FA4416-09-R-0017 - 0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

SEE SUMMARY OF CHANGES

POC: Chad Baldw in chad.baldw in.ctr@afncr.af.mil

301-981-1931

1. CONTRACT ID CODE PAGE OF PAGES

J 1 49

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Jul-2009

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4416-09-R-0017

X 9B. DATED (SEE ITEM 11)

01-May-2009

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Jul-2009

CODE

316TH CONTRACTING SQUADRON

1535 COMMAND DRIVE, STE E210

ANDREWS AFB MD 20762-6500

FA4416 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4416-09-R-0017

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

A. The purpose of this amendment is to incorporate the following information:

1. Decreased workload data and PWS due to a construction project at the HQ 316 AW

Building.

2. Extend the due date as a result of these revisions until 2PM EST on 16 July 2009.

3. Allow for questions concerning the Q&A posted in Amendment 0004 until 2PM Monday, 6

July 2009. No questions will be accepted after this date/time. Please submit any questions by the due date to Mr. Chad Baldwin at chad.baldwin.ctr@afncr.af.mil.

B. The following revised documents are provided or attached:

1. PWS/Workload data

2. Revised Map A1 “On Base Grounds Maintenance” and “Snow Removal Priority Map.”

THE DUE DATE IS EXTENDED UNTIL 2PM EST 16 JULY 2009.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Jul-2009 02:00 PM to 16-Jul-2009 02:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE AND SNOW REMOVAL SERVICES

AJXF 09-1087

CES/CEOE

Andrews AFB, Maryland

Prepared by Brian Boyd

Revised

1 July 2009

PERFORMANCE WORK STATEMENT FOR

GROUNDS MAINTENANCE AND SNOW REMOVAL SERVICES

1. DESCRIPTION OF SERVICES. The contractor shall furnish all personnel, labor, equipment, transportation, tools, materials, supplies, supervision, quality control, management and other items and services necessary to perform grounds and landscape maintenance services & improvements, to include snow and ice removal services, at

Andrews AFB and its affiliated communication sites at Brandywine and Davidsonville, Maryland, in accordance with this Performance Work Statement (PWS). The services provided shall continually maintain all areas in a manner that will produce healthy; pest and disease free grass, trees, shrubs, and plants and present a clean, neat, freshly manicured appearance. The contractor shall comply with grounds maintenance standards established by the

Professional Grounds Maintenance Society (PGMS), National Arborist Association, American Society of Landscape

Architects, and local recommendation and standards. The estimated quantities of work are listed in Appendix A, titled Estimated Workload Data. The contractor shall provide grounds maintenance to locations designated in Maps

A1, A2, A3, and A4 and comply with all local, state, and federal laws.

1.1. MAINTAIN IMPROVED GROUNDS

1.1.1. Mow Improved Grounds. Grass shall be cut on approximately 469.1 acres of improved grounds in areas as indicated on Maps A1, A3 A4, to include Base Proper, Navy, common use areas, Jacksonville Lane (20) lodging units and off base sites. Contractor shall maintain grass height on improved grounds between 2 to 4 inches depending upon the type. The height is a guideline for a neat and professional appearance. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. Grass clippings shall be removed or mulched when visible after mowing before leaving work area. Mowing shall be accomplished free of scalping, rutting, bruising, uneven or rough cutting.

Remove grass clippings from all roads, parking areas, walks and mulch beds. All improved grounds shall have a well-manicured look at all times. All damage by the contractor to government property (to include personal property of base tenants and employees) due to performance of mowing operations shall be repaired or replaced by the contractor at no additional cost to the government within 15 calendar days from identification/notification.

1.1.1.1. Contractor shall maintain the grounds surrounding all Navy Air Facility buildings on Andrews AFB as shown on Map A1. Contract shall maintain the grounds surrounding these buildings to the same standards as outlined in paragraphs, 1.1.1., 1.1.2., 1.1.3., 1.1.4., 1.1.5., 1.1.8.

1.1.1.2. Contractor shall maintain the grounds surrounding all Head Quarters Air National Guard Readiness Center

(ANGRC) buildings on Andrews AFB as shown on Map A1. Contract shall maintain the grounds surrounding these buildings to the same standards as outlined in paragraphs, 1.1.1., 1.1.2., 1.1.3., 1.1.4., 1.1.5., 1.1.8., 1.4.1. and 1.5.1.

1.1.2. Edging/Encroachment and Crack Grass/Weed Control. Sidewalks, driveways, curbs, pathways and other concrete or asphalt edges located in the improved grounds areas shall be edged in such a manner such that vegetation does not exceed 1.5 inches of overhang on the edge nor shall it be cut back more than 0.5 inches from the surface edge. Edging shall include removal of vegetation from cracks in sidewalks, driveways, parking lots and curbs to a depth of one inch. All vegetation growing in cracks, expansion joints of sidewalks, driveways, curbing and other paved surfaces shall be removed during edging operations. Debris generated by the operation shall be removed and disposed of before leaving the work area. Edging shall be performed as required to project a neat appearance. Note: Selective use of chemicals may be used with approval of the QAP or the Contracting Officer.

1.1.3. Trimming. Grass and weeds shall be trimmed around trees, shrubs, buildings, fencing, poles, post, fire hydrants, parking lot bumper blocks, boulders, and other fixed and temporary obstacles/objects. Trimming height shall match surrounding area grass heights. This task involves all improved grounds as shown on Map A1, A3 and

A4 as Improved Grounds. All areas shall be trimmed concurrently with mowing. Grass clippings shall be removed from sidewalks, curbing, paved areas and mulched areas the same day the grass is cut. Damage to trees and shrubs from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage by trimmer, the contractor shall be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days of noticed damage by the QAP at no additional cost to the government.

Note: Selective use of chemicals may be used with approval of the QAP or the Contracting Officer.

1.1.4. Leaf Removal. The contractor shall ensure no leaves, limbs, pinecones, pine straw, or other loose tree debris will be visible in improved areas on the installation. The contractor shall use specified base dumpster at building 3257 for disposal of wood waste.

1.1.5. Weed and Unwanted Vegetation. During performance of grounds maintenance services, the contractor will perform weed control on all areas, with the exception of un-improved grounds. Weed control indicates that weeds, any vegetation identified as weeds, are to be kept out of sight. Treatment of pest weeds shall be in accordance with applicable regulations. The contractor shall furnish the QAP with labels and Material Safety Data Sheets (MSDS) for all herbicides 30 days prior to use which will be submitted to the base pest management coordinator for approval. Herbicides shall only be applied by State of Maryland certified personnel. The contractor shall submit a report (DD Form 1532-1) to the QAP the following regular workday after application. Storage and mixing of herbicides by the contractor is not allowed on base. The contractor must provide, at their expense, all mixing and storage containment facilities at an off-base location.

1.1.5.1. Weeding Mulch Beds. As a part of mowing and leaf removal operations contractor shall remove unwanted vegetation; weeds, grass, clippings, leaves and manmade trash from mulch beds and properly care for annual and perennial plant debris in a way that leaves the mulch bed weed and litter free and without dead plant debris.

Weeding mulch beds is to be accomplished concurrently with mowing and leaf removal operations. Debris generated by the operation shall be removed and disposed of before leaving the work area.

1.1.6. Maintain Healthy Lawns.

1.1.6.1. Seeding / Over seeding / Top dress. The contractor shall provide seeding, over seeding and top dress for grassy areas to maintain a healthy appearance. The contractor shall provide water to these areas until grass is well established. This shall be accomplished annually in designated locations when coordinated with the QAP. Required seed type and application rate: 10% Blue Grass and 90% Tall Fescue seed applied; application rate shall be based on manufacturer's recommendations and industry standards/practices for establishing lawns. This service is issued as a work order and must be completed within ten (10) workdays from notification.

1.1.6.2. Install Sod. Sod shall be State certified and grown under climatic conditions similar to those in the locality of this requirement. Sodded areas shall be protected from pedestrian traffic by installation of highly visible cords or rope barriers until the sod has taken root. Sodded areas shall be watered daily, including weekends and shall be green, healthy and well established. This service is issued as a work order and must be completed within ten (10) workdays from notification.

1.1.6.3. Plug Aeration. The contractor shall aerate prior to fertilizer application to maintain grounds in a healthy state. Individual holes shall be at least ½ - ¾ inch in diameter, 2 – 3 inches deep, and no more than 3 inches apart. Plugs may be left to deteriorate in rainfall. This service is issued as a work order and must be completed within ten (10) workdays from notification.

1.1.6.4. Fertilization. The contractor shall have a pH adjustment and fertilizer application program. The type and amount of fertilizer or amendments applied shall be based on the results of soil testing and only approved fertilizers/lime shall be applied in accordance with the manufacturer’s instructions. Soil samples shall be collected annually and delivered to the local testing facility or equivalent commercial soil laboratory for analysis. Collection of soil samples and the expense of tests are the responsibility of the contractor, and the results of such tests shall be provided to the QAP. All fertilizing requirements shall be coordinated through the QA and Base Entomology Office for approval. This service is issued as a work order and must be completed within fifteen (15) workdays from notification.

1.1.7. Repair Damaged Areas. The contractor shall repair to match the surrounding areas, any grass, plants, and trees damaged by contractor action at no additional cost to the government. The only acceptable repair for damaged grass is equivalent sod as the surrounding area. Additionally, the contractor shall repair other grounds that have been damaged by others (i.e. ruts) on a reimbursable basis.

1.1.8. Mulch. Contractor shall twice annually replenish mulch to height not less than three (3) inches around trees, bedding and other applicable areas. It is recommended the contractor use coffee brown double split hardwood for this purpose in order to maintain uniformity in appearance throughout the base. The Contractor shall remove decayed mulch as needed to present a uniform appearance and prevent an unsightly over build-up of mulch. The contractor shall, on a reimbursable basis, acquire mulch as required to perform this section of the Performance Work

Statement.

1.1.9. Landscaping Design / New Landscape Projects. Activity that modifies the visible features of an area of land, including but not limited to:Gardening, the art and craft of growing plants with a goal of creating a beautiful environment within the landscape and manipulation of landforms, terrain shape and elevation. Landscaping is both science and art, and requires good observation and design skills. A good landscaper understands the elements of nature and construction, and blends them accordingly. Landscaping service requests will be issued as a work order and must be completed within fifteen (15) workdays from notification.

1.1.10. Inspections. Contractor shall inspect services listed in the Service Delivery Summary and inspection reports shall be kept and made available to the government throughout the contract performance period. It must specify areas to be inspected on either scheduled or unscheduled basis, how often the inspections will be accomplished and the titles of the individuals who shall perform the inspection. The documentation shall be made available to the government after contract completion until final settlement of any claims under this contract.

1.1.11. Unscheduled Work. Unscheduled work is work that is pre-priced in the contract for services in addition to services routinely provided in the contract or work performed outside the areas where the contract was set up to service and one time services.

1.1.12. Impasse Fence Line Improved Grounds. Contract shall maintain the grounds surrounding the approx.

5,340 linier feet of Impasse fence line to the same standards as outlined in paragraphs 1.1.1., 1.1.2. and 1.1.3., Impasse fence improved grounds include 5’ outside and up to the fence and 10’ inside and up to the fence. The contractor shall dispose of debris in dumpsters located at building 3257. The contractor shall not dispose of debris by throwing over fence or into adjacent fields. All weeds shall be removed or eradicated manually, mechanically, or with the use of herbicides (only when approved by the base Entomologist). Where herbicides were used, remove dead vegetation within 7 calendar days.

1.2. MAINTAIN UN-IMPROVED GROUNDS

1.2.1. Mow Un-Improved Grounds – On Base, Brandywine & Davidsonville. Grass shall be cut on approximately 530 acres of Un-improved grounds at the Brandywine and Davidsonville sites, and approximately

69.78 acres on base and 13.51 acres of base fence lines as shown on Map A1, A3 and A4. Unimproved grounds are all grounds not classified as improved or semi-improved where mowing is to be done on a once-a-year basis or growing season dependant, not to exceed 24 inches in height, to control pests, erosion control or eliminate fire hazards. Areas in this classification encompass weapon ranges, road shoulders in un-developed areas, forest lands, grazing lands, lakes, ponds, wetlands and areas in airfields beyond the safety zones. In addition, cut grass on either side of entry roads to both Brandywine and Davidsonville up to the entry gates and up to ten feet outside of the compound fence at 2-4 inches. Grass cutting near the OMNI (Monopole OMNI directional antennas) via mechanical means is discouraged. Recommend the use of herbicides (prior approval by the base Entomologist is required) or cloth ground cover in controlling vegetation in these areas.

1.2.2. Base Fence Line Un-Improved Grounds. Grass shall be cut on approximately 13.51 acres of un-improved grounds inside and outside of the perimeter fence in areas indicated on Map A1. The fenced areas indicated on Map

A1 shall be maintained as un-improved Grounds the area maintained includes 10’ inside the fence up to the fence and 5’ outside the fence up to the fence, trim each side and remove all vegetation from fence. Unimproved grounds are all grounds not classified as improved or semi-improved where mowing is to be done on a once-a-year basis or growing season dependant, not to exceed 24 inches in height, to control pests, erosion control or eliminate fire hazards. This service shall include but not be limited to the removal of all grass, weeds, garbage, plastic bags, paper, and any other item caught in the fence and barbed wire, and on the ground next to, along both sides and under the fence. The contractor shall dispose of wood waste debris in dumpster located at building 3257 and manmade trash at the Celmer Lane recycle center. The contractor shall not dispose of debris by throwing over fence or into adjacent fields. All weeds shall be removed or eradicated manually, mechanically, or with the use of herbicides (only when approved by the base Entomologist). Do not use herbicides where the neighbor is a private resident. All clippings shall be removed immediately. Where herbicides were used, remove dead vegetation within 7 calendar days.

1.2.3. Base Un-improved Grounds. Grass shall be cut on approximately 69.78 acres of Un-improved grounds

69.78 acres on base as shown on Map A1. Unimproved grounds are all grounds not classified as improved or semi-improved where mowing is to be done on a once-a-year basis or growing season dependant, not to exceed 24 inches in height, to control pests, erosion control or eliminate fire hazards. Areas in this classification encompass weapon ranges, road shoulders in un-developed areas, forest lands, grazing lands, lakes, ponds, wetlands and areas in airfields beyond the safety zones.

1.2.4. Trimming Un-improved Grounds. Grass and weeds shall be trimmed around trees, shrubs, buildings, fencing, antennas, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles.

Trimming height shall match surrounding area grass heights. Grass clipping shall be removed from sidewalks, curbing, pavement, and mulched areas the same day the grass is cut. Note: Selective use of chemicals may be used with approval of QAP or the Contracting Officer.

1.2.5. MANTAIN DRAINAGE DITCHES. Contractor shall mow all open draining ditches, sediment ponds, culverts, and the bank of the Base Lake at a height consistent with the adjoining areas but not to exceed 8 inches and in a manner that does not jeopardize the integrity of the bank slope or rim.

1.3 REMOVE DEBRIS/TRASH/LITTER PICKUP.

1.3.1. Policing for Debris. The contractor shall perform general litter patrol as an integrated part of other tasks.

The contractor shall police items including but not limited to, the removal and disposal of all natural debris, (leaves, tree limbs, dry brush, rodent habitats, etc.) and man-made debris (i.e., trash/litter). During the fall months, fallen leaves shall be removed weekly from those areas indicated on Map A1 as Improved Grounds. At other times, leaves shall be removed as necessary. Organic debris only may be disposed of in provided dumpster located near bldg.

3257 all other debris will be disposed of properly in provided dumpster at base recycle yard in accordance with existing local, state, and federal regulations.

1.3.2. Cleanup and Disposal. All debris from Andrews AFB grounds contractor operations shall be cleaned up from the work site daily and disposed of properly. Organic debris only may be disposed of in provided organic debris dumpster located near 3257; all other debris will be disposed of properly in provided dumpster at base recycle yard in accordance with existing local, state, and federal regulations.

1.3.3. Over and Above Service. On occasion, the government may require the contractor to pick up in an area not normally scheduled. This will be done on an on-call basis. During normal duty hours the contractor shall have a 1-hour response time upon receiving a call for over and above service. Any service requested after normal duty hours will have a 4-hour response time. Examples of over and above service include the Joint Service Open House, Change of Commands, and special visits by distinguished visitors.

1.4. PLANT/MAINTAIN TREES/SHRUBS/HEDGES/BROADLEAF EVERGREEN

1.4.1. Trimming and Pruning. Contractor shall prune trees in improved areas. Pruning shall be accomplished in accordance with industry (ANSI Z133.1 – 1994) standards. Class II medium pruning shall be used in general on all trees. Class IV pruning shall be used only for lifting, removal, and/or cutback of branches that conflict with normal traffic or safety in the vicinity of the trees. Trees shall be trimmed to remove suckers, sprouts and uneven growth.

Minimum safety clearance is 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, and 4 feet from buildings. Other trees shall be trimmed on an as-required basis to provide safety, clearances or to prevent structural damage. Trimming and pruning of trees around utility poles and power lines is not the responsibility of the contractor. Trimming and pruning of trees shall not occur within 15 feet of power lines. Notify the government

QAP when trimming or pruning around utility poles and power lines is needed. Shrubs, small trees, and other plants shall be maintained according to the American Society of Landscape Architect’s standards. They shall be pruned as required to maintain their natural growth characteristics. Shrubs and small trees shall be trimmed and pruned to enhance the natural form and health of the plant. Hedges shall be maintained at their natural mature height and shape. Broadleaf evergreens and flowerbeds shall be pruned annually or as required. Pruning shall remove vines, tree sprouts, or any other vegetation growth from under trees, in or on shrubs and the sides of buildings, to include ivy. The Contractor shall not be responsible for the privatized housing areas.

1.4.1.1. The contractor shall brace or cable newly installed trees, shrubs, and hedges to keep plants in vertical position. Remove all wires, cables, straps, and stakes, when roots are established and plants remain vertical. The contractor shall adjust wires, cables, and straps as required. Remove all existing stakes, cables, and straps from plants as required.

1.4.2. Plant/Transplant Trees and Shrubs. Trees or shrubs identified by the Contracting Officer or QAP shall be excavated with the main root system intact; moved and transplanted in the location designated by the QAP. The roots and soil surrounding the roots shall be balled and wrapped in burlap or other approved wrap to protect the root system from drying out and loss of soil from transporting. Resulting hole shall be backfilled with clean fill dirt and topsoil and the areas shall be restored to match the surrounding area. Transplanted trees or shrubs shall be maintained until a green and healthy condition is established.

1.4.3. Remove Trees and Shrubs. The contractor shall remove trees and shrubs that become diseased and die or pose a threat to personnel, structures or utilities. Trees, including the stump, shall be removed completely; disposed of in proper dumpster located at building 3257, if tree is not replaced; the site shall be restored to match the surrounding area. Removal of trees or shrubs shall be performed in a manner as not to damage other structures or property in the area. The contractor shall maintain these areas by watering, fertilizing, mowing and trimming as necessary. A work order will be issued for the removal of trees and shrubs. Damage to government property resulting from the removal operations shall be repaired at contractor’s expense.

