11-R-0018-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is for the follow ing:

a. To provide offerors w ith the Minutes from the JB COCESS Pre-Proposal Conference & site visit.

b. Provide questions & answ ers that w ere raised before, during & after the Conference.

c. To establish a cut-off date for questions as COB, 3 Oct 2011.

d. To provide the revised Statement of Work, dated 22 Sep 2011.

e. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

K 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Sep-2011

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4418-11-R-0018

X 9B. DATED (SEE ITEM 11)

08-Sep-2011

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Sep-2011

CODE

628 CONTRACTING SQUADRON

101 E HILL BLVD, B503

JOINT BASE CHARLESTON SC 29404 5021

FA4418 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4418-11-R-0018

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

PRE-PROPOSAL MINUTES AND Q&A

MINUTES FROM PRE-PROPOSAL CONFERENCE

SOLICITATION NUMBER FA4418-11-R-0018

CONTRACTOR OPERATED CIVIL ENGINEER STORE (COCESS)

23 Sep 2011

1. A pre-proposal conference was held on 21 Sep 2011, for Solicitation Number FA4418-11-R-0018, JB COCESS.

The following were in attendance:

Scott D. Rogge, Contract Specialist, 628 CONS/LGCA

Anna Urrutia, Contracting Officer, 628 CONS/:LGCA

Sam Miklos, 628 CES/CEO, Deputy Chief of Operations

Ed Brewer, 628 CES, Chief, Material Control

Lois Miller, 628 CES/CEOM, Material Control

James Cotton, 628 CES, Material Control

Tony Yost, CC Distributors

Frank Mailki, CC Distributors

Solomons McKenzie, VSS Logistics

Tom Noble, Noble Supply

2. Mr. Rogge started the meeting by stating he was going to go over the Solicitation first, the Statement of Work, the CSL Listing, Comments/Questions and lastly a site visit to the COCESS Operation warehouse.

3. SOLICITATION:

a. The proposal due date is 2pm EST, 11 Oct 2011.

b. 52.212-2 (a) – The government will award a contract resulting from this solicitation to the responsible offeror will be most advantageous to the government, with past performance and price as factors, and past performance being significantly more important than cost or price consideration.

FACTOR I – Past Performance

(b) – The offeror shall provide the Past Performance/Experience questionnaire (Attachment 3) to those agencies/firms responsible for the solicitation and administrations of those projects identified in Part II of the offerors’ proposal. The cover letter included with Attachment 3, requests your references to complete the questionnaire. The completed questionnaire shall be mailed from the reference directly to the below address:

628th Contracting Squadron

Attn: Scott D. Rogge

101 E. Hill Blvd.

Joint Base Charleston, SC 29404-5021

FACTOR II – Price Reasonableness

(a) Price will be evaluated in terms of fairness, reasonableness, and realism,

(c) the number of estimated Non-Priced Items (NPI’S) has been changed to 1,000 each instead of 2,700, the process is only for price evaluation purposes of NPI’s and does not commit the government to ordering this number of NPI’s

EPA Clause, pg 41 (IAW FAR 16.203-4(d))

Option years will be priced IAW the Economic Price Adjustment clause. This clause does not apply to

NPI’s.

AFFARS 5352.237-9001 AF Mission Essential Services

This clause was indavertantly left out of this solicitation as will be added with Amendment 0001. Within

15 days after award the contractor shall provide a written list of all Mission Essential Contractor personnel to the Contracting Officer or designee.

Joint Base Charleston Geography

It was noted that a visit to the Joint Base Charleston - Weapons Station (JB CHS-WS) site was not possible at this time because the facility to be used is under construction and will not be completed until Spring

2012. It was recommended that the contractor plan to provide a satellite operation until the facility is completed. It was further noted that the Weapon Station is roughly 20 miles from the Air Base.

4. QUESTIONS ON THE SOLICITATION:

1. Question: SOW, p. 11, Section 1.6.5.3 Retail NPI Charge. Please clarify the Government's definition of "a retail of wholesale source." Would examples include local retail stores such as Home Depot, Lowes, etc.?

Answer: Yes, this would be any retail source providing the item, such as Grainger, MSC, Lowes, etc.

