Attachment_1_-_Specifications.pdf

Revision 2 – 4 July 2017

SPECIFICATIONS

FOR

REPAIR SECURITY LIGHTING

AND FALL PROTECTION IN STF

TSAX 17-1000

Portfolio Optimization Office, 65th Civil Engineer Squadron

June 2017

USAFE

Lajes Field, Azores, Portugal

65th Civil Engineer Squadron

APO AE 09720

TSAX 17-1000 Repair Security Lighting and Fall Protection in STF

PROJECT TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 15 LIST OF DRAWINGS

00 73 03 SUPPLEMENTARY CONDITIONS FOR AZORES PROJECTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 SUMMARY OF WORK

01 14 00 WORK RESTRICTIONS

01 30 00 ADMINISTRATIVE REQUIREMENTS

01 33 00 SUBMITTAL PROCEDURES

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.10 20 QUALITY CONTROL FOR MINOR CONSTRUCTION

01 78 00 CLOSEOUT SUBMITTALS

01 78 23 OPERATION AND MAINTENANCE DATA

DIVISION 02 - EXISTING CONDITIONS

02 41 00 DEMOLITION

02 84 16 HANDLING OF LIGHTING BALLASTS AND LAMPS CONTAINING PCBs

AND MERCURY

DIVISION 05 - METALS

05 51 33 METAL LADDERS

DIVISION 26 - ELECTRICAL

26 00 00.00 20 BASIC ELECTRICAL MATERIALS AND METHODS

26 05 00.00 40 COMMON WORK RESULTS FOR ELECTRICAL

26 56 00 EXTERIOR LIGHTING

26 56 13.00 40 LIGHTING POLES AND STANDARDS

26 56 23.00 40 AREA LIGHTING

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

DOCUMENT 00 01 15

LIST OF DRAWINGS

02/11

PART 1 GENERAL

1.1 SUMMARY

This section lists the drawings for the project pursuant to contract clause "DFARS 252.236-7001, Contract Drawings, Maps and Specifications."

1.2 CONTRACT DRAWINGS

Contract drawings are as follows:

DRAWING NO. TITLE

GENERAL

001 PROJECT COVER SHEET

002 LOCATION PLAN

ELECTRICAL

003 ELECTRICAL WIRING DIAGRAM

004 ELECTRICAL DETAILS

005 LIGHTING POLES PICTURES

-- End of Document --

DOCUMENT 00 01 15 Page 1

DOCUMENT 00 73 03

SUPPLEMENTARY CONDITIONS FOR AZORES PROJECTS

08/08

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. Submit the following in accordance with Section 01 33 00.

SD-01 Preconstruction Submittals

AF Form 103; G

1.2 PHYSICAL DATA

Data referred to below is furnished for the Contractor's information.

However, it is expressly understood that the Government will not be responsible for interpretation or conclusion drawn therefrom by the Contractor.

a. The physical conditions indicated on the drawings and in the specifications are the result of site investigations.

b. Geographic Conditions

(1) The Azores are comprised of a group of nine small islands, politically an integral part of Portugal, lying in the North Atlantic, about 2,300 miles east of New York and about 980 miles west of Lisbon, Portugal. The islands have a total area of 1,581 square miles with a total population of about 360,000. The economic mainstays of the Azores are fishing and agriculture.

There is no heavy industry, and facilities for repairing machinery are limited. Most tools, implements, and farm utensils are handmade.

(2) The climate is mild and the humidity high. Average annual temperature is 63 degrees F. Diuranal fluctuation in temperature is approximately 10 degrees. Highest recorded temperature, 80 degrees F, lowest recorded temperature, 40 degrees F. The yearly average rainfall is 44.80 inches; the monthly average rainfall and probability of rain is as follows:

Month Average (in.) Probability

January 6.00 65 percent

February 5.40 64 percent

March 5.00 61 percent

DOCUMENT 00 73 03 Page 1

Month Average (in.) Probability

April 3.10 43 percent

May 1.80 39 percent

June 1.80 33 percent

July 7.70 29 percent

August 1.80 35 percent

September 3.20 40 percent

October 5.20 55 percent

November 5.10 57 percent

December 5.30 58 percent

High winds occur from December through March. Average winds during this period are 11.6 knots. The recorded high winds are: November 90 knots, December 72 knots, January 90 knots, February 128 knots, March 106 knots, April 89 knots.

