RFP_FA4486-13-R-0001.doc

Section SF 1449 - CONTINUATION SHEET

INFORMATIONAL CLIN (NO PRICE)

FFP

Non-Personal Services: Contractor shall provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform custodial services at Lajes Field, Azores, Portugal, in accordance with the Performance Work Statement (PWS) (Attachment 1) and the Air Force Custodial Standards (Appendix A), included in the PWS .

Period of Performance: 1 October 2013 through 30 September 2014

FOB: Destination

NET AMT

Level 1 Facility Cleaning

Cleaning services shall be accomplished in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

Level 1 Restroom/Locker Rm. Cleaning

Cleaning services shall be accomplished in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

Level 1, Periodic Cleaning

Services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

Level 2, Facility Cleaning

Cleaning services shall be accomplished in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

Level 2, Restroom/Locker Rm Cleaning

Cleaning services shall be accomplished in accordance with Air Force Custodial Standards and the PWS.

NET AMT

Level 2, Periodic Cleaning

NET AMT

Level 4 - Fitness Center (Gym)

Facility cleaning services shall be accomplished in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

Level 4, Fitness Center (Gym)

Fitness Center Restroom/Locker Room cleaning services shall be accomplished in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

level 4 - Fitness Center (Gym)

Periodic cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

Level 4 - Youth Center

Facility cleaning services for the Youth Center shall be accomplished in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

Level 4 - Youth Center

Level 4 Restroom / Locker Room cleaning services for the Youth Center shall be accomplished in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

Level 4 - Youth Center

Periodic cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

Level 4 - Child Development Center

Facility cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

Level 4 - Child Development Center

Restroom cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

Level 4 - Child Development Center

Periodic cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

Level 4 - Medical Group

Facility cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

Level 4 - Medical Group

Restroom / Locker Room cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

Level 4 - Medical Group

Periodic cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

FFP

Non-Personal Services: Contractor shall provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to perform custodial services at Lajes Field, Azores, Portugal, in accordance with the Performance Work Statement (PWS) (Attachment 1) and the Air Force Custodial Standards (Appendix A), included in the PWS .

Peiod of Performance: 1 October 2014 through 30 September 2015

NET AMT

FFP

Services shall be accomplished in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

FFP

NET AMT

FFP

NET AMT

FFP

NET AMT

FFP

NET AMT

FFP

NET AMT

FFP

Facility cleaning services shall be accomplished in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

FFP

Fitness Center Restroom/Locker Room cleaning services shall be accomplished in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

FFP

Periodic cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

FFP

Facility cleaning services for the Youth Center shall be accomplished in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

FFP

Restroom / Locker Room cleaning services for the Youth Center shall be accomplished in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

FFP

Periodic cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

FFP

Facility cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

FFP

Restroom cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

FFP

Periodic cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

FFP

Facility Cleaning cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

FFP

Restroom / Locker Room cleaning cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

FFP

Periodic cleaning services shall be provided in accordance with the Air Force Custodial Standards and the PWS.

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

30-SEP-2014

VICTOR FRAGUEIRO

BASE CIVIL ENGINEERING

BLDG T-570

APO AE 09720

535-3749

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2014

F2N33S

30-SEP-2015

VICTOR FRAGUEIRO

BASE CIVIL ENGINEERING

BLDG T-570

APO AE 09720

535-3749

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

30-SEP-2015

F2N33S

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.204-99 SYSTEM FOR AWARD MANAGEMENT REGISTRATION (DEVIATION)(AUG 2012)

(a) Definitions. As used in this clause—

“Central Contractor Registration (CCR) database” means the retired primary Government repository for Contractor information required for the conduct of business with the Government.

“Commercial and Government Entity (CAGE) code” means—

(1) A code assigned by the Defense Logistics Agency (DLA) Logistics Information Service to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLA records and maintains in the CAGE master file. This type of code is known as an “NCAGE code.”

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number means the number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

“Registered in the SAM database” means that—

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the SAM database;

(2) The Contractor’s CAGE code is in the SAM database; and

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS), and has marked the record “Active”. The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

“System for Award Management (SAM)” means the primary Government repository for prospective federal awardee information and the centralized Government system for certain contracting, grants, and other assistance related processes. It includes—

(1) Data collected from prospective federal awardees required for the conduct of business with the Government;

(2) Prospective contractor submitted annual representations and certifications in accordance with FAR Subpart 4.12; and

(3) The list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or disqualified under the nonprocurement common rule by agencies, Government corporations, or by the Government Accountability Office.

(b)(1) The Contractor shall be registered in the SAM database prior to submitting an invoice and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The SAM registration shall be for the same name and address identified on the contract, with its associated CAGE code and DUNS or DUNS+4.

(3) If indicated by the Government during performance, registration in CCR may be required in lieu of SAM.

(c) If the Contractor does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) A contractor may obtain a DUNS number—

(i) Via the internet at http://fedgov.dnb.com/webform or if the contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The contractor should indicate that it is a contractor for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The Contractor should be prepared to provide the following information:

(i) Company legal business name.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company physical street address, city, state and Zip Code.

(iv) Company mailing address, city, state and Zip Code (if separate from physical).

(v) Company telephone number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) Reserved.

(e) Processing time for registration in SAM, which normally takes five business days, should be taken into consideration when registering. Contractors who are not already registered should consider applying for registration at least two weeks prior to invoicing.

(f) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(g)(1)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in Subpart 42.12, the Contractor shall provide the responsible Contracting Officer sufficient documentation to support the legally changed name with a minimum of one business day’s written notification of its intention to—

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer.

(ii) If the Contractor fails to comply with the requirements of paragraph (g)(1)(i) of this clause, or fails to perform the agreement at paragraph (g)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(h) Contractors may obtain information on registration and annual confirmation requirements via the SAM accessed through https://www.acquisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls.

(End of Clause)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (FEB 2012)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the CCR database accessed through https://www.acquisition.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1 - INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (FEB 2012)

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate volumes; Volume I – Price Proposal, Volume II – Technical Proposal, and Volume III – Past Performance Information. FAX proposals will NOT be acceptable. Paragraph 52.212-1(c), Period for Acceptance of Offers is tailored as follows: The offeror agrees to hold the prices in its offer firm for 120 calendar days from the closing date.

i. Offers may be submitted by hand receipt, mail, or email in response to this solicitation. The content and page size of electronic copies on CDs must be identical to the hard copies. If mailed, all volumes shall be mailed to 65th Contracting Flight, Attn.: Maria S. Godinho, Bldg T-615, Room 203, APO AE 09720-7775 or Seccao de Contratos, Base Aerea No.4, Attn: Maria S. Godinho, Avenida do Imperio, Edf. T-615, Terceira, Azores, Portugal 9760-277 if mailing commercial. Proposals must be received no later than 19 March 2013, by 16:00 Local (AZORES Time). Verify receipt of any mailed, e-mailed, or delivered proposal with the contracting point of contact: maria.godinho.pt@lajes.af.mil

ii. If the offeror chooses to mail the offer via postal services, the Government will not be responsible for any non-receipt of the offer, or any failure of the Offeror to verify receipt of the mailed offer. If e-mailed, the offer must arrive by the time specified in the solicitation. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror. Late proposals will be processed in accordance with FAR 52.212-1(f) ―Late submission, modifications, revisions, and withdrawals of offers. Per 52.212-1(2)(i)(A), it is the offeror‘s responsibility to ensure the proposal is sent to the correct Government email address. Please note that our email system has a 10 MB limit for attachments. Offerors may send their proposal using multiple emails and it is advised that number systems such as email 1 of 4 are used so that if requested by the offeror, we can confirm receipt.

iii. Access to Base Facilities: Offerors are cautioned that Lajes Field, Terceira Island, Azores, Portugal has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at Bldg T-615 PRIOR to the time specified for receipt.

B. The Contracting Officer (CO) has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the CO to determine the reasonableness of the price.

C. In accordance with 52.237-1 and 5352.215-9001 a site visit/pre-proposal conference will be conducted at the 65th Contracting Flight, Bldg. T-615 2nd Floor on 8 March 2013, starting at 0930 (local Azores Time). All prospective offerors are highly encouraged to attend.

i. A maximum of 3 persons per company will be allowed to participate.

ii. Contractor shall provide the name and citizen identification number or passport number of company representatives no later than 5 March 2013, to maria.godinho.pt@lajes.af.mil and bethany.west@lajes.af.mil

iii. All questions regarding this solicitation are due in writing by 1400 hrs, 5 calendar days after issuance of the solicitation. Questions may be submitted via email to maria.godinho.pt@lajes.af.mil and bethany.west@lajes.af.mil The Government has no obligation to answer any questions received after the due date and time. All timely questions will be answered officially through posting to Federal Business Opportunities (https://fbo.gov).

iv. Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

D. SPECIFIC PROPOSAL PREPARATION INSTRUCTIONS

i. The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all which shall be within the required page limitation and with the number of copies as specified. Pages exceeding the page limitations set forth in this Section will be removed from the proposal and will not be read or evaluated and may render the proposal unacceptable.

Table 1.1 Proposal Organization

ii. The page limitation for all volumes is inclusive of all material except: the front and back cover, title page, transmittal letters, tabs, and table of contents. When both sides of a page display printing, it shall be counted as 2 (two) pages. No material may be incorporated by reference. Each volume shall contain a table of contents.

iii. All volumes shall contain pages 8 ½ X 11 inches and text using no smaller than 10 pitch, Times New Roman Font. Elaborate formats, bindings or color presentations are not desired or required.

VOLUME I – PRICE PROPOSAL - Will consist of the completed and signed RFP with a cover letter delineating any exceptions taken to the RFP terms and conditions. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFP.

3.1. The offeror’s proposal shall include a signed copy of the Standard Form 1449. This includes:

3.1.1. Acknowledged Solicitation Amendments. Provide all executed Standard Forms 30, or other appropriate amendment acknowledgments (if applicable).

3.1.2. Insert the proposed unit and extended prices in the Pricing Schedule. The proposal(s) must be submitted for a base year plus one (1) Option Year.

VOLUME II - TECHNICAL PROPOSAL - Limited to no more than 30 pages. Submit original plus two (2) copies. Proposals shall be clear, concise, and include sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

The following information shall be provided and will be evaluated to assess technical acceptability in accordance with 52.212-2, Evaluation Basis for Award. The technical proposal shall address each of the following subfactors to describe the offeror’s proposed approach to performing the requirements set forth in the Performance Work Statement.

Subfactor One: Transition Plan

Subfactor Two: Quality Control Plan

TECHNICAL SUBFACTOR 1 – Transition Plan – Illustrate in detail your plan for transitioning to new contract performance during the 30-day phase-in period by describing how you will successfully perform all requirements on the contract start date. Your plan may include, but is not limited to:

a) A detailed description and complete timeline of all transition activities necessary to begin successful performance on the performance start date of 1 October 2013.

b) Identify key positions and their qualifications in an organizational chart that would support contract performance if awarded the contract.

c) Thoroughly and clearly describe staff hiring processes that will be utilized to obtain adequate numbers of qualified personnel in effectively transitioning to perform the required levels of service and respective facility square footage as stipulated by the PWS.

TECHNICAL SUBFACTOR 2 – Quality Control Plan – The plan shall specifically address how the offeror will conform to the eight principles of the ISO 9001 standards. Offerors DO NOT have to be ISO certified:

1. Customer focus

2. Leadership

3. Involvement of people

a. Employee turnover

b. Training

c. Substitute policy

d. Language barriers

e. Management of facilities to follow the frequency mandated by the government (such as those described in the PWS, Appendix A)

4. Process approach

a. The handling of deficiencies IAW Section 2.0 of the PWS

b. Quality inspections and their frequency

c. Material handling IAW Section 4.9 of the PWS

5. Systems approach to management

a. Management and scheduling of services

b. Possible changes in required frequency of service mandated by the government (such as those described in 4.20 of the PWS.)

6. Continual improvement

7. Factual approach to decision making

8. Mutually beneficial supplier relationships (The eight principles of ISO 9001 found at http://www.iso.org/iso/qmp_2012.pdf http://www.iso9001consultant.com.au/will be used to evaluate the offeror’s conformity to the standard.)

VOLUME III –PAST PERFORMANCE Submit original and two (2) copies.

Offerors shall provide a listing of up to (3) references of recent (within the last three (3) years from the issuance date of this solicitation) and relevant (similar in scope, with up to 2 years of continued performance) contracts. Similar in scope means that the work must have been custodial cleaning, similar to the estimated square footage and cleaning levels identified in the Performance Work Statement (PWS), Appendixes A and B.

i. If services were performed as a subcontractor, teaming partner, and/or joint venture state the overall contract value and associated subcontract value. In addition, the contractor shall provide past performance information on any subcontractor, teaming partners, and/or joint venture partner who is anticipated to perform twenty-five (25) percent or greater of the effort based on the total estimated cost, or who will perform efforts that are critical to the overall successful performance. The Government may consider to review individual past performance of joint venture partners.

In order to facilitate the past performance assessment process, past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor‘s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

ii. Each Past Performance reference should include:

(A) Name of commercial customer or contracting activity

(B) Point of Contact (POC) name, valid phone number and email address

(C) Contract title/Contract identification number

(D) Location

(E) Annual Contract Value/Amount (Euro)

Square Feet Performed

(G) Period of Performance

(H) Description of Requirement

(I) Verified, up-to-date name, address, FAX, email & telephone number of the contracting

iii. The offerors shall complete Section A and B of the Past Performance Questionnaires (PPQs) provided at Attachment 2 and sent up to three (3) past performance references. A listing of these references shall be included in the Past Performance Volume. Once responded to, Questionnaires shall be submitted directly to the contacts listed.

iv. In the evaluation of Present and Past Performance, the Government will consider the information provided through the questionnaires, as well as information obtained from other sources, such as, but not limited to, the Past Performance Information Retrieval System (PPIRS). When a completed PPQ does not match the Contractor Performance Assessment Report (CPAR) rating, CPAR will take precedence.

NOTE: The past performance portion of the proposal is due no later than the closing date of the solicitation. Past Performance information can be either hand delivered or mailed with envelopes addressed as stated above in paragraph A i.

(End of Addendum)

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is determined to be the lowest price technically acceptable (LPTA) proposal with acceptable past performance, using the procedures in FAR Part 13.5. The Government may award without discussions, reserving the right to hold discussions if deemed necessary by the Contracting Officer.

Evaluation Factors:

Factor 1- Price. The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement. Award will be made on an “ALL-OR-NONE” basis. Unrealistically high, low or unbalanced prices may serve as a basis for rejection of the proposal. Evaluation of options shall not obligate the Government to exercise the option(s). The price evaluation will document the reasonableness and completeness of the total evaluated price. The offeror shall price each option period, although the exercising of the options is a sole discretion of the Government and not guaranteed.

(i) Arithmetic Discrepancies. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the bidding schedule as submitted by the offeror.

(A) Obviously misplaced decimal points will be corrected;

(B) Discrepancy between unit price and extended price, the unit price will govern;

(C) Apparent errors in extension of unit prices will be corrected;

(D) Apparent errors in extended prices per CLIN will be corrected.

(ii) For the purpose of offer evaluation, the Government will proceed on the assumption that the Offeror intends his/her offer to be evaluated on the basis of the unit price. The totals arrived at by resolution of arithmetic discrepancies listed above will be so reflected on the abstract of offers. These correction procedures shall not be used to resolve any ambiguity concerning which offer is low.

Factor 2 - Technical. The technical criteria below will be used to evaluate proposals for accuracy and completeness. The ratings applied to Technical Capability will be Acceptable or Unacceptable.

Offerors must have an Acceptable rating in each technical evaluation subfactor, TECHNICAL SUBFACTOR 1 – Transition Plan and TECHNICAL SUBFACTOR 2 –Quality Control Plan, to receive an overall Acceptable rating for FACTOR 2 – TECHNICAL.

TECHNICAL SUBFACTOR 1 - Transition Plan –

a. Description: This subfactor will assess the adequacy of the offeror’s Transition Plan

b. Measure of Merit:

1. The standard has been met when the proposal provides a detailed and verifiable transition plan which thoroughly addresses recruiting, training, and qualifying personnel during the 30-day phase in period that results in a sufficient number of fully qualified employees by contract start date.

2. The standard has been met when the proposal provides an approach to have all materials, equipment and vehicles (quantity/type) for which the service provider is responsible for availability on the first day of the basic contract period.

3. The standard has been met when the offer provides a time-line schedule with sound rationale, which addresses the start and completion of each event (e.g., hiring, human resource…