1.4.3.1. Stump Removal. A work order will be issued for designated stumps that shall be removed completely or ground to a depth of 12 inches below surface and disposed of government property and the site shall be restored to match surrounding areas.

1.4.4. Emergency Tree Removal. Emergency tree removal shall be required to negate hazardous situations caused by acts of nature or other disastrous events. Initial response shall be within one-half (½) hour during normal working hours or within two (2) hours all other times. Work shall be continuous until all hazards have been eliminated. Restoration of the area shall be completed within five calendar days.

1.5. MAINTAIN BEDDING/PLANTED AREAS.

1.5.1. Bedding and Planted Areas. Contractor shall water, edge, eliminate weeds, maintain mulch and repair or replace plants in shrub and plant beds located on Improved Grounds. All weeds shall be removed or eradicated manually, mechanically but not chemically. Contractor shall twice annually replenish mulch to height not less than three (3) inches around trees, bedding and other applicable areas. Care shall be taken to prevent damage to roots of existing plants or shrubs. The trench or shrub bed edging shall be realigned or reworked to maintain a uniform geometric configuration to contain the mulch. Shrubs shall be trimmed to remove suckers, sprouts and uneven growth. Beds shall be weed free; litter free, loose and un-compacted and have a neat well-manicured appearance.

1.6. PERFORM PEST IDENTIFICATION. Contractor shall notify the QAP of any non-beneficial pests identified in the grass, trees, shrubs, and hedges, while performing grounds maintenance.

1.7. MAINTAIN GROUNDS INSIDE PATHFINDER FENCE. Contractor shall maintain the grounds inside

Pathfinder Fence on Andrews AFB to include the ASA Complex as shown on Map A1. Contractor shall maintain the grounds inside the Pathfinder Fence to the same standards as outlined in paragraphs 1.1.1., 1.1.2., 1.1.3., 1.1.4., 1.1.5., 1.1.8., 1.4.1. and 1.5.1.

1.8. SNOW/ICE REMOVAL INSIDE PATHFINDER FENCE. The Contractor shall be responsible for all snow and ice removal from ASA Complex and the areas identified in Appendix A Map 2 as being inside the

Pathfinder Fence as outlined in paragraph, 1.11. and 1.11.1. as priority I streets and parking lots.

1.9. HERBICIDAL USAGE. Any personnel that apply herbicides shall have a current State of Maryland Applicator’s License. Categories of certification shall include Ornamental & Turf (EPA Category 3), and Right of Way (EPA Category 6). Copies of all certifications shall be provided to the CO and QAP.

1.9.1. Herbicide submittals shall be provided by the contractor for all herbicide labels and Material Safety Data

Sheets (MSDS’) to the CO and QAP for approval prior to use. Vehicles used for herbicide application shall be labeled "Contaminated with Pesticides" and carry an approved spill containment kit capable of containing any spill until first responders arrive. Vehicles must have lockable storage compartments for transportation of all herbicides to and from the job site. MSDSs and labels for such herbicides must be on hand at all times.

1.10. MAINTAIN NEWLY LANDSCAPED AREAS. The Contractor shall keep all newly landscaped areas watered and in good condition and maintain a healthy and uniformed appearance throughout the warranty period.

The contractor at no expense to the Government shall replace plants that become diseased or die. Newly landscaped areas will be added to the existing contract upon expiration of all warranties.

1.11. SNOW/ICE REMOVAL. The Contractor shall be responsible for all snow and ice removal from the areas identified in Appendix A Map 2, 3, and 4. The Contractor shall begin ice prevention and ice removal operations when road and weather conditions dictate or when notified to do so by the CO or QAP. The contractor shall begin snow removal operations after one quarter (1/4) of an inch of new snowfall or when prevailing winds cause drifting of existing snow. Snowdrifts shall be removed from all streets and parking lots. The Contractor shall maintain snow to within one quarter (1/4) inch of the paved surface. The contractor shall provide ice & snow removal agent as needed on a reimbursable basis. Due to the complex nature of snow/ice removal, the Contractor shall be responsive and cooperative in satisfying changing priorities.

Reference B – Priorities and Appendix A for map of areas requiring salt and/or Anhydrous Grade Sodium Acetate.

The official source for weather information/data is 316 OSS/OSW. This is the only data related to weather events, to include start time, end time and total accumulation, which will be officially recognized by the Government. The

Contractor shall complete all snow and ice removal services within the following time frames listed in paragraphs

1.11.1 through 1.11.6.

1.11.1. Priority I -- Streets and Parking Lots. This priority is assigned to areas of high visibility and those most frequently traveled. Therefore, the Contractor shall begin ice prevention/ice removal operations when road and weather conditions dictate or when notified to do so by the CO or QAP. Removal of snow shall commence immediately following accumulation of approximately ¼ inch and shall be continuously maintained to provide accessibility and passageways to and from designated areas until snow stops falling (as reported by 316 OSS/OSW) or as otherwise directed by the CO. Adjacent sidewalks shall be cleared of snow. Complete removal of accumulated snow in areas identified as priority I shall be accomplished within twenty-four (24) hours of last snowfall (as reported by 316 OSS/OSW). Ice & snow removal agent shall be used on sidewalks, roads and parking lots to control ice.

