2009 EMS Manual.pdf

CHARLESTON AIR FORCE BASE

ENVIRONMENTAL MANAGEMENT SYSTEM

MANUAL (EMS)

VERSION: March 2009

CAUTION

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Charleston AFB EMS Manual Version: March 2009

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Environmental Management System Manual

Charleston Air Force Base South Carolina

MANUAL APPROVAL

This Environmental Management System (EMS) Manual has been developed for Charleston AFB to describe the core elements of the EMS and their interaction. As the designated authority for environmental management at Charleston AFB, I approve the implementation and maintenance of this document to support sustainability and continual improvement of the EMS.

//SIGNED// 3/31/2009

Luis R. Class Date Chief, Natural Resources Management

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TABLE OF CONTENTS

TABLE OF CONTENTS

LIST OF APPENDICES

RECORD OF CHANGES

1. INTRODUCTION

2. MAINTENANCE OF EMS MANUAL

3. FACILITY BACKGROUND

4. SCOPE…………………………………………………………………………………9

5. POLICY

6. PLANNING

6.1 Environmental Aspects…………………………………………………………… 10

6.2 Legal and Other Requirements

6.3 Objectives and Targets

6.4 Environmental Management Plans

7. IMPLEMENTATION AND OPERATION

7.1 Roles, Authorities and Responsibilities

7.2 Training, Awareness, and Competence

7.3 Communication

7.4 Documentation and Document Control

7.5 Operational Control

7.6 Environmental Emergency Preparedness and Response

8. CHECKING AND CORRECTIVE ACTION

8.1 Monitoring and Measurement

8.2 Nonconformance and Corrective and Preventative Action

8.3 Records

8.4 Internal EMS and Compliance Status Assessments

9. MANAGEMENT REVIEW

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TABLE OF CONTENTS (CONTINUED)

LIST OF APPENDICES

APPENDIX A CHARLESTON AFB’S EMS PROCEDURES

A.1 Identifying and Scoring Significant Environmental Aspects

A.2 Identifying Legal and Other Requirements

A.3 Selecting and Maintaining Objectives and Targets

A.4 Identifying and Using Operational Controls

A.5 Developing and Tracking Environmental Management Plans

A.6 Defining Structure and Responsibilities

A.7 Providing Environmental Training of Employees

A.8 Emergency Preparedness and Response

A.9 Monitoring and Measurement

A.10 Environmental Communications

A.11 Document Management, Document Control and Records Management

A.12 Addressing EMS Non-Conformances

A.13 Conducting EMS and Compliance Status Assessments

A.14 EMS Management Review

Appendix B Unit Environmental Aspect Inventory

Appendix C.1 Environmental Requirements Matrix

Appendix C.2 Environmental Requirements Matrix - Local

Appendix D EMS Controlled Document List

Appendix E.1 Operational Controls

Appendix E.2 Records

Appendix F EMS Definitions and References

Appendix G EMS Training Matrix

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RECORD OF CHANGES

Date Page and Paragraph

Person Responsible

Summary of Changes

Jan-Mar 2009 EMS Coordinator &

CFT

All procedures and appendices were updated

Jul 2009 A.11-1 A.11-5

EMS Coordinator Updated Doc.

And Records Mgmt.

Procedure

Aug 2009 A.10-2 EMS Coordinator Updated Comm.

Procedure

Aug 2009 A.13-4 EMS Coordinator Updated EMS Assessment Procedure

1. INTRODUCTION

This manual contains general information on how environmental affairs are managed at Charleston Air Force Base (CAFB), that is, CAFB’s Environmental Management System (EMS). This manual serves as a roadmap or pointer for documentation related to the EMS.

The EMS described herein was designed based upon the ISO 14001:2004 standard as modified by the US Air Force Environmental Management System Implementation Guidance Series of Modules. Each of the elements of the ISO 14001 standard was considered for incorporation into the EMS. This manual provides the foundation of the EMS by presenting each element and how CAFB is addressing their requirements.

An EMS is simply a system of management practices and related documentation, procedures, and work practices that are put in place to manage a facility’s environmental impacts. It is based on a cycle of management activities that require a facility to periodically plan, do, check, and act in order to improve the system based on the evidence collected by the system. The figure below shows the EMS Continuous Improvement Model upon which CAFB’s system is based:

ACT

Management

Review

CHECK-Checking & Corrective Action

• Monitoring & measurement

• Non-conformance, corrective & preventative action

• Records

• EMS audit

PLAN-Planning

• Environmental aspects

• Legal & other requirements objectives & targets

• Environmental management program

DO-Implementation & Operation

• Structure & responsibility

• Training, awareness & Competence

• EMS documentation

• Operational control

• Emergency preparedness & response

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2. MAINTENANCE OF EMS MANUAL

The CAFB EMS Manual is maintained by the EMS Coordinator and is available on the EMS/NIM CFT EIM website. The EMS will be continually improved through process improvements, internal auditing, corrective actions and preventative actions and management review. The control of this manual is in accordance with Procedure A.11, Document Management, Document Control, and Records Management (Appendix A). Major revisions will be identified in the revision history of the document.

3. FACILITY BACKGROUND

Charleston AFB is the home of the 437th Airlift Wing (437th AW) and the 315th (Reserve Associate) Airlift Wing that operate and maintain the C-17 Globemaster III. Charleston AFB provides a large part of Air Mobility Command’s Global Reach airlift capability. The combined mission of the wings is to command assigned airlift and supporting units, provide for airlift of troops, military passengers, mail, medical supplies, and to participate in operations involving the airland or airdrop of troops, equipment, and supplies when required. Team Charleston’s vision is to provide the premier airlift force for America from the world’s premier base…Team Charleston: Take the Fight to the Enemy!

Charleston AFB is located approximately ten (10) miles from downtown Charleston, South Carolina, on roughly 3,500 acres of land within the North Charleston city limits. Charleston AFB is also responsible for other property in South Carolina including an auxiliary airstrip at North Field near Orangeburg, South Carolina. The North Auxiliary Airfield (NAAF) is an integral part of the Charleston AFB mission, serving as an airdrop, special operations, and field training site. NAAF is multiple-use managed, with revenue-generating timber production and wildlife/natural resources protection, including game hunting in cooperation with the South Carolina Department of Natural Resources, Wildlife and Marine Resources Division.

Charleston AFB is a joint-use airfield, sharing two intersecting runways with Charleston International Airport. The base maintains the two runways and most of the taxiways and provides security and crash rescue response for all flights. Charleston is home to 53 C-17 Globemaster III aircraft and over 230 facilities.

Charleston AFB is in a region that is in attainment with the Federal and state National Ambient Air Quality Standards (NAAQS). A Conditional Major Permit was issued by the state on 15 August 2008 and is valid through 30 September 2013.

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No facilities at Charleston AFB are eligible for nomination to the National Register of Historic Places. Eighteen (18) archaeological sites have been identified on the base, none of which are eligible for the National Register of Historic Places, although any artifacts removed from these sites must be curated.

Hazardous wastes on Charleston AFB are accumulated at initial accumulation points or 90 day sites and then stored temporarily at the base’s RCRA Part B permitted storage facility until they can be transported off-site for proper disposal.

The base has a wetlands inventory and a threatened and endangered species survey on file. The base manages over 785 acres of wetlands; 354 acres on Charleston AFB and 431 acres at NAAF. No federal- or state-listed species occur on Charleston AFB. The base has a program to protect Painted Bunting habitat near the runway and old-growth pine tree habitat on the Golf Course for the Red Cockaded Woodpecker.

Charleston AFB is not listed on the National Priorities List and has not entered any agreements governing its environmental cleanup activities under the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA). The base environmental cleanup program is governed by the terms of the Resource Conservation and Recovery Act (RCRA) Part B permit.

A total of 44 Installation Restoration Program (IRP) sites have been identified, of which 12 are still open and will require long-term monitoring.

Environmental noise is managed through the Air Installation Compatible Use Zone (AICUZ) program, which monitors noise impacts and accident potential for the land near the flightline. The base does not operate any special-use airspace or supersonic areas.

The Fuels Management Branch (437 LRS/LGSF) is responsible for the management, control, handling, and storage of petroleum and cryogenics in direct support of primarily the C-17 and transit aircraft. Approximately 60 million gallons of jet petroleum (JP)-8 fuel are issued annually from the bulk storage facilities at Charleston AFB. The primary receipt of JP-8 is by 8-inch pipeline from the Defense Energy Supply Center fuel farm in Hanahan, South Carolina. Fuel is received by means of a government-owned contractor-operated pipeline, stored in the bulk storage areas, and then transferred by underground pipelines to the aircraft fuel hydrant systems or pumped into tank trucks. The bulk storage areas include two pump houses, two fill stands, and seven aboveground storage tanks (ASTs) with a combined capacity of approximately 4 million gallons of fuel. There are only three (3) regulated underground storage tanks (USTs) on base, all of which are located at the base (AAFES) gas station.

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There are no active landfills or transfer facilities on the installation for the management of solid waste. Municipal solid waste from the base is taken to the Charleston County Waste-to-Energy Incinerator, while construction and demolition debris is recycled or taken to various permitted off-base landfills.

Recycling efforts are through the Charleston County Recycling Program, the Defense Reutilization and Marketing Office (DRMO) at Fort Jackson, South Carolina and via various private contractors.

Charleston AFB does not have an on-site wastewater treatment plant. All domestic and industrial sanitary wastewater is discharged to the North Charleston Sewer District (NCSD). The base has a NCSD-approved pretreatment permit (Permit Number 2007) that authorizes discharge from two locations where the base sanitary sewer connects to the NCSD wastewater collection system. The NCSD permit requires wastewater sampling for analysis of pH, total petroleum hydrocarbons (TPH), and oil and grease.

The South Carolina Department of Health and Environmental Control (SCDHEC) has authorized the base to discharge storm water from the base industrial areas under National Pollutant Discharge Elimination System (NPDES) General Permit Number SCR000000. All requirements of the permit are outlined in the Storm Water Pollution Prevention Plan (SWPPP).

Charleston Commission of Public Works (CCPW) provides drinking water to Charleston AFB. The base has three elevated water storage tanks. North Charleston Public Works provides periodic testing of the total water quality (organics and inorganics), corrosivity, and radiological levels.

4. SCOPE

The scope of this EMS includes all organizations of the 437 AW and 315 AW on Charleston Air Force Base. Also include the following tenants’ organizations: 373 Training Squadron, 1st Combat Camera Squadron, and Boeing.

5. POLICY

The CAFB Environmental Policy, initially adopted on 30 April, 2004, provides the foundation for the EMS. The environmental policy expresses our commitment to maintain compliance, reduce pollution and to continuously improve our environmental stewardship by tracking and monitoring our environmental performance and to educate our employees to be environmentally responsible. The policy has been distributed to all organizations within CAFB and updated with command changes. The current policy is available to the public via CAFB external site link in the AF Portal.

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6. PLANNING

This section outlines the EMS planning process. The purpose of environmental planning is to establish objectives that are in line with our environmental policy and to develop a roadmap of actions to meet those objectives. This process involves identifying environmental aspects that impact the environment, tracking legal and other requirements, establishing objectives and targets to reduce the environmental impacts, and developing environmental management programs that address how objectives will be met.

6.1 Environmental Aspects

Environmental aspects are those elements of an organization’s activities, products or services that can interact with or have an impact upon the environment. CAFB utilized the Environmental Aspect Categories provided by HQ USAF/ILEV for grouping individual aspects. The EMS CFT worked within their respective units to identify all of their unit-specific activities, environmental aspects and potential impacts. All aspects identified were then consolidated into the Charleston AFB Environmental Aspect Inventory.

