Revised_Draft_Overhead_Doors_PWS_FY17_MFT_-_QAPC_tweaks.pdf

PERFORMANCE WORK STATEMENT

FOR

INDUSTRIAL SPECIALTY DOOR INSPECTION AND

MAINTENANCE SERVICES

Joint Base Charleston, South Carolina October 2016

TABLE OF CONTENTS

DESCRIPTION OF SERVICES

Inspections and Preventive Maintenance Routine Service Calls Repair Service Emergency Service Calls Emergency Repair Service Reimbursable Expenses Parts and Supplies Special rental Equipment Subcontracts Repair Authorization.

Scheduling Invoicing & Payment

SERVICES SUMMARY

Quality Control Quality Assurance COR Monthly Report Periodic Progress Meetings

GOVERNMENT FURNISHED FACILITIES, PROPERTY AND SERVICES

Government Furnished Facility Maintenance of Government Facilities Government Furnished Equipment Equipment Inventory Replacement of Government-Furnished Equipment Maintenance and Repair of Government-Furnished. Property Government Furnished Services

GENERAL INFORMATION

4.1 Hours of Operation

Military Exercises Holidays Performance of Services during Crisis Contract Management Environmental Compliance lEnviromental Management System (EMS)

TABLE OF CONTENTS (cont.)

Notification of Environmental Spills Contractor Employees Security Requirements Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes Background investigation Contract Delays or Expenses Operation of Privately Owned Vehicle

Contractor Vendor Access Request/Authorization (CVARA) CVARA Required Information Operations Security (OPSEC) Antiterrorism Awareness Training Interfaces Safety Requirements and Reports Record and Records Labor Hour Reporting

APPENDICES:

Appendix A. Schedule of Doors for Inspection & PM Appendix B. Schedule of Doors for Repair Appendix C. Contactor Submittals Appendix D. Contractor Safety Requirements Appendix E. Escort and Access Requirements Appendix F. Government Furnished Facilities, Property and Services

1 PURPOSE

The purpose of this requirement is to provide the 628th Civil Engineer Squadron (CES) an inspection, preventive maintenance, and repair services contract for various Industrial Specialty Doors located on Joint Base Charleston (JB-CHS), SC.

1.1 Background

The 628th CES is the infrastructure and facility sustainment component of the U.S. Air Force, Air Mobility Command’s 628th Air Base Wing serving as the Supporting Command for JB-CHS.

The 628th CES delivers installation support services to several Mission Partners and mission ready forces across all geographic locations within the boundaries of JB-CHS. As a result of the 2005 Base Realignment and Closure (BRAC) Commission, two (2) military bases consisting of Charleston Air Force Base (CAFB) and the Naval Weapon Station (NWS) were consolidated into one (1) base thereby named Joint Base Charleston. Charleston Air Force Base proper is referred to as Joint Base Charleston-Air Base (JBC-AB) and the Naval Weapons Station hereto in is referred to as Joint Base Charleston-Weapons Station (JBC-WS). Additionally, the geographically separated North Auxiliary Field (NAF), located approximately 90 miles North- West of JB-CHS is included in the scope of this PWS.

1.2 Scope of Work

The Contractor shall provide all management, tools, supplies, equipment, labor, transportation, supervision and any other items and services necessary to perform Inspections, Preventive Maintenance, and Repair Services for various categories of Industrial Specialty Doors for JB- CHS as listed in the applicable appendices and in accordance with all applicable laws, regulations, commercial practices, and manufacturer's recommendations and specifications as incorporated by reference or specifically described in the Performance Work Statement (PWS).

Appendix A identifies doors requiring Preventive Maintenance and Inspections and Appendix B identifies doors that will be subject to service calls and repair (note that all doors listed in Appendix A are also included in Appendix B). The contractor is expected to fulfill all responsibilities assigned within this PWS with a demonstrated emphasis placed on safety and customer service. The Contractor is also encouraged and expected to use innovative approaches to efficiently and effectively accomplish PWS requirements in a timely manner resulting in a best value to the Government at a fair and reasonable cost. Estimated workload is listed in Appendix A, and identified by the number, identification, and inspection frequency listed in the appendix.