(3) Terceira Island measures roughly 11 by 18 miles, almost entirely bordered by high cliffs. The terrain is hilly and dominated by volcanic ranges, including two extinct craters. The airfield is located on the northeast side of the island. The total population of Terceira Island is approximately 80,000. The city of Angra do Heroismo, capitol of the district, has a population of about 30,000; and the nearest town to the airfield, Praia da Vitoria, has a population of about 11,000.

c. Transportation Facilities for Lajes Field. Lajes Field is defined as the U.S. Forces Azores operational area on Terceira Island.

(1) Railroads: There are no railroads on the island.

(2) Highways and Roads: The majority of the roads are paved. A cobblestone and asphalt highway links Praia da Vitoria and Angra do Heroismo. The use or construction of haul roads and bridges shall be subject to prior approval of the Contracting Officer.

(3) Ports: The island has two ports capable of handling deep draft ocean freighters, Praia da Vitoria and Angra do Heroismo. The port facilities in both harbors are limited since most freight must be lightered ashore in barges. There are no regularly scheduled commercial vessels arriving or departing Terceira Island.

(4) Air: Lajes Field is served by the commercial Portuguese airline TAP. TAP makes one direct trip per week from New York to Lajes and vice versa. Trans World Airline (TWA) and TAP make connections from New York to Terceira Island through Lisbon approximately six times a week. SATA makes daily connections at the International Airport at Santa Maria with several larger airlines including TWA and TAP.

DOCUMENT 00 73 03 Page 2

1.3 LEGAL HOLIDAYS

For information purpose, the base acknowledges the following United States and Portuguese holidays:

*New Year's Day 01 January

Mardi Gras Variable

Good Friday Variable

Day of Liberty 25 April

Day of the Worker 01 May

Holy Spirit Monday Variable

Corpus Christi Variable

Day of Portugal 10 June

Praia da Vitoria Day 11 August

Assumption Day 15 August

Founding of the Republic 05 October

All Saint's Day 01 November

Restoration of Independence 01 December

Immaculate Conception 08 December

*Christmas Day 25 December

*Martin Luther King's Birthday Third Monday in January

*President's Day Third Monday in February

*Memorial Day Last Monday in May

*Independence Day 04 July

*Labor Day First Monday in September

*Columbus Day Second Monday in October

*Veteran's Day 11 November

*Thanksgiving Day Fourth Thursday in November

DOCUMENT 00 73 03 Page 3

(*) NOTE: Any of the above holidays falling on a Saturday will be observed on the proceeding Friday. Holidays falling on a Sunday will be observed on the following Monday.

1.4 SPECIAL CONSIDERATIONS

a. Contractor(s) must use and regard the most current and valid "Lajes Field Facilities Excellence Standards (LFFES)" for construction projects on Lajes Field, Azores. A copy of this standard will be provided to the contractor(s) by the CO upon request by each contractor. All project staging areas, construction sites, and storage areas shall be securely fenced around the entire perimeter of the job site. Fencing shall be completely secured at top and bottom to prevent pedestrian access. Fences shall be screened with opaque screening material to prevent visibility of the fenced area (min 2 m in height) in areas where material storage, contractor work trailers, trash container and any debris that maybe collected as result of construction. Fences and screens shall be adequately staked and/or anchored to prevent blowing over during high wind conditions. Submit photos or samples of the screening material for approval prior to installation.

b. The contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The contractor shall only remove trees when specifically authorized by 65 CES Environmental Management function to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound. The contractor shall return all areas disturbed during construction to its original condition.

c. The contractor shall request approval for laydown area and placing an office trailer at any project location. Any office trailer shall be no more than 10' x 32' in size, provided with a skirt on all sides, in like new condition, and painted Cream Beige or an equivalent color of similar tone approved by CO, if it is not obscured and hidden by the opaque fencing material. Office trailers in need of painting and / or repairs or, that are in an unsightly condition will not be allowed at the project site. A nameplate shall be displayed on the exterior of all trailers which lists the name of the contractor's company, contractor's point(s) of contact (POC) and telephone number where he/she can be reached, contract number, and title, and the date trailer was placed at the job site.

d. All contractor employees shall obey all traffic laws on installation.

The contractor shall park all vehicles only in legally designated locations, or within the fence line of the construction site.

e. The contractor shall perform normal housekeeping functions inside and outside contractor job sites. Such functions include grounds maintenance, sweeping, mopping, dusting, disposal of accumulated waste materials and rubbish and other operations necessary to present a neat appearance at all times. All rubbish and waste materials shall be

DOCUMENT 00 73 03 Page 4 removed daily and shall be placed in contractor furnished containers.

During construction, the contractor shall maintain all areas in a neat and orderly manner. The contractor shall clean the construction site and/or structure of all construction trash, trash generated by employees, debris, demolished building materials, combustible waste material, and/or dust daily or more frequently as necessary for safe operations. During the laying of asphalt roads, streets and/or parking surfaces, areas soiled by residual asphalt shall be cleaned daily. The contractor shall treat with lime entrances and exits to asphalt work site at their own expense. The contractor shall ensure all light or moderate weight debris at the construction site is properly secured in waste receptacles so that it does not blow to another area or onto the airfield. At the end of each project all equipment, rubble and rubbish shall be completely removed from the base by the contractor, leaving the area in a safe, clean and orderly manner to the satisfaction of the

CO.

f. Trucks loaded with loose material that can create a dust, debris or falling hazard shall be secured and covered. Fasten a suitable cover, such as tarpaulin, over the load before his/her vehicles and such spillage shall be cleaned up immediately. For the duration of entering surrounding streets. The contractor is solely responsible for spillage from this contract and on a daily basis, the contractor shall remove from all base roads and/or streets asphalt, mud, soil, rocks, trash, and debris that result from their construction business on the particular day affected. In the case of asphalt, roads will be cleaned operation on base. All roads and/or streets affected shall be cleaned before close of and/or treated with lime immediately.

g. Grassy areas disturbed by any type of construction work including storage, equipment staging, and material delivery areas shall be sodded or seeded as required on each delivery order. Contractor shall be responsible for the successful growth and maintenance of all new grass areas under this contract for a period of thirty (30) calendar days, or three mowings, after final acceptance of the work. All grass, shrubbery, and ornamental plants fenced by the construction site shall be maintained to base standards by the contractor.

h. All contractor owned items such as, but not limited to, stakes, traffic/safety cones, barriers, warning tape, erosion control fences that are erected during construction, shall be removed entirely after completion of project and prior to Government acceptance of the project site. The contractor, at his own expense, shall return to the site to remove any items left at or near the project site after this time period.

i. The contractor shall coordinate the exact location of each item of work with the inspector, such as drainage systems, drop inlets, repairs, and so forth. Once a week, the contractor shall layout and stake the proposed work in the field, and then review the layout with the inspector, who shall make recommendations as to adjustments needed.

Prior to doing any work, the contractor shall receive approval from the inspector, who will coordinate with the CO, engineer, and environmental flight as required.

1.5 CONDUCT OF CONTRACTOR PERSONNEL

The Contractor shall report to the Contracting Officer, immediately upon receipt or discovery of any information, whether or not verified, relating

DOCUMENT 00 73 03 Page 5 to physical security incidents, misconduct, crimes, and misdemeanors, including but not limited to murder, arson, larceny of any weapon, ammunition, or explosives, larceny of other property, robbery, burglary, narcotics and dangerous drugs, destruction of Government property, fraud, malfeasance, sabotage, subversions, disaffections, treasons, or espionage. The Contractor shall recognize and comply with the rules and regulations promulgated by the foreign country where the work is performed to the extent required by pertinent international agreements.

1.6 TURN-IN OF U.S. GOVERNMENT-OWNED MATERIAL AND EQUIPMENT

Property, material, or equipment removed during the course of repairs, alterations, or renovation of any building or other structure remains the property of the U.S. Government and shall be disposed of as follows:

a. Material other than scrap shall be turned over to the Government.

b. The materials shall be first offered to Air Base No. 4; if the offer of the materials is declined, the materials shall be turned over to the Defense Reutilization and Marketing Office (DRMO).

c. The Contracting Officer will designate the time and place and prepare the necessary forms for receiving the materials.

d. The items designated as scrap by the Contracting Officer shall be disposed of as directed.

1.7 SURPLUS PROPERTY DISPOSAL OF MATERIALS OF NON-PORTUGUESE ORIGIN

Excess new materials are those originally imported for use on U.S.

construction contracts but which, upon completion of the contract, have not been used. The materials have been imported into Portugal duty free and shall be disposed of in the following order:

a. If the Contractor has received material payment for the materials, title is vested in the U.S. Government and the materials shall be turned over to the base civil engineer upon contract completion.

b. If the materials have not been purchased through a material payment, the U.S. Government shall be given the first option to purchase the materials at the Contractor's cost.

c. If the materials are not purchased by the U.S. Government, the Contractor may pay the appropriate custom and duty fees, offer to sell the materials to Air Base No. 4, or the Contractor shall export the materials from Portugal. Arrangement for sales to Air Base No. 4 or payment of customs fees shall be the Contractor's responsibility.

1.8 INVESTIGATION OF DAMAGE OR INJURY

The U.S. Government will have the right to conduct an investigation, or participate in the Contractor's investigation, of any damage or injury to U.S. Government property, equipment, or personnel.

