Attachment 2 -Specs.docx

BUYER:

18th ASOG

STATEMENT OF PURPOSE

This document is provided as a sanitized system specification tailored to the above project. The information contained is to be utilized by the Buyer to ensure that the results of the contracting process are predictable and reliable.

REFERENCES

A. National Fire Protection Association (NFPA).

B. National Electrical Code (NEC).

C. American National Safety Institute (ANSI).

DEFINITION OF TERMS & ABBREVIATIONS:

A. Owner: the person, business or entity paying for the work or service B. Buyer: the person, business or entity paying for the work or service. Same as “Owner”.

C. Buyer’s Representative: the person Buyer makes responsible for decision making.

D. PoC: Point of Contact. The first person to contact regarding the contract, work or service. This may be the Buyer or Buyer’s Representative but may also be Administrative personnel.

E. Bidder: the person, business or entity submitting pricing in order to be awarded the contract for work or service.

F. Installer: the person business or entity actually performing the work on-site.

G. Integrator: the person business or entity actually performing the work on-site. Same as “Installer”.

H. Provide: to supply and install.

I. Provided: to supply and install. Same as “Provide”.

J. Furnish: to supply and install. Same as “Provide”.

K. Supply: to supply but not install.

L. Install: to install but not supply.

M. I/O: input/output N. FFF: From Finished Floor. Meaning measuring from the finished floor.

O. OFE: Owner Furnished (supplied) Equipment. Equipment will be provided to contractor for installation.

P. System Commissioning: the final demonstration of all equipment, systems and subsystems for approval. System Commissioning will prove the contracted product performance, completeness and acceptability.

SYSTEM DESCRIPTIONS

VIDEO

The video system will be provided and comprised of a video wall, a matrix switcher, and a smaller desktop “confidence” monitor located on the lectern.

The video wall will be made up of thin framed monitors and will be positioned on a wall 54”H x 14’W.

An HDMI matrix switcher will be provided and accommodate a minimum four(4) inputs and four(4) outputs.

Video sent to projector and monitors will be sent using HDBaseT protocol.

A 12 INCH confidence monitor must be provided and installed on the existing lectern. This monitor will replace the existing monitor.

AUDIO

Existing audio system components WILL be re-used. Integrator is to confirm proper speaker and amplifier wiring at time of installation. Source content will be Owner provided. Audio system will be provided and must accommodate at minimum: one(1) gooseneck condenser microphone, one(1) unbalanced stereo computer audio input, one(1) unbalanced stereo audio mobile device input, and an unbalanced input from the teleconferencing DSP.

Reinforced audio will be free from buzz or hum. Audio system will incorporate at minimum a single channel 31 band equalizer on main outputs. A compressor and gate will be incorporated on all microphone channels. Speaker system will be tuned to provide optimal, intelligible sound coverage for the entire room.

VIDEO-TELECONFERENCING

Video-Teleconferencing system will be provided and interface with the current components.

POWER MANAGEMENT

A rack mounted power conditioner and sequencer will be provided and incorporated into the system. The sequencer will have at-least two(2) “ALWAYS ON” outlets and the rest be switched ON and Off by sequence. The control system and OFE computer will be connected to the “ALWAYS ON” outlets.

Provide adequate surge protection at any and all remotely located equipment including monitors and projectors.

CONTROL

Provided system control will control all critical functions of the video system, audio system teleconferencing system, lighting system and power sequencing. In addition to critical system functions, any other control deemed appropriate by Bidder or Buyer will be included. The control system will be programmed to execute a list of commands in sequence in order to set-up the system for a particular use case (Macros and Activities).

Critical functions of the video system include but are not limited to:

Video Wall state ON/OFF, MENU selections, Input options and selection, matrix power ON/OFF, matrix switching I/O assignments

Critical functions of the audio system include but are not limited to:

Power state ON/OFF for all involved system components, input switching, main volume, channel volume

Critical functions of the teleconferencing system include but are not limited to:

The ability to initiate a teleconferencing state (Activity) in which the system is configured (including Power On) to allow for teleconferencing

Critical functions of the power management system include but are not limited to: System ON, System OFF

The control system will be built using RS-232 protocol, relay control, and DMX control. No radio frequency systems are allowed by Department of Defense (DoD) regulations and none will be incorporated or installed.

Provide a full color touch screen user interface incorporated into the combination work surface on the multimedia lectern.

FURNITURE

All new and OFE audio processing, video processing, power conditioning and control processing will be installed into the OFE existing multimedia lectern.

