PWS_UPDATE_1.pdf

PERFORMANCE WORK STATEMENT (PWS)

C.1. PURPOSE

The purpose of this requirement is obtain contractor support services in providing, scheduling, training, and reporting of student participant in the Motorcycle Safety Foundation basic and advanced courses at Joint Base Charleston, SC. The contractor shall provide all qualified personnel required to instruct up to: 24 Basic Rider Course Update (BRC) classes, 12 Basic Rider Course II (BRC-II) and 12 Advanced Rider Course (ARC) classes with a maximum of 12 students per class. The BRC and BRCU are two days and the BRC 2 and ARC are one day in length.

C.1.1. 628 ABW/SE Mission The 628 ABW/SE Traffic Safety Program will be centrally coordinated and implemented at the 628 ABW level. The Office of the Commander, JB CHS, 628 ABW, Safety Directorate, 628 ABW/SE, provides overall program management support and operational traffic safety services for all JB CHS active duty military personnel and civilian personnel who perform traffic related duties as part of their official position description to include personnel assigned to Supported and Tenant commands on the installation. Its goal is to significantly reduce deaths and injuries resulting from traffic accidents. The program has the potential to train hundreds of DoD (i.e. Air Force, Navy, Marines, & Army) personnel installation-wide in addressing traffic safety concerns.

C.1.2. Scope of Work The scope of work is to provide a comprehensive JB CHS motorcycle and traffic safety-training program across the installation designed to sustain and preserve the wellbeing of our active duty and civilian personnel. The Contractor will provide training in basic and advanced motorcycle safety classes for JB CHS. The Contractor shall provide training in accordance with Air Force Traffic Safety Program policy (AFI 91-207, USAF Traffic Safety Program and OPNAVINST 5100.12j, Navy Traffic Safety) and the most current version of the Motorcycle Safety Foundation (MSF) training courses. The JB CHS/628 ABW Traffic Safety Program is applicable to the entire installation (Air force Base and Naval Weapons Station) under the cognizance of 628 ABW/SE.

C.2. PERFORMANCE OBJECTIVE

C.2.1. Motorcycle Safety Foundation Program The contractor shall provide professional training by certified MSF instructors at JB CHS within 30-days of a valid request for a contractor-provided traffic safety course.

C.2.1.1. Course Schedule The Contractor shall develop a 90-day MSF course schedule. The Contractor shall execute training as prescribed in the training course curriculum and provide a tentative schedule of classes offered at JB CHS at least 90 days in advance. The contractor shall schedule and enroll students in courses with an annual frequency rate of each course of;

• Twenty-four (24) (MSF) Basic Rider Course (BRC) Level I Training

• Twelve (12) (MSF) Basic Rider Course II (BRC-II) Level II Training

• Twelve (12) Advanced Rider Course (ARC) Level II Training

During peak or surge demand periods, Contractor may add additional MSF course offerings until sunset or on weekdays, but must always offer weekend courses weather permitting. Increased demand typically occurs during spring and summer riding season and/or when forward deployed units return to JB CHS. The Contractor may also be required to perform scheduled training beyond designated core working hours where improved weather conditions or extended daylight hours provide an advantage to the training delivered during the week or weekends, or due to local availability of personnel of training ranges or other resources.

C.2.1.2. Training Courses The Contractor is responsible for performing all pre-course inspections or evaluations of motorcycle range, classroom and each students provided PPE/motorcycle or GFP provided PPE motorcycle prior of each course start date. If possible, all unacceptable student provided PPE/motorcycles may be substituted with GFP equipment if readily available. If not, the student will be removed from the course and rescheduled at a later time. Every effort shall be made to avoid dismissing students who report late for a scheduled class.

The contractor shall ensure each course has a minimum of three and a maximum of twelve students per course 95% of the time. All courses that exceed six students shall have a second instructor present to accommodate six students to one instructor ratio.

The following personnel are authorized to register and take courses provided under this requirement:

• Active duty military personnel (Priority)

• DoD civilian employees (Space Available)

• Military Reservists/National Guard

• Dependents of active duty military personnel (Space Available)

• Retired military (Space Available)

• DoD Contractors only when such training is required by regulation or

Order (as determined by the COR.)

C.2.1.2.1. Basic Rider Course (BRC) Level I This is a two-day course that provides the basic mental and physical skills for riding. The Contract shall provide all students with GFP provided training motorcycle, helmets and riding gloves. All other required personal protective equipment required for each course will be provided by the student. Students are allowed to provide their own required PPE as long as the equipment meets the minimum safety standards. Students are also allowed to make individual travel arrangements for delivery and pick-up of a locally rented training motorcycle for transport to the training range when the student chooses this option.