1.9 PROCESSING OF CONTRACTOR'S PERSONNEL AND PROPERTY

The Contractor shall process Contractor personnel and property through the Contracting Officer prior to commencement and at the completion of work under this contract. This processing shall include such things as

DOCUMENT 00 73 03 Page 6 registering and deregistering vehicles, arranging for the issuance and turn-in of identification and passes, and clearing liabilities incurred such as clubs, billeting, and loans.

1.10 VISAS--DIPLOMATIC CLEARANCES

The Contractor shall ensure that his employees obtain the required diplomatic clearances (visas) of sufficient duration to cover the performance period of the contract. (Sixty-day visitor visas are available at Portuguese Immigration at Lajes Field.)

1.11 SPECIAL REQUIREMENTS FOR OUTDOOR SIGNS

In accordance with USFORAZINST 5710.2D outdoor signs displayed on local military facilities are mandatory to be in both Portuguese and English languages. Identical size lettering shall be used for both languages, with Portuguese on top. The same requirement applies to project signs and safety and warning signs as used by the Contractor.

1.12 WRITTEN CORRESPONDENCE

Written correspondence from the Contractor to the Contracting Officer shall be in English language, including but not limited to Contractor's invoice, Contractor's Monthly Estimate for Voucher, Contractor's schedules, samples and submittals, reports, and as-built drawing markups.

1.13 PORTUGUESE EQUIVALENT

Where equipment, materials, or installations are to be in accordance with American standards, the equivalent Portuguese standard may be used subject to the approval of the Contracting Officer. The Contractor shall be responsible for proving the equivalency of the Portuguese standard.

1.14 SOURCE REQUIREMENTS CLAUSE (01 MAY 86)

The requirements of this clause are material conditions of this contract.

The Contractor shall, in the performance of this contract, use Portuguese sources to the maximum extent feasible for the goods and services required to perform the contract including labor, materials, supplies, services, equipment, and subcontracts provided such goods and services meet the contract specifications and standards, will be available at the required locale within the required time limits and are equal or lower in cost than those from other sources. The Contractor shall demonstrate compliance with this requirement.

The requirement to use Portuguese sources to the maximum extent feasible does not apply when not in accordance with requirements, standards, or specifications specifically set forth elsewhere in this contract.

Consistent with the foregoing, the Contractor shall submit a four-part written "Report of Sources" to the Contracting Officer as follows:

PART I . The Contractor shall prepare a listing indicating for each category of expenditures anticipated under the contract the U.S. dollar value estimated to be paid to Portuguese sources and the U.S. dollar value estimated to be paid to other sources. The categories shall include as a minimum those shown in the following sample format:

DOCUMENT 00 73 03 Page 7

REPORT OF SOURCES

Category $ to Portuguese Sources

$ to Other Sources

Transportation

Direct Hire Labor

Construction Materials

Equipment

Purchases

Rentals

Supplies

Services

Subcontracts

Other

Total: (Sum must equal contract price)

NOTES:

(1) Items that are included in subcontracts, such as labor and materials, should be reported only as subcontracts and shall not be included with other categories.

(2) Overhead and profit must be prorated among the categories.

PART II . The Contractor shall prepare a list of subcontracts indicating the purpose of the subcontract, the name of the subcontractor, and whether Portuguese or other source.

PART III . The Contractor shall prepare a list of each item or subcontract not procured from a Portuguese source, indicating the reason for not procuring the item or subcontract from a Portuguese source.

PART IV . The Contractor shall indicate the approximate percentage of the total contract price that he will pay collectively to Portuguese sources.

The initial four-part "Report of Sources" shall be submitted by the Contractor to the Contracting Officer not later than 30 calendar days after contract award. In addition, the Contractor shall submit an updated report in the same four-part format every 30 calendar days thereafter. If no changes have occurred since the last report, the Contractor may submit a negative report by letter.

1.15 SECURITY REQUIREMENTS

a. The contractor shall comply with security regulations imposed by the

DOCUMENT 00 73 03 Page 8

Installation Commander and/or the agency occupying the space where the work is to be performed, including adhering to, or, obtaining any security clearances.

b. Closure of Openings: The contractor shall close every fence opening resulting from work in order to prevent outside intrusion at the end of each workday. The Closure(s) shall remain in place when contractor is not actively engaged in working on the site(s), including each and every day, night, weekends, and holidays, to reduce wind and weather intrusion. The closure(s) shall be constructed of mesh wire anchored in place to stud framing, if necessary, or similar construction as approved by a government representative through the CO.

c. Contractor Access to Air Force Installations: The contractor shall obtain temporary installation passes for all contractor/subcontractor personnel who visit or perform work on the Air Force Installations cited in the contract. The contractor shall obtain passes through the 65th Contracting Flight. Contractor personnel are required to wear or prominently display contractor furnished badges while visiting or performing work on the installation.

d. Work Performed in Secured Areas: Projects in secured areas may require a local agency check of contractor personnel and all sub-contractors prior to commencement of work. If a check is required, the contractor should allocate time in the work schedule to accomplish this check. The contractor shall price work performed in secured areas according to standard work hour rates unless prior approval to use non-standard work hour rates is obtained from the CO.

e. Escort in Restricted Areas: Contractor personnel must be escorted at all times in a controlled/restricted area by a government escort.

