JBSA_Randolph_Custodial_Services_Q_and_A.pdf

JBSA Randolph Custodial Services

FA3047-15-R-0007

Questions (Q) and Answers (A)

23 March 2015

1. Q. - Will there be a site visit for this requirement

A. No, there will not be a site visit for this requirement.

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31 March 2015

2. Q. Who is the incumbent is for this contract, the contract value and the length of the period of performance?

A. The Victor Group; $1,241,626.21;

Period of Performance 1 November 2013 – 30 September 2014;

FAR 52.217-8 “Option to Extend Services” was unilaterally exercised.

3. Q. Is it possible to provide all offerors the level of service being provided under the sole source contract in order for all offerors to be on an equal playing field when bidding on this contract?

A. No, offerors must propose to the current PWS in the Solicitation.

4. Q. Have there been any changes in this contract from the previous contract for services? If so, please describe?

A. This information is not releasable by the Government.

5. Q. Can you provide the current value of this contract for the past 12 months, or would we need to make a FOIA request for this information?

A. The award amount in question #2 is the only releasible information.

6. Q. Who is the present contractor and how long have they been in place?

A. See question #2.

7. Q. Can you tell us how many personnel are on base?

A. No, this information is not releasable by the Government.

8. Q. Can you provide us with a list of all products to be supplied by the contractor?

A. See PWS for mandatory items.

9. Q. Can you provide current usage of paper and plastic supplies? This is a critical number necessary to make an informed bid?

A. No, this is a performance based contract and the Government does not track supplies.

10. Q. If you cannot provide usage, can you give us a formula to determine the proper amount of product for each location?

11. Q. Which buildings require day porter services?

A. Day porter services are not referenced in the PWS.

12. Q. Can you provide a schedule for the cleaning times in each building?

A. No, this is a performance based service.

13. Q. Is the contractor responsible for replacement of broken dispensers?

A. No.

14. Q. Can you supply us with the manufacturer and case # of current paper towels and toilet paper?

15. Q. Can the contractor replace the current paper towels and toilet paper?

A. Yes, this is a performance based service.

16. Q. Is there a central location where we can store large quantities of supplies?

A. There is no central location to store large quantities of supplies.

17. Q. If we supply a vehicle, is there a place to park this vehicle?

A. Yes.

18. Q. Is there any office space provided to the contractor for the supervisors and/or site manager?

A. Yes, see PWS paragraph 3.1.

19. Q. How many total custodial employees are there in the current contract?

A. This information is not releasible and this is a performance based services contract.

20. Q. Will current employee’s vacation and/or paid days off be paid by the outgoing contractor?

A. See CBA attached to the Solicitation.

21. Q. Can you provide a seniority list of current employees, as this will impact vacation and other seniority benefit costs?

B. This information is not releasable by the Government.

22. Q. Are the current employees covered by a collective bargaining agreement?

A. Yes, see Solicitation, Attachment 2.

23. Q. The bid requires cleaning of the control tower windows monthly. How can the contractor access those windows? Will the contractor need to have a lift for this purpose, and if so, how high are the tower windows?

A. Access to exterior windows is through a doorway located in the tower cab. A catwalk surrounds the exterior of the towers at cab level. Top of windows are under 16 feet from catwalk floor. No lift is required.

24. Q. Do you have a count for the windows that are required to be cleaned in this proposal?

A. No

25. Q. Do we need to submit a Section B and the Pricing Schedule released with the Solicitation or do we only need to submit the Pricing Schedule?

A. See 52.212-1 Instructions Volume I, submit pricing schedule and Schedule B.

26. Q. What is the current contract price?

A. See question #2 for releasable information.

27. Q. What is the original contract term and total contract price?

A. See question #2 for releasable information.

28. Q. What is the current contract number?

A. FA3089-14-C-0001

29. Q. Price Proposal hard copy: page 164 of solicitation indicates that there are 6 tabs required for the Price proposal. None of the tabs ask to include the pricing information such as the CLIN and the Attachment 3-Pricing Schedule spreadsheet. Where should we include these pricing forms?

A. Volume I, Tab 1 Solicitation

30. Q. In the contracting and pricing volume - are we to include printouts of the spreadsheet under any of the indicate tabs, or just on the CD?

A. No, enclose the CD only.

31. Q. Under solicitation are we to include just the signed SF1449 and SF30s (if applicable) or the entire completed RFP with CLIN tables filled out?

A. The entire completed Request for Proposal (RFP) with CLINs completely filled in.

32. Q. Are the CLIN tables to be completed or just the spreadsheet?

A. Offerors must complete both CLIN tables and Pricing Spreadsheet.

33. Q. Are resumes required?

A. No, resumes are not required per the RFP provisions 52.212-1 and 52.212-2.

34. Q. I would like to know who the current contractor is. Also the current value of the contract.

A. See question #2.

35. Q. What is the current contract value?

A. See question #5.

36. Q. How long is the entire period of performance for the current contract?

A. We are currently in the extension period of the original period of performance referenced in question #2.

37. Q. In order to price the bathroom supplies, how many bathrooms are there? How many stalls and sinks and hand towel dispensers?

A. The Government does not have this information other than list of buildings in Appendix

38. Q. Can the population of the buildings in each level be provided for supplies pricing purposes?

A. This is not releasable information.

39. Q. Will you allow installation of internet and time clocks? If installed will they remain the property of the contractor?

A. No, internet and time clocks are not installed.

40. Q. How long is the phase-in period?

A. There is no phase in period.

41. Q. What is the height of the outside tower windows?

A. See #23; also, the Tower cab is the 8th floor of the tallest tower.

42. In reference to PWS pg.12, section, “1.5.7. Special Requirements for Building 216 Vet.

Contractor shall service this building 5 times a week, Monday through Friday. Administrative areas and the restroom shall be disinfected”, Appendix B (pg. 38) reflects 1234 sqft of restroom, Carpet sqft 0, and Hard Floor sqft

Q. Is this the correct square footage of the restrooms, Appendix B and 1.5.7. seem to contradict, please clarify?

A. Square footage is of the entire building – entire building is cleaned to restroom standards.

NOTES:

1. All documents in the solicitation package must not be manipulated in any way. The formulas on the Excel spreadsheet will not be unlocked for manipulation in any way.

Please input the correct information in the cells that are unlocked for input.

2. All calculated amounts must be entered with no more than 2 decimal spaces. DO NOT rely on rounding by our spreadsheet. ONLY 2 DECIMAL SPACES ARE ALLOWED.

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