2. PERFORMANCE REQUIREMENTS

2.1 Preventative Maintenance and Inspection Services

2.1.1 Preventive Maintenance and Inspections

The contractor shall perform Preventive Maintenance & Inspection (PMI) services on all doors listed in Appendix A at the frequency listed. The cost for each PMI event shall include expenses for labor, travel, equipment, materials, supplies, administration, and management and be submitted as a unit price for each door listed in Appendix A.

2.1.1.1. All maintenance work shall be in accordance with standard commercial practices and/or manufacturer's recommendations and specifications as incorporated by reference or specifically described in the Performance Work Statement (PWS). All contractor activities involving Inspections and Preventive Maintenance work shall conform to the applicable latest editions of the following specifications and standards:

• OSHA Standards 29 CFR 1910 and 29 CFR 1926

• USACE EM-385-1-1, US Army Corps of Engineers Health & Safety Manual

• AFI 91-203, Air Force Consolidated Occupational Safety Instruction American National

Standards Institute (ANSI) Standards S97-l -1984 Manufacturer's Recommendations and Warranty Requirements

2.1.1.2. There are 5 door types requiring PMI services to include: Roll-up Doors (includes Brig barricade gates), Hangar Doors (single and multi-leaf), Drop Leaf Doors, Sliding Doors (includes blast type), and Garage Panel Doors.

Note: Annual PMI for designated Hangar Doors specify a high level inspection requiring a lift.

Hangar Door dimensions to assist in determining lift specifications are provided in Appendix A.

2.1.1.3. The contractor shall perform preventive and minor corrective maintenance during inspections to ensure reliable and continuous safe operation of the doors. Minor corrective maintenance is considered repairs and adjustments that can be completed using on-hand materials, parts, and supplies. If upon arrival, a door scheduled for inspection is determined to be inaccessible, inoperable, damaged outside of normal use, or under Lockout/Tagout (LO/TO), the Contractor shall IMMEDIATELY contact the Contracting Officer Representative (COR) for resolution. Inaccessible doors may be rescheduled for PMI at the discretion of the COR.

Inoperable, damaged, or LO/TO doors may be converted to a Routine or Emergency Service Call at the discretion of the COR. In this case, the PMI will be deferred until after repairs are completed. The PMI will be documented separately from the repair. To document completion of all PMI performed, the Contractor shall submit an Inspection Report in accordance with paragraph 2.1.3.

2.1.2. Inspection Schedule

The contractor shall prepare (Microsoft EXCEL format preferred) and submit electronically to the COR for review and acceptance, an annual inspection schedule to include all individual doors listed in Appendix A such that each designated door will be inspected annually with no more than 12 months between the inspections of any one door. The schedule shall allow for COR updates to include actual completion dates and inspection status. Any changes to the submitted and accepted schedule shall be communicated to the COR for concurrence as soon as reasonable.

2.1.2.1. In addition, the Contractor shall provide a checklist of the visual and operational inspection attributes that will be used to conduct PMI for each door type listed in Appendix A.

2.1.2.2. All PMI annual schedule and attribute/activity checklists shall be submitted not less than 30 days following award AND accepted by the Government prior to commencement of any field activities.

2.1.3. Inspection Reports

The contractor shall prepare and submit (preferably electronically) to the COR an Inspection Report for each individual door within 2 business days after inspection is completed. The report shall include the date of the inspection, identifying category of the door system, manufacturer, facility number/location, and door identification number from Appendix A. The report shall also include a status of each Inspection Attribute indicating a satisfactory or unsatisfactory rating.

