Specifications_NKAK_15-1050.docx

CLASSIFICATION: UNCLASSIFIED

STATEMENT OF WORK FOR

IDIQ SIMPLIFIED ACQUISITION OF BASE ENGINEER REQUIREMENTS (SABER) CONTRACT

NKAK 15-1050 (BASIC + 4 OPTION YEARS)

Air Mobility Command

LITTLE ROCK AIR FORCE BASE

ARKANSAS

Prepared By

19TH CIVIL ENGINEER SQUADRON

23 APRIL 2015

TABLE OF CONTENTS 2

TABLE OF CONTENTS

REVISIONS

vii

01 – GENERAL REQUIREMENTS

01 11 00 – SUMMARY OF WORK

GENERAL

PROJECT SCOPE

A. This is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract for construction efforts at Little Rock Air Force Base, Arkansas. The Government will award construction projects by individual Delivery Orders on an as needed basis. The Contractor shall furnish all personnel, equipment, tools, materials, supervision, design services, and other items and services necessary to design, manage, and accomplish a broad range of maintenance, repair, alteration, and/or new construction work on various real property facilities. During the contract period, the 19th Civil Engineer Squadron, Simplified Acquisition for Base Engineer Requirements (SABER) office will identify design and construction tasks and the Contracting Officer will issue individual Delivery Orders to the Contractor to complete the work.

B. The Contractor shall maintain an office on Little Rock Air Force Base or within 20 miles of Little Rock Air Force Base in order to receive work requests and other related requirements to accomplish each individual Delivery Order. The work shall include, but not be limited to: tasks in various trades; such as design, drafting, heating & cooling work, electrical work, plumbing work, carpentry work, pavement work, roofing, demolition, masonry, welding, excavation, landscaping, interior finishes, millwork, et cetera.

Contractor shall provide all design, plant, labor, materials and equipment necessary to fully meet all requirements of this Summary of Work, Construction Specifications, Construction Drawings and all other Contract Documents related to and/or titled: “IDIQ SABER CONTRACT (BASIC + 4 OPTION YEARS), NKAK 15-1050” at Little Rock AFB, Arkansas.

PROJECT AREA LIMITATIONS

All work shall be performed in the immediate project area. Refer to individual delivery order requirements.

LOCATIONS

The Contractor shall accomplish all work under this contract at Little Rock Air Force Base, Arkansas, and at the following remote locations:

Blackjack Drop Zone, near Romance, Arkansas All American Landing Zone, Camp Robinson, Arkansas Communication Site near Cabot, Arkansas

DOCUMENTS

The Contractor shall:

Check all Government furnished construction drawings immediately upon receipt;

Compare all Government furnished construction drawings and verify the figures before laying out the work;

Promptly notify the Contracting Officer of any discrepancies Be responsible for any errors which might have been avoided by complying with this paragraph (1.04 A).

Large scale drawings shall, in general, govern over small scale drawings. Figures marked on drawings shall, in general, be followed in preference to scale measurements.

Omissions from the drawings or specifications or the misdescription of details of work which are manifestly necessary to carry out the intent of the drawings and specifications, or which are customarily performed, shall not relieve the Contractor from performing such omitted or misdescribed details of the work, but shall be performed as if fully and correctly set forth and described in the drawings and specifications.

C. The Contractor shall maintain a complete set of construction drawings, construction specifications, project related sketches, pictures, approved Contract modifications (if any) and all approved submittals on the job site at all times. One set of such construction drawings shall be designated the "Record Drawings" upon which as-built data shall be neatly recorded and dated in red ink by the Contractor. Contemporaneous annotation of accurate As-Built data on the Record Drawings is to be verified by the Contracting Officer and the Contracting Officer’s Representative, as a prerequisite to the Contractor receiving progress payments. Upon completion of construction, the Contractor shall submit a copy of record drawings and update Contractor furnished AutoCAD drawing files (*.dwg) with As-Built information and digitally stamp these all of these drawings as “As-Built”. The digital stamp shall include the wording “As Built,” the name of the construction Contractor and the month and year of construction completion. These drawing files shall be turned over to the Contracting Officer on 3 compact disks (CD) prior to final payment. Each CD shall have one complete set of AutoCAD drawings and a complete set in Adobe Acrobat format.

The Contractor shall perform an as-built geographic information survey (GIS) survey of all new or modified exterior construction and provide this information to the Government as specified in Section 01 33 00 SUBMITTAL PROCEDURES.

Where conflicts between the drawings and specifications occur, whether Contractor produced or Government provided, the more stringent, requirement shall be followed.