C.2.1.2.2. Basic Rider Course II (BRC-II) Level II This is a one-day course that is similar to the BRC-1 except the speeds are higher and riders must be riding their own motorcycles. Motorcycle operators who are properly licensed and have completed the BRC Level I training may immediately enroll in and complete Level II training within 60 days of completing Level I training, but in no case more than 1 year after completing initial training. All military and civilian personnel must complete refresher training course at least every 5 years or change in motorcycle type. This class can potentially be substituted with the Advanced Rider Course (ARC).

C.2.1.2.3. One-day Advanced Rider Course (ARC) Level II The course taught must be the most up to date version of the Military Sport Bike Rider

Course or Advanced Riders Course designed by the Motorcycle Safety Foundation. This course includes a fast-paced classroom segment with several interactive activities to improve perception and hazard awareness. Range exercises enhance both basic skills and crash avoidance skills. Improving braking and cornering finesse is emphasized. The MSRC is nearly identical to the ARC, this course adds specific language for sport bikes, includes military references. Students must use their own motorcycles to take this class. As stipulated in the MSF Rider Coach Guide, each MSRC and ARC class requires two instructors to conduct training.

1.1. Non-Personal Services

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees.

It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (CO) immediately. These services shall not be used to perform work of a policy/decision making or management nature, i.e., inherently Governmental functions. All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

D.1 PACKING AND MARKING

No special packing and marking is required for this contract.

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

52.246-2 INSPECTION OF SUPPLIES--FIXED PRICE (JUL 1985)

52.246-4 INSPECTION OF SERVICES--FIXED PRICE (FEB 1992)

E.2 INSPECTION AND ACCEPTANCE

The Government reserves the right to have the Contracting Officer or designated COR inspect the facilities at any time.

The Contractor is responsible for performing all pre-course inspections or evaluations of motorcycle range, classroom and each students provided PPE/motorcycle or GFP provided PPE motorcycle prior of each course start date. If possible, all unacceptable student provided PPE/motorcycles may be substituted with GFP equipment if readily available. If not, the student will be removed from the course and rescheduled at a later time.

E.2.1. Deliverables The Contractor is responsible for providing the following deliverables. Deliverables will be submitted electronically in either the Procurement Integrated Enterprise Environment (PIEE) or within the Enterprise Safety Application Management System (ESAMS). Specific location will be indicated under Exhibit 2. Deliverables Schedule. Failure to upload reports as indicated may result in rejection and delay in payment.

Note: PIEE is a contracting system that comprises of multiple subaccounts. The two account that the contractor will use to upload deliverables, are either the Wide Area Work Flow (WAWF) account or the Contracting Communication Module (CCM). A two minute training course on CCM is provided at https://wawftraining.eb.mil/wbt/ under the “Workflow and Reference Guides.”

E.2.1.1. MSF Scheduling Course demand will be generated by students enrolling for scheduled classes. The Contractor is responsible for managing student registration course code numbers and related administrative notifications for enrolled students, such as course additions/deletions and student actions required before attending a course (i.e. complete on-line portion of course before attending class and ensure they arrive with proper PPE.) The Contractor shall advise prospective students in advance of each class, of equipment requirements (AFI 91-207, par 3.6.3); and specify which equipment will be provided at the class, and which equipment each student will need to bring to successfully attend class.

https://wawftraining.eb.mil/wbt/

E.2.1.2. Student Training Records The Contractor shall maintain all training records (including student attendance rosters and written test results) for all courses conducted in accordance with the requirements of the specific curriculum used [including any additional State level requirements (i.e. South Carolina State motorcycle safety program)) within the ESAMS system.

E.2.1.3. End-of-Course Completion At the conclusion of each course, the contractor shall provide end-of-course surveys and a MSF course completion card. The surveys are used for improving the motorcycle traffic safety program. The MSF course completion card serve as documentation for riders seeking a premium discount from a motorcycle insurance carrier. All student surveys shall be upload within ESAMS on completion of the course each week.

E.2.1.4. Monthly Status Reporting The Contractor shall provide a monthly status report using a contractor provided, but Government approved, format. The content of the report shall include list/summary of courses taught, number of students by category (military, civilian, military/civilian dependent), student count for pass, fail, drop/incomplete and "no shows," lessons learned/recommendations for program improvement and total summary of all the end-of-course surveys results for the month.