Each PM activity designated for the door shall indicate complete or incomplete. Any minor corrective maintenance completed to ensure reliable and safe door operation shall also be recorded. Finally, the report shall document an overall assessed condition of the door’s safety, operability and reliability with the printed name and signature of the inspector. Additional comments shall be included to note recommended and/or necessary repairs resulting from an unsatisfactory rating of any Inspection Attribute or Preventive Maintenance activity that was not completed during the Inspection and a brief justification. Separate reports are required for each individual door listed in Appendix A and shall be submitted to the COR once per week. Each group of weekly Inspection Reports shall represent documentation of all door inspections completed in the previous week. No blank Inspection Reports shall be submitted for doors that are inaccessible or unavailable and not completed without specific COR approval. During the scheduled PMI, if a doors was not inspected due to it being inaccessible or unavailable, the Contractor shall report the reason it was not completed and provide it the COR along with the other completed inspections. In conjunction with submission of the weekly Inspection Reports, the Contractor shall submit a written cost estimate in accordance with paragraph

2.3 for any recommended and/or necessary repairs affecting safe and reliable operation as documented on the corresponding Inspection Report. After review of the Inspection Reports, the COR will provide to the contractor an updated schedule summary indicating facility/door identification, date completed, and status (i.e. SAT, UNSAT, Pending Repair, etc.). Receipt of the updated schedule summary by the contractor will indicate acceptance of individual door inspections by the Government and allow invoicing.

2.2 Service Calls and Repair Services

2.2.1 Routine Service Calls

As necessary, the COR shall issue the Contractor a request to complete a service call during the normal hours of operation. The Contractor shall perform the service call in response to the Government's notification within 1 business day. The Routine Service Call response shall include troubleshooting and assessment to restore safe, reliable operation. Any minor repairs, adjustments, and/or other corrective action that can be completed during the service call using on-hand materials, parts and supplies shall be identified and the COR contacted to obtain authorization to complete prior to leaving the Service Call. If the door cannot be restored to safe operation during the Routine Service Call, or if the door exhibits damage outside normal use, the Contractor shall IMMEDIATELY notify the COR for further direction. The COR in coordination with the Facility Manager, will determine the desired end state of the door until repairs can be made. As a minimum, the Contractor shall take corrective action as authorized by the COR to secure or open the door(s) and place the door(s) in a safe energy state. The use of Lockout/Tagout (LOTO) may be necessary to ensure both personnel and facility safety. At completion of the Service Call or prior to Close of Business (COB) hours, the Contractor shall notify the COR and provide a final status. To close the Routine Service Call, the Contractor shall submit a Service Call Report along with a Service Call Billing Statement to the COR in accordance with paragraph 2.2.4.1. along with a written estimate (if applicable) in accordance with paragraph 2.3 for estimated repair cost to include, parts, labor, and special rental equipment within 3 business days from the day of the Routine Service Call. The Routine Service Call costs shall be listed on the Service Call Billing Statement and separately from the recommended repair work on the submitted written estimate.

2.2.2 Routine Repair Service

The CO/COR shall issue an order for all repairs based upon a technical review of the estimated cost of repair submitted by the contractor per Paragraph 2.3. If the Contractor’s written estimate is below $2000, the COR may authorize an immediate repair following an approved technical review. The CO shall authorize all repairs following the COR’s technical review when the Contractor’s estimate is greater than $2000. Upon approval, the contractor shall receive a Notice To Proceed (NTP) from the CO/COR and the Contractor shall complete the repair within the assigned Period of Performance (POP). The COR shall be notified IMMEDIATELY when circumstances preclude work completion within the assigned POP (identified long lead time for repair parts, etc.) to request an extension. The Contractor must IMMEDIATELY notify the COR when any in-progress repair is anticipated to exceed $2000. Prior to exceeding the COR authorized threshold of $2000, the Contractor must suspend work and submit a revised written estimate for CO authorization prior to proceeding. The contractor exceeds the $2000 threshold without CO approval at its own risk. Upon completion of the repair, the contractor shall notify the COR and follow up by submitting a written Repair Report summarizing the repair action within 2 business days. Repair Reports shall be prepared and submitted in accordance with paragraph 2.2.4.2. Repair service shall conform to commercial practices and the specifications and standards set out in Paragraph 2.1.1. FOR HANGAR DOORS ONLY, THE COR OR

OTHER FACILITY POINT OF CONTACT SHALL WITNESS ALL RETESTING TO

VERIFY OPERABILITY FOLLOWING COMPLETED REPAIRS.

2.2.3 Emergency Service Calls & Repairs

Emergency response may be required if one or more of the following occur (not all inclusive): an inoperative door impedes the entrance or exit of aircraft; inclement weather dictates that an inoperative door must be closed quickly; if the inoperative door creates a security issue; or an inoperative door in its current state will cause further property damage resulting in increased cost to the Government. The COR will notify the contractor of the affected facility and identification of the inoperative door. The Contractor shall perform the service call in response to the Government's notification within 2 hours of notification. The Emergency Service Call response shall include payment for travel up to one hour for one technician, troubleshooting and assessment to restore safe, reliable operation, and any necessary repairs, adjustments, and/or other corrective action that can be completed to establish temporary functionality and minimize/eliminate mission impact. The COR in coordination with the Facility Manager, will determine the desired end state of the door to mitigate the emergency if door operability cannot be restored. As a minimum, the Contractor shall take corrective action as authorized by the COR to secure or open the door(s) and place the door(s) in a safe energy state. The use of Lockout/Tagout (LOTO) may be necessary to ensure both personnel and facility safety. If the

Contractor is unable to safely position the door as directed, the COR shall be contacted IMMEDIATELY. The COR should evaluate the need for immediate repairs and contact the Contracting Officer for authorization to proceed. To close the Emergency Service Call, the Contractor shall notify the COR upon completion and submit a Service Call Report along with a Service Call Billing Statement to the COR in accordance with paragraph 2.2.4.1 along with a written estimate in accordance with paragraph 2.3 for estimated repair cost to include, parts, labor, and special rental equipment within 3 business days from the day of the Emergency Service Call. The Emergency Service Call costs shall be listed on the Service Call Billing Statement and separately from the recommended repair work on the written estimate. At the COR’s discretion, a Routine Service Call may then be issued at a later time during normal business hours to proceed with restoration of the door to full operability.

2.2.4 Service Call & Repair Reports

2.2.4.1 Service Call Reports – Upon completion of Routine or Emergency Service Calls, the contractor shall submit a written report containing the following to identify the Service Call: date of the service call, identify Routine or Emergency, identifying category of the door system, manufacturer, facility number/location, and door identification number from Appendix B. The report shall also include the following information: Description of conditions upon arrival, assessment of apparent cause, troubleshooting conducted, actions taken to restore operability, and any outstanding repairs required to restore full operability. In addition, an “as left” status shall be provided stating whether the door is fully operational, partially operational (with any operational limitations), or “Out of Commission” (OOC) with current position of the door listed.

All LOTO’s placed on any door component by the Contractor must also be noted on the report.

The report shall contain the printed name and signature of the responding technician. If available, the name of a facility Point of Contact (POC) should be noted in the report. All Service Call Reports shall be submitted along with a Service Call Billing Statement to identify allowable costs for the service call.

2.2.4.2 Repair Reports - Upon completion of repair services, the contractor shall submit a written report containing the following to confirm the repair: date of the repair, identify Routine or Emergency, identifying category of the door system, manufacturer, facility number/location, and door identification number from Appendix B. The report shall also include the following information: number of labor hours expended during the repair, all parts replaced, special rental equipment used, any other actions taken to restore operability, and all retesting performed to verify full operability. In addition, an “as left” status shall be provided stating whether the door is fully operational, partially operational (with any operational limitations), or “Out of Commission” (OOC) with current position of the door listed. All LOTO’s placed on any door component by the Contractor must also be noted on the report. The report shall contain the printed name and signature of the responding technician. FOR HANGAR DOORS ONLY, THE NAME OF THE FACILITY POC WITNESSING RETESTING FOLLOWING

REPAIRS TO VERIFY FULL OPERABILITY SHALL BE NOTED ON THE REPORT.