Charleston Air Force Base used only the five Aspect Impact Scoring Criteria (relative cost, environmental risk, regulatory implications, potential mission degradation, and community concern) identified in the HQ USAF EMS Planning Guide and did not applied weighting factors to the criteria to score our aspects and ranked for significance.

Environmental aspects should be kept up-to-date. The aspects list at CAFB is reviewed every year. The environmental significant aspects are also reviewed and updated on an annual basis during our Management Review.

The list of unit environmental aspects can be found in Appendix B. The procedure A.1 for Identifying and Scoring Significant Environmental Aspects is located in Appendix A.

The Base also utilizes the Environmental Impact Analysis Process (EIAP) to identify new aspects and impacts. In accordance with AFI 32-7061, EIAP reviews are performed for every new process, project, or construction at CAFB to determine environmental aspects and to ensure new projects;

processes, etc. minimize environmental impact, whenever possible.

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6.2. Legal and Other Requirements

In order to effectively manage environmental activities at CAFB, it is imperative that 437 CES/CEA be familiar with, and keeps current on, legal and other requirements to which CAFB is subject. Such legal and other requirements can include, but may not be limited to, environmental federal, state, and local regulations, environmental permit limitations, executive orders, Department of Defense directives, and Air Force directives. 437 CES/CEA is primarily responsible for identifying legal and other requirements which apply to CAFB and works closely with Staff Judge Advocate (437 AW/JA) counsel to analyze and keep abreast of these applicable environmental legal and other requirements.

CAFB personnel primarily access legal and other requirements through the Internet and Intranet. Changes and updates to legal and other requirements are communicated to Base personnel through policy letters, newsletters, management plans, meetings, formal regulations, and training. Information sources for environmental legal and other requirements may include, but are not limited to, the following:

• Federal Register

• Code of Federal Regulations

• Executive Orders

• State Register

• South Carolina Regulations

• Regulatory training seminars/workshops

• DoD publications

• Air Force instructions

• Trade and business publications

• Newspapers

The CAFB EMS includes procedures to identify these requirements. The procedure A.2 for Identifying Legal and Other Requirements is located in Appendix A. Legal and other requirements to which CAFB is subject to are

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6.3 Objectives and Targets

Environmental Objectives and Targets should be established and reviewed on a regular basis. These objectives and targets must be measurable, where practical, and consistent with CAFB’s environmental policy, including commitments to pollution prevention, compliance with applicable legal and other requirements and continual improvement. Other considerations include technological options, the financial, operational and business requirements of CAFB, and the views of interested parties. The procedure A. 3 for Selecting and Maintaining Objectives and Targets is located in Appendix A. The current objectives and targets can be accessed on the EMS/NIM CFT EIM website.

6.4 Environmental Management Plans

The Environmental Management Plans or EMPs serve to achieve our organization’s objectives and targets, and are therefore linked directly to them. EMPs contain information describing the approaches and strategies for achieving objectives and targets, as well as the performance indicators, the operational controls, and the actions and timeframes to accomplish the objectives and targets. The procedure A.5 for Developing and Tracking Environmental Management Plans is located in Appendix A. The current EMPs are maintained by the EMS coordinator.

7. IMPLEMENTATION AND OPERATION

The principle of implementation and operation is essentially the process of executing the roadmap developed under the planning component. Roles and responsibilities are delegated, procedures are prepared, and necessary training is developed or modified to ensure employees understand their responsibilities and can perform their tasks appropriately. Documentation, storage and retrieval methods are put into place so that workers have access to the current versions of all documents necessary to perform their job with minimal negative impacts to the environment. Operational controls are defined and implemented, and emergency preparedness and response plans and procedures are refined.

7.1 Roles, Authorities and Responsibilities

The senior management official charged with managing environmental issues at CAFB is the Wing Commander (437 AW/CC). The 437 AW/CC is the top official responsible for defining and signing the environmental policy and is the designated signatory authority for environmental permits.

