For each past performance reference submitted, the Quoter shall provide the following information:

Required Information

Description

Contract Identification

Contract number, task/delivery order number (if applicable), and project title.

Client Information

Name of the contracting agency or commercial entity.

Point of Contact

(POC)

Name, current title, telephone number, and email address for a client representative who can verify the performance. The POC should be the Contracting Officer, Contracting Officer's Representative (COR), or another individual with direct knowledge of the Quoter's performance.

Contract Details Total contract dollar value, period of performance (start and end dates), and a brief but comprehensive description of the work performed, demonstrating its relevance to this solicitation's requirements.

Acceptable: Quote meets the requirements of the solicitation Unacceptable: Quote does not meet the requirements of the solicitation

Factor 3 – Price:

Price will be evaluated as follows:

Completeness:

Upon receipt of quotes, the contracting officer will screen quotes to ensure they are complete, and all required information and pricing are present. This will be done quickly, and in the most minimally burdensome fashion, as determined by the contracting officer.

Price Reasonableness:

The proposed prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is based on competitive quotations, as outlined in FAR 12.204(a).

Total Evaluated Price:

Only the total evaluated price (TEP) submitted in the quote will be evaluated; this includes the total proposed price for CLINS 0001 and 0002 and all parts on the Specification (PID) LIST as well as Federally mandated wages for position stated in the Manning Plan. TEP will be used for evaluation purposes only. The Government may determine that a quote is unacceptable if the PID list prices are significantly unbalanced.

** The Government may seek clarifications prior to evaluating this factor. **

Attachment 1 – Base Telecommunication Services PWS Corrections 4-26 Attachment 2 – Dover Current Equipment Attachment 3 – Specification Sheet (PID) List Attachment 4 – Provisions and Clauses Attachment 5 – Wage Determination 2015-4217 Attachment 6 – Questions and Answers

Solicitation Attachments

Place of Performance/Acceptance: