Amendment 0012.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The puropse of this amendment is as follow s:

1. To incorporate the Questions and Answ ers for the solicitation w hich w ere generated by the Pre-Proposal Conference and Site Visit.

2. To attach the Environmental Management System Manual in response to Question 20 in the Questions and Answ ers.

3. To attach the corrected Pricing Worksheet dated 1-14-2011.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Jan-2011

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4418-11-R-0001

X 9B. DATED (SEE ITEM 11)

17-Dec-2010

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Jan-2011

CODE

628 CONTRACTING SQUADRON

101 E HILL BLVD, B503

CHARLESTON SC 29404 5021

FA4418 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4418-11-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

QUESTIONS REGARDING SOLICITATION FA4418-11-R-0001

JOINT BASE CUSTODIAL

Note to Contractor: The new Joint Base Custodial contract contains different standards than the expiring contract, and some additional work such as window cleaning has been added. These standards are included in the Performance Work Statement (PWS). Please do not base your bids on current contract cost or historical costs for this contract. As stated in the solicitation, the government may award this contract without discussions. Please ensure all tasks are included in your pricing.

1) List of current employee service dates?

Answer: If you are requesting the employee seniority data to determine how much vacation current employees might be due under the new contract, the current contractor is required to provide that information 10 days prior to completion of the contract. That list will then be provided to the incoming contractor only, In Accordance With FAR 52.222-41(n).

2) Cost of spillage response?

Answer: All contractors are responsible for their spills. Typically, they will either clean it up themselves or utilize another vendor for cleanup. The contractor should inform the

Quality Assurance Rep regarding spills.

3) Number of occupants per building (male/female) and traffic count per building?

Answer: This information is not available as requested, however, approximate numbers of base employees in the buildings covered by the solicitation are as follows:

NWS: 1,750 full time employees and 394 reserves.

CAFB: 18,317 full time employees and 3,483 reserves.

4) I would like to know what agency, etc is responsible for providing Air Force Hazardous

Training, HAZMART, and Hazardous Waste Training? Is an outside agency responsible or does the Air Force provide this training?

Answer: Per the Performance Work Statement (PWS), para. 4.10. The contractor shall appoint a primary and alternate HAZMART and Hazardous Waste monitor. Monitors are responsible for training all Contractor personnel regarding hazardous material containers maintained within Joint Base.

5) In the SOW widow cleaning is stated, could please provide the number of window that shall be cleaned, we would like a breakdown by; each facility and square footage of windows to be cleaned. 1.3.3. Exterior and Interior Windows. All exterior and interior windows shall show no traces of film, dirt, smudges, water, or other foreign matter.

Answer: The approximate overall square footage of windows to be cleaned at the Naval

Weapons Station is 11,847 s.f. Interior and 23,131 s.f. Exterior. The approximate overall square footage of windows to be cleaned at the Charleston Air Force Base is 46, 802 s.f.

Interior and 46,802 s.f. Exterior.

6) What is the combined square footage of the Charleston AFB and the Navy weapons station facilities?

Answer: See the pricing worksheet tabs entitled “Level 1 &2” and “Level 4”.

7) When is the last day for submitting questions for the subject RFP?

Answer: The cutoff date for questions was Monday, January 10, 2011. This was to ensure time for the Government to investigate and provide responses. Contractors are still responsible for bringing known inconsistencies to the attention of the Contracting Officer prior to proposal due date.

8) Who is the incumbent contractor and is the incumbent eligible to bid this contract?

Answer: NWS – G&S Janitorial Services Inc. CAFB – Support Services of America.

Eligibility to bid is determined by the Small Business Administration.

9) What is the dollar value of the current contract?

Answer: NWS - $444,575.10 for six months 01 October 2010-31 March 2011. CAFB -

$349,955.59 for six months 01 October 2010-31 March 2011.

10) Is this contract governed by a collective bargaining contract (CBA) or will the government use the wage determination?