2.3 Written Contractor Cost Estimates

Written cost estimates shall be submitted by the Contractor as required by paragraphs 2.2.1, and

2.2.3. Each cost estimate shall clearly identify the category of the door system, manufacturer, facility number/location, and door identification number from Appendix A and include an expense breakdown for the following line items as a minimum: total man-hours, appropriate pre-negotiated labor rate, Contractor cost for repair parts, pre-negotiated repair parts mark-up, shipping and/or freight, third party rental equipment, and subcontractor costs (if applicable).

Any other charges that may be incurred by the Contractor to complete the repair, but have not been specifically allowed in the PWS, may be included and considered for negotiation with the CO at the Contractor’s risk. Repair/replacement parts shall be new and not used or remanufactured unless specifically authorized by the COR. All repair/replacement parts must be itemized and include stock/model numbers or cut sheets provided with the estimate. Travel costs will not be compensated except as allowed in paragraph 2.2.3 and The Government shall not reimburse the contractor for special rental equipment required for Inspection and Preventive Maintenance Services. Reimbursement for third party rental equipment (i.e., various lifts) will only be allowed once per service call for troubleshooting, assessment, and repair estimate preparation. For cost estimates that include subcontractor services, a copy of the subcontractor’s proposal/quote shall be included with the Contractor’s written cost estimate. It is the Contractor’s responsibility to ensure that all subcontractor proposal/quotes are reasonable and competitive. Any allowed Contractor mark-up to subcontractor costs will be pre-negotiated. All Contractor written cost estimates will also include a term limitation for the estimated cost and a statement of the Contractor’s warranty for the proposed repair work.

2.4 Contractor Warranty

The contractor will warranty repairs for the length of time consistent with the equipment or repair/replacement part manufacturer’s recommended commercial standard warranty to include parts and labor. For record purposes, warranty repair information shall be submitted to the COR for materials and parts along with the written repair report as stated in paragraph 2.2.4.2.

3.5 Service Summary

The Service Summary (SS) includes Performance Objectives that describe the desired end result or outcome the Contractor shall achieve. The Performance Thresholds states the minimum acceptable level of the performance in terms of quality, timeliness, and quantity in realistic and achievable standards. These thresholds are critical to mission success. The PWS paragraphs reference the details of the performance objective in the PWS.

Performance Objective PWS Para Performance Threshold Preventive Maintenance. Provide Preventive Maintenance service and inspections to all doors IAW PWS.

Para 2.1.2. & 2.1.3.

95% of preventive maintenance is performed on time as required by the approved maintenance schedule.

Service Call Repairs.

Provide repairs to bring door back to safe and operational standards

Para 2.2.4.1. Repairs are made within the timeframe identified on the Service Call Report 95% of the time each month.

Service Call Response Time.

Response to Service Call within the specified time.

Para 2.2.2. & 2.2.3.

Routine Calls: within 24 hours after notification 95% of the time each month.

Emergency Calls: within 2 hours after notification 100% of the time each month.

Deliverables.

Provide complete, accurate, and timely Deliverables

Para 7. Deliverables will be accurate and submitted on-time 95% of the time.

4. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

4.1. Government Property to be provided

Government property as prescribes under FAR Part 45 Government Property, will not be provided to the contractor, contractors’ management and/or subcontractors for this requirement.

5. GENERAL INFORMATION

5.1. Contractor Full-Time Equivalent Reporting

The Contractor shall provide an annual count of the Contractor’s personnel performing work for all DoD requiring activity that use U.S. Government appropriated funds and is the equal to or greater than the Simplified Acquisition Threshold (SAT) [currently $150,000.00].

The Contractor shall report all Contractors’ labor hours, including subcontractor’s labor hours, required for performance of the services provided under the contract at the Enterprise-wide Contract Manpower Reporting Application (eCMRA) site below.

Contractors have the inherent responsibility to track personnel on contract; therefore, the Government does not expect additional costs associated with this requirement.

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk."

The effective date of this requirement is the date of contract award. The Contractor shall not implement this action if it believes additional costs will be incurred as a result. In that case, the Contractor shall notify the Government prior to the stated effective date that additional costs will be incurred as well as submit an estimate of the additional costs and await further direction from the Contracting Officer.

1. *Reporting Period: Contractors are required to input data by 31 October of each year.

2. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

3. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.2. Hours Of Operation.

The normal base hours of operation are 7:30AM to 4:30PM, Monday through Friday. The Contractor is not required to provide Preventive Maintenance and Inspection services for overhead doors on Federal Holidays. If a scheduled service falls on an observed Federal Holiday, service will be performed on the next workday, (i.e., if a holiday falls on Monday, service will be provided on Tuesday). A list of all Federal holidays can be found at http://www.opm.gov/operating_status_schedules/Fedhol/index.asp.

http://www.ecmra.mil/ http://www.ecmra.mil/ http://www.opm.gov/operating_status_schedules/Fedhol/index.asp

5.3. Designation of Services as Mission-Essential

In accordance with DFARS 237.7602(a), The Continuation of Essential Contractor Services / Policy, DFARS 252.237-7023(a)(2), and Air Force Instruction (AFI) 10-403, Deployment Planning and Execution, paragraph 1.9.1.33.2, the 628 CES Functional Commander or civilian equivalent has determined all services under this contract/order are mission-essential and will continue in the event of a crisis.

5.3.1. Mission-Essential Contractor Services Plan

In accordance with DFARS 252.237-7023(c)(1), DFARS 252.237-7024(b), Notice of Continuation of Essential Contractor Services, and DFARS 237.7602(b), the Contractor shall submit a plan within describing procedures for continuing performance of mission-essential services during a crisis for incorporation into the contract. The Contractor shall submit an essential services plan to include a list of essential service employees no later than 30 days after contract award.

5.4. In Process Review Meetings

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR 42.5. The CO, COR, and other Government personnel, as appropriate, will meet periodically with the Contractor to conduct in process review meetings designed to highlight the contractor's performance and associated contract issues. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. The time and location will be mutually agreed upon. These meetings shall be conducted quarterly, unless otherwise needed more frequently. The Government reserves the right to change the frequency of the meetings depending on the quality of service provided by the Contractor.

6. SPECIAL REQUIREMENTS

6.1. Installation Security Requirements

The Contractor shall comply with all requirements and procedures IAW FAR 5353.242-9000, Contractor Access to Air Force Installations. Base specific information is provided below.

6.1.1. JB CHS Installation Access Requirement

All contractors requiring access to the installation requires a criminal history check and fingerprinting prior to accessing the installation. The paperwork required by all employee’s requiring access to the installation is a correctly completed copy of The Contractor Form 74, a copy their Social Security Card, Driver's License or State ID. Contractors who are non-US citizens must also submit an INS Form I-9. All documents must be submitted to the Contract Administrator within five business days of the required access date. Blank Contractor Form 74s can be obtain by the COR, the Contract Administrator or at the Visitor Control Center (VCC).

After 5 days, the contactors pass will be available for pick-up at one of the two VCCs. The Contractor Form 74 is good for one year from the date of processing. The contractor will need to re-submit using the same process as above in order to receive a new pass. The contractor shall pick-up their pass at either of the two locations;

• The Air Base VCC, is located at the Dorchester & Hill Blvd Gate entrance, Bldg. # 1953, and is open 7-days a week, Monday thru Friday, 0600-1800 and on Saturday & Sunday, 0730-1630. Their phone number is 843-963-7807/7463,

• The Weapon Station VCC, is located at the Red Bank Rd & Poseidon Way Gate entrance, Bldg. 302, and is open 6-days a week, Monday through Friday, 0630-1800 and Saturday, 0700- 1100. Their phone number is 843-764-4231/4232

6.1.2. Criminal History Checks

When conducting a criminal history check, listed below are disqualifying factors that will deny an individual’s access to the installation. It’s the responsibility of the contractor to screen your employee’s thoroughly prior to submitting the required paperwork. Performance delays due to this nature are not considered as ‘Excusable Delays’ in accordance with FAR 52.249-14.

• U.S. citizenship, immigration status, or Social Security Account Number cannot be verified.

• Barred from entry/access to any military installation or facility.

• Wanted by federal or civil law enforcement authorities, regardless of offense/violation (i.e., an “order to arrest” has been issued by a judge).