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The 437 AW/CC chairs the Environmental Safety and Occupational Health (ESOH) Council and is responsible for conducting periodic reviews of the EMS. The ESOH Council is the installation decision making body for environmental concerns. It is composed of senior representatives from each Base organization. The council meets quarterly to discuss environmental issues concerning CAFB.

The 437 AW/CC is responsible for supporting continual improvement of the EMS and ensuring that resources necessary for effective environmental management are provided. The 437 AW/CC designates responsibility and authority for environmental management to the base civil engineering organization (437 CES), who ultimately designates this responsibility to 437

CES/CEA.

The 437 CES/CEA Flight Chief has overall responsibility and authority for managing and overseeing environmental affairs at CAFB, including the EMS.

The 437 CES/CEA (hereafter referred to as CEA) is CAFB’s primary environmental management organization for implementing the base-wide environmental programs. CEA serves as the focal point and spokesperson for environmental matters with regulatory agencies, other governmental units, and civic leaders. CEA provides all base activities with professional expertise, technical support, and consultation on environmental matters. CEA is responsible for implementation and management of environmental issues, including the EMS, on a day-to-day operational basis. CEA reports to executive management on the performance of the EMS and environmental programs on a regular basis.

Environmental Program Managers, Unit Environmental Coordinators (UECs), and process owners ensure the system is implemented at the shop level.

Specific roles and responsibilities for tasks and functions are presented in the relevant environmental management plans as well as EMS Procedures. The procedure A.6 for Defining Structure and Responsibilities is provided in Appendix A.

7.2 Training, Awareness, and Competence

Our EMS requires that all personnel at Charleston Air Force Base (CAFB) be trained to accomplish their duties in a manner that will have minimal negative impact on the environment. A training matrix will be compiled to include all environmental training requirements, the frequency of required training, and details regarding what job(s) or position(s) require a particular training, skill, or competence.

The procedure A.7 for Providing Environmental Training of Employees is located in Appendix A.

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7.3 Communication

With regard to environmental aspects and the overall EMS, CAFB has established, implemented and maintained procedures for:

• Internal communication among the various levels and functions of the organization (including suppliers and contractors),

• Receiving, documenting and responding to relevant communication from external parties and,

• External communication about the significant environmental aspects.

EMS documents are available via the CAFB EMS/NIM EIM Website and the various organizational files, which make them readily available to employees and relevant stakeholders. The procedure A.10 for Environmental Communications is provided in Appendix A.

7.4 Documentation and Document Control

This EMS manual provides the primary documentation for the CAFB EMS and identifies locations of other essential EMS documents. Our readily available documentation on the AF Portal and document control procedures ensure that we are maintaining information in a manner that would allow someone with a legitimate interest in the EMS to understand how it is designed and implemented. Our web based system and document control procedure ensures that documents being used are the most up-to-date versions. The procedure A.11 for Document management, Document Control and Records Management is provided in Appendix A.

Documents that are controlled documents for CAFB’s EMS are shown in Appendix D.

7.5 Operational Control

Operational Controls specify engineering or administrative measures implemented to reduce or mitigate existing environmental impacts or lessen the risk that an impact will occur. They are designed to support the achievement of EMS objectives and targets and are included as an integral component of the EMS. The procedure A.4 for Identifying and Using Operational Controls is located in Appendix A.

For the program areas associated with significant environmental aspects, program-specific management plans are maintained to describe procedures for proper program management. These plans outline steps to be followed to achieve compliance with environmental regulations and to minimize

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Program area managers ensure management plans are available, familiar, and adhered to by affected organizations. Management plans by program area are included in Environmental Requirements Table in Appendix C and the EMS Controlled Document listing in Appendix D. Other operational controls specific to environmental program areas are listed in Appendix E.1.

The Base Contracting Office has included a standard statement in all contractor agreements regarding the contractor’s responsibility to comply with all federal, state, local regulations and our EMS. 437 CES/CEA reviews construction specifications and statements of work (SOW) for each contracted project and prepares the regulatory requirements section for each specification and SOW. 437 CES/CEA also participates in contractor orientation meetings during which specific regulatory requirements are discussed.

7.6 Environmental Emergency Preparedness and Response

Emergency Preparedness and Response is handled predominantly through the Disaster Preparedness office with input from various base organizations, including 437 CES/CEA. 437 CES/CEA has established, implemented, and maintains plans and procedures to identify potential emergency situations and potential accidents that can have an adverse impact on the environment (such as the Facility Response Plan). CAFB has a series of plans and procedures in place to respond to actual emergency situations and accidents, and to prevent or mitigate associated adverse environmental impacts.

437 CES/CEA is also the organization responsible for reporting spills to external regulatory agencies, as required. Superfund Amendment and Reauthorization Act (SARA) Title III requirements regarding hazardous materials on site are also handled and reported by 437 CES/CEA.

Base personnel with hazardous materials, hazardous waste, spill response, or other related duties are provided spill and emergency response training. All Base employees are provided entry-level emergency response training in their introductory safety briefing and by ongoing contingency drills and exercises. CAFB personnel report spills and other emergencies by dialing “911”. The “911” dispatcher then notifies the proper Base authorities of the emergency.

Emergency drills are conducted periodically at CAFB. As part of the EMS, the emergency procedures are reviewed and revised as necessary, particularly emergencies and tests. The overall procedure A.8 describing Emergency Preparedness and Response is located in Appendix A.

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8. CHECKING AND CORRECTIVE ACTION

Once procedures and controls have been implemented, they must be monitored and checked periodically to evaluate effectiveness and whether or not its operating methods are meeting the objectives and targets set during the planning phase. Checking and corrective action include the following elements: monitoring and measurement, nonconformance and corrective and preventative action, records, and auditing.

8.1 Monitoring and Measurement

Monitoring and measurement is fundamental to our EMS, it ensures that management plans; controls, and training are effective. Furthermore, it enables our organization to identify its progress toward achieving objectives and targets, and the reasons for our level of achievement. Effective monitoring and measurement is necessary to continually improve - which is the basis of our EMS. 437 CES/CEA ensures that procedures are developed to monitor performance, environmental compliance, applicable operational controls and conformity with the environmental objectives and targets.

The general procedures for developing and tracking EMPs; tracking environmental performance; and calibrating, monitoring and measuring instruments are found in Appendix A.

More specific monitoring and measuring requirements of activities that have environmental impacts are included in permits, management plans, and SOPs. These environmental program specific documents are shown in the Environmental Requirements Table in Appendix C as well as in the EMS Controlled Documents listing in Appendix D.

The key characteristics which are monitored include permit parameters, waste quantities and characteristics, incident data, etc. Methods of monitoring and measurement employed at CAFB include, but are not limited to, the following:

• Laboratory analysis of suspected and confirmed contamination of various media (e.g., contaminated soil from a spill, wastewater discharged at an outfall measuring point);

• Monitoring of certain air pollution control equipment;

• Reports of hazardous material purchases and use;

• Reports of hazardous waste disposal;

• Reports of hazardous waste reduction;

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• Energy use reports;

• Calibration measurements of key equipment; and,

• Threatened and endangered species surveys.

Equipment used for environmental monitoring must be calibrated according to manufacturer specifications, at a minimum.

8.2 Nonconformance and Corrective and Preventative Action

When we identify a weakness in our EMS or an ineffective part of our EMS, we will initiate and effect a correction. Our EMS has procedures to receive, document and investigate problems, understand their root causes, and then implement corrective actions that prevent recurrence. The procedure A.12 for Addressing EMS Nonconformance is located in Appendix A.

8.3 Records

CAFB follows the Air Force Files Maintenance and Disposition System specified in AFMAN 37-123 “Management of Records” and AFI 37-138 “Records Disposition—Procedures and Responsibilities” for maintenance of records of policies and procedures related to its EMS. These instructions include direction regarding retention periods and disposition of records.

Certain records are maintained indefinitely due to possible future regulatory requirements. Records are maintained within CEV and all organizations’ file system. Examples of records include: operational reports, inspection reports, training records, and other miscellaneous items. These records are maintained in accordance with policy set by the individual Base organization and CEV guidance. The procedure A.11 for Document Management, Document Control and Records Management is in Appendix A.

Records are maintained within the individual Environmental Program Manager area files. Key records for selected Environmental Program areas are listed in Appendix C, Environmental Requirements Table, Appendix D;

EMS Controlled Documents and Appendix E.1 Operational Controls and E.2 Records.

8.4. Internal EMS and Compliance Status Assessments

Internal EMS assessments and ESOHCAMPs are used to monitor the health of the EMS, to ensure that the management system has been fully implemented, and to ensure that the system is effective and being properly

Hard copies of this document may not be the current version. Refer to Charleston AFB EMS Home Page to maintained. The procedure A.13 for conducting EMS and Compliance Status Assessments is in Appendix A.

CAFB participates in the annual Environmental Safety & Occupational Health Compliance Assessment Management Program (ESOHCAMP). This is a program of annual internal facility-wide assessments designed to evaluate compliance with relevant environmental regulations. A team assembled by AMC Civil Engineering Headquarters will conduct an external ESOHCAMP assessment every third year. Procedures and protocols for conducting ESOHCAMP assessments are documented in AFI 32-7045.

EMS assessments are completed annually in conjunction with the ESOHCAMP assessment. The purpose of the EMS assessment is to evaluate whether or not the EMS is properly implemented and maintained. The focus here is on conformance to EMS requirements and written OIs and procedures rather than compliance with environmental regulations. However, since EMS documentation has been written to support compliance, the ESOHCAMP and EMS assessments go hand-in-hand.

During the annual ESOHCAMP/EMS assessment, evaluators visit Base organizations to interview personnel, observe work practices, and survey sites. Evaluators also review environmental documentation including:

management plans, inspection logs, training documents, OIs, etc.

In addition to the annual assessments, CAFB conducts Base wide inspections year-round. This program is used to evaluate and maintain environmental compliance on a more frequent basis as well as look for opportunities for environmental improvements.

9. MANAGEMENT REVIEW

The management review process is essential to support continual improvement of the EMS. The purpose of management review is for senior management to periodically review and evaluate the EMS to ensure its continuing suitability, adequacy, and effectiveness. The findings from the Checking and Corrective Action Phase may indicate that adjustments are necessary or that entirely new methods are needed to achieve the established objectives and targets. Output from the management review is fed back into the Planning Phase so that changes required to attain the desired level of system effectiveness are made. This feedback loop is the basis for the continual improvement aspect of the EMS. The EMS continually moves through this cycle, fine-tuning its management of those areas of the organization's operations that harm the environment. This "continual improvement cycle" is a core tenet of the EMS; it allows the system to adapt to the dynamic nature of the CAFB’s operations. CAFB senior management reviews and evaluates the overall EMS periodically during ESOH Council or Senior Management meetings. 437 CES/CEA is responsible to ensure that the necessary information is collected and presented to allow senior

Hard copies of this document may not be the current version. Refer to Charleston AFB EMS Home Page to management to make such an evaluation. As they become available, the results of the ESOHCAMP and EMS assessments are reviewed to identify the possible systemic causes of environmental discrepancies. All environmental program areas are covered at the review. Items requiring particular management attention and action are discussed in detail. Management review discussions conducted and decisions made regarding the CAFB EMS, including its suitability, adequacy, and effectiveness and the possible need for changes to the policy, objectives, or other elements of the EMS, are recorded in written form. Copies of the meeting minutes are distributed to ESOH Council members, and EMS CFT Members. The procedure A.14 for conducting EMS Management Review is further detailed in Appendix A.

9. MANAGEMENT REVIEW