Answer: The current CBAs are posted to the solicitation for information purposes (not a part of the contract). The Service Contract Act section 4(c) applies to the contract. The successor contractor is obligated to pay no less in wages and fringe benefits than specified in the incumbent’s CBAs. The wages and benefits in the CBA currently effective at the

Naval Weapons Station will apply to work performed at that location; the wages and benefits in the CBA currently effective at Charleston AFB will apply to work performed at that location. See solicitation clause 52.212-5, paragraph (c) (5), Clause 52.2222-41(f).

11) Can you provide another copy of the floor plans and site map? (It was not in attachment)

Answer: The floor plans and maps of the facilities will only be provided to the contractor who is awarded the contract. See Appendix B for square footage information.

12) Is new vendor required to retain incumbent employees or can new vendor staff the site with new union employees?

Answer: The new contractor is free to hire anyone qualified to perform the work.

13) If required to retain current staff, Can we have a list of incumbent employees with years of service and rate of pay?

Answer: See Answer 1.

14) Are the paper, soap and plastic trash can liners to be included in contract price?

Answer: Yes

15) Do you have historical data on usage or cost of paper supplies?

Answer: No

16) Do you have head count or numbers of enlisted service men and women served at this JB site?

Answer: The information as asked can not be provided, however for an approximate number of people on each base, see answer 3.

17) Does the government require a bond for this contract?

Answer: No.

18) Can the government provide the current annual contract price since this is often given as public information?

Answer: See answer number 9

19) Will the government extend the bid submission date for this offer?

Answer: The proposal due date is extended to Wednesday, 26 January 2011 at 4 pm EST.

20) Page 11, para 5 references JBC’s Environmental Management System (EMS). Please provide a copy of the EMS Plan.

Answer: The EMS Plan will be posted with Amendment 12.

21) Page 3, para 1.1.2 of the PWS states “Area throw rugs shall also receive this service.” Please clarify if the Contractor is responsible for cleaning personal throw rugs.

Answer: No, the contractor is not responsible for cleaning personal throw rugs.

22) Page 5, para 1.3.3 of the PWS references Exterior and Interior Windows. Are Contractors required to clean all exterior windows and is there a height restriction on how high contractors can climb to clean such windows (e.g., 10 feet, first floor only, etc.).

Answer: Yes, per PWS, para. 1.3.3 contractor is required to clean all interior and exterior windows. No height restrictions.

23) Page 7, para 1.4.3 and Page 21 para 4.10 reference training that is required by JBC.

Approximately how much time does the Government anticipate training to be for each employee?

Answer: This is unknown.

24) Page 6, para 1.4.2. Can a non-Special Clearance employee work in the CDC or YC after hours or during times when the facilities are not occupied by children?

Answer: No. Page 6, para 1.4.2. Criminal history background check shall be conducted on all employees.

25) Page 9, para 1.4.5.5 references cleaning food preparation tables, but para 1.4.1 states the kitchen is not part of the contract. Please clarify if the contractor is responsible for cleaning food prep tables and if so under what circumstances.

Answer: Page 5, Para 1.4.1 states the kitchen is not a part of the contract. Page 9, para

1.4.5.5 states that you should clean food preparation tables, sink, wall, and diaper changing counters.

26) Page 10, para 1.4.10. Is the Contractor required to spray buff or perform floor maintenance after hours? Is it the Governments preference the work be conducted after hours?

Answer: Yes, and Yes

27) Appendix D requires a Quality Control Plan to be submitted with the proposal, but on Page

4 – Instructions to Offerors it does not address or specify in which volume the Quality Control

Plan should be submitted; assuming a QC Plan must be submitted with the proposal. Please clarify.

Answer: Quality Control Plan should be submitted 30 days after award.

28) Please provide a copy of the current Wage Determination for CNWS.

Answer: The current Collective Bargaining Agreement is being posted at FBO as an attachment to Amendment 11.