1.11.2. Priority II -- Streets and Parking Lots. This priority is assigned to secondary industrial roads and frequently used parking lots. The Contractor shall maintain streets and parking lots to provide for a two lane-driving path through designated streets and parking lots; snow shall not exceed one inch before beginning plowing/treatment. Complete removal of accumulated snow in areas identified as priority II shall be accomplished within twenty-four (24) hours of last snowfall (as reported by 316 OSS/OSW). Adjacent sidewalks shall be cleared of snow. Ice & snow removal agent shall be used on sidewalks, roads and parking lots to control ice.

1.11.3. Priority III -- Streets and Parking Lots. This priority is assigned to major thoroughfares and parking lots, which must be maintained to ensure accessibility and safe passageway and shall maintain a two lane-driving path;

snow shall not exceed one inch before beginning plowing/treatment. The Contractor shall complete removal of accumulated snow within forty-eight (48) hours of end of snowfall (as reported by 316 OSS/OSW). Adjacent sidewalks shall be cleared of snow. Ice & snow removal agent shall be used on sidewalks, roads and parking lots to control ice.

1.11.4. Priority IV -- Streets and Parking Lots. This priority is assigned to streets and parking lots; snow shall not exceed one inch before beginning plowing/treatment. The Contractor shall complete removal of accumulated snow within forty-eight (48) hours of last snowfall (as reported by 316 OSS/OSW).

1.11.5. Brandywine & Davidsonville Off-base Ice / Snow Removal. The Contractor shall begin ice prevention/ice removal operations when road and weather conditions dictate or when notified to do so by the CO or QAP.

Contractor shall remove snow/ice from roadway beginning at the county/state maintained road, continuing to the compound entry gate, and shall include all roads within the sites and all parking lots within the sites. The Contractor shall complete removal of accumulated snow within twenty-four (24) hours of last snowfall (as reported by 316

OSS/OSW). Sidewalks shall be cleared of snow. Ice & snow removal agent shall be used on sidewalks, roads and parking lots to control ice.

1.11.6. Additional Guidelines. An additional 24 hour variance will be given for complete clearing of streets and parking lots given severe snow fall (over 12 inches in 12 hours) or severe winds (sustained winds of over 30 mph).

The Contractor shall identify and apply ice & snow removal agent to roads and parking lots during icy conditions or when icy conditions are forecast to maintain roads at a safe passable level for vehicles. The Contractor shall not

"plow in" parked vehicles storm drains or fire hydrants or "block in" any parked vehicles, fire hydrants, parking lot entrances or exits with removed snow or ice. Roads and parking lots shall be prepared and maintained for safe passage.

1.12. EMERGENCY. Upon notification by the CO or QAP through the issuance of a work order, the contractor shall perform emergency services caused by acts of nature or man-made activities that demand immediate attention, such as storm damage or special event activities. These services may be required to be performed outside normal duty hours.

1.12.1. Upon notification of an emergency, during normal working hours the contract manager shall respond within one-half (1/2) hour to meet with the CO and QAP to receive emergency service requirements. During after duty hours the contractor shall respond within two (2) hours. Upon receiving notification by the CO or QAP, the contractor shall begin emergency work within two hours.

1.12.2. The CO or QAP will notify the contractor as soon as a special event requirement is known. This consists of, but is not limited to, unannounced visits, distinguished visitors, VIPs and other events that will cause numerous schedule changes and alterations for performances on the ceremonial areas. When possible, the QAP will notify the contractor 24 hours prior to the event. Special event services will be priced separately from routine services but may consist of the same items as the basic services within the contract. Reimbursement of these services shall be under a separately funded Unscheduled CLIN in the bid schedule.

1.13. MAINTAIN ATHLETIC FIELDS. Contractor shall perform maintenance on identified athletic fields to provide safe and professional appearance in accordance with industry standards for athletic fields.

1.13.1. Football and Soccer Fields

1.13.1.1. Mowing. The contractor shall maintain all football and soccer fields, to include up to 30 feet outside the playing field, to a grass height of 1 ½” using a reel mower (see Map A5 – Athletic Fields). This shall be done no less than weekly during the months in which the field is in use (March - November). At all other times, the contractor shall maintain the fields to the same standards as outlined in paragraph 1.1.1. The contractor shall trim around all stationary objects to ensure a uniform appearance.

1.13.1.2. Maintenance Requirements. The contractor shall aerate, top dress, verticut, fertilize and overseed all areas identified in paragraph 1.13.1.1 at a minimum of once per year, preferably during the months of September to

November. Required seed type and application rate: 10% Blue Grass and 90% Tall Fescue seed applied;

application rate shall be based on manufacturer's recommendations and industry standards/practices for establishing lawns. The contractor shall determine nutrients necessary to ensure proper and healthy growth of turf based on landscape industry standards.

1.13.1.3. Other Requirements. The contractor shall roll with heavy roller all areas identified in paragraph 1.13.1.

at the beginning of the maintenance season and at least once during the season, preferably at the mid-point, to provide a level and even playing surface.

1.13.2. Baseball and Softball Fields

1.13.2.1. Mowing. See paragraph 1.13.1.1 for standards. See Map A5 – Recreation for location of athletic fields

1.13.2.2. Maintenance Requirements. See paragraph 1.13.1.2 for standards.

1.13.2.3. Other Requirements. The contractor shall roll all fields identified in paragraph 1.13.2.1 with a heavy roller at the beginning of the maintenance season and at least once during the season, preferably at the mid-point, to provide a level and even playing surface. Prior to the beginning of baseball/softball season, the contractor shall restore all infield grounds to a safe and even playing surface. This includes leveling, dragging, raking, and rolling the infield to provide proper crown in accordance with industry standards for softball/baseball fields.

1.14 WORK STOPPAGES. From time to time there will be work stoppages due to scheduled and unscheduled mission requirements (events). During times of work stoppage grounds maintenance work schedule shall be altered to work in other areas until the event is complete at which time grounds/snow work will be scheduled and accomplished.

2. SERVICE DELIVERY SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS

Para(s)

Performance Threshold

Maintain Improved and Un-Improved

Grounds. Areas are maintained within proper standard.

1.1, 1.2,

1.3 Responsive and cooperative in satisfying

changing requirements.

All valid QAP or customer complaints received during any one-month period are resolved within 48 hours.

Herbicide and Vegetation Control.

Herbicide and vegetation control are applied in accordance with listed paragraph.

1.1,1.2,1.

9, Customer complaints shall not exceed 2 per month.

Leaf Removal. Leaves, pine straw and pine combs are removed in accordance with listed paragraphs.

1.1, 1.3 Customer complaints shall not exceed 2 per event.

Maintain Trees, Shrubs, Hedges and

Broadleaf Evergreens. Trees, plants, hedges and shrubs flourish and appear healthy. They have adequate mulch. They are trimmed and pruned in a timely manner. Bedding is mulched and free of weeds, grass and debris.

1.4, 1.5,

1.10 Customer complaints shall not exceed 2 per

month.

Remove Snow and Ice. Paved areas are safe for the vehicles or pedestrian traffic intended.

Areas have adequate de-icing material based on conditions,

1.11 Responsive and cooperative in satisfying

changing requirements.

All valid QAP or customer complaints received are resolved within 4 to 8 hours.

Customer complaints shall not exceed 2 per snowfall or ice event.

Emergency. Events are accomplished in accordance with listed paragraph.

1.4, 1.12 Work required by an order is satisfactorily completed 100% of the time.

Maintain Athletic Fields. Areas are maintained within proper standard.

1.13 Responsive and cooperative in satisfying

changing requirements.

All valid QAP or customer complaints received during any one-month period are resolved within

48 hours.

Remove Debris, Debris, removed in accordance with listed paragraph.

1.1, 1.2,

1. 3 All debris is picked up and area is free of debris with no more than 2 discrepancies a month.

Contractor responds within 2 hours of notification and service is not accepted until over and above service is completed

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. Government furnished property and services.

3.1. Government-Furnished Utilities. The Government will furnish facility 3257, for the purpose of office space and storage of equipment. The Contractor shall ensure compound gate is secured at all times during non-working hours. The contractor may call Civil Engineer (CE) Service Call at (301) 981-5151 for facility maintenance.

3.2. Government-Furnished Material. Except for those items or services specifically stated in 4.13.4. and 4.13.5.

Contractor Purchased Items, Reimbursable Items the contractor shall furnish everything needed to perform this contract according to all its terms.

3.3. Government Furnished Tools. None. The Contractor is not authorized to acquire tools for the purpose of

Government reimbursement.

3.4. Government Furnished Services. The Government will provide reasonable services and utilities (such as electricity, facility maintenance), police & fire protection, and emergency medical services. Expenses incurred by the Contractor or any its employees resulting from Medical Services provided by the Malcolm Grow Medical Center are the responsibility of the Contractor.

3.5. Government Furnished Forms. Reference Appendix C.

4. GENERAL INFORMATION

4.1. QUALITY CONTROL. Contractor shall develop and maintain a Quality Control Program to ensure grounds maintenance services are performed in accordance with commonly accepted commercial practices, the National

Arborist Association, American Society of Landscape Architects, and the local county extension office recommendations. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services and proper operation of grounds maintenance and landscaping services. As a minimum the contractor shall develop quality control procedures that address areas identified in paragraph 2, Service Delivery Summary. The government QAP must have a specific quality control inspector to notify in case of customer complaints. The contractor shall submit to the contracting officer a Quality Control Plan within 15 days after contract award and update as changes occur.