INTERCONNECTS, CABLING & INFRASTRUCTURE

All interconnects may be site made EXCEPT for Category patch cables. NO site-crimped modular ends will be accepted on any bulk installed Category cable. Bulk category cable will originate and terminate at insulation displacing RJ45 jacks only. Pre-manufactured category patch cables of the same category will be used beyond RJ45 jacks. Any HDBaseT cabling will be CAT6 Shielded cable ONLY. Pre- manufactured HDMI cables will not exceed 50’ in total length. Combined pre-manufactured HDMI cables will not exceed 50’ in total end-end length. NO site made HDMI cables are allowed.

All fixed installed cable that becomes a part of the permanent structure will be of Class 2 or Class 3 grade and originate/terminate at clearly labeled patch panels, wall plates or floor boxes. All cabling, jacks, interconnects, wall plates or associated hardware needed or required to complete the installation in a professional workmanlike manner will be the responsibility of Bidder.

Any existing equipment not incorporated into this installation shall be removed and delivered to PoC, Buyer or Buyer’s representative for decommissioning.

Any installation of permanent or semi-permanent High Voltage cabling must comply at minimum with any and all applicable standards set out by the 2014 NEC.

All installation of permanent or semi-permanent low voltage cabling, at minimum, must conform to the 2014 NEC Chapter 8 and not be in conflict with Chapter 7. Any and all abandoned low voltage cabling must be removed or clearly labeled for future use.

Any network based equipment or systems must obtain in writing prior authorization from PoC, Buyer or Buyer’s representative before deployment on Buyer’s Local Area Network (LAN).

Any visible or semi-visible wall, floor or ceiling penetrations will be covered or dressed out in a professional manner with a suitable product that blends or closely matches immediate room decor.

Wire and equipment will be clearly labeled. Any adhesive backed, device printed label is acceptable. NO hand written labels and NO paper labels will be accepted.

Equipment should be clearly but discretely labeled to indicate function. Cable should be labeled according to the following scheme: “Termination Location - Cable Type - Number: Any Usage Notes”

DELIVERABLES

A wire map in block diagram form will be provided at System Commissioning. This block diagram will clearly depict quantity and cable type along with origination point and termination point.

Any control system code implemented or modified shall become property of Buyer.

Code must be submitted on a labeled USB flash drive. The label should contain the integration company’s name, the project name and date of completion. The label must be made of suitable material to be permanently affixed to the outside housing of USB flash drive.

A “README” text (.txt) file must be added to the root directory of this drive and contain the following information:

Buyer’s Name Building Number

Job location Date Completed

List of information provided on drive including: Names of files and extensions What equipment is involved in the file Where the file is deployed Programs and version numbers used to create files.

This USB flash drive will be submitted to the project PoC upon completion and validated by Buyer or Buyer’s Representative at System Commissioning.

SYSTEM COMMISSIONING

System Commissioning will be performed by winning Bidder or Installation company and Buyer or Buyer’s Representative. This system commissioning must be scheduled with Buyer or Buyer’s Representative minimum seven(7) days prior. A Systems Commissioning check-sheet must be created by the Installation company and submitted to PoC or Buyer for review minimum five(5) days prior to System Commissioning. During this five(5) day period, Buyer has the right to review and amend the System Commissioning checklist. Changes made by Buyer to the System Commissioning checklist may result in rescheduling of System Commissioning date. If rescheduling occurs, this will not constitute a change in contract price or compensation.

The System Commissioning check-sheet should include each system the Integration company installed or is under contract to correct, modify or otherwise change.

Each sub-system will contain appropriate verifiable tests to demonstrate meeting or exceeding Buyer’s directives as outlined in the contract documents.

Integration company will obtain a System Commissioning Sign-off of Acceptance and Completion from Buyer or Buyer’s Representative. This sign-off sheet will be provided by the Integration company minimum five(5) days prior to the scheduled System Commissioning date. A copy of this System Commissioning Sign-off should be provided for signature at the time of System Commissioning. This System Commissioning Sign-off form may be Integration company’s standard form. No special form creation is required and no form will be provided by Buyer.

INSTRUCTION OF OWNER PERSONNEL

Provide instruction to Owner designated personnel on the use and operation of the System, scheduled as one session, by an instructor fully knowledgeable and qualified in system operation. The System Reference Manuals should be complete and on site at the time of this instruction. The lead technician for the project installation should be present.