Escorts for secured areas will be scheduled by the contractor at least ten (10) calendar days prior to starting work. The government will provide an escort as quickly as possible, but the contractor should expect delays due to the sensitive nature of secured areas.

f. Unauthorized Reconnaissance: The contractor shall inform all personnel working under his/her jurisdiction (including subcontractor and visiting supplier personnel) that access to areas outside the immediate work area (excluding cafeterias and rest rooms near the work site, direct haul and access routes, contracting and points of supply and storage) is strictly prohibited. Circulation of the above personnel shall be limited to official business only. Persons engaged in unauthorized reconnaissance of other contractor or government activity will be referred to the CO for disposition. Infractions involving possible compromise of national security will be turned over to the Office of Special Investigation (OSI) for disposition.

1.16 CONSTRUCTION SITE MAINTENANCE

a. The contractor shall maintain each site in a neat and orderly manner.

All supplies and equipment on the project site shall be stored to preclude mechanical and climatic damage. All grass, weeds, etc. shall be cut as necessary to prevent any fire/safety hazards and shall be no higher than 5 cm at any one time or as directed by the CO. All trash, debris, paper etc. shall be picked up immediately and placed in proper containers.

b. Contractor Parking: The contractor shall inform his employees, DOCUMENT 00 73 03 Page 9 suppliers, and subcontractors that their vehicles shall not be parked on grass, in Fire Lanes or other restricted areas, parking spaces marked as "Handicapped" or "Government", at any time. In addition, vehicles may not be driven over grass surfaces, unless indicated during a site visit or pre-performance conference. Any damage done to lawns, shrubs, sidewalks etc. shall be repaired or replaced by the contractor at no additional cost to the government.

c. Trucking: Loose debris on trucks leaving the site shall be loaded in a manner that will prevent dropping of materials on streets and conform to local ordinances and laws. Fasten suitable cover, such as a tarpaulin, over the load before entering surrounding streets. The contractor shall be responsible for immediately cleaning up any materials that fall from trucks.

d. Fencing of Construction Site: Fences will be used to isolate construction sites as per instructions by the CO and per recommendations of the Lajes Facility Excellence Standards.

e. Barricades

(1) The contractor shall barricade access to all construction sites.

Barricading shall be used to isolate areas from access. The barricades shall be maintained in good condition, and be installed such that people approaching from the predominant direction can clearly read the warning. Barricades on streets shall have battery powered flashers for night use. Construction fencing shall be used to isolate exterior areas from pedestrian access, and shall be maintained in good condition. Cones shall only be used to temporarily block pedestrian traffic. Extended pedestrian blockages or road traffic shall use rigid barrels/barricades. All barricades, barrels, cones, etc., are included in the contractor's supplied equipment/supplies and therefore shall not be a direct cost to any contract unless the CO deems the individual contract requirements so extensive as to warrant payment.

(2) All projects involving excavation shall be secured with flashing lights on all sides and have construction fencing completely surrounding the site at a minimum of five (5) feet from the hole.

1.17 DRAWING REQUIREMENTS

a. Existing Condition Drawings and As-built Drawings (including utilities):

(1) Existing condition drawings showing existing underground utilities are available upon request. The contractor shall avail himself of the drawings. Any utility line shown on the record drawings (or made known to the contractor) and damaged during construction work shall be repaired immediately by the contractor at no additional cost to the government.

(2) The government does not guarantee the accuracy or adequacy of existing record drawings. It is the contractor's responsibility to verify all existing conditions prior to starting work.

(3) During the progress of the job, the contractor shall keep a careful record at the job site of all work accomplished from the layouts shown on the drawings. The contractor shall provide documents (drawings or sketches) to describe all of the work

DOCUMENT 00 73 03 Page 10 accomplished, and enter changes and corrections on contract or record drawings promptly and submit to the CO.

b. As-built Work Element in Progress Schedule:

(1) As-builts shall be in the form of one (1) CD-ROM with all documents and drawings as .pdf-files and shall be turned over to the CO within twenty-one (21) calendar days of final inspection.

