In-Car_Video_system_RFQ_Amendment_1.pdf

Request for Quotation (RFQ) In-Car Video System (Dash Cam) FA4418-19-Q-A014 Amendment 1

The 628th Contracting Squadron is soliciting quotations on the item(s) listed below. Please complete this form and submit your offer to:

Attn: 2d Lt Jacob McGraw Tel No: (843) 963-4498

E-mail: jacob.mcgraw@us.af.mil

ITEM #

SUPPLIES/SERVICES

GSA

ITEM

(Y/N)

QTY

U/I

Unit Price Extended

Amount

In-Car Video System (Dash Cam) Stand Alone system

The system shall be installed in 12 operational vehicles *See specifications in Statement of Work on page 2

N

LO

TOTAL COST- Including Shipping (FOB $

RFQ Responses Due: 06 March 2019 at 12:00 P.M.

EST NAICS: 334310

Set-aside: 100% Small Business

Size Standard: 750 EMP

Vendor Name:

Address:

Phone

Quoted by:

Delivery Date:

Cage Code:

Tax ID:

Business Size:

FOB: Destination

Fax:

Title:

Warranty:

Duns:

E-mail:

Discount Terms:

Need By: 30 Days ARO

GSA Schedule #: Date Quoted:

mailto:jacob.mcgraw@us.af.mil

Statement of Work (SOW) 20 February 2019

In-Car Video System 628th Security Forces Squadron (628 SFS) Joint Base Charleston (JB CHS), SC 29404

1. Description. The contractor will deliver, setup, install, test, and conduct training on the in-car video system in accordance with the SOW. The intent of the system is meet the requirement of SC Law Code Concerning DUI Video Evidence: 56-5- 2953 (See attached law).

1.1. Scope of Work:

1.2. The contractor shall provide, install, test and conduct training (1 day), for an In-Car Video System. The system shall be capable of recording video and audio during the operation of the vehicle. The system must be activated upon vehicle start or when the key is in the “alt” position. The system shall be installed in 12 operational vehicles. Each vehicle shall include a minimum of two (2) cameras.

1.3. Vehicle Display. The contractor shall provide a vehicle display capable of displaying individual, or a combination of all installed camera fields of view simultaneously. The display must not impede the use of the vehicle.

1.4. Camera Fields of View.

1.4.1 Front Vehicle Window. The system shall provide a video through the front vehicle widow, out to a minimum of 150 feet. Video must be capable of providing clear recording of a vehicle license plate out to a minimum of 35 feet and clear recording of a suspect’s facial features when brought into view of the vehicle windshield. The vehicle windshield camera must provide a minimum of 65 degree camera field of view. The camera must be capable of recording in infrared. The conversion from daylight to infrared must be automatic, based upon detected lighting levels.

1.4.2. Cabin View. The cabin camera field of view shall allow viewing of the rear passenger seating, in its entirety. The camera must be capable of recording in infrared. The conversion from daylight to infrared must be automatic, based upon detected lighting levels.

1.5. Audio Recording. The system shall be capable of recording real-time audio of each camera field of view. The system shall provide mounted microphones based on the vendor’s system design and provide dedicated wireless recording. An Officer’s wireless recording devices must be capable of recording both the officer’s voice and all detained member(s) of the public. Officer wireless recording device must provide a minimum range of 150 feet. Audio recording devices shall provide noise cancelling technology in order to capture officer and/or detainee voice recording without cancellation from environmental noises. The audio recording capability shall provide simultaneous recording of audio with corresponding video recordings.

1.6. System Recording and Storage.

a. Recording. The system shall be capable of recording all installed camera fields of view and corresponding audio, to include the officer(s) wireless audio device(s) and radio transmissions; simultaneously. The system shall initiate at time of vehicle start-up and record continually, to include when the ignition switch is placed in the “alt” position.

b. Storage.

□ Home Station Storage: The home station computer shall provide 18 months of data storage. The home station storage must be able to store or delete individual incident recordings. The system shall provide storage internal to each vehicle. The system shall provide a minimum of 12 recording hours.

c. Stored Data Transfer. The system shall allow transfer of stored data via a wireless transmission to a dedicated Home Station Storage terminal. The system shall also provide the ability to transfer data manually; i.e. thumb drive, removable drive.

1.7. Training and Operational Testing. The vendor shall provide complete system training to include the following minimum requirements;

a. System start-up

b. Connectivity between home station computer and individual vehicles

c. Vehicle system recording start/stop

d. Camera fields of view and adjustment

e. Use of wireless recording devices

f. Data transfer; wireless and manual

g. System Troubleshooting

1.7.1. The vendor must conduct a joint inspection and acceptance with Government personnel prior to acceptance of the complete system. The vendor shall provide a minimum notice of five (5) business days to the Contracting Officer or designated Contract Specialist requesting a final inspection. The final inspection is not required to include vendor provided training. However, vendor provided training must be accomplished prior to invoice acceptance.

1.7.2. The vendor shall provide training guides in both hard (minimum of three) and soft copy. Vendor shall provide training guide covering all vendor provided training topics to include items a-g as a minimum. The vendor may utilize Original Equipment Manufacturer (OEM) or Original Software Manufacturer literature to supplement the training guide. In addition the vendor shall provide a step-for-step checklist type training within the training guide for executable actions; i.e. start-up, troubleshooting.

2. System Updates. The vendor shall provide operational system updates and software patches. Updates are considered software changes to correct operating errors or sustain a secure computing environment. Software patches are considered software changes required to correct internal system computing errors causing system degradation.