1.02 EXISTING WORK

A. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work, which remain.

B. Repair or replace portions of existing work, which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

C. Contractor shall protect all Government property against damage, to include but not limited to dust, fumes, impact, scratching, water, paint, joint compound, power failure, power surges, weather, heavy equipment, et cetera. All damages caused by the Contractor, whether to equipment, furniture, roads, landscaping, building components or any other type of Government property encountered at or near the project site shall be repaired or replaced to match existing and to the satisfaction of the Contracting Officer at no cost to the Government.

COEFFICIENT

The coefficient as listed on the bid schedule shall be used for proposals on individual delivery orders issued by the Contracting Officer as follows:

The Contractor’s coefficient identified in the award of the Basic SABER Contract will be applied to the summation of each individual proposed line item, which has been adjusted by the appropriate R.S. Means City Cost Index Division prior to the summation, plus, if applicable to non-prepriced items, to determine individual Delivery Order cost, more specifically described as the follows: The e4Clicks program will be utilized to prepare the Delivery Order proposal cost estimate. The R.S. Means latest Quarterly Update available at the time the request for proposal is made for a Delivery Order shall be utilized for the line item cost and the City Cost Index. The City Cost Index location for the Little Rock Air Force Base is Little Rock, AR (720 - 722). The “Bare Cost” Total unit price data, Master Composite Cost Data, shall serve as the basis for establishing the value of the work performed on a unit price basis. (“TOTAL INCL O&P” costs shall not be used.) The “Bare Cost” Total for each line item will be extended after input of the appropriate quantity to meet the requirements of the Scope of Work. The extended line item total shall then be multiplied by the specific City Cost Index for that specific line item by the e4Clicks program. The proposed individual line items, City Cost Index adjusted, will then be summed for all of the prepriced items. The summation of the location adjusted prepriced items is added, if applicable, to any approved non-prepriced items, and that total is then multiplied times the Contractor’s coefficient identified in the award of the Basic SABER Contract to derive the total cost for each delivery order contract line item number (CLIN). (i.e., [{Summation “Bare Costs Total” X Little Rock, AR City Cost Index} plus approved non-prepriced items] X Contractor’s Coefficient = Delivery Order cost).

The coefficient shall contain all allowable Contractor costs, including insurance, labor burden, material and equipment tax, overhead, profit, bonding, contingency, proposal costs, and submittal costs. Examples of such costs are gross receipts taxes and payroll taxes, such as FICA, workmen's compensation, state and federal unemployment taxes for direct payroll employees, superintendents' salaries, builders' risk insurance, mobilization and demobilization expenses, bond premiums; and various overhead expenses, including offices, office supplies, office equipment, utilities for offices, communication expenses for offices, project estimating, site office overhead, field office building, furniture, equipment, on-site office staff salaries, vehicle and construction equipment maintenance, office administrative expenses, a proportional share of home office overhead, meeting minutes, submittal documentation, and design documentation. The coefficient shall also include the costs to provide the requirements of paragraph 1.07 Contractor Annually Furnished Items to Government.

The following Subdivisions/Major Classifications, as contained in e4clicks/RS MEANS® shall not be used as line items in pricing delivery orders issued under this contract. The cost of the work, requirements, and/or deliverables associated with the Subdivisions/Major Classificiations identified below are to be included when determining the coefficient. These costs shall be covered in the Contractor’s coefficient:

Division 01 01 11 - Summary of Work, excluded in its entirety.

01 21 - Allowances, excluded in its entirety.

01 31 – Project Management and Coordination, excluded in its entirety.

01 32 - Construction Progress Documentation, excluded in its entirety.

01 41 - Regulatory Requirements excluded in its entirety.

01 45 - Quality Control, excluded in its entirety.

01 51 - Temporary Utilities, excluded in its entirety.

01 52 - Construction Facilities, excluded in its entirety.

01 54 - Construction Aids, excluded in its entirety, 01 55 - Vehicular Access and Parking, excluded in its entirety.

01 56 - Temporary Barriers and Enclosures, excluded in its entirety.

01 58 - Project Identification, excluded in its entirety.

01 71 – Examination and Preparation, excluded in its entirety.

01 74 – Cleaning and Waste Management, excluded in its entirety 01 76 – Protecting Installed Construction, excluded in its entirety 01 91 – Commissioning, excluded in its entirety

The e4Clicks Project Estimator (Premiere) software program shall be used for all cost proposals for this Contract. Cost proposals shall be submitted electronically in PDF and e4Click files including all notes.