2. Question: SOW, p. 11, Section 1.6.5.4 Distributor NPI Charge. Please clarify the Government's definition of "corporate distribution system." Would examples include wholesale distributors such as Grainger, MSC, HD Supply, Graybar, etc.?

Answer: This will be removed from the SOW and Solicitation. There will now only be one NPI fee because the Government’s CEMAS computer system can only incorporate one fee.

3. Question: SOW, p. 11, Section 1.6.5.3 Retail NPI Charge and 1.6.5.4 Distributor NPI Charge. The SOW refers to two separate NPI charges: Retail and Distributor. The table on p. 44 Non-Priced Item (NPI)

Charge Evaluation requires a single NPI Charge. Is the Government asking for a Retail or Distributor NPI charge in the NPI Fee Evaluation?

Answer: See Question #2. There is now only one NPI fee that will be evaluated.

5. SITE VISIT

During the site visit, Mr. Rogge explained that it is the contractors responsibility to provide phone, internet and fax capabilities. There is an issue with the current phone lines that is being addressed between the

Government and the current provider, however no expected completion date has been established.

Contractors are advised to take the potential communication issues into consideration.

A rough schematic of the new facility for the JB CHS WS office was provided and has been incorporated into the revised SOW.

6. ADDITIONAL QUESTIONS:

None.

7. ADDITIONAL INFORMATION:

A cut-off date for submission of questions was established as COB, 3 Oct 2011. Answers will be provided by the government by 5 Oct 2011.

5352.237-9001 REQUIREMENTS AFFECTING CONTRACTOR PERSONNEL PERFORMING MISSION

ESSENTIAL SERVICES (OCT 2004)

(a) The Contracting Officer has identified all or a portion of the services performed under this contract as “Essential

DoD Contractor Services” as defined and described in DoD Instruction (DoDI) 3020.37, “Continuation of Essential

DoD Contractor Services During Crises.” Hereafter, the personnel identified by the contractor to perform these services shall be referred to as “Mission Essential Contractor Personnel.”

(b) Within 15 days after contract award or incorporation of this clause into a contract by modification, the

Contractor shall provide a written list of all “Mission Essential Contractor Personnel” to the Contracting Officer or designee. The list shall identify names and country(ies) where each employee will perform work under this contract.

(c) As required to comply with or perform pursuant to DoD or Air Force requirements, the contracting officer shall direct the contractor to comply with requirements intended to safeguard the safety and health of Mission Essential

Contractor Personnel. The Contracting Officer may communicate the requirements through a letter of notification or other means, and subsequently modify the contract to incorporate the requirements via full text or by reference. The

Contractor may file a proposal for cost or other impacts under the Changes clause or a Request for Equitable

Adjustment.

(d) This clause shall be inserted in all subcontracts meeting the criteria in paragraph (a) of this clause.

The following have been modified:

NPI FEE EVALUATION

NON-PRICED ITEM (NPI) CHARGE EVALUATION

NON-PRICED ITEM CHARGES UI Est Qty Total Cost

Unit Cost NPI Charge

0001 Non-Priced Item Charge, Basic Contract Period EA 1,000 $_______

$__100_______ $___________

1001 Non-Priced Item Charge, First Option Period EA 1,000 $_______

$_100_______ $___________

2001 Non-Priced Item Charge, Second Option Period EA 1,000 $_______

3001 Non-Priced Item Charge, Third Option Period EA 1,000 $_______

$_100________ $___________

4001 Non-Priced Item Charge, Fourth Option Period EA 1,000 $_______

Total Estimated Charges $_______

(to be used for offer evaluation only)

Offeror’s unit cost for Non-Priced Item Charge is the offeror’s cost to procure one NPI. This charge should include any and all costs such as labor, materials, overhead, G&A, profit, etc. The charge should not include the actual cost of the NPI procured nor transportation charges. NPI charges are not subject to the EPA, therefore offerors should include any anticipated inflation.

The Estimated Quantity shown is for evaluation purposes only and should not be considered anticipated quantities.

Payment for NPI shall be in accordance with this schedule, payment provisions of the contract, and the Statement of

Work.

Payment Example: NPI Unit Cost (incl. discounts & transportation) = $100

NPI Charge per unit (from schedule above) = $ 10

NPI Invoice unit price to Government = $110

(End of Summary of Changes)