PWS (12 May 22).pdf

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PERFORMANCE WORK STATEMENT

FOR

MUNICIPAL SOLID WASTE MANAGEMNT

Joint Base Charleston, South Carolina

12 May 2022

1. DESCRIPTION OF SERVICES.

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform municipal solid waste (MSW) management at Joint Base Charleston, to include Air Base, Weapons Station, Old Charleston Naval Station, and Short Stay Recreation Facility Moncks Corner, SC. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. Estimated workload factors are in Appendix B, Table A1. Tasks and estimated frequencies are in Appendix B, All work performed by the contractor in this PWS shall conform to the applicable latest editions of the following specifications and standards:

- SCR61-107.5

1.1. Collection of Solid Waste Management.

Municipal Solid Waste Management. Provide and empty MSW and Construction and Demolition Debris (C&D) dumpsters based on historical data found in Appendix B for the first 30 days of performance or at least weekly. The contractor shall ensure all MSW containers do not exceed 80% capacity but empty no less than once a week for the remainder of the contract. Food Waste (Putrescible) containers identified in Appendix B shall be emptied no less often than two (2) days per week. (SCDHEC R61-107.5). The contractor shall establish initial vehicle routes and collection schedules upon contract award. They are to be submitted to the Contracting Officer Representative (COR) five (5) calendar days prior to start of contract performance.

As a minimum the Contracting Officer’s designated Representative (COR) and contractor shall monitor fill capacities during the first 30 days of performance, but the contractor may propose adjustments to the schedule at any time; however, no changes are allowed to the schedule or haul route without CO or COR coordination.

Historical frequency tables are located at Appendix B. When the contractor completes service at a location, there shall be no litter or waste on the ground within a 10 foot radius of the container.

1.1.2. RESERVED

1.1.2.1. RESERVED

1.1.2.2. RESERVED

1.1.2.3. RESERVED

1.1.2.4. RESERVED

1.1.3. Indefinite Delivery –Indefinite Quantity (IDIQ) Services. The following additional services will be made available upon request by the Contracting Officer (CO) or Contracting Officer Representative (COR) using separate, pre-negotiated pricing. IDIQ services are intended to be temporary in nature and include delivery, container fee, transportation and disposal (tipping fee separate). The contractor will be compensated at a unit rate based on the type of service required. See Appendix B for workload data. It will be the COR’s discretion to convert any long-term IDIQ requirements to permanent via contract modification.

1.1.3.1. Unscheduled Pick-ups- When unusual amounts of solid waste collections result from special events, periods of heavy production and other activities, the CO or COR may request an unscheduled pick-up for a specific facility. Services may include roll-offs or front-end cans and can occur in conjunction with other scheduled services, but completion shall not exceed one business day from notification by the CO or COR. Services required for military exercises such as emptying containers for HURRICON condition preparations, or when notified containers are >80% full (performance threshold) are not considered an IDIQ service.

1.1.3.2. Additional Refuse Containers. The contractor shall be able to provide additional dumpsters upon request within one business day without relocating from established locations. The contractor shall maintain a pool of at least ten additional dumpsters which can be pulled if needed for special events or mission requirements as an IDIQ service. The pre-negotiated IDIQ cost of additional dumpsters will include the container rental price, fuel and delivery fees, and one pick-up when full, or requested by the COR. Tipping Fees are not included in IDIQ pricing. Each delivery or return (COR requested) following emptying constitutes an individual IDIQ unit or event.

1.1.3.3. RESERVED

1.1.3.4. RESERVED

1.1.3.5 Container Relocations: the Government may request relocation of containers. The request will be made in writing and the container will be relocated within 72 hours. Container relocations lasting more than 30 days should be considered for an update to the inventory appendix and re-issued through contract modification

1.1.3.6 Operate a Centralized Bulk Collection Station. The contractor shall maintain and operate an unmanned centralized bulk collection station located in designated areas on the Weapons Station and the Air Base. Each area shall contain a minimum of two open top containers with a minimum capacity of 20 cubic yards each. The contractor shall be responsible for:

a. periodic (at least weekly) safety and compliance inspections of bulk waste collection areas.

b. transportation and disposal of containers when full.

c. maintaining general cleanliness of areas immediately surrounding bulk waste collection areas.

d. management of the area and containers to ensure continuous access and disposal capacity available

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time. During Hurricane Condition III (48 hours prior to storm arrival), the Contractor shall be required to empty and/or reposition dumpsters as requested by the CO or COR.