The RS MEANS® Company updates their cost databases quarterly for the e4Clicks Project Estimator (Premiere) software program. These updates shall provide the only economic price adjustments under this Contract.

CONTRACTOR ANNUALLY FURNISHED ITEMS TO GOVERNMENT

The Contractor shall annually purchase and provide to the Government a 12 month subscription for five (5) each copies/licenses of e4Clicks Project Estimator (Premier) software program on CD ROM for the sole use of the Government, no later than January 30th of each year. e4Clicks Project Estimator (Premier) cost data shall be the Master Composite Data which includes Software, must be compatible with the Governments current computer operating system at time of purchase. The e4clicks/RS Means Master Composite Cost Data shall include the following cost data:

a. Facilities Construction Costs Data

b. Mechanical Cost Data

c. Plumbing Cost Data

d. Electrical Cost Data

e. Sitework Cost Data

f. Concrete Cost Data

g. Heavy Construction Cost Data

h. Interior Cost Data

2. The Contractor shall annually purchase and provide to the Government two (2) each copies of RS Means® CostWorks Facilities Construction Costs Data Books for the sole use of the Government, no later than January 30th of each year.

1.03 KEY MANAGEMENT STAFF.

A. The Contractor’s organizational approach shall provide project management, design management, site superintendence, contractor quality control and site safety. As a minimum, the Project Manager shall carry a local area (not long distance) cellular telephone for immediate response to contract requirements 24 hours a day, 7 days a week. The Project Manager shall have sufficient authority to effectively manage the contract. The Contractor shall notify the Contracting Officer and the BCE SABER PM when the Project Manager plans to be absent from the site for more than two (2) work days. Prior to returning to the project, the Project Manager shall notify the Contracting Officer and the BCE SABER PM.

The Contractor shall have an architectural & engineering staff within the firm and/or shall partner with or have a direct relationship with a professional architect/engineer firm (AE) who shall furnish all services, materials, supplies, and supervision to fully investigate and provide the design elements, as necessary, to meet the requirements of Section 01 11 10 Paragraph 1.05.D Minimum Design. The survey and design of architectural and engineering features of the work shall be accomplished, as required, by the appropriate licensed design professional(s) who are experienced in the design of those systems. The final drawings and specifications shall be stamped and signed by the registered professional architect(s) and registered professional engineer(s) responsible for the design in their respective area of expertise and, if applicable, a principal of the firm registered in architecture and/or engineering as applicable.

The Contractor shall employ at least one individual holding a Professional Architect’s license in the State of Arkansas. The individual(s) will serve as the Design Quality Control Manager (DQCM). The DQCM shall have direct oversight of activities associated with and during the project planning and the project design. The DQCM shall provide oversight throughout the entire project duration to ensure the project intent and design requirements are met, and if unforeseen events, changes in the sequence of project schedule activites, et cetera occur that affects the design intent and/or requirements, then the DQCM shall provide the necessary resolution to the QCM and/or revise the minimum design as necessary.

1.04 ELECTRONIC MAIL (E-MAIL) ADDRESS

A. The Contractor shall establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments in Microsoft Office, Adobe Acrobat, MS Project, AutoCAD and other similar formats. Within 10 days after contract award, the Contractor shall provide the Contracting Officer a single (only one) primary e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc. Multiple primary email addresses will not allowed. It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field offices. The Contractor shall promptly notify the Contracting Officer, in writing, of any changes to this email address.

B. The Contractor shall also provide an e-mail address for all personnel associated with each delivery order such as the Contractor’s Quality Control Representative, Project Manager(s), Superintendents and other required “Competent Individuals”.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

MODULAR OFFICE BUILDING (at Contractor’s Option) The Government will provide an area on Little Rock AFB for the Contractor to set up a modular office building or job trailer if desired by the Contractor. Utility hook-ups shall be the Contractor’s responsibility. The Contractor may install a modular building or trailer(s) for Contractor office and shop space. The Contractor is responsible for mobilization, set-up, utility runs and utility connections. In the event of a fire or any damage to the building, the Contractor shall notify the Base Civil Engineer Squadron immediately. The Contractor is responsible for insuring contents of the facility. The Government shall not be liable for any loss or damage to the Contractor’s property, including stock, or for expenses incidental to such loss or damage.

