Tab_1-SOW_MQNA_16-1701.doc

Maintain Paint Exterior Multi Facilities, REevised

MQNA 16-1701

REcRevised

PURCHASE ORDER SPECIFICATIONS FOR

MAINTAIN PAINT EXTERIOR MULTI FACILITIES

MQNA 16-1701

file_0.png file_1.wmf

USAFE

Lajes Field, Azores, Portugal 65th Civil Engineer Squadron APO AE 09720 Revised 8 Sep 2016

STATEMENT OF WORK

Project title: Maintain Paint Exterior Multi Facilities

GENERAL:

The contractor's scope of work includes supplying all plant, labor, equipment, transportation, supervision and material to perform all operations required to complete all work as specified in the contract. Work shall be performed as described in this Statement of Work (SOW), and Project Drawings.

LOCATION:

The work will be at several facilities of Lajes Field, Azores, Portugal.

SCOPE OF WORK:

The following list of principal features is intended as a guide only and should in no way be considered an all-inclusive description of the work and does not relieve the Contractor from the responsibility to complete the work in accordance with the applicable construction drawings, schedules, and specifications.

1.2.1.0 Exterior painting for T-134, T-326, T-810, T-821, T-825, T-827

Contractor shall kill all fungal growth, complete surface preparation, apply one coat of primer and two coats of latex based paint to include a waterproof sealer, and perform final cleanup of all exterior surfaces to include facility walls, railings, conduits, fascia, soffit, trim, doors, covered ceilings, bollards, sheds, trash enclosures, and concrete perimeter walls. All entrance and roll up doors shall be painted on both sides. The perimeter metal fences and gates of the compounds at T-326, T-825 and T-827 are not included and shall not be painted.

Surface preparation will start with power washing exterior sides and then will include priming concrete, stucco, or CMU walls to seal surface. Complete concrete or caulk repairs as required to grout and seal door and window frames. Contractor to repair or replace broken concrete or stucco wall surfaces and fill large cracks or gaps. Repair degraded soffit or fascia surfaces. Contractor shall complete surface preparation and treat all rusted metal by lightly sanding or wire brushing so that the paint will stick and repaired sections blend in with the surrounding areas.

No major construction will be performed. Any missing or deteriorated wood shall be replaced. Contractor shall paint trim after reinstallation. Weeds and any other debris preventing the proper application of paint shall be removed prior to painting. Surface preparation in accordance with industry practices for CMU walls at T-134, T-326, T-810, T-821, T-825 and steel sidings at T-827. Damaged or missing insulation should also be replaced during walls surface preparation of T-326.

Remove hardware, hardware accessories, machined surfaces, plates, lighting fixtures and similar items in place and not to be finish-painted, or provide surface- applied protection prior to surface preparation and painting operations. Remove, if necessary, for complete painting of items and adjacent surfaces. Following completion of painting of each space or area, reinstall removed items.

Contractor shall replace badly damaged or severely corroded vents or screens. For any screens or vents requiring replacement, contractor shall submit a sample to the CO for approval prior to replacement.

Contractor shall fabricate any missing building number signs. Building number signs shall conform to standards identified in the Lajes Field Facilities Excellence Standards.

Colors and types of paint shall be in accordance with the Lajes Field Facilities Excellence Standards and the specifications (which is updated for T-326 at Pag 2-1-4 of LFFES)

SUBMITTALS:

The following shall be submitted in accordance with Section 3. SUBMITTALS:

Safety plan.

Primer and paint reference and its safety data sheet (SDS).

Progress schedule.

Quality Control plan.

AF 103 clearance request.

DD 1354 Real Property.

EXECUTION/PHASING:

The work shall be done from Monday to Friday between 08:00 and 17:00 hrs.

The Contractor is not required to provide services on the following National Portuguese Holidays noted below:

PERIOD OF PERFORMANCE:

The total performance period for all CLINS, is 180 calendar days including material acquisition.

SPECIAL CONSIDERATIONS:

Contractor must use and regard the current and valid Lajes Field Facility Excellence Standards (LFFES updated on July 2005). A copy of this standard will be provided to the contractor by the CO or his technical representative for each project. Project must meet any and all standards for staging areas outlined in the LFFES Chapter 2-10 for Construction Site Standards.