Dumpsters shall be returned to their original position within 24 hours after storm has ended.

1.1.5. Route Parameters. The contractor shall propose routes to the base through the following gates:

Weapon Station trucks must enter through the Truck Inspection Site located at either Post 4 Remount Road gate or Post 7A Liberty Hall gate. Air Base trucks must enter through the Arthur Drive Gate. Collection shall be made between the hours of 0600 – 1700. Collection outside these hours shall require prior coordination of the CO or COR.

1.1.6. Points of Collection. Collection stations for MSW are shown in Appendix B. The contractor shall position bulk containers for customer ease in depositing MSW. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains and other potential obstructions.

1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix B. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW management, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR.

1.1.8. Government-Approved Containers. Collection of MSW in all areas shall be from contractor provided, CO or COR accepted containers. Containers shall meet base architectural/appearance standards.

All containers shall match the color scheme of JB Chas.; Dark Bronze 2007 (Nightscape) Additional re-painting must match the approved color scheme. All containers are to be labeled with contractor name. The contractor shall maintain all contractor provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with working lids, doors and no leaks. They must remain easily accessible to customers. The contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base.

1.1.9. Maintaining Containers and Collection Area. The contractor shall return all MSW containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the contractor can adjust the container size or pickup frequency with CO or COR approval. The contractor shall be responsible for keeping collection areas free of solid waste and debris. The Contractor shall notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.10. Weighing of Vehicles. All vehicles used in the collection of MSW, shall be weighed at the State-certified public scales/weigh station either on/off base landfill or an off base disposal site. When use off-base scales are the only option, a predetermined public state-certified scale/weigh station will be identified for use. The COR may be present at the public scale for empty and loaded weighing with no notice to the Contractor. All weight discrepancies will be resolved prior to departing the scale site. The Contractor and COR (if present) shall sign all weight tickets. Incoming and outgoing vehicle weights shall be recorded on weight tickets provided by the operator at the weigh station. The contractor shall submit a monthly report (para 1.5) that includes an itemized listing of weight tickets that reflect the disposed tonnage figures, date of disposal, and type of vehicle and cost of landfill tipping fees. The contractor shall be reimbursed for tipping fees according to submitted invoices.

1.2. RESERVED

1.2.1 RESERVED

1.2.2 RESERVED

1.2.3 RESERVED

1.2.3.1 RESERVED

1.2.4 RESERVED

1.2.5 RESERVED

1.2.6 RESERVED

1.2.6.1 RESERVED

1.2.62 RESERVED

1.2.6.3 RESERVED

1.2.6.4 RESERVED

1.3. OFF-BASE DISPOSAL.

1.3.1. Disposal of Municipal Solid Waste. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice for reimbursement.

1.3.2 Disposal of Non-marketable Materials. Any commodity rejected by a predetermined commodity buyer must be reclaimed by the contractor for commodity rework or disposal. Commodity rejection explanation must be provided to the CO COR within 24 hours of buyer rejection along with remedy of the reject and plans to prevent same future rejections.

1.4. EQUIPMENT MAINTENANCE

Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup. In the event a compactor must be returned to an off-base location for repair, the Contractor shall notify the CO/COR and deliver a temporary replacement container until such repairs are complete and the container is returned to its location.

1.5. REPORTS AND RECORDS. The contractor shall provide a monthly report, by the fifth working day of the month, detailing the previous months total contract costs incurred, cumulative weight tickets for total tonnage of solid waste collected, tipping fees, detailing total tonnage of solid waste (MSW,) collected, landfill tipping fees and weight tickets, which must be submitted to the COR by the 5th of each month and no later than the invoice submission date. Format for these monthly reports shall be coordinated with the CO or COR.

2. SERVICE SUMMARY.

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of government validation and confirmation of services provided. The contractor shall ensure all MSW containers do not exceed 80% capacity but empty no less than once a week for the remainder of the contract. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions-Commercial Items, Inspections/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS para.

Performance Threshold

Collect Municipal Solid Waste (MSW) in accordance with specified requirements

1.1. No more than 2 valid customer complaints

monthly to include COR periodic field inspections and surveillance.

Dispose of Municipal Solid Waste in accordance with the established governing directives.

1.3.1 0 Deficiencies permitted.

Maintain equipment (vehicles, compactors, and containers) in good working condition, clean and free of odors.

1.4 No more than 2 valid customer complaints

monthly to include COR periodic field inspections and surveillance.

Perform IDIQ services in a timely manner and per specified requirements as requested by the contracting officer in accordance with paragraph

1.1 of the PWS.

1.1.3.1 1 deficiency permitted per quarter. (Delivery order shall not be accepted until all deficiencies are corrected.)

Produce/maintain reports, records and weight tickets of refuse collection vehicles by the seventh working day of every month.

1.5 1 Deficiency permitted per quarter.

2.1. QUALITY CONTROL

The contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

2.2 QUALITY ASSURANCE

The government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the COR in accordance with paragraph 4.3 of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results.

Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be re-performed after notification by the CO or COR.

Exceeding the performance threshold for performance objective in any one month period may result in a warning or letter of concern to the CO.

Exceeding the performance threshold for performance objective for any two, or more consecutive or nonconsecutive months during a contract period may constitute and immediate Progress meeting with the Multifunctional Team. All remedies shall be in accordance with the FAR 52-212-4 (a). Contract Terms and Conditions-Commercial Items, Inspection/acceptance.

2.2.1 Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

Contracting will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

2.3 PERFORMANCE ASSESSMENT

2.3.1 Periodic Validation. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2 Unsatisfactory Performance. A unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period may result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any period may constitute an immediate Progress Meeting with the Multifunctional Team. All remedies shall be in accordance with the FAR 52.212-4(a), Contract Terms and Conditions-Commercial Items, Inspections/Acceptance.

2.4 PERIODIC PROGRESS MEETINGS

Meetings. The CO, Functional Service manager (FSM), COR, Quality Assurance Program Coordinator, (QAPC) and/or Solid Waste manager, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed:

opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to all parties.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

Government Furnished Property and Services will not be provided to contractors, contractors’ management and subcontractor for this requirement as prescribes under FAR Part 45. All Government property that is provided will be considered as incidental to the place of performance and will remain accountable by the Government.

The government will furnish electricity at existing outlets for the operation of compactor units at no cost to the Contractor. The Contractor shall provide and maintain, at his expense, the necessary service lines from existing Government outlets to the site of operations. The Contractor is responsible for all tie-ins regarding electricity.

On JB CHS-Air Base, a lay-down site is provided for spare container storage and service truck parking located at the CE stock yard (approximately 100 ft. by 100 ft.). No utilities are provided at this site.

On JB CHS-Weapon Station, a lay-down site is provided for spare container storage located behind Building 5 or in the area near Pier Charlie where the dredger is located.

3.1. RESERVED

4. GENERAL INFORMATION

4.1 MISSION

The overall Civil Engineer mission at JOINT BASE CHARLESTON is to plan, maintain, operate and protect the infrastructure, facilities, and environment for assigned Airmen, families and civilian employees.

4.2 BACKGROUND

4.3 HOURS OF OPERATION

Perform municipal solid waste management services during normal duty hours and be available (by phone, pager, cell phone, text message, email, or fax) during the Government Program Office’s hours (7:00 a.m. to 3:30 p.m. Monday through Friday) and for after-hours response to refuse problems or emergencies.