• Conviction of a firearms or explosive violation within the past three years.

• Incarcerated for 12 months or longer within the past three years, regardless of offense/violation.

• Conviction for espionage, sabotage, treason or terrorism, murder, sexual assault, armed assault/robbery, rape, child molestation, drugs possession with intent to sell, or drug distribution.

• Name appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity.

6.1.3. Installation Passes

For access to the Installation, there are currently two types of passes that are issued, Temporary passes and the Defense Biometric Identification System (DBIDS) ID Cards. In addition to your pass or ID card, all contractors must maintain current personal identification such as a driver's license or State ID card on them while they are on the installation. At a minimum, this ID should include a picture, the physical description of the individual, date of birth, and signature.

6.1.3.1. Temporary passes are issued on any contracts that is less than 30 days in performance. If performance is longer than 30 days, the contractor will also only receive a temporary pass if the required access to the installation is less than 32 hours per week. In order for the contractor to pick-up a temporary pass, a JB CH Sponsor (Military/Civilian CAC card holder) will need to be present at the VCC each time an individual is issued an automated AF Form 75, Visitor pass for installation access.

6.1.3.2. DBIDS ID Cards are issued to all contractors for contracts that are longer than 30 days, and the contractor will be present on the installation for longer than 32 hours per week. ID cards will not be issued to personnel waiting processing of the Contractor Form 74. The contractor can pick-up their ID Card without the presence of the Sponsor.

6.1.4. Weekend/Holidays/Off-Hours Contractor Work

All Contractor work during weekends, holidays and off-hours (1630–0730) will require Contractor weekend/holiday/off-hours request letter submitted to the requiring agency. The letter will include the following: location/building# of work being performed, name of each person working, description of work being performed and the date/times work will take place. All employees must have an approved SF 74 Form on file prior to performance. Letter will be signed and marked “Approved” by the requiring agency. Approval letter will be submitted to the Dorchester Gate VCC NLT 1200 hrs, the Thursday prior to the Weekend/Holiday/Off-Hours work being performed.

6.1.5. Vehicle Entry Access Gates

Listed below are the four main access gates that the contactor shall use in performance of this requirement.

• The JB CHS-AB Main Gate/Dorchester located at the intersection of Dorchester Road and Hill Blvd, this gate is open 24 hours a day, seven days a week. No commercial trucks, towing trailers or equipment are authorized thru Dorchester Gate.

• JB CHS-AB Arthur Drive/Rivers Gate is located on Arthur drive and is the gate closest to the flight-line, this gate is open 24 hours a day, seven days a week. This is the only entrance to the Air Base for commercial trucks, oversized vehicles, towing trailers or equipment as well as primary entrance for all Contractor and vendor vehicles.

Commercial and oversized vehicles must enter using the search area lane (far right lane).

• JBCHS-WS Main Gate is located on Red Bank Rd adjacent to the Red Bank Club, this gate is open 24 hours a day, seven days a week. No commercial trucks with two or more axles are authorized through the Red Bank Main Gate.

• JB CHS-WS Remount Rd gate is located at 1050 Remount Rd, North Charleston. This gate is open 24 hours a day, seven days a week. This is the only entrance to the Weapon Station for commercial trucks, oversized vehicles, towing trailers or equipment as well as primary entrance for all Contractor and vendor vehicles. Commercial and oversized vehicles must enter using the search area lane (far right lane). No passes will be issued at any Entry Control Points at JB CHS-WS.

6.1.6. Base Entry Access Gate Vehicle Checks

Entry procedures during periods of increased security maybe changed with little or no notice.

Random inbound and outbound vehicle inspections at the gates may occur. Failure to consent to these checks may result in barment by the installation commander or suspended or revoked base driving privileges.

6.1.7. Company/Personal Property Protection

The Contractor shall provide a reasonable degree of protection (security) for your property. The Government accepts no responsibility for lost or stolen materials, equipment or tools, regardless of the item(s) location. Should you be a victim or witness to a crime or incident, please report it immediately to the Base Defense Operations Center (BDOC).