Barricades: The contractor shall barricade access to all construction sites. Barricading shall be used to isolate areas from access. The barricades shall be maintained in good condition, and be installed such that people approaching from the predominant direction can clearly read the warning. Cones shall only be used to temporarily block pedestrian traffic.

The contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The contractor shall submit a report to the CO detailing the existing condition of the site. The contractor shall only remove trees when specifically authorized by 65 CES Environmental Management function to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound. The contractor shall return all areas disturbed during construction to its original condition.

The contractor shall request approval for siting and placing an office trailer at any project location. Any office trailer shall be no more than 10’ x 20’ in size, provided with a skirt on all sides, in like new condition, and painted Cream Beige or an equivalent color of similar tone approved by CO, if it is not obscured and hidden by the opaque fencing material. Office trailers in need of painting and/or repairs or, that are in an unsightly condition will not be allowed at the project site. Further information and requirements for staging areas can be found in LFFES Chapter 2-10.3.

All contractor employees shall obey all traffic laws on installation. The contractor shall inform his employees, suppliers, and subcontractors that their vehicles shall not be parked on grass, in Fire Lanes or other restricted areas, parking spaces marked as “Handicapped” or “Government”, at any time. In addition, vehicles may not be driven over grass surfaces, unless indicated during a site visit or pre-performance conference. Any damage done to lawns, shrubs, sidewalks etc. shall be repaired or replaced by the contractor at no additional cost to the government.

The contractor shall perform normal housekeeping functions at contractor job sites. Such functions include grounds maintenance, sweeping, mopping, dusting, disposal of accumulated waste materials and rubbish and other operations necessary to present a neat appearance at all times. All rubbish and waste materials shall be removed daily and shall be placed in contractor furnished containers. During construction, the contractor shall maintain all areas in a neat and orderly manner. The contractor shall clean the construction site and/or structure of all construction trash, trash generated by employees, debris, demolished building materials, combustible waste material, and/or dust daily or more frequently as necessary for safe operations. The contractor shall ensure all light or moderate weight debris at the construction site is properly secured in waste receptacles so that it does not blow to another area or onto the airfield. At the end of each project all equipment, rubble and rubbish shall be completely removed from government property by the contractor, leaving the area in a safe, clean and orderly manner to the satisfaction of the CO.

Trucks loaded with loose material that can create a dust, debris or falling hazard shall be secured and covered. Fasten a suitable cover, such as tarpaulin, over the load before entering surrounding streets. The contractor is solely responsible for spillage from his/her vehicles and such spillage shall be cleaned up immediately. For the duration of this contract and on a daily basis, the contractor shall remove from all government roads and/or streets asphalt, mud, soil, rocks, trash, and debris that result from their construction operation on government property. All roads and/or streets affected shall be cleaned before close of business on the particular day affected.

Disposal: All demolition and/or construction materials collected by the contractor shall be disposed of in an authorized landfill or transfer station outside the installation unless specified. Contractor shall not dispose of any materials at the site.

Grassy areas disturbed by any type of construction work including storage, equipment staging, and material delivery areas shall be sodded or seeded as required. Contractor shall be responsible for the successful growth and maintenance of all new grass areas under this contract for a period of thirty (30) days (included in the period of performance mentioned at 1.4), or three mowing, from the final acceptance of the work. All grass, shrubbery, and ornamental plants fenced by the construction site shall be maintained to the standards outlined in the LFFES by the contractor.

All contractor owned items such as, but not limited to, stakes, traffic/safety cones, barriers, warning tape, erosion control fences that are erected during construction, shall be removed entirely after completion of project and prior to Government acceptance of the project site.

The contractor shall verify the exact location of each item of work with the inspector, such as drainage systems, drop inlets, repairs, and so forth. Once a week, the contractor shall layout and stake the proposed work in the field, and then review the layout with the inspector, who will verify the layout. If needed, the inspector will coordinate verification with the CO, engineer, and environmental section.