E.2.1.5. Required Insurance (IAW Far 52.228-5 “Insurance) The Contractor shall, as its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract. A copy of the insurance shall be provided with the Contractor’s first invoice payment at the start of the new period of performance.

a. Workman’s Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workman’s Compensation Insurance shall extend to cover employer’s liability for accidental bodily injury or death and for occupational disease with a minimum liability of $100,000.

b. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of

$500,000 per occurrence shall be required on the comprehensive form of policy.

c. Automobile Liability Insurance. The insurance shall be required on the comprehensive form of policy and shall provide bodily liability injury and property damage liability covering the operation of all automobiles used in connection with the performance of this contract. At least the minimum amount of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

F.1 PERIOD OF PERFORMANCE

The period of performance shall begin upon contract award (anticipated to be approximately July 2019) and shall continue until completion and acceptance of all tasks and deliverables. Four (4) one (1) year options for continued performance of the contract. Exercising of the option years is dependent upon satisfactory performance, continuing need, and the availability of funding.

F.3 SCHEDULING DELIVERIES

The base hours of operation are 7:30 a.m. to 4:30 p.m., Monday through Friday. The Contractor shall schedule JB CHS MSF course offerings on Saturdays-and Sundays during daylight hours, all other contract related activities shall occur during core government hours, Monday-Friday from 0800-16:00 hours.

F.3.1. Government Holidays.

The observed Government holidays are: New Year’s Day, President’s Day, Martin Luther King’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day.

F.4 PLACE OF DELIVERY (F.O.B. DESTINATION)

The principal places of performance for this contract:

3 Freedom Road Joint Base Charleston Weapons Station Goose Creek, SC 29445

G.1 INVOICES

In accordance with DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, the contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Wide Area Workflow (WAWF) on the first day of each month for all services completed during the prior months. Additional information regarding WAWF is available at https://wawf.eb.mil

A copy of all deliverables as identified under Exhibit 2 provided during the previous month shall be attached with the contractors invoice. Failure to provide copies of the required deliverables may result to rejection of invoices.

G.2 PAYMENT DUE DATE

The due date is the date specified in the contract, or if no due date is specified in the contract, the due date shall be considered to be the later of the following two events:

(1) the 30th day from receipt of a proper invoice, or;

(2) the 30th day after the acceptance of supplies delivered or services performed by the contractor.

Payments will be made monthly after satisfactory completion, inspection, and acceptance of performance.

G.3 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and https://wawf.eb.mil/

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawftraining.eb.mil/wbt/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and Receiving Report (Combo)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4418 Admin DoDAAC FA4418 Inspect By DoDAAC F1M0D1 Ship To Code F1M0D1 Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) FA4418 / F1M0D1 Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

See COR Designation Letter

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(1) See COR Designation Letter

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause) mailto:david.rios_chinas.1@us.af.mil mailto:david.rios_chinas.1@us.af.mil

H.1. POSTAWARD CONFERENCE AND PERIODIC PROGRESS MEETINGS

The Contractor agrees to attend any postaward conference convened by the contracting activity in accordance with Federal Acquisition Regulation Subpart 42.503 – Postaward Conferences.

The Contracting Officer (CO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. These meetings shall be at no additional cost to the government.

H.2. BUSINESS LICENSE TAX - SOUTH CAROLINA

In accordance with Contract Clause entitled, "Federal, State and Local Taxes" dated APR 2003/FAR 52.229-3 incorporated by reference, be advised that the Cities of North Charleston, South Carolina and/or Goose Creek South Carolina imposes a business license tax on all contract work within the cities of North Charleston, South Carolina and/or Goose Creek South Carolina.

The cities interpret this to include contractors performing work for the United States government within the limits of North Charleston and/or Goose Creek. Joint Base Charleston – Air Base is included within the City of North Charleston, South Carolina and Joint Base Charleston – Weapons Station is included within the city limits of Goose Creek. The cost of the license is proportional to the dollar amount of work being executed. Information for the North Charleston City Tax may be obtained by calling 843-740-2632, and for the Goose Creek City Tax by calling 843-797-6220.

H.3. IDENTIFICATION OF CONTRACTOR EMPLOYEES

In accordance with DFARS 211.106, Purchase descriptions for service contracts, the contractor’s employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, the Contractor shall require contractor employees to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

H.4. COMMON ACCESS CARD (CAC)

In accordance with 5352.242-9001, Common Access Cards (CAC) for Contractor Personnel, the contractor shall provide the following information to the COR within 14 days prior to the contract start date.