4.1.1. Include a customer complaint feedback system for correction of complaints. All Customer Complaint

Records (AF Form 714 or e-mail) shall be answered, all necessary corrective actions taken, and the completed forms returned to the QAP within one workday.

4.1.2. The records of inspections for the services listed in the Service Delivery Summary shall be kept and made available to the government throughout the contract performance period. It must specify areas to be inspected on either scheduled or unscheduled basis, how often the inspections will be accomplished, and the titles of the individuals who shall perform the inspection. The documentation shall be made available to the government after contract completion until final settlement of any claims under this contract.

4.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance. The government representative will evaluate the contractor’s performance through intermittent on-site inspections of the contractor’s quality control program and receipt of complaints from base personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if performance dictates. The government will also receive and investigate complaints from various customers located on the installation. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.3. WORK PLAN. The contractor shall maintain a work plan that provides the overall approach to ensure scheduled and unscheduled maintenance activities are accomplished in a manner that will maintain healthy, disease-free, well manicured landscapes. The Work Plan shall be provided to the government at the pre-performance conference that covers the entire contract period. The contractor shall submit to the QAP and the CO a monthly work plan report.

4.3.1. The Work Plan Report shall be submitted to the QAP no later than 10 days prior to start of the next month through the contracting officer. The Work Plan Report will at a minimum contain: forecasted grounds maintenance activities, seasonal preparations showing when seasonal contract tasks will be scheduled for accomplishment and a routine task schedule showing where and when routine/reoccurring contract tasks are scheduled to be performed.

4.3.1.1. Work Schedule. The contractor shall establish a monthly work schedule to describe in detail all the efforts to accomplish required services identified in Appendix A throughout the month. Once the work schedule is received, at this time, if changes need to be made to reduce conflicts with the government operations, special events, or other occurrences, the contractor shall meet with the government and revise the schedule as necessary. The contracting officer’s representative can request changes to the monthly work schedule so spacing of services is distributed to meet the needs of the government. The contractor shall not be allowed to deviate from this schedule without prior approval from the QAP.

4.4. PERFORMANCE EVALUATION MEETINGS. The contract manager may be required to meet at least monthly with the QAP and Contracting Officer (CO) during the basic year of the contract. Meetings will be as often as necessary thereafter as determined by the CO. However, if the contractor requests, a meeting will be held. The written minutes of all performance evaluation meetings shall be signed by the contract manager, CO, and QAP.

Should the contractor not concur with the minutes, the contractor shall so state any areas of nonoccurrence in writing to the CO within ten calendar days of receipt of the signed minutes.

4.5. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212-4, Contract Terms and

Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.6. HOURS OF OPERATION. The Contractor is responsible for establishing hours of operation. However, mowing operations in the vicinity (approximately 75 feet) of occupied residential structures (billeting and dorms) shall commence no earlier than 7:00 AM and end no later than 8:00 PM. Normal duty hours are 7:15 AM to 4:30

PM.

4.7. FEDERAL HOLIDAYS. The following is a list of Federal Holidays observed by this installation:

New Year’s Day Labor Day Inauguration Day

Martin Luther King’s Birthday Columbus Day President’s Day

Veterans Day Memorial Day Thanksgiving Day

Independence Day Christmas Day

4.8. WORK ORDER. A work order will be issued to the contractor by the QAP for performance of services that are non-recurring or regularly scheduled (i.e. special events, emergency tree removal, etc.). More than one requirement may be included on a work order. The QAP will establish a required completion date for each job order. The contractor shall inspect the job prior to close out to ensure all requirements were met. After completion, the contractor shall notify the QAP to schedule an acceptance services inspection.

4.9. WORK CLEARANCE REQUEST (AF FORM 103). Before digging anywhere on base or at Davidsonville or Brandywine sites, the contractor shall complete an Air Force Form 103. The Air Force Form 103 is available at building 3465 North Carolina Avenue Andrews AFB MD in the Customer Service section between the hours of 6:15 and 4:00 Monday - Friday. Completed Base Civil Engineer Work Clearance, shall be submitted to the QAP two weeks prior to breaking ground. The contractor shall acquire and provide a Miss Utility ticket number to the QAP at least 48 hours prior to digging.

4.10. SECURITY REQUIREMENTS. All contractor employees shall carry contractor photo identification at all times. Contractor employees shall comply with any base security measures implemented at all times. This includes but is not limited to vehicle and goods searches and identification checks during times of increased security. All personnel employed by the contractor in performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation.

4.10.1. The contractor shall be responsible for the action of any of their sub-contractors and their employees who are working on Andrews AFB.

4.10.1.2. The contractor and sub-contractor, if hiring U.S. citizen(s), shall ensure that they are in possession of a valid State driver’s license or State issued Identification Card and birth certificate. If the employee/hiree is not a

U.S. citizen, the contactor and/or subcontractor may hire non U.S. citizens if they are in possession of Green Card, Social Security…