SUBMITTALS:

Data shall be submitted in accordance with material submittal requirements sheet and STATEMENT OF WORK and the specific requirements of this section. The contractor shall compile a Submittal List – equal or equivalent to attached government Schedule of Material. Submittal sheet - based on approved material submittals for items that they will be using in this project. Documents shall consist of a complete list of materials, operating and maintenance instructions, manufacturer’s descriptive and technical literature, brochures, catalog cuts, performance data, spare parts data, shop drawings, diagrams, color samples, and other materials as appropriate. Three copies of each document shall be provided.

Materials will be approved based on the manufacturer’s published data.

Underwriters Laboratories Inc.: Labels or printed documentation will be accepted as evidence that the materials conform to the applicable standards of the agency. In lieu of the labels or listing, the contractor may submit a statement from a recognized, adequately equipped testing agency indicating that the materials comply with all contract requirements.

Non-Underwriter’s Laboratories Inc. Requirements: For other materials specified to conform to Non UL publications, manufacturer’s statement indicating complete compliance with the applicable specifications or standard (Fed. Spec. Military Spec., or standard of the American Society for Testing and Materials, National Electrical Manufacturers, etc.) are acceptable.

Contractor is responsible for completing DD Form 1354 (Transfer and Acceptance of Military Real Property) and submitting it to the 65th Contracting Flight as a submittal item 3 calendar days prior to the final inspection.

COORDINATION WITH GOVERNMENT ACTIVITIES:

Temporary construction for facilities used by the contractor for preventing interruption of normal work activity or loss of utilities shall be subject to approval of 65 CES/CENM through the CO.

The contractor shall request road closures that impact regular flow of traffic, both partial and/or total, twenty-one calendar (21) days prior to the required road closures date.

UTILITY OUTAGES:

Work in conjunction with this contract which requires utility outages which will affect (as determined by the CO) normal activities in the building, construction area, or other work areas, shall be performed by the contractor at a time described at

1.3 which may impact regular work periods of the organization occupying the facility or area.

The contractor shall coordinate all utility outages with the using agency through the CO. Utility outages shall not be executed until receive approval of proposed hours and dates from the 65 CES/CENM through the CO. All work shall be arranged to ensure that the outage will be of minimum duration. The contractor will provide notice to the CO, in writing, not less than twenty-one

(21) calendar days prior to the required outage or as determined by the CO. No response to the outage/interruption request shall be considered as disapproval for the outage/interruption. In the event a scheduled utility outage is canceled by the Government, notification shall be given to the contractor at least 24 hours in advance of the time for the outage to start. Once a utility outage is arranged and work begun, work must go on continuously until the affected utilities are restored to the affected facility.

The contractor’s interruption and outage requests shall include specific location of interruption/outage, hours and dates of interruption/outage, services affected by the interruption/outage.

Water Mains. Operation of valves on water mains will be by government personnel only. Where shut-off of water lines interrupts service to fire hydrants or fire sprinkler systems, the contractor shall contact the CO and arrange his operations to have sufficient personnel available to restore service without delay in the event of an emergency as determined by the 65 CES/CEFP Fire Prevention Office.

4.4. PERMITS:

Welding Permit:

If welding is required, the contractor shall be responsible to obtain a welding permit. No welding shall be started without a permit issued by the 65 CES/CEFP, Fire Prevention and Emergency Service Office, phone number: 295-57-5166.

Delay in obtaining a welding permit shall not be reason for time extension to the performance period.

WORK CLEARANCE REQUEST:

In order to avoid damaging any underground utilities, such as sewer, water, gas, electrical, telephone, and cable TV, the contractor must obtain digging permits. The contractor shall process, obtain and maintain a Work Clearance Request (AF Form 103) required, prior to beginning construction.

The contractor is responsible for obtaining a Work Clearance Request right after Notice to Proceed (NTP) is issued. The contractor must fill out the request form (AF Form 103) with pertinent information and attach a plan showing the location of the respective work (contract drawings with areas highlighted is acceptable).

Also, as a part of the work request process, the contractor shall be required to mark all locations of excavation work on site with white spray paint or stakes with flagging. Existing utilities will be marked in the field by the respective agency in proposed construction areas. The contractor is required to maintain these utility markings (or reference points).