This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal duty hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.4 HOLIDAYS & CLOSURES

4.4.1. . Recognized Federal Holidays. There may be federal holidays when he contractor is not required to provide service on federal holidays, except in emergency situations or to support specific mission needs. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth - 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.4.2 Other Base Closures. Work scheduled but not accomplished because of base closure due to exercise or real-world events will be accomplished as soon as possible after reopening.

4.5 CONTRACTOR WORK SCHEDULE

4.6.1 Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendences to the COR for approval at the pre-performance conference. The schedule shall include routes, pickup points, times and days that pickups will occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software.

4.5.2. Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

4.6. CONTRACT PERSONNEL

4.6.1. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.6.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.6.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.7. CONTRACTOR MANPOWER REPORTING

The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.sam.gov Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

4.8. MISSION ESSENTIAL SERVICES. CONTINUATION OF ESSENTIAL DEPARTMENT OF

DEFENSE (DOD) CONTRACTOR SERVICES DURING CRISIS. Continuation of essential Department of Defense (DOD) contractor services during a crisis is in accordance with (IAW) Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.237.7023. It is determined that all services in this PWS are essential for the Contractor performance during a crisis situation. In the event of a crisis, additional areas may be identified by the Contracting Officer (CO).

4.9. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.10. SPECIAL QUALIFICATIONS. SPILL RESPONSE. The Contractor will be briefed on Joint Base, Charleston spill response procedures at the pre-performance conference. The Contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize government material, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the government for all associated costs.

4.11. CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE. (QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contract award.

4.12. MULTI-FUNCTIONAL TEAM.

The Senior Leadership may require a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.13. PARTNERING AGREEMENT

The CO may require a partnering agreement, or multi-functional team, between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principal to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved

4.14. PHASE-IN AND PHASE-OUT PERIOD. The contractor shall develop comprehensive procedures for phasing in contractor performance to the level prescribed within the 30 days allowed under the terms of this contract. The contractor shall establish and implement plans for an orderly phase out of the contracted operations at the termination of this contract. The contractor's procedures shall not disrupt or adversely impact the day-to-day conduct of the government's business.

4.15. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation

APPENDICES.

A. Contractor Security Handbook B. Estimated Workload, Tasks and Frequency Data C. Maps and/or Site Plans D. Government Furnished Property/Services/Equipment

APPENDIX A

JOINT BASE CHARLESTON

CONTRACTOR & VENDOR SECURITY REQUIREMENTS HANDOUT 1 Jan 21

Due to ongoing terrorist threats, today’s environment requires us to exercise more vigilance in protecting our personnel and resources. It is necessary to closely scrutinize and monitor access to the base. Like other military installations, we perform background checks on all current and future contractors, subcontractors and vendors accessing the installation. The background check will include a criminal history check and fingerprinting of all individuals. In addition to the background check, we use a contractor/vendor identification badging process. These badges ease base entry for the individual and simplify entry control procedures for our Security Forces. The badge is required to be worn on base at all times.

The 628th Security Forces Squadron will gather information on anyone who would not otherwise be entitled unescorted entry to the base. This includes individuals who are allowed on base through contracts, subcontracts or agreement with any organization. Security Forces will keep a list of persons not authorized to enter JB CHS.

These security measures are not optional. JB CHS has the right to deny entry based upon results of the investigation and/or the refusal to submit fingerprints. The information included in this handbook is provided to help ensure all contractors working on JB CHS are aware of our security requirements. For additional entry requirements, review DOD Manual 5200.8, V3 and AFMAN 31-101, V3, Installation Perimeter Access Control.

Please work with Security Forces and give this matter your full attention so we can implement this process as quickly and efficiently as possible.

1. Assistance Available

1.1. The 628 SFS provides a 24 hour-a-day Base Defense Operations Center (BDOC) also referred to as the “Law Enforcement Desk”, for JB CHS and the housing area. The 628 SFS provides normal police functions that are associated with any civilian police force (i.e. traffic control, alarm response, accident and incident investigations, etc.). The JB CHS BDOC dispatcher is located in Building 254 and can be reached at extension (843) 963-3600.

1.2. The Visitor Control Center (VCC), under the J5 Plans & Programs section is responsible for contractor access control onto JB CHS. All contractor security related questions should be directed to the VCC at the numbers listed below:

Numbers to call during normal working hours Monday through Friday:

JB CHS-AB VCC 963-7807/6158

JB CHS-WS VCC 794-7417/7712

2. Entry Requirements during Periods of Increased Security

2.1. Entry requirements identified in this document apply during normal day-to-day security conditions.

These procedures may change with little or no notice due to an increased state of security affecting your ability to enter the installation.

2.2. If you are denied entry to the base due to enhanced security, you should immediately contact your base sponsor (i.e. Contract Administrator, Corps of Engineers, etc.).

*Note: If security procedures are increased you will need to follow the directions of the on-duty SF member. Failure to do so and you will be detained, denied entry and your access in the future may be denied.

3. Entry Requirements to JB CHS

3.1. Legal Authority for Entry: Authority for contractors to enter JB CHS is granted by the Joint Base Commander (JBC). Under the authority of the Internal Security Act of 1950, Section 21, contractors and their equipment are subject to lawful search-and-seizure procedures upon entry or exit from the installation. No privately owned weapons are permitted on JB CHS.

3.2. Base Entry Points: Contractors are only allowed entry to the base for contract related business. Keep in mind that installation entry procedures can and will change with little or no notice dependent upon the current security posture.

3.2.1. JB CHS-AB Gates:

3.2.1.1. Main Gate/Dorchester: Located at the intersection of Dorchester Road and Hill Blvd. This gate is open 24 hours a day, seven days a week. Passes can be issued at this gate after the VCC closes. The VCC (Bldg. #1953) is open 5- days a week, Monday thru Friday, 0700-1600. The VCC is closed the first Wednesday of each month for training from 1200-1600. The VCC is also closed Weekends, Holidays and Military down Days. NOTE: There may be times that the hours change due to holidays, manning, FPCON conditions, furloughs, etc. Badges are issued between the hours of 0730- 1530, Monday thru Friday by the contract security manager. Traffic through Dorchester Gate is limited to authorized personnel with correct identification, contractor badges or temporary passes. Commercial trucks vehicles towing enclosed trailers or equipment are not authorized thru Dorchester Gate.

3.2.1.2. Arthur Drive/Rivers Gate/Search Area: Located on Arthur Drive and is the gate closest to the flight line. This gate is open 24 hours a day, seven days a week. No visitor passes are issued at this gate. This gate is the only entrance for commercial trucks, oversized vehicles, vehicles towing trailers or equipment as well as primary entrance for all contractor and vendor vehicles. Search hours are Monday thru Friday, 0400-1800; (Note: Search is manned by VCC staff member from 0600-1500, Mon-Fri for vetting purposes only) after hour’s searches may be denied, take longer and/or require coordination with BDOC. All commercial vehicles are required to go through the search area before entering the installation unless permitted by special access as printed on the reverse of DBID card or authenticated placard.

Commercial vehicles attempting to gain entry through any other entry point will be turned away and redirected to the Rivers Search Area for JB CHS-AB and to Gate 4 Remount Search Area for JB CHS- WS. Commercial vehicles include but are not limited to the following:

3.2.1.2.1. Semi-tractor trucks with/without trailers

3.2.1.2.2. Any contractor vehicle with enclosed hold or cargo areas. Pickup trucks with an open bed may be granted entry at any gate without search as annotated on the reverse of DBID card.

3.2.1.2.3. Any type of vehicle towing an enclosed trailer (or open trailer if being used in conducting business).

3.2.1.2.4. Military affiliated individuals possessing unescorted access credentials to the installation and towing an open trailer or small personal trailer, boat or RV will be permitted access to the installation without having to transit through the search area first. Sentries have authority to visually check any trailer or other towed conveyance for contraband or other unauthorized materials or stowaways to the base.