• Last Name, First Name, Middle Name & Cadency Name

• Person Identifier (SSN, Foreign Identification Number [FIN], ITIN)

• Date of Birth

• Primary Email

• Contract Number;

• Contract End Date.

For more information on the process, see;

http://www.cac.mil/Common-Access-Card/Getting-Your-CAC/For-Contractors/ https://www.acq.osd.mil/dpap/pdi/gca/DoD_Contractor_Guidebook_UNCLAS_NETWORK_Ac cess_11_21_2014_FINAL.pdf http://www.cac.mil/Common-Access-Card/Getting-Your-CAC/For-Contractors/ https://www.acq.osd.mil/dpap/pdi/gca/DoD_Contractor_Guidebook_UNCLAS_NETWORK_Access_11_21_2014_FINAL.pdf https://www.acq.osd.mil/dpap/pdi/gca/DoD_Contractor_Guidebook_UNCLAS_NETWORK_Access_11_21_2014_FINAL.pdf

Once employees have completed the Trusted Associate Sponsorship System application registration at https://tass.dmdc.osd.mil/tass/ and have received their base access pass from the Visitor Control Center (Exhibit X. JB CHS Contractor Security Requirements Handout), the contractor’s employees may proceed to the nearest Real-Time Automated Personnel Identification System (RAPIDS) site after two days to pick up their CAC. When employees are picking up their CAC for the first time, employees need to have two forms of identification with them in accordance with REAL ID ACT (Exhibit X. REAL ID Information Sheet).

H.5. REQUEST FOR RECORDS

In accordance with FAR 52.215-2(e), Audit and Records – Negotiation, requests for such reports may be requested by the CO’s, Contract Specialist, local Quality Assurance Program Coordinator and the current appointed COR. When requested, the Contractor shall provide the original record, or a reproducible copy of any such record within ten working days of receipt of the request.

H.6. PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

H.7. FORCE PROTECTION CONDITIONS

Force Protection Conditions (FPCON) are implemented on the base to increase protective measures in anticipation of, or in response to, the threat of terrorist attack. The DoD FPCON consists of five progressive levels of increasing protective measures. The circumstances that apply and the purposes of each protective posture are as follows:

FPCON NORMAL: Applies when a general global threat of possible terrorist activity exists and warrants a routine security posture. At a minimum, access control will be conducted at all DoD installations and facilities.

FPCON ALPHA: Applies when there is an increased general threat of possible terrorist activity against personnel or facilities, and the nature and extent of the threat are unpredictable. ALPHA measures must be capable of being maintained indefinitely.

FPCON BRAVO: Applies when an increased or more predictable threat of terrorist activity exists. Sustaining BRAVO measures for a prolonged period may affect operational capability and military-civil relationships with local authorities.

FPCON CHARLIE: Applies when an incident occurs or intelligence is received indicating some form of terrorist action or targeting against personnel or facilities is likely. Prolonged implementation of CHARLIE measures may create hardship and affect the activities of the unit and its personnel.

FPCON DELTA: Applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is imminent. This FPCON is usually declared as a localized condition. FPCON DELTA measures are not intended to be sustained for an extended duration.

https://tass.dmdc.osd.mil/tass/ http://www.dmdc.osd.mil/rsl/ http://www.dmdc.osd.mil/rsl/

H.8. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

H.8.1. General:

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed on Exhibit 2.

H.8.2. Materials (If applicable).

The Contractor shall furnish all instructional material to each student as required by the specific curriculum for each Contractor-provided course.

H.9. GOVERNMENT FURNISH PROPERTY (GFP)

The government will furnish the following government owned tools/equipment/materials in an “as-is” condition. See Exhibit 2.

The Contractor is afforded the right to inspect all GFP to verify if they meet the requirement set forth in this Performance Work statement. If the contractor accepts the GFP, they will accept sole responsibility of their operational status, and all future required maintenance. The Contractor shall ensure all GFP are properly maintained in accordance with manufacturer instructions and recommendations (i.e., all necessary motorcycle maintenance and repairs).

H.9.1. Services As a condition of access to the Governments information system, the Government will provide annual Computer-Based, Information Awareness (IA) training to all personnel with an active CAC user account. Training consist of approximately 30 – 45 minutes to complete. A notification and website location will be provided by the COR or TASS manger.

The Government will provide initial Enterprise Safety and Management System (ESAMS) training and system setup for all MSF instructors.

H.9.2. Facilities The Government will provide access to motorcycle training ranges. The contractor will paint/maintain the paint (periodically, as needed or as directed by government) at the existing Motorcycle training range. Additionally, the Government will provide a facility at 3 Freedom Road Joint Base Charleston, Weapons Station Goose Creek, SC 29445 for classroom instruction purposes.

H.9.2.1. Key Control The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that includes turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

H.9.3. Utilities The Government will provide basic utilities (e.g. water, electric, telephone). The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

H.9.4. Equipment The Government will provide 24 operational motorcycles, 22 helmets, 20 pairs of gloves, 14 chairs, three tables, two large white boards, one podium, one flat screen TV, and one laptop to utilize for training purposes.

H.9.5. Materials The Government will provide system access rights to the Enterprise Safety Application Management System (ESAMS) External Enrollment Traffic/Motorcycle Safety Program Risk Management system. The system will be used for create and manage the course scheduling, student enrollment, rider census demographics, storage of end-of-course rider survey questionnaire, quota control, training completion and test results, course registration codes and/or coupon codes sent to students.

Note: Should the government discontinue ESAMS and its related on-line External Enrollment Traffic/Motorcycle Safety Program Risk Management System the contractor shall be prepared to provide the government an alternate student training enrollment process, at a minimum the government will notify the Contractor 30 days prior to discontinuing

ESAMS.

52.204-14 – Service Contract Reporting Requirements.

This may be eCMRA but at a FAR lvl since it was added in 2016

52.215-2 -- Audit and Records – Negotiation. Add so we can audit them if we require the contractor to provide “performance reports”

52.224-1 -- Privacy Act Notification – Add if the contractor will operate systems that have records on people.

52.224-2 -- Privacy Act – Same as above.

52.224-3 -- Privacy Training – Same as above, but include the training piece (deliverable)

52.227-14 -- Rights in Data – General. – Add so we can look at their data used to provide us deliverables (reports)

52.228-5 -- Insurance -- Work on a Government Installation

52.245-1 -- Government Property.

52.245-2 -- Government Property Installation Operation Services.

252.237-7023 Continuation of Essential Contractor Services

252.204-7004 Antiterrorism Awareness Training for Contractors.

Required for all contractor requesting access to the base.

252.201-7000 Contracting Officer's Representative

252.204-7000 Disclosure of Information.

252.211-7007 Reporting of Government-Furnished Property.

252.237-7007 Termination for Default – In regards to advertising

5352.223-9001 Health and Safety on Government Installations

Exhibit 6. JB CHS Supplement, AFFARS 5352.242-9000 Contractor Access to Air Force Installations

As prescribed in 5342.490-1, insert a clause substantially the same as the following clause in solicitations and contracts:

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOV 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/5342.htm#p53424901

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [See Exhibit 5, Joint Base Charleston Contractor Security Requirements Handout] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [See Exhibit 5, Joint Base Charleston Contractor Security Requirements Handout in addition with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause) http://static.e-publishing.af.mil/production/1/af_a4/publication/afi31-101/generic_wms.pdf http://static.e-publishing.af.mil/production/1/saf_aa/publication/afi31-501/afi31-501.pdf

Morning Lt, Responses to your questions, highlighted in red:

1. Who will handle student registration? Students will be required to register in ESAMS and contractor will manage/input classes into ESAMS. If ESAMS contract is discontinued or out of service the Contractor will be required to manage all facets of student registration.

Bottom line is the Contractor will manage all aspects of registration process.

2. What registration system will be used? See answer to 1a.

3. Will ESAMS be used? See answer to 1a.

4. Will the contractor be responsible for class completion data in the registration system used? Yes, Contractor is responsible for all course aspects (books, e-course codes, registration, completion certificates, student follow up calls/emails, etc.).

5. Will the government be providing a monthly schedule for classes being offered? No, the Contractor will provide/input a 90 day (I believe this was in PWS) forecasted schedule in ESAMS. With approximately 4 courses per month (2x BRC, 1x BRCII, and 1X ARC). If ESAMS contract is discontinued the contractor will be responsible for all aspects of registration process as previously mentioned.

For the BRC:

6. Will the e-course be used? Yes and Contractor shall manage all aspects of training to ensure this takes place (i.e. provide course code/coupon to student free access to MSF web training and related registration, etc.).

7. If so, who is responsible for getting the e-course class code for the online course to the students? Contractor is responsible, see answer to question 6.

Thanks

SECTION I - Contract Clauses