GOVERNMENT FURNISHED MATERIALS (GFM):

There is no government furnished material (GFM) for this project.

QUALITY CONTROL:

Government Inspection: When the contractor considers the work to be complete and acceptable, the contractor shall submit a written request for final inspection to the CO no later than five (5) calendar days in advance of the requested inspection date. The CO or designated representative will inspect the work on site. In the event the work is not acceptable, the contractor shall record a list of deficiencies noted by the government to be corrected and submit this listing to the CO. A subsequent inspection will take place in order to review the corrected items.

Government Approval of Work: The government will notify the contractor work is, or is not, acceptable. Invoices shall not be permitted until the government has accepted the work. The contractor shall clean up prior to government acceptance.

EXISTING CONDITION DRAWINGS AND AS-BUILT DRAWINGS:

Existing condition drawings showing underground utilities are available upon request. The contractor shall familiarize himself or herself with the drawings. Any utility line shown on the record drawings (or made known to the contractor) and damaged during construction work shall be repaired immediately by the contractor at no additional cost to the government.

The government does not guarantee the accuracy or adequacy of existing record drawings. It is the contractor's responsibility to verify all existing conditions prior to starting work.

During the progress of the job, the contractor shall keep a careful record at the job site of all work accomplished from the layouts shown on the drawings. The contractor shall provide documents, including electronic copies in the latest version of AutoCad format, of drawings and/or sketches to describe all of the work accomplished, and enter changes and corrections on contract or record drawings promptly and submit to the CO.

AVAILABILITY/UNAVAILABILITY OF UTILITIES SERVICES:

All reasonable required amounts of water, electricity, etc., essential to contract performance, will be made available at no cost to the contractor from existing systems, outlets and supplies. All temporary connections, outlets and distribution lines, as may be required, shall be installed by the contractor at his own expense and removed by the contractor before final acceptance of work.

Water Supply. When required, the contractor will be furnished a water supply from a fire hydrant selected by the CO with the written coordination of the Chief, Fire and Emergency Services Office. Exceptions will be in the case of a significant drop in water pressure on the system degrading the protection of facilities and/or lives.

Unavailable Toilet Facilities: The contractor shall provide his own chemical sanitary toilets at work sites. Chemical toilets must be serviced regularly and may be inspected by the Government. Sanitary deficiencies shall be corrected within 24 hours after a deficiency is made known to the contractor.

WARRANTY SERVICE REQUIREMENTS:

The contractor shall furnish, as a minimum, one (1) primary name and telephone number of an individual on his/her management staff, available twenty four

(24) hours per day, seven (7) days per week, for duration of the warranty period to respond to warranty situations. In the event the primary individual is unavailable, the contractor shall furnish an alternate individual and shall notify the CO of the alternate individual’s telephone number.

Following notification by the CO or, the COR, the contractor shall respond to a warranty service requirement identified by the CO, or the COR.

The contractor shall provide a written warranty agreeing to repair or replace materials and services when damages resulted from poor workmanship within one calendar year to begin at Government acceptance of work.

SAFETY ASSURANCE:

Preconstruction Safety Meeting: Representatives of the contractor shall meet with the contracting officer and representatives prior to the start of repair, alteration or construction activities for the purpose of reviewing the contractor’s safety and health provisions pertinent to the work to be performed under the contract. The contractor shall be prepared to discuss, in detail, the measures he or she intends to take in order to control any unsafe or unhealthy conditions associated with the work to be performed under the contract. This meeting may or may not be held in conjunction with the preconstruction conference. The CO will direct when this meeting shall take place. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards. The following representatives from the contractor shall be present at the safety meeting: the contractor’s principal on site representatives, the general superintendent, and the safety representatives.

Contractor Responsibility: The contractor shall assume full responsibility and liability for compliance with the applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in illness, injury or death.

MISCELLANEOUS:

Distances, dimensions, exact location and other details must be field verified in order to assure proper installation and conformity with applicable standards, prior to order materials and/or execute the project.

Work shall be conducted with minimum disruption to occupants of existing facility and/or property.

Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved