Questions for FA330020R0002 - RESPONSES.docx

Questions for FA330020R0002 AU Warehouse Services

1. What have been the historical Yearly or Monthly Receipts of Materials? PWS 1.1.1:

In 2017 the yearly receipt of material was 656,221.

In 2018 the yearly receipt of material was 543,404.

In 2019 the yearly receipt of material was 650,911.

2. What has been the historical number of damaged items that need to be reported?

There is no historical number of damaged items to report.

3. How many customers require inventory monthly Inventory reports? PWS 1.1.2 Monthly inventory reports are provided to 11 customers. However, this number may change due to the customer change.

4. How many like items are for each customer? PWS 1.1.2 There is no set number of liked items. Each customer can acquire like items at the same time.

5. What has been the historical workload for Material Salvage for the past 3 or 4 years? PWS 1.1.6 In 2017 there was 461,325 salvage materials.

In 2018 there was 272,117 salvage materials.

In 2019 there was 79,050 salvage material.

6. With the exception of FY14, No USPS has been utilized from FY15 to FY18, does the Government expect this to go away? PWS 1.1.7 At the current time the USPS services outlined in 1.1.7 are still needed.

7. *Why is the RFP not showing up for everyone on Beta.sam.gov as I got notified from a colleague on west coast and I can’t see it here on east coast? Right below Attachment / Links it just spins and spins. Looks like beta.sam.gov is have problems again.

The Maxwell, AFB is not responsible for the Beta.sam.gov website.

8. Can the Government provide the average annual cost of Mailing Costs (A005) for the last 3 years? (Reference PWS 1.1.2) See attached CDRL 5.

9. Can the Government please provide an inventory record for the most recently completed month (A002)?

The inventory record for the most recent month is 660,911.

10. During the site visit, it was noted that the incumbent Contract Manager shared some kind of report/document/folder with a site visit attendee. That report was not shared with the rest of the attendees. Can the Government please provide a copy of contents that are in said report?

Attached is the report that was explained to the vendors by the contract manager during the site visit.

11. Has overtime been a requirement or anticipated in this contract?

Overtime has not been a requirement nor is it anticipated in this contract.

12. IAW PWS, the Contractor pays for all UPS MI shipments which was 16K packages – 2017/18, 30K – 2016, 34K - 2015, 79K - 2014? Was there an average cost per year in order to plan for 30 days to invoice?

There is no average cost per year in order to plan for 30 days to invoice. Each organization may ship at different times and at different volumes. In addition, each monthly UPS MI shipments varies based on the customer needs, volume, and shipment destination.

13. *Will notes/Q&A from the site visit be posted to beta.sam.gov?

No. All questions were answered on site.

14. *Who is the incumbent?

The incumbent is Systems Support Alternatives, Inc.

15. *What was the winning bid, contract number, and SOW?

SOW will not be provided. The previous contract number is FA330014C0025. It was awarded in the amount of $2,938,638.01.

15. *Is there a reason the Amendment 1 posting isn’t liked to the pre-solicitation notice?

Information changed between pre-solicitation notice and Amendment 1.

16. *Are we to include PWS 4.4 Emergency Services into our CLIN 0001 price? If so, please provide historical workloads of emergency services so industry can better estimate this requirement.

The Contract has not had to provide emergency service, but if the need arises, it will not be reimbursable.

17. *Volume II, Technical Proposal: Do the Summary pages (not to exceed 5 pages) count towards the overall technical volume not to exceed 20 pages?

Summary pages not to exceed 5 pages are included in the overall technical volume not to exceed 20 pages.

18. What are the current Full-Time Equivalent (FTE) and Part-Time Staff quantities supporting the incumbent contract?

This is a performance base requirement. The government does not monitor FTE.

19. In support of consistent pricing comparisons between offerors’ proposals, what SCA labor categories are currently supporting the incumbent contract? Are these labor categories requested to be the same on this RFP?

Offerors should review and evaluate the tasks, deliverables, and provide an SCA-compliant solution for price as stated in the PWS.

20. *Who is the primary Point of Contact to request the DoD SAFE drop-off access code for proposal submission?

LaChandra Thompson will be the primary point of contact for proposal submission. LaChandra Thompson is the secondary point of contact. Also, email will be accepted.

21. *Does Appendix G fall under CLIN X001, X002, or X003?

CLIN 0001, the contractor will not be reimbursed for supplies in Appendix G.

22. Will the awarded contractor receive any existing custodial equipment?

Government equipment will be provided as defined in Attachment H and Attachment I.

23. Are incoming course materials received on a set schedule or random basis?

Incoming course materials will be received randomly.