(2) The as-builts shall be professionally drafted in AutoCAD and the contractor shall use conventional drafting techniques, nomenclature, symbols, lettering, noting, and dimensioning.

Resolution of reproducible as-builts shall be legible.

(3) Computer-Aided Design and Drafting (CADD) drawings shall comply with the most current version of Department of Defense (DOD) Technical Report arcGIS.

(4) The as-built drawings shall indicate, in addition to all changes and corrections, the actual as-built condition. In order that the location of sub-surface utility lines and appurtenances may be determined in the event the surface openings or indicators become covered over or obscured, utility record drawings shall show by offset dimensions to two permanently fixed surfaced features, the end of each run including each change in direction. Valve, splice boxes, and similar appurtenances shall be located by dimensioning along the utility run from a reference point. The average depth below the surface of each run shall also be recorded.

1.18 PERMITS

a. Welding Permit: No welding shall be started without first obtaining a permit issued by the 65 CES/CEF, Fire Prevention and Emergency Service Office. Contractor shall request the welding permit not less than five

(5) working days before the welding work starts.

b. Work Clearance Requests:

(1) In order to avoid damaging any underground utilities, such as sewer, water, gas, electrical, telephone, cable TV, and possibly others, the contractor must obtain digging permits. The contractor shall process, obtain and maintain a Work Clearance Request (AF Form 103) required, prior to beginning construction.

(2) The contractor is responsible for obtaining a Work Clearance Request for each contract right after Notice to Proceed (NTP) is issued. The contractor must fill out the request form (AF Form

103) with pertinent information and attach a plan showing the location of the respective work (contract drawings with areas highlighted is acceptable).

(3) Contractor shall submit to CO two (2) signed copies of the form (AF Form 103).

(4) Also, as a part of the work request process, the contractor shall be required to mark all locations of excavation work on site with white spray paint or stakes with flagging. Existing utilities will be marked in the field by the respective agency in proposed construction areas. The contractor is required to maintain these

DOCUMENT 00 73 03 Page 11 markings (or reference points) so that the pertinent agency does not have to duplicate their work.

1.19 PROGRESS REPORTS

The reports mentioned in FAR clause 52.236-15, "Schedules for Construction Contracts" shall be accomplished on AF Form 3064, Contracts Progress Schedule, and AF Form 3065, Contract Progress Report.

1.20 MATERIAL SUBMITTAL AND APPROVAL FORM

In accordance with FAR clause 52.236-5 "Materials and Workmanship," all material requiring approval shall be submitted by the contractor to the CO for approval on an AF Form 3000 within ten (10) calendar days after NTP (or as other-wise established by the CO).

1.21 COORDINATION WITH GOVERNMENT ACTIVITIES

a. If it becomes necessary to interrupt work activities due to construction, permission to do so must be requested in writing to the CO twenty-one (21) calendar days in advance.

b. The contractor shall request street closings, both partial and/or total, twenty-one (21) calendar days prior to the closing.

c. Work in conjunction with this contract which requires utility outages which will affect (as determined by the CO) normal activities in the building, construction area, or other work areas, shall be performed by the contractor at a time other than regular work periods of the organization occupying the facility or area.

d. Temporary construction for facilities used by the contractor for preventing interruption of normal work activity or loss of utilities shall be subject to approval of 65 CES/CEN through the CO.

e. Utility Outages:

(1) The contractor shall coordinate all utility outages with the using agency through the CO or his representative prior to the outage.

Services shall not be interrupted until receipt of approval of proposed hours and dates from the 65 CES/CEN through the CO. All work shall be arranged to ensure that the outage will be of minimum duration. The contractor will provide notice to the CO, in writing, not less than twenty-one (21) working calendar days prior to the required outage or as determined by the CO. No response to the outage/interruption request shall be considered as disapproval for the outage/interruption. In the event a scheduled utility outage is canceled by the Government, notification shall be given to the contractor at least 24 hours in advance of the time for the outage to start and the contractor waives his right to any claim for equitable adjustment or increased cost of performance under this contract as a result of this cancellation. Once a utility outage is arranged and work begun, work must go on continuously until the affected utilities are restored to the affected facility.

(2) The contractor's Interruption and Outage Requests shall include specific location of interruption/outage, hours and dates of interruption/outage, services affected by the interruption/outage.

DOCUMENT 00 73 03 Page 12

(3) Water Mains. Operation of valves on water mains will be by government personnel only. Where shut-off of water lines interrupts service to fire hydrants or fire sprinkler systems, the contractor shall contact the CO and arrange his operations to have sufficient personnel available to restore service without delay in the event of an emergency as determined by the 65 CES/CEF Fire Prevention Office.