3. Technical Support. The vendor shall provide a minimum of one year of technical support. Technical Support shall include 24/7 help desk contact to assist troubleshooting and repair by Government. Repairs to the system requiring a software patch or update shall be provided to the Government at no additional expense. The vendor shall include the ability to provide remote technical support in order to affect system repairs, either system

4. Warranty. The vendor shall warrant installation for a minimum of one year, inclusive of labor and material. The Vendor shall provide all original equipment manufacturer (OEM) and original software manufacturer warranties. In addition, the vendor shall be authorized to service all proposed and installed OEM products and software. OEM warranties shall be standard warranties issued by the OEM.

5. Access to the Installation. The vendor is required to complete a Base Access Request on a Joint Base Charleston (JB CHS) Standard Form 74 (SF74) to obtain access to the installation. The SF74 will be provided by and submitted to a designated Requirement Owner (RO). The vendor shall coordinate with the RO on any required revisions to the originally submitted SF74. The vendor is advised the base access request requires a minimum of three (3) business days to process.

Vendors should not schedule any on-site performance prior to being notified, by the RO, base access has been granted. Upon arrival at JB CHS the vendor shall process through the Visitor Control Center, at the Dorchester Road gate to obtain employee passes.

6. Period of Performance.

Period of performance, shall be determined by the vendors proposed performance schedule and incorporated into the award.

7. Safety and Security Requirements The vendor shall comply with all local, state, and federal safety regulations and procedures. Any mishaps involving damage to Air Force property or injury to Air Force personnel will be immediately reported to the base safety office at (843) 963-

5596. All personnel employed by the vendor in the performance of this contract, or any representative of the vendor entering the Government installation, shall abide by all security regulations of the installation.

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are requested and a written solicitation will not be issued.

ii. The synopsis/solicitation reference number is FA4418-19-Q-A014 and is being issued as a Request for

Quotation (RFQ). The RFQ format is attached to this combination synopsis/solicitation that will be used to submit quotes.

iii. This solicitation document and incorporated provisions and clauses are those in effect through FAC

2019-01, Effective 20 DEC 2018.

iv. This acquisition is under NAICS code 334310 with a size standard of 750 Employees.

v. Contractor shall submit a quote for the acquisition of twelve (12) In-Car Video Systems for the Security Forces Squadron vehicles. See Statement of Work for exact detail specifications.

The following clauses and provisions are incorporated and will remain in full force in any resultant award: (full text of clauses and provisions may be accessed electronically at this website: http://farsite.hill.af.mil)

FAR 52.212-1, Instructions to Offerors - Commercial Items

FAR 52.212-2, Evaluation - Commercial Items

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers in the following relative order of importance:

i. Price. The Government will evaluate the total price of the offer for award purposes.

ii. Technical capability of the item offered to meet the Government requirement.

iii. The Government will award a contract to the lowest priced technically acceptable offer.

FAR 52.212-3 Offeror Representations and Certifications – Commercial Items

a. All offerors shall include a completed copy of FAR 52.212-3, Offeror Representation and Certifications -- Commercial Item or complete electronic annual representations and certifications at the System for Award Management http://www.sam.gov.

The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (DEVIATION), applies to this acquisition.

http://farsite.hill.af.mil/ http://www.sam.gov/

FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations FAR 52.222-21 Prohibition of Segregated Facilities.

FAR 52.222-50 Combating Trafficking in Persons.

FAR 52.225-1, Buy American Act - Supplies Offerors are reminded that the Buy American Act restricts the purchase of supplies that are not domestic end products.

FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

(xii) The following additional clauses are applicable to this procurement (not all inclusive):

FAR 52.211-17 Delivery of Excess Quantities FAR 52.204-7 System for Award Management FAR 52.204-7 Alt 1, System for Award Management – Alternate 1 FAR 52.204–23 Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab or Other Covered Entities FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations FAR 52.219-6 Notice of Total Small Business Set-Aside FAR 52.219-28 Post Award Small Business Representation FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.232-99 Providing Accelerated Payment to Small Business Subcontractors (DEVIATION) FAR 52.233-3 Protest After Award.

FAR 52.253-1 Computer Generated Forms DFARS 252.204-7004 Alternate A. System for Award Management DFARS 252.225-7001 Buy American Act and Balance of Payments Program DFARS 252.225-7002 Qualifying Country Sources as Subcontractors DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/. The WAWF routing information will be provided upon award.)

DFARS 252.232-7006, Wide Area Workflow Payment Instructions DFARS 252.246-7000, Material Inspection And Receiving Report

AFFARS 5352.201-9101 Ombudsman

5352.201-9101 OMBUDSMAN

An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

https://wawf.eb.mil/

If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Ms. Susan Madison, AFICA OL AMC, 507 Symington Drive, Scott AFB, IL 62225-5022, 618-229-0267, fax 618-256-6668, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

The ombudsman has no authority to render a decision that binds the agency.

Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer (End of clause)

(xiii) Defense Priorities and Allocations System (DPAS): N/A

(xiv) Responses to this combined synopsis/solicitation must be received via email, by 6 March 2019, no later than 12:00 PM EST. Requests should be marked with solicitation number FA4418- 19-Q-A014 Amendment 1.

(xv) Questions can be addressed to 2d Lt Jacob McGraw, Contract Specialist, at (843) 963-4498 email jacob.mcgraw@us.af.mil and CC Marilyn Menjivar, Contracting Officer, at (843) 963-4485, email marilyn.menjivar.2@us.af.mil.

For more opportunities, visit https://www.fbo.gov/ Also see: http://www.sba.gov mailto:susan.madison@us.af.mil mailto:jacob.mcgraw@us.af.mil mailto:marilyn.menjivar.2@us.af.mil https://www.fbo.gov/ http://www.sba.gov/