3.2.3. JB CHS-WS Gates:

3.2.3.1. JB CHS-WS – Visitors Control Center North (VCC) (Bldg. #3): Located on Red Bank Road and is open 5- days a week, Monday thru Friday, 0700-1600. The VCC is closed the first Wednesday of each month for training from 1200-1600. The VCC is also closed Weekends, Holidays and Military down Days. NOTE: There may be times that the hours change due to manning, FPCON conditions, furloughs, etc. Badges are issued between the hours of 0730-1530, Monday through Friday.

3.2.3.2. Red Bank Road (Main Gate) is located on Red Bank Road adjacent to the Red Bank Club. This gate is open 24 hours a day, seven days a week. No passes are issued at this gate. Traffic through Red Bank Road Gate is limited to authorized personnel with correct identification, contractor badges or temporary passes. No commercial trucks are authorized through the Red Bank Road Gate.

3.2.3.3 NNPTC Gate is located on Red Bank Road. This gate is open 24 hours a day, seven days a week.

No passes are issued at this gate. Traffic through Red Bank Road Gate is limited to authorized personnel with correct identification, contractor badges, VA badges, DBID cards or temporary passes. No commercial trucks are authorized through the Red Bank Road Gate.

3.2.3.4 Post 4/Post 4 CVI located on Tank Road off of Remount Road. Post 4 hours of operation are 0700-1600, M-F and Post 4 Search is open 24 hours a day, seven days a week. Temporary visitor passes can be accomplished at this gate. This gate is the only entrance for commercial trucks, oversized vehicles towing trailers or equipment as well as primary entrance for all contractor and vendor vehicles. (All types of vehicles are required to go through search (far right lane).

3.2.3.5 Post 7 Gate is located on Guidance Road adjacent to building 302. This gate is open 24 hours a day, seven days a week. No passes are issued at this gate. Traffic through Post 7 Gate is limited to authorized personnel with correct identification, contractor badges, DBID cards or temporary passes.

3.2.4. Contractor Gates –JB CHS-AB: If a contractor gate is established in support of a contract, the gate will be manned by contractor personnel who are trained by security forces on entry control procedures who will be posted with LMR to contact BDOC. Request for a contractor gate must first be directed to

Security Forces (J3) Section. If established, entry will only be granted to personnel and vehicles used in support of the contract. Entry will be supported by an Installation Authority Listing (IAL). Entry will be IAW AFI 31-101, Integrated Defense and AFMAN 31-101, Installation Perimeter Access Control requirements unless approved by waiver from the installation commander.

4. Contractor/Vendor Entry Requirements

4.1. Contractors and vendors requiring access to JB CHS will be issued identification badges from the contract security manager. Contractors must maintain current personal identification such as a driver's license or company ID card on them while they are on JB CHS. At a minimum, this ID should include a picture, the physical description of the individual, date of birth, and a signature.

4.2. All personnel issued contractor/vendor DBID cards/badges must display their badge(s) on the front of their outermost garment (i.e., shirt, jacket etc.) located on the upper torso while working on JB

CHS. If this should be a safety hazard, the badge must be displayed upon request. The badge allows movement to and from work sites only. The badge does not authorize entry/access to restricted areas or access to services facilities not preapproved by competent base authorities. NOTE:

Contractors/Vendors who need access into a restricted area must be escorted.

4.3. JB CHS units or agencies requesting access for contractors or vendors include (i.e., 628 CONS, 628 CES, 628 CS, 628 LRS, 628 MDG, 437 MXG, Navy ROICC, AAFES, Navy Exchange, DECA, U.S.

Army Corps of Engineers, etc.) and must first submit a Contractor Worksheet, Application for Personnel to Work Under Department of Defense Contract to the Dorchester Gate VCC, Bldg. #1953 (AB) or Bldg.

#3 (WS). The Contractor Worksheet may be completed by the contractor or vendor however; it will only be accepted by the applicable VCC from the sponsoring base agency. The sponsoring agency is a DOD or military approving agency, to include units listed above that can verify a need for installation access for the purpose of a job/contract. In rare cases, contractors who are non-US citizens must also submit an INS Form I-9 along with other original supporting documents and provide confirmation that access is allowed IAW 628 XP and foreign access policies. Blank Contractor Sheets will be supplied by the sponsoring agency and will also be available at VCCs on the AB and WS. If the contractor or vendor completes the Contractor Sheet, a copy should be given to the sponsoring agency. The contract security manager will receive and file the original copy at the time appointment is made at the VCC to receive a contractor’s badge.