6.2. Safety

The contractor shall comply with all safety regulations and procedures. The contractor will maintain and provide a copy of a written safety plan to the wing safety office prior to start of work IAW AFPAM 91-210 6.4. Contractors will be required to maintain a mishap record at or below the national average for their industry. Upon request, Contractor will provide OSHA 300 and 301 logs to the safety office for mishaps occurring on the installation. Any mishaps involving damage to USAF property or injury to USAF personnel will be immediately reported to the base safety office. Contractors, whether regularly involved in routine site operations or engaged in temporary projects must follow all federal and state safety standards. In cases where the contactor will work with USAF personnel, USAF safety standards will be followed.

6.3.1. Safety Data Sheets

Safety Data Sheets (SDS), IAW Federal Standard 313, are required for all products that are potentially hazardous and require safety controls. All products must be approved by JB Chas Environmental (CEIE) prior to being brought on to the installation. The contractor shall NOT use products that are, or contain EPCRA Sec 313 Chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any hazardous material containing one of these banned substances will not be allowed on base.

6.3.2. Hazardous Spill Response

The contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event it is necessary to utilize government material, equipment or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the government for all associated costs. The Government shall be notified when a spill gets into a water body such as a pond, or storm drain with moving water. Waste water with cleaning chemicals (e.g. dirty mop bucket water) shall not be dumped on the ground, but shall be disposed of in the sanitary sewer.

6.3.3. Hazardous Material/ Waste Management.

The Contractor will be briefed on Joint Base – Charleston Hazardous Material / Waste Management Plan at the pre-performance conference.

6.3.4. Fire Safety

The contractor shall obtain a burning permit from the Base Fire Department prior to welding, burning or cutting operations each day he anticipates performing that type of work. All welding and burning operations necessary for the completion of this contract shall be accomplished in strict compliance with base fire safety standards. A copy of these standards are available from Civil Engineering upon request.

6.4. QUALITY CONTROL.

Contractor shall develop and maintain a quality program to ensure services are performed in accordance with this Performance Work Statement and other commonly accepted commercial practices. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, Service Summary. These procedures need not be submitted during solicitation; however, they must be submitted not more than 30 days after award and prior to any field activities. The contractor will supply the government with a single point of contact in which to address customer complaints and quality control issues.

6.5. Quality Assurance Surveillance Plan (QASP)

The Government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan that will be provided to the successfully contractor prior to performance start date. The information provided from the approved Contractor’s Quality

Control Plan will generally be the bases of the QASP. Like the QCP, the QASP can also be modified at any time during contract performance. If changes are made, the Contractor will receive a copy of new QASP prior to implementation.

6.5.1. The government reserves the right to have an outside third party inspector conduct a follow-up inspection to ensure 100% compliance verification.

7. DELIVERABLES

The Contractor shall provide deliverables as referenced in PWS.

Identifier Description Provide A001

Section 2.1.2.

Annual Inspection Schedule

*30 days prior to performance start date, update as needed

A002

Section 2.1.2.1.

Attribute/Activity checklists *30 days prior to performance start date

A003

Section 2.1.3.

Inspection Report Within 2 business days after completion of Inspection

A004

Section 2.2.4.1.

Service Call Report Within 3 business days of the Service Call

A005

Section 2.2.4.2.

Repair Report Within 2 business days after completion of Repair Services

A006

Section 2.3.

Written Contractor Cost Estimate Within 3 business days of the Service Call

A007

Section 6.1.1.

Contractor form 74 and copy of Driver’s license/State ID, SSN Card

Annually or 5 days prior to performance of work

A010

Section 6.2.

Safety Plan *Prior to performance start date, update as needed

A011

Section 6.4.

Quality Control Plan *Prior to performance start date, update as needed

*Provide at Pre-Performance Conference if one is scheduled or prior to contract start date

8. APPENDICES.

8.1. Workload Estimate for Preventive Maintenance and Inspections (See Appendix A)

8.2. Industrial Specialty Door Service Call and Repair Listing (See Appendix B)