29) Please provide the incumbent contractors employee seniority status information for both

CAFB and CNWS.

Answer: See answer 1.

30) Are water bibs and 220 electrical utility available at CAFB/CNWS for washer dryer hookup? Page 12, 1.5.3 Contractor furnished Utility hookups at the government provided “lay down” area located on CNWS. Does this address washer/dryer hookup? If not, please clarify.

Answer: CNWS– there are water supplies at various buildings that the contractor will be utilizing. There are no washer/dryer hookups. Currently the contractor stores supplies in this building and no utilities are in this building. AFB- there is water supplies at various buildings that the contractor will be utilizing. There are no washer/dryer hookups.

31) Please provide building floor plans for CAFB and CNWS. Appendix C Floor Plans and

Maps Attached… cannot locate please clarify.

Answer: See answer 11.

32) Please provide a street/building map for CNWS similar to the one provided for CAFB.

Answer: See answer 11.

33) Is it possible to get the seniority listing for the current CBA?

Answer: See Answer 1.

34) Does current CBA apply to both current contracts? Will the current CBA govern over employees for both sites for the new contract?

Answer:See answers 49 and 50.

35) How many trucks do the current contractors have?

Answer: NWS – 5 trucks; CAFB – 6 trucks

36) Is internet access provided in contractor office?

Answer: AFB- contractor provides own internet access; NWS – no office available, no internet.

37) Is a phone line provided in contractor office?

Answer: AFB – line provided. Contractor responsible for payment. NWS – no office available.

38) Will you provide site maps for both locations?

39) During the Pre-Proposal Conference, you mentioned FAR 19.101-7b and the restrictions this would place on teaming agreements. I have researched this far and have included it in full text from http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/19.htm#P26_3218. It appears to me that 19.101-7a may be applicable since this is a bundled services contract but that

19.101-7b would not apply. This brings up several questions. One, can you confirm that the http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/19.htm#P26_3218

RFP is for bundled services. Second, if this is a bundled service RFP, can you confirm that

19.101-7a will be valid? If this is correct, will you only look at the 8(a) individually?

Answer: This is not a bundled services contract. Teaming information is as follows:

TEAMING AGREEMENTS – FAR 19.101 (7) (v) states that you should apply the size standard as in a Joint Venture to a teaming agreement. Essentially the standard is applied to both partners of the team individually. If contractors decide to propose as a prime/subcontractor arrangement, which requires no formal agreement for the government to approve, the prime (who must be the 8(a) firm) must perform at least 50% of the cost of contract performance for personnel IAW the Limitations on Subcontracting

Clause (FAR 52.219-14).

40) During the site visit, it was mentioned that the Air Force Labor Advisor’s information would be given out. Can you include this information in the amendment?

Answer: That number is (321) 494-6734.

41) Is the pricing worksheet still due to be posted today?

Answer: The corrected pricing worksheet is being posted with Amendment 12.

42) Does the union wages also apply to the Naval Weapons Station or is there a separate Federal

Wage Determination Statement for that location.

Answer: See answers 49 and 50.

43) Please provide the incumbent names and contract numbers for both locations.

Answer: CAFB; Support Services of America, Inc. FA4418-05-C-0009; NWS, G&S

Janitorial Services, Inc. N69450-07-D-2863

44) Are "propane" high speed buffers permitted?

Answer: No.

45) Please provide the current monthly price for both incumbent contracts:

Answer: See answer number 9.

46) Please provide the current amount of FTE’s on each contract.

Answer: That is considered proprietary information and cannot be shared.

47) Please provide the Government estimate for this procurement:

Answer: This is Procurement Sensitive information, for government use only and cannot be released.

48) It is our understanding that there is a collective bargaining agreement in place for Charleston

Air Force Base between Support Services of America and the American Federation of

Government Employees, Local 1869, please clarify the following:

49) Since this procurement combines two previous contracts into one procurement it is our understanding that the correct wage should be determined by the site with the majority of the labor and labor cost currently. It is our understanding that this is Charleston Air Force Base, Please confirm this.