24. Will the Workload for the contract POP be consistent with the Historic Workload data for FY15 to FY18 Domestic, International, Pick-Up in Appendix B?

The historic workload is provided for informational purposes only, as noted in Appendix B.

25. Will the government furnish the tools and equipment required for preventative maintenance of all equipment and machinery listed in Appendix H and I?

Government equipment will provide equipment as defined in Attachment H and Attachment I.

26. Will the government furnish the tools and equipment required for custodial services of areas that the contractor is responsible for in Appendix G?

Government equipment will be provided as defined in Attachment H and Attachment I.

27. *Will the existing government equipment be tested and certified fully operational before the start of the contract?

Government equipment will not be tested and fully operational before the start of the contract.

28. *Will the government confirm that scheduled preventative maintenance on government-owned equipment has been conducted through the end of the contract?

Scheduled preventative maintenance of government equipment will be conducted through the end of the contract.

29. Will the contractor be given preventative maintenance plans and schedules for all government equipment to be maintained by the contractor?

The contractor is responsible for providing a major and preventive maintenance plan and inspection schedules to the contracting officer and COR personnel on contract start.

30. What inventory management system is currently being used? Is the Automated Data Processing Equipment ADPE utilized to inventory course materials and or equipment? (Appendix H Exceptions) The Course Development and Student Administration/Registrar (CDSAR) system is being used for inventory course materials and equipment.

31. Does the UPSMI system integrate into the inventory management system?

No the UPSMI system does not integrate into the inventory management system.

32. *What does the government define as the fire suppression system required in the Mezzanine System components (Appendix H, line item k). Are inspections of the fire suppression system a responsibility of the contractor?

Maxwell/Gunter Annex Base Fire Department does a yearly inspection. A fire suppression system is an engineered group of units that are built to extinguish fires through the application of a substance. Most commonly, a fire suppression system has built-in components that detect fires at the beginning stages through heat, smoke, and other warning signals.

33. Will the government pay for the cost of the wireless hotspots and any connectivity or monthly service fees under CLIN X001 or X002 ODC (10.5)?

No, HOT SPOT is provided by the Contractor and monthly service fee.

34. Is the current UPSMI under government rate structure or commercial with the current contractor?

The current UPSMI is under government rate structure.

35. *Can the government provide the repair history for FY19 and FY20 (Appendix C)?

The repair history is in Appendix C, also you may review the Preventative Maintenance History Attached.

36. *What other equipment is stored in the warehouse, are there any hazardous materials, explosives or other (ammunition or arms) stored in the warehouse? Are these items in a locked secured area? No arms or ammunitions are stored in the warehouse. There are currently no hazardous materials.

37. What happens to the existing supplies on the contract?

The existing supplies belong to the incumbent contractor, not the Government.

38. *PWS 8.1.3 (Page 10): Will the government provide training on the use of the Contract Property Management System (CPMS)?

No, the government does not provide training on the Contract Property Management System.

39. Regarding the preventative maintenance requirements, could you share the type of tools/equipment that would be necessary to provide the periodic maintenance of the equipment in Appendix H & I?

Contractor historically provides a small tool box to perform minor in-house maintenance needed as contractor checks are performed. Please see 8.1.4 in PWS for required maintenance above $500.00. See attached preventative maintenance history.

40. *PWS 10.5 reads: The Contractor must provide internet connection (HotSpot) for mail processing station. Is there more than one mail processing station in the building, and where are the exact locations? This information is needed to preorder the phone lines.

There is only one mailing station, Government provides Wireless Internet. HOT SPOT is provide by the Contractor and monthly service fee. No phone connection is needed.

41. Are there any requirements of the mail processing station to integrate with any of the existing logistics equipment in the shipping area(s)?

Please reference the PWS for all operational requirements.

42. Can you share the current headcount with the existing incumbent and the SCA labor categories that are expected?

This is a performance base requirement.

43. What are the plans with the existing incumbent mailing/office supplies? Will they be left behind, or will the new contractor be required to start from zero level?

The government will provide equipment as defined in Attachment H and Attachment I.

44. *PWS 2.4 - From what we can tell, all logging is entered into an inventory system and also maintained manually. Can we get access to sample pages of the logging?

No samples pages available.

45. 29. Are any ISO certifications or any other certifications required for the new contractor?

All requirements are defined in the PWS.

46. 30. PWS 9.1.1 – Is the current preventative maintenance plan/schedule available for review, and are all PM services up-to-date?

The contractor is responsibility for providing a major and preventive maintenance plan and inspection schedules to the contracting officer and COR personnel on contract start.