(4) Fire Protection System. Where interruption of electrical power affects a fire protection system service, the contractor shall notify the CO twenty-one (21) working calendar days before making such interruptions and shall restore service prior to leaving the job site each day.

1.22 REMOVAL AND REPLACEMENT RESPONSIBILITY

The contractor shall be responsible for the replacement or repair of all existing finished surfaces, utilities, equipment, landscapes, grounds, and structures or parts thereof that he/she has damaged, removed, or cut into in order to perform work specified. Removed items to be reinstalled shall be stored by the contractor, free from damage, until reinstalled at no additional cost to the Government.

1.23 WARRANTY SERVICE REQUIREMENTS

a. The contractor shall furnish, as a minimum, one (1) primary name and telephone number of an individual on his/her management staff, available twenty four (24) hours per day, seven (7) days per week, for the life of this contract to respond to warranty situations. In the event the primary individual is unavailable, the contractor shall furnish an alternate individual and shall notify the CO of the alternate individual's telephone number.

b. Following notification by the CO or, the COR, the contractor shall respond to a warranty service requirement identified by the CO, or the COR, in accordance with the "Warranty Service Priority List" of this program. This list prioritizes warranty work into the following categories:

Emergency: Perform on site inspection to evaluate situation, determine course of action, initiate work within 2 hours and work continuously to completion.

Urgent: Perform on site inspection to evaluate situation, determine course of action, initiate work within 24 hours and work continuously to completion.

Routine: All other work to be initiated within 48 hours and work continuously to completion.

c. The "Warranty Service Priority List" is as follows:

Emergency: Emergency deemed as any damage on the active runway.

Urgent: All repairs on the airfield taxiways and/or parking aprons.

Routine: All other areas.

d. Should parts be required to complete the work and the parts are not

DOCUMENT 00 73 03 Page 13 immediately available the contractor shall have a maximum of 12 hours after arrival at the job site to provide the CO with firm, written proposals for emergency alternatives and temporary repairs for government participation with the contractor to provide emergency relief until the required parts are available on site for the contractor to perform permanent warranty repair. The contractor's proposals shall include a firm date and time that the required parts shall be available on site to complete the permanent warranty repair.

The CO will evaluate the proposed alternatives and select the alternative considered to be in the best interest of the government to reduce the impact of the emergency condition. Alternatives considered by the CO will include the alternative for the contractor to "do nothing" while waiting until the required parts are available to perform permanent warranty repair. Negotiating a proposal, which will require government participation and the expenditure of government funds, shall constitute a separate procurement action by the government.

1.24 CONTRACTOR PERSONNEL

Contract Manager: The contractor shall provide a contract manager and at least one alternate. The contract manager and alternate shall have full authority to act for the contractor in all contractual matters. The contract manager or alternate shall be available during standard work hours. The contract manager and alternate shall be able to read, speak and write English fluently.

1.25 GOVERNMENT PERSONNEL

Personnel from 65 CES/CEN are designated as the representative of the CO for the purpose of technical surveillance of workmanship and inspection of materials for work being performed under this contract. This designation in no way authorizes anyone other than the CO to commit the Government to changes in the terms of the contract. No oral statement of any person and no written statement of anyone other than the CO shall modify or other-wise affect the terms or meaning of this contract. All requests by the contractor for interpretations, modifications, or changes shall be made in writing to the CO. The Government shall not be liable for any costs incurred by the government or any action taken by the contractor, which are not in conformance with this statement.

1.26 E-MAIL CAPABILITY

The contractor shall have e-mail capability, via Internet or other means.

This will allow the CO and 65 CES/CEN to communicate with contractor via e-mail.

1.27 GOVERNMENT LIABILITY

The Government shall not be liable for any loss or damage to the contractor's property, including stock, or for expenses incidental to such loss or damage. The contractor shall file a report with the Base Security Forces immediately as is practicable to report loss.

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SECTION 01 11 00

SUMMARY OF WORK

08/15

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

The work includes the recondition and renovation of existing security and area illumination at 47 light poles with 6 (each) high pressure sodium fixtures, installation of fall protection on each of the poles and incidental related work.

The work on each pole will consist on:

OPTION A:

- demolition of 4 existing fixtures;

- replacement of all cables and wires from the fixtures to the pole handhole;

- installation of 3 new LED-based for security lighting;

- recondition of 2 existing fixtures for area lighting;

- installation of ladder and ladder safety cage.