Answer: IAW 29 CFR part 4.163(g), the two sites are deemed two separate localities for purposes of applicable CBA-based wage determinations. Therefore, each location will retain its’ CBA wages and benefits for the first period of the contract. Also, see answer 10.

50) If indeed Charleston Air force Base has the majority of the labor and cost it is our understanding that the current CBA would apply to the entire new procurement, please confirm.

Answer: NO, that is not correct. See answer to Question 49

51) If it is your determination that the sites should be bid with separate wages please provide written guidance on how you want each base bid. Also please provide additional pricing sheets for separate pricing.

Answer: It is not our intent to have 2 separate bidding sheets.

52) Since we were not permitted to see all building during the site visit, please provide the window statistics in order for bidders to bid window cleaning without seeing all of the buildings:

A breakout of all of the buildings stating the following

i. Number of stories of each building

ii. Number and sizes of windows within each building

Answer: NWS (2 story)- Bldg 5, 1693, 788, 708, 900, 909, 302, 3852, 3304, 3310 and 3304;

CAFB (2 story) – Bldg 60, 72, 74, 169, 241, 248, 302, 322, 503, 705, 709 and 1600; (3 story) –

Bldg 245, 246, and 247. All others are single story buildings. The number and sizes of windows are not available, see answer 5.

53) If you are unable to provide the bidders information sufficient to allow us to bid window cleaning, please remove window cleaning from the current scope of work and allow the successful Offeror to negotiate the price post award.

Answer: This is not possible.

54) Please provide the current cost of window cleaning per year per base.

Answer: The cost of window cleaning per year per base is not available. Those costs are built into the current contractors’ monthly price. The current standards for window cleaning are as follows: At NWS, once per year, interior only. At CAFB, once per year interior and exterior for Basic Level II and twice per year for Prestige Level I.

55) Please provide the name of any current window subcontractor.

Answer: This information is unknown.

56) Please provide a fixture count for all restrooms per building.

Answer: This information is not available.

57) Who is the incumbent contractor for both sites?

Answer: See answer 43

58) What are the award amounts for the base year and option years for both contracts?

Answer: See answer 8

59) Did this contract include both the CAFB and CNWS?

Answer: Yes, this is Joint Base Charleston to include the Charleston Naval Weapons

Station and the Charleston Air Force Base.

60) Are the requirements for the current solicitation the same as contract # FA4418-05-C-0009?

Answer: See Note to Contractor at the beginning of these questions and answers.

61) Given the extreme distance between both sites, will there be an office provided for both locations?

Answer: There is no office at NWS. Office space is available at CAFB.

62) Will the trailer that is at the naval weapons station be available to the new contractor or will the new contractor have to provide their own?

Answer: The trailer on NWS will be available to the awardee contractor.

63) Will the CBA apply to both bases or will there be a wage determination provided for the weapons station?

64) It appears that “Appendix C, Floor Plans and Maps" is missing please provide.

65) Does the contractor have to be 8(a) certified at the time of the award or just at the time of bid?

Answer: Since this is a competitive 8(a) solicitation, the contract can be awarded as long as they are a certified 8(a) contractor when they submit their proposal.

66) Is Elizabeth Billham still involved in this contract? I did not get a response to an email sent to her?

Answer: No, Ms Billham is no longer with the 628 th

Contracting Squadron. The new administrator will be Ms Ronnette Coffman. ronnette.coffman@us.af.mil or ronnette.coffman@charleston.af.mil

67) Are janitorial closets available in every building included in the contract?

Answer: No, they are not available in every building.

(End of Summary of Changes) mailto:ronnette.coffman@us.af.mil file://dkgfns20vdm1/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.IE5/WGRUBIL4/ronnette.coffman@charleston.af.mil