4.4. The contracting office or contract administrator will verify that the contract number is correct and that the contractor is working on that contract. The VCC staff will ensure that the form is completed properly, legible and all required signatures prior to acceptance.

4.5. A DBID card/badge will be issued an expiration based off the length and time of work to be performed on JB CHS. Expired cards will be relinquished to the foreman who will ensure credentials are returned to

JB CHS VCC.

4.6. It is the contract foreman’s responsibility to ensure that all contractor cards/badges and other forms of identification issued by JB CHS are returned to Security Forces in a timely manner after completion of the contract or in the event that an employee is terminated from their job. Any items issued by JB CHS should be returned in person (preferred method) or by mail to 628 SFS/J5Z, 105 S. Graves Ave., Joint Base Charleston, SC 29404-5009.

5. Contractor Cards/Badges

5.1. JB CHS Contractors are issued DBIDS cards. Each contractor badge allows the holder different privileges that are defined below. Direct all questions in regards to contractor badges to 628 SFS/J5Z at 963-6158.

NOTE: Contractors/Vendors DO NOT have escort authority for anyone unless such authority is indicated on their badge. Contractors/Vendors may not conduct interviews about base contracts or events without first discussing the issue with the 628 AW Public Affairs office.

5.2. Contractors who are also retired military, dependents, etc., must be vetted and receive a DBID card to perform work on JB CHS. Your retiree card, dependent card, etc., cannot be used to escort personnel on JB CHS while performing work as a contractor.

6. Contractor/Vendor Vehicle Entry Requirements

6.1. Company Vehicles: It is not required for contractors/vendors to obtain vehicle registration for each vehicle that will be used on the installation. However, if operating a vehicle on JB CHS you must have proof of ownership (registration), current company identification, and proof of insurance on all vehicles.

Each employee that will operate a vehicle must have a current/valid driver's license. This will be verified with a driver’s license check upon completion of Contractor Sheet. The contract foreman is ultimately responsible for ensuring individuals with suspended or revoked licenses do not operate a motor vehicle on the installation.

6.2. Privately-Owned Vehicles (POV): Contractors may operate their POVs on JB CHS for the duration of the contract; however, when the contract expires, so will their driving privileges. Vehicle registration is not required however you must maintain vehicle registration, proof of insurance and have a valid driver’s license.

6.3. Contractor or vendor delivery vehicles must have a computerized delivery slip, commercial bill of lading, or work order showing JB CHS (building number and/or street address) as the delivery destination.

It is advisable to include a receiver’s phone number.

6.4. Entry procedures during periods of increased security may be changed with little or no notice. If you have questions concerning entry control requirements, refer to your base sponsor.

7. Base Entry Point Checks:

7.1. In order to protect base resources and personnel, the installation commander has directed random inbound and outbound vehicle inspections at the gates. These checks are necessary to prevent the theft or damage of JB CHS resources and property and to prevent the transportation of illegal drugs onto the installation.

These checks may delay your workers. Failure to consent to these checks may result in barment by the installation commander or suspended or revoked base driving privileges. Refer to the Installation Defense Plan and policy for additional information on Random Vehicle Inspections.

8. Traffic Rules and Regulations:

8.1. All motor vehicle codes for the state of South Carolina apply on JB CHS and are strictly enforced.

Failure to obey established state, local, and installation traffic rules/regulations may be grounds to suspend or revoke an individual's base driving privileges. Personnel caught violating traffic rules and regulations on JB CHS-WS can be issued a Central Violations Bureau 1805, United States District Court Violation Notice. Personnel caught violating traffic rules and regulations on JB CHS-AB can be issued a DD Form 1408, Armed Forces Traffic Ticket. In addition, the state from which an individual’s driver's license was issued will be notified of all suspension or revocation actions. State and/or base law requires:

8.1.1. Proof of vehicle liability insurance, valid state registration and a valid driver’s license shall be shown upon demand.