OPTION B:

- demolition of 6 existing fixtures;

- replacement of all cables and wires from the fixtures to the pole handhole;

- installation of 5 new LED-based for security and area lighting;

- installation of ladder and ladder safety cage.

The impetus of this work is to provide safe maintenance in the poles and adequate security lighting to the fence line along South Tank Farm area as well as keep the area illuminated.

1.2.2 Location

The work is located at the South Tank Farm, Lajes Field, Terceira Island, Azores, Portugal, approximately as indicated. The exact location will be shown by the Contracting Officer.

1.2.3 Period of Performance

Contractor is required to complete project within 180 calendar days including material acquisition.

1.3 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

SECTION 01 11 00 Page 1

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.4 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Contracting Officer to be salvaged remain the property of the Government. Segregate, itemize, deliver and off-load the salvaged property at the Government designated storage area located within 6 kilometers of the construction site.

Provide a salvage plan, listing material and equipment to be salvaged, and their storage location. Maintain property control records for material or equipment designated as salvage. Use a system of property control that is approved by the Contracting Officer. Store and protect salvaged materials and equipment until disposition by the Contracting Officer.

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SECTION 01 14 00

WORK RESTRICTIONS

11/11

PART 1 GENERAL

1.1 SPECIAL SCHEDULING REQUIREMENTS

a. No more than two (2) poles (non-adjacent) shall be unusable at a time.

Ensure any electrical power interruptions are back in service by the end of each day.

b. Permission to interrupt any Activity roads, railroads, or utility service must be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

1.2 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Mark Contractor equipment for identification.

1.2.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.2.1.2 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.2.2 Working Hours

Regular working hours must consist of an 8 hour period , between 8 a.m.

and 5:00 p.m., Monday through Friday, excluding Government holidays.

1.2.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application 21 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During

SECTION 01 14 00 Page 1 periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer.

1.2.4 Occupied Buildings

The Contractor shall be working around existing buildings which are occupied.

The existing buildings and their contents must be kept secure at all times.

1.3 SECURITY REQUIREMENTS

Contract Clause "FAR 52.204-2, Security Requirements and Alternate II," "FAC 5252.236-9301, Special Working Conditions and Entry to Work Area".

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SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

08/15

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of contact personnel; G

1.2 SUPERVISION

1.2.1 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work. In addition, if a Quality Control (QC) representative is required on the contract, then that individual must also have fluent English communication skills.

1.3 PRECONSTRUCTION

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule of prices or earned value report, shop drawings, and other submittals, scheduling programming, prosecution of the work, and clear expectations of the "Interim DD Form 1354" Submittal. Major subcontractors who will engage in the work must also attend.

1.4 PARTNERING

To most effectively accomplish this contract, the Government requires the formation of a cohesive partnership within the Project Team whose members are from the Government, the Contractor and their Subcontractors. Key personnel from the Supported Command, the End User (who will occupy the facility), the Government Design and Construction team and Subject Matter Experts, the Installation, the Contractor and Subcontractors, and the Designer of Record will be invited to participate in the Partnering process. The Partnership will draw on the strength of each organization in an effort to achieve a project that is without any safety mishaps, conforms to the Contract, and stays within budget and on schedule.

The Contracting Officer will provide Information on the Partnering Process and a list of key and optional personnel who should attend the Partnering meeting.

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1.4.1 Informal Partnering

The Contracting Officer will organize the Partnering Sessions with key personnel of the project team, including Contractor personnel and Government personnel.

The Initial Partnering session should be a part of the Pre-Construction Meeting. Partnering sessions will be held at a location agreed to by the Contracting Officer and the Contractor (typically a conference room provided by the office or the Contractor). The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by the Contracting Officer. The Partners will determine the frequency of the follow-on sessions, at no more than 3 to six month intervals.

1.5 ELECTRONIC MAIL (E-MAIL) ADDRESS

Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments as text files, pdf files, and other similar formats. Within 10 days after contract award, provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use e-mail to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes or terrorist threats. Multiple e-mail addresses are not allowed.

It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). Promptly notify the Contracting Officer, in writing, of any changes to this e-mail address.

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SECTION 01 33 00

SUBMITTAL PROCEDURES

05/11

PART 1 GENERAL

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections.

Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to

Certificates of insurance

Surety bonds

List of proposed Subcontractors

List of proposed products

Construction progress schedule

Network Analysis Schedule (NAS)

Submittal register

Schedule of prices or Earned Value Report

Health and safety plan

Work plan

Quality Control(QC) plan

Environmental protection plan

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, SECTION 01 33 00 Page 1 instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. Unless specified in another section, testing must have been within three years of date of contract award for the project.

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that the product, system, or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier,…