RESTORATION OF OPEN STORAGE AND MODULAR OFFICE AREA

Upon completion of the contract and after removal of trailers, materials, and equipment, all fencing shall be removed and will become the property of the Contractor. Areas used by the Contractor for the storage of equipment or material, or other use, shall be restored to the original or better condition. Gravel used to traverse grassed areas shall be removed and the area restored to its original condition, including top soil and seeding as necessary

END OF SECTION – SUMMARY OF WORK

SUMMARY OF WORK 01 11 00 - 9

SECTION 01 11 10 – DELIVERY ORDER PROPOSALS

PART 1 - GENERAL

1.01 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

15 CFR 772 Definition of Terms

1.02 DELIVERY ORDER PROCEDURES TYPICAL SEQUENCE OF EVENTS

A. Notification of Delivery Order Proposal request by Contracting Officer:

As the need arises for performance under the terms of this contract, the Contracting Officer will notify the Contractor of the requirement. Upon receipt of this notification, the Contractor shall respond to the needs of the Government within two (2) working days by:

1. Visiting the proposed work site in the company of the Contracting Officer and BCE SABER PM, and/or

2. Establishing verbal contact with the BCE SABER PM to further define the scope of the requirement.

B. Delivery Order Proposal Submittal Upon notification from the contracting office of a requirement (design & construction project); the Contractor shall prepare and submit a proposal to the Contracting Officer within ten (10) business days of the site visit/pre-proposal conference. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with delivery order requirements. The submittal package shall contain sufficient design documentation to indicate adequate design and preparation as directed by the Contracting Officer and the BCE SABER PM. Time for submittal of the Contractor’s proposal for individual requirements will be as agreed upon by the Government and the Contractor. However, at no time, shall this time period exceed ten (10) business days without prior approval of the Contracting Officer.

C. Negotiations

1. Upon receipt of the Contractor’s proposal, the Government will review the proposal for completeness. The Government will negotiate with the Contractor on all aspects of the proposal.

2. If the government and the contractor cannot come to an agreement on a particular project to be priced under the project estimating process or delivery order proposal process, negotiations shall be terminated without cost to the government.

D. Contract Award

1. Delivery orders will then be issued by the Contracting Officer using a Department of Defense (DD) Form 1155, Order for Supplies or Services. Each delivery order will include the following information.

a. Date of the Delivery Order.

b. Contract number and Delivery Order number.

c. Base Civil Engineer’s Project Number (NKAK ##-####)

d. Item number, description, material submittal requirements, quantity and unit prices for prepriced and non-prepriced items and total.

e. Delivery Order price and delivery or performance date.

f. Accounting and appropriation data.

g. Liquidated damages.

h. Any statement of work, drawings, or other pertinent data.

i. Government Furnished Property (GFP) or Statutory Cost Limits, if applicable.

j. A list of all required deliverables to the Government.

2. The Government reserves the right from time to time to execute changes in delivery dates of on-going delivery orders to accommodate higher priority delivery orders.

3. Upon award of the Delivery Order the Contractor’s Proposal becomes a firm fixed price delivery order/contract. Absent documented changes in requirements (necessitating increases in quantities), or evidence of gross mistakes, the underestimating of quantities of materials does not summarily entitle the Contractor to an upward adjustment of price. Nor is the Government entitled to a rebate of unused quantities in such orders unless specifically mentioned in the Delivery Order (i.e., order includes estimated quantity line items subject to a variation and for which the Government will only pay for the quantities actually installed.)

E. Preconstruction Conference After award of each individual Delivery Order but prior to commencement of any work, meet with the Contracting Officer and BCE SABER PM to discuss and develop a mutual understanding relative to the administration of design, material submittal, scheduling, safety program, and prosecution of the work. Major Sub-Contractors who will engage in the work may attend F. Design and Design Submittal Upon receipt of the Contractor’s design, the Government will review the design for completeness. If required, the Government will provide comments for response by the Contractor. Government comments requiring revision will require a resubmittal of the design documents with corrections made and contractor’s annotated responses to Government comment detailing the action taken to correct. This process will continue until the design is approved. Subsequent meeting may be required to resolve design deficiencies. Designs shall be submitted following the requirements of Section 01 33 00 Submittal Procedures. See section 01 32 16 Design & Construction Progress Documentation.

G. Material Submittals – see section 01 33 00 Submittal Procedures H. Construction - See section 01 32 16 Design & Construction Progress Documentation.

I. Delivery Order Close Out – see section 01 78 02 Delivery Order Close-Out

1.03 PROPOSAL MINIMUM REQUIREMENTS

A. Statement of Work B. Drawings C. Cost Proposal: Broken out as required in each delivery order. For example some projects may include new construction and repair work. These estimates must be broken out separately.

D. The Contractor’s proposal must be supported by necessary documentation to indicate that adequate engineering and planning to accomplish the requirement has been or will be performed. Examples of documentation that might reasonably be expected would include drawings, calculations, catalog cuts, specification data sheets, etc.

1.04 PROPOSAL COSTS

A. Proposal Preparation Costs The costs for preparation of the Delivery Order proposals shall be the responsibility of the contractor and not reimbursable. Each Delivery Order awarded will include, at a minimum, all labor wages, management, supervision, mobilization, material and equipment costs, and any costs associated with any required design effort. The contractor shall furnish all project management, planning, estimating, labor, transportation, materials, tools, supervision, design if applicable, and all other associated costs necessary to fulfill the requirements of the Delivery Order.

1.05 DEFINITIONS

A. Drawings Graphical representations documenting work proposed by the Government and performed by the Contractor. Includes shop drawings, diagrams, layouts, schematics, descriptive literature, illustrations, schedules, performance and test data, and similar representations to illustrate specific portions of the work required by the Contractor. Drawings must be thorough enough to allow the Government and Contractor to estimate prepriced and non-prepriced items, the Government to monitor the work, and the Contractor to execute the work. Refer to Section 01 33 00 Submittal Procedures for more specific requirements pertaining to submitted drawings.

B. Cost Proposal Estimates of Pre-priced Items A computerized (e4Clicks), “detailed report” estimate, organized into the format reflected in the pricing guide. The report shall include quantities, prices, and a short description of all items required by the statement of work and drawings for which a price exists in the pricing guide.

C. Cost Proposal Estimates of Non-Prepriced Items.

A computerized, “detailed report” estimate organized into the format reflected in the pricing guide listing quantities, prices, and a short description of all items required by the statement of work and drawings for which no price exists in the pricing guide. The Government may request the Contractor demonstrate competitive pricing. The Contractor must include justification for any non-prepriced work included in an individual requirement. The Contractor shall first attempt to price all unit prices using the e4clicks (Premier) RS Means Master Composite Cost Data. If an item is not included in this massive database, the Contractor shall then provide written justification to the Contracting Officer on letterhead, explaining why the item must be considered a non-priced item.

D. Minimum Design

1. Designs incidental to accomplishing the required tasks outlined in each delivery order. Delivery orders must be designed to the requirements of Unified Facilities Criteria (UFC) as published on the Whole Building Design Guide. UFC 1-200-01 “General Building Requirements” adopts the International Building Code (IBC). The International Building Code section [A] 107.1 states that "construction documents shall be prepared by a registered design professional." The IBC defines 'registered design professional' as follows, "An individual who is registered or licensed to practice their respective design profession as defined by the statutory requirements of the professional registration laws of the state or jurisdiction in which the project is to be constructed."

2. The extent of these designs will depend upon the complexity of each Delivery Order, and shall comply with the above paragraph. Under the scope of this contract, the complexity will not necessarily require the services of a registered architect or engineer. However, the Contractor shall provide sufficient design documentation to substantiate the proposed approach for the task. All, designs shall clearly illustrate compliance with local, state, and federal building and construction codes. After the site validation visit, the Contractor shall begin preparation of design documentation that clearly illustrates the proposed design solution, quantities, dimensions, materials et cetera. This documentation may include any or all of the following, but is not limited to the following:

a. Statement of Work (technical description of the task).

b. Work flow chart similar to a PERT diagram/GANNT chart (MS Project)

c. Detailed unit price cost estimate

d. Material Approval Submittals (AF Form 3000)

e. Dimensioned Floor Plans

f. Lighting, HVAC, Power, Phone, Data plans

g. Exterior and Interior elevations

h. Site plans

i. Sections, details, schematics

j. Verified As-Built Drawings

k. Shop drawings showing basic layout and planning of the work.

l. Manufacturer’s or technical drawings/schematics for fabrication and assembly of structural elements

m. Form fit and attachment details for installation of materials/equipment

n. Design calculations to substantiate proposed layout and sizing of utilities and structural elements (i.e., HVAC loads, Lighting, Platform supports, etc.)

o. Enough detail to verify line items and quantities in the cost proposal are accurate, and enough detail to clearly convey to the government what the government will be receiving.

E. Negotiations Meetings between Government and Contractor personnel to come to an agreement on the specific conditions, performance times, and cost of a Delivery Order or the basic contract. This may be accomplished through written communication and/or face to face meetings.

F. Site Visit An investigative visit to a project location for the Contractor to gather enough information to prepare a proposal.

G. Statement of Work Written descriptions documenting work requested by the Government and proposed by the Contractor. The statement of work must be thorough enough to allow the Government and Contractor to estimate prepriced and non-prepriced items, the Government to monitor the work, and the Contractor to execute the work. The Contractor shall prepare the Statement of Work utilizing the Government’s provided Statement of Work in the request for proposal for each individual delivery order. The following rules of engagement will be used for the preparation of the Statement of Work:

Revisions within the Statement of Work shall follow the following format starting with the first revision:

1. Annotate changes in the table below with Date, Editor’s Initials, Paragraph of Revision, Description of Revisions and Rationale.

2. Delete Text from the SOW – Do not actually delete the text, format the text with a strikethrough

3. Government’s Additions to the SOW – Highlight text green

4. SABER Contractor’s Additions to the SOW – Highlight text yellow

5. Update the Date on the SOW Cover Page, and do not delete the previous version dates H. Schedule of Material Submittals The Contractor shall develop and maintain a submittal register to record and track all pre-approved material submittals. If this register is automated, the Contractor shall provide a copy of the software and database for five of the Base Civil Engineer SABER office computers. The Contractor shall number all material submittals consecutively throughout the life of the contract. For Resubmittals after disapproval, or resubmittals upon request of the Contracting Officer, the Contractor shall use the original submission number and an alpha, beginning with “(A)” after the original submission number. For example, if the Contracting Officer disapproved the original submission numbered 500, the first resubmission of this submittal shall be number 500(A). The second resubmission shall be number 500(B). Further submissions shall require a meeting with the Contracting Officer, the Contractor and Base CE. Refer to Section 01 33 00 SUBMITTAL PROCEDURES for specific submittal requirements.

I. Performance Period Number of calendar days identified as “Period Of Performance” in each Delivery Order, DD Form 1155 “Order for Supplies or Services” award document. Period of Performance is inclusive of design, material submittal process, material ordering, construction process, pre-final inspections, final inspections and close-out document submittal process.

1.06 DESIGN DOCUMENTATION

A. Design documentation shall include construction drawings and/or shop drawings and sufficient calculations to support the adequacy of equipment/materials proposed for the project and the proposed assembly of structural components.

B. Some Delivery Orders may only require a single floor plan, others may require several drawings. In general the more complicated the Delivery Order, the more drawing effort will be required.

C. CONSTRUCTION & SHOP DRAWINGS.

1. Drawings submitted by the Contractor shall show in detail the proposed fabrication and assembly of structural elements and/or the installation (i.e., form fit, and attachment details) of materials or equipment. Drawings must have sufficient detail to enable both the Contractor and the Government to under the work to be accomplished. For the purpose of this requirement, the term drawings includes actual construction drawings, shop drawings, fabrication drawings, erection drawings, diagrams, layouts, schematics, descriptive literature, illustrations, room finish schedules, lighting/panel schedules, lighting level analysis plans, load/distribution schedules/calculations, performance and test data, and similar materials furnished by the Contractor to explain in detail specific portions as may be required by an individual delivery order. The Government may indicate minimum drawings that are necessary for each individual project Delivery Order.

2. Typical types of drawing require don Delivery Orders:

a. Title/Location/Legend/Index Sheets

b. Site Plans

c. Grading/Landscaping Plans

d. Underground Utility Plan and Profiles

e. Demolition Floor Plans

f. New Work Floor Plans

g. Wall Sections

h. Building Section

i. Finish Schedules

j. Window and Door Schedules

k. Mechanical Plans and Equipment Schedules

l. Plumbing Plans and HVAC Riser Diagrams

m. Electrical Plans and Wiring Diagrams

n. Electrical Equipment and Panel Schedules

o. Lighting Plans and Schedules

p. Communications Plans

q. Fire Protection Plans

r. Structural Plans

s. Roofing Plans

t. Wall and Roof Sections

u. Reflected Ceiling Plans

v. Elevations (Interior and Exterior)

w. Associated details

3. The Contractor shall provide one (1) full-size set (24x36) and three (3) half-size set (11x17) of drawings to the Contracting Officer with the proposal. The Contractor shall also provide one copy of the drawings on CD-ROM disk. The electronic drawings shall be in the native file format used by AutoCAD in the latest version used by Little Rock Air Force Base, Base Civil Engineer Squadron and capable of being loaded without conversion or editing. The drawing format of the electronic drawings (i.e., level/layer structure, symbology, etc.) shall conform to the A/E/C CAD Standard.

4. The Contractor shall incorporate any changes to the drawings, brought about by changes in scope or as a result of proposal evaluation, and provide three (3) revised sets along with new electronic files to the Contracting Officer before he/she issues the Notice To Proceed.

5. The Government may duplicate, use, and disclose in any manner and for any purpose shop drawings delivered under this contract.

6. The Contracting Officer will approve or disapprove all drawings and return one set to the Contractor. On disapprovals, the Contracting Officer shall annotate the Government’s reason for disapproval on design review comment sheets If the Contractor initiates any work before receiving approval, the Contractor assumes all risk for that work.

1.07 CALCULATIONS

A. To substantiate appropriate equipment or material selection/sizing and component assembly, the Contractor shall supply the following calculations per each Deliver Order Statement of Work as applicable.

1. Mechanical: HVAC load analysis and unit sizing, pipe sizing, and duct sizing.

2. Electrical: Electrical system capacity, conductor, conduit, protective devices, and other equipment sizing.

3. Structural: Structural system and foundation sizing.

4. Pavements/Site Work: Area run-off quantities, drainage capacities, and grading slopes.

5. Lighting: Lighting level analysis and lumen/foot-candle levels for each room or area.

1.08 APPROVED DESIGN SUBMITTALS

The Contractor shall not construe the Contracting Officer’s approval of design submittals as a complete check, but only an indication that the general method of construction, materials, detailing and other information are satisfactory. Approval will not relieve the Contractor of the responsibility for any error which may exist. Under the Contractor’s quality control requirements of this contract, the Contractor is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work. If applicable, the Contractor shall make all corrections required by the Contracting Officer and promptly furnish a corrected submittal in the form and number of copies specified for the initial submittal. After the Contracting Officer approves a design submittal, the Government will not consider any resubmittal for the purpose of substituting materials or equipment unless accompanied by an explanation of why a substitution is necessary.

1.09 RECORD DRAWINGS

Prior to the start of any work on a project, the Contractor shall obtain two copies of the appropriate record drawings, if available, from the SABER office.

A. Accuracy of Record Drawings.

1. The Government does not guarantee the complete accuracy of these drawings. As part of the design process, the Contractor shall verify the as-built conditions of the site. To indicate verification, the Contractor shall sign one copy of the record drawings and include this copy in the submittal package. The verification applies ONLY to those features that are readily verifiable. It does not apply to hidden or buried components. The Government will not pay for modifications associated with existing site conditions due to the Contractor’s failure to verify those conditions as part of the site visit and proposal effort.

B. Drawing Updates.

1. During the progress of the work, the Contractor shall keep a careful record at the job site of all changes and corrections from the layouts shown on the drawings, if applicable, regardless of whether they are a part of the construction effort or not. This shall include any hidden or subsurface data discovered during construction. The Contractor shall enter such changes and corrections on a copy of the technical proposal drawings (submitted with the delivery order proposal) and provide the Contracting Officer with a copy of the updated drawings.

2. The record drawings shall indicate all physical changes to the construction area and the actual location of any subsurface utility lines. The drawings shall also show, by offset dimensions to two permanently fixed surface features, the end of each run including each change in direction in sufficient detail that anyone may determine the location of these lines and appurtenances in the event the surface openings or indicators become covered over or obscured. The drawings shall indicate all valves, splice boxes, and similar appurtenances by dimensions along the utility run from a reference point. The drawings shall also note the average depth below the surface of each run.

1.010 PROGRESS SCHEDULES AND REPORTS

A. Upon award of the delivery order, the Contractor shall accomplish the reports contemplated by the clause titled “Schedules for Construction Contracts” on and in accordance with instructions pertaining to AF Form 3064, Contract Progress Schedule, and AF Form 3065, Contract Progress Report. In addition, if the period of performance is anticipated to be greater than 120 days, a Design and Construction Schedule, in the form of a Critical Path Method (CPM) Network Schedule utilizing such software the Contractor chooses.

B. The Contractor shall provide one licensed copy (including updates) of such software the Contractor chooses to utilize, e.g. MS Project, Primavera, to the SABER Office for use during the life of the Contract by the SABER Office at no cost to the Government.

1.011 QUALITY CONTROL ON DESIGN SUBMITTALS

The Contractor’s Quality Control Representative shall thoroughly review all design submittals for accuracy, completeness, and compliance with contract requirements, and shall indicate its approval thereon as evidence of such coordination and review. The Contractor’s Quality Control Representative shall include constructability, architectural and system compatibility, operability, and maintainability considerations in each review.

A. Contractor’s Review.

Prior to submittal, the Contractor shall check and approve all items, and sign and date each item indicating action taken. If the delivery order requires shop drawings, each of the Contractor's appropriate reviewing officials shall sign or initial the drawings as evidence of review. The Contracting Officer may refuse any shop drawings submitted without evidence of the Contractor’s review, coordination, and approval. The Contracting Officer’s approval shall NOT relieve the Contractor from responsibility for any errors or omissions in such drawings, nor from responsibility for complying with the requirements of this contract.

B. Proposed Alternative Approaches.

The design submittal shall clearly identify any proposed alternatives from the original design concept envisioned to meet the project requirements.

1. If shop drawings show variations from the design concept discussed during the site visit, the Contractor shall describe such variations in writing, separate from the drawings, at the time of submission.

2. The Government will develop an independent estimate on the project for the purpose of validating the Contractor’s estimate. During negotiations, the Contractor may present justification to support the selection of line items that differ from the Government’s estimate. Should either party (the Contractor or the Government’s estimator) refuse to agree on the appropriateness of the other’s line item and adjust their estimate accordingly, negotiations shall cease without award or cost to the Government.

1.012 ACCURACY

A. All measurements shown on shop drawings and used in developing cost estimates shall be exact dimensions. Use of the R.S. MEANS CostWorks database are applicable to this section. Unit prices include all waste, so the Government will NOT allow additional SF, SY, LF, CY, etc., for waste. For example, when estimating ceiling tile for a room 14 feet by 14 feet totals 196 square feet, the Contractor’s proposal shall reflect 196 square feet for the removal and installation of the ceiling tile.

1.013 CODES STANDARDS AND INSTRUCTIONS

A. All design documentation and subsequent construction practices shall comply with Federal, State, and Local codes. The Unified Facilities Criteria UFC 1-200-01 “General Building Requirements” adopts the International Building Code, which has established the basic building code standards for construction, renovation, repair, and maintenance. The IBC and UFC 1-200-01 also incorporate by reference, multiple other codes and standards that shall be strictly followed for all design and construction work. These standards, commonly referred to as the IBC, shall constitute the minimum acceptable levels of design, function, and safety for all projects. Other codes and standards are also listed throughout this specification and shall also be strictly adhered to for all design and construction work.

B. All designs, material selections, construction, renovation, repair, and maintenance shall comply with the AMC Commander’s Guide to Facility Excellence and the Little Rock Air Force Base Architectural Compatibility Guide. The Base Civil Engineer SABER office will provide the latest electronic copies of these documents to the Contractor upon request. During the course of the contract, the Contractor shall comply with any additions or revisions to these standards upon official notification by the Government. To correct errors in compliance, the Contractor shall accomplish any additional work at no cost to the Government.

C. Manufacturer’s instructions pertaining to the use or installation of products, materials, or equipment used or installed in the execution of work under this contract form a part of these specifications as though specifically set forth herein. These instructions apply whether furnished as a normal, usual, or customary practice of the manufacturer or if furnished in response to a requirement stipulated herein. In the event of conflict between the specification of drawings and manufacturers’ instructions, the Contractor shall bring such conflict to the attention of the Contracting Officer for resolution before proceeding with the work involved.

D. In accordance with Executive Order 13123, sustainable design shall be an integral part of every project. This requires an integrated and coordinated approach to the planning, design and construction of facilities and extensive use of environmentally preferable products, recovery and recycling of materials and waste reduction as well as an emphasis on the long-term quality and productivity of the built environment. Energy and water conservation are primary goals of sustainable design and development and are major requirements in complying with Executive Order 13123.

1.014 ENGINEERING TECHNICAL LETTERS (ETL).

The Whole Building Design Guide, Construction Criteria Base list the latest versions of Engineering Technical Letters which are incorporated into this specification by reference. The Base Civil Engineer SABER office will provide a copy of these letters to the Contractor on request. If there is a conflict between these instructions, codes, regulations, or specifications, the most stringent requirement shall apply at all times.

1.015 COLOR BOARDS

Submit a color board prior to material ordering for all interior and exterior finishes. Each board shall include samples of colors and finishes of interior surfaces, such as walls, floors, and ceilings. The samples shall be presented on a 24 inch x 36” double foam core board.

Where special finishes such as architectural concrete, carpet, or prefinished textured metal panels are required, samples not less than 12 inches square shall be submitted with the board. If more space is needed, more than one board may be submitted. The Contractor shall certify that they have reviewed the color samples in detail and that the color samples are in strict accordance with contract drawings and specifications, except as may be otherwise explicitly stated. Submittal of color samples shall not relieve the Contractor of the responsibility to submit samples required elsewhere herein.

1.016 AVAILABILITY OF CADD DRAWING FILES

After award and upon request, electronic "Computer-Aided Drafting and Design (CADD)" drawing files may be made available to the Contractor for use in preparation of construction drawings and data related…