8.2. Seat belts must be worn by all vehicle occupants at all times while on the installation. Seatbelt violation may result in a suspension of your base driving privileges.

8.3. Motorcycle/moped operators must meet base regulation.

8.4. Cellular phones may be used only if vehicle is parked or equipped with a hands-free device. Use of cell phones while driving on military installations is prohibited by DOD regulations to include texting.

Citations will be issued if you are observed operating a motor vehicle while talking/texting on a cellular phone. All contractors are briefed on this requirement at the time they receive their contractor badge.

Cellular phone violations will result in a suspension of your base driving privileges.

9. Base Speed Limits:

9.1. Speed limits on JB CHS are strictly enforced.

9.2. Twenty five (25) MPH unless otherwise posted.

9.3. Ten (10) MPH in parking lots.

9.4. Fifteen (15) MPH on the flight line, unless otherwise posted.

9.5. Twenty (20) MPH in the housing area.

10. Emergency Vehicles:

10.1. Vehicles with "Alert Force" signs and yellow lights on top, as well as ambulances, security forces, fire department, civil engineering vehicles have the right of way when their lights are flashing and horns or sirens are sounding. You are required to come to a complete stop on the right hand side of the roadway when approached by an emergency vehicle.

11. Items Prohibited

11.1. Items prohibited in the state of South Carolina are also prohibited on JB CHS. Prohibited items are subject to confiscation. Administrative or judicial action, to include base barment, may be initiated against any individual possessing a prohibited item on JB CHS. If in doubt, don’t bring the item on base or contact security forces. Examples of prohibited items are but not limited to:

11.1.1. All forms of illegal drugs.

11.1.2. Firearms; shotguns, handguns, machine guns, firearm silencers, ammunition of any type, blasting caps or similar items of explosive material, starter or flare pistols, pellet or BB guns, dynamite, tear gas and their dispensing devices, and other similar devices. Construction tools that require use of explosive materials are authorized if they are required to perform your duties. Contractors who require one of the prohibited items listed above may bring the item onto the installation in performance of the contract (i.e., bird control, wildlife management, etc.), but only when specified in the contract.

11.1.3. Knives with blades in excess of four inches, switch blade knives, underwater spear guns, bows and arrows, crossbows, slingshots and blowguns, throw blade knives, blackjacks, nightsticks, clubs, brass knuckles, tomahawks, swords, bolas, fighting sticks, throwing discs, chains, and other similar items that can be used as a weapon.

12. Base Exercises, and Retreat

12.1. JB CHS has both a wartime and peacetime mission. To ensure we can perform both missions effectively, frequent exercises are conducted. Here are some things you should be aware of:

12.1.1. Entry to or exit from the base may be delayed due to gate closures or heavy traffic volume.

Closures are usually for short periods of time and timing entry to off peak hours can cut traffic delays.

12.1.2. Should you or your employees get stopped at a cordon (exercise perimeter) or get told to evacuate your work area, you may identify yourself to the cordon guard as a contractor and state the reason you need to remain in the cordon area. The guard will pass the information up the chain of command and ask for an exemption to the evacuation requirement. Be aware this may take a few minutes. If the exemption is approved, only company or properly marked vehicles will be allowed to cross or remain in the exercise cordon area. Remember, you are required to follow the final decision of the guard and will not attempt to persuade him/her to allow you to enter the area if authorization is not received. If the exercise causes delays or other problems with your contract performance, immediately notify the contract administrator or sponsoring agency.

12.1.3. Retreat. To show respect for the flag of the United States, all personnel driving a vehicle shall stop while retreat (National Anthem) is sounded. Once the last note has sounded, vehicles may be placed back in motion.

13. Contractor's Security Requirements:

13.1. Although JB CHS has stringent entry and internal controls, we still experience incidents of vandalism and theft.