Atch_02_PWS__Vertical_Transportation_Equipment.pdf

FA3020-18-R-0003 15 December 2017

PERFORMANCE WORK STATEMENT

(PWS) FOR

VERTICAL TRANSPORTATION EQUIPMENT

MAINTENANCE, REPAIR & INSPECTION SERVICES

SHEPPARD AIR FORCE BASE (SAFB)

Original: 29 August 2017

Last Revised: 15 December 2017

1. SCOPE OF WORK. The Contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at Sheppard Air Force Base (SAFB), Texas located in Wichita County, in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 1.3 below). The VTE and their locations will be listed in Appendix A. NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix A (freight and passenger elevators, escalators, and may include wheelchair/stair lifts, dock levelers, and dumbwaiters).

1.1. This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The Contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 2.

1.2. Work conducted on VTE will be in accordance with the American Society of Mechanical Engineers (ASME) A17.1-2016 (or applicable code for year VTE put in service) Safety Code for Elevators and Escalators (ASME A17.1); ANSI/ASME A17.2-2014, Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment); A17.3-2015, Safety Code for Existing Elevators and Escalators (applicable to equipment); National Fire Protection Association Standards (NFPA); Unified Facilities Criteria (UFC) 3-600-01; Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM).

1.3. EXCLUDED SERVICES. The following are not covered in the full maintenance service arrangement and are considered over and above services:

1.3.1. Alterations (a.k.a., modernizations) are not covered in the full maintenance service arrangement. (See Paragraph 1.4.2)

1.3.2. Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract.

1.3.2.1. Items such as debris in elevator car or hall door sill tracks and foreign objects (such as carpet tacks, small rocks and coins) caught or wedged under car or hall doors shall not be considered vandalism and are considered part of the full maintenance service arrangement.

1.3.3. Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoistway door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the VTE, air conditioners, and heaters.

1.3.4. Routine cleaning and refinishing of the interior of cars and the exterior of the hoistway doors and frames is not included in the basic full maintenance service.

1.3.5. In the event the Contractor encounters an item of work included in paragraph 1.3.1 through 1.3.4, the Contractor will report the situation to the Contracting Officer’s Representative (COR).

The report will include the work location, a detailed scope of the required work, and justification for Contractor determination that the work was not included in the contract. An itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours) will only be sent to the Contracting Officer (CO). NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

1.4. DEFINITIONS:

1.4.1. Maintenance, Repair and Replacement. Maintenance, repair and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

1.4.2. Alteration. An alteration is also on existing VTE but is not included under the full maintenance service arrangement. Alteration/modernization will be covered on an over and above Contract Line Item or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

1.5. MAINTENANCE AND INSPECTION SERVICES. The Contractor with the CO/COR (or representative) shall determine the working order and condition of all VTE listed in Appendix A within thirty (30) calendar days of contract start date. The Government will either replace missing items or repair all items not in working order or serviceable condition, or the CO will direct the Contractor to replace the missing items, accomplish the repair, and reimburse the Contractor in accordance with the contract. The CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 1.4. The Contractor and the CO shall certify their agreement as to the working order of the equipment. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency).

1.5.1. The Contractor shall develop and submit to the Government an annual written Maintenance Control Program (MCP) for each VTE within thirty (30) calendar days after contract start date. The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed. The Contractor shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

1.5.2. The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

1.5.2.1 Fire Service Inspections/Checks. The Contractor shall be required to perform fire service inspections/checks IAW ASME certifying reliable and continuous and safe operation.

1.5.3. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required.

1.5.4. The Contractor shall perform necessary inspections and tests as required under ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI). The first annual test shall include the 5-year test for all traction and roped hydraulic elevators regardless of due date. The 3-year test shall be scheduled in conjunction with the annual test 2 years later from the first annual test.

1.5.4.1. Elevator Certification. The Contractor shall be required to post an elevator certification certificate in a permanently affixed frame or holder provided by Contractor inside the cab of each elevator no later than 30 days from date of annual/3-year/5-year testing. The certification at a minimum must state date inspection performed, annotate date next inspection due, certifying company, signature of qualified inspector, and Government point of contact and phone number for passengers to contact for any questions, concerns, or need of repair.

1.5.5. The Government may perform inspections of the VTE at no cost to the Contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

1.5.6. The Contractor shall prepare and submit a written report within two (2) business days of work.

The report shall identify each VTE, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the VTE.

1.5.7. The Contractor shall maintain a copy of all current VTE inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to the CO/COR. The index and copies of certificates shall be delivered to the CO/COR upon request; however, no later than one (1) business day of a request to review.

1.6. REPAIR SERVICE CALLS. Contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. Contractor shall repair and replace components of the VTE at no additional cost to the Government. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. The Unified Facilities Guide Specifications (UFGS) and the UFC will be used to benchmark acceptable replacement components. See UFGS 14 21 00. 00 20 Electric Traction Elevators, UFGS

14 21 13 Electric Traction Freight Elevators, UFGS 14 21 23 Electric Traction Passenger Elevators, and UFGS 14 2 00 Hydraulic Elevators for guidance.

1.6.1. Routine Calls. Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call.

1.6.1.1. The Contractor will be notified by the COR regarding any VTE nonoperational and bldg location. Contractor shall provide a 24-hour 7-day/week telephone number to receive notification.

1.6.1.2. The Contractor shall respond in-person to the VTE and begin work on routine service calls at no additional cost to the Government within 24-hours after receipt of the call on regular scheduled work days/hours.

1.6.1.3. The Contractor shall report to the work location, survey the repair, and provide the CO/COR an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

1.6.1.3.1. The Contractor shall notify the CO/COR when a repair exceeds $2,000. Upon notification, the CO shall decide if the Davis-Bacon Act (DBA) is applicable to this repair. If the DBA applies, the contractor is required to adhere to the DBA and the wages that apply to it.

1.6.2. Emergency Calls. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions.

1.6.2.1. The Contractor will be notified by the COR regarding any VTE in need of emergency service and building location. Contractor shall provide a 24-hour 7-day/week telephone number to receive notification.

1.6.2.2. The Contractor shall respond in person to the VTE and begin work on emergency service calls within 4-hours after receipt of the call.

1.6.2.3. The Contractor shall report to the work location, survey the repair, and provide base contracting an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two business days after the emergency repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

1.6.2.3.1. The Contractor shall notify the CO/COR when a repair exceeds $2,000. Upon notification, the CO shall decide if the Davis-Bacon Act (DBA) is applicable to this repair. If the DBA applies, the contractor is required to adhere to the DBA and the wages that apply to it.

2. Service Summary (SS) (Figure 1.1). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the Contractor’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of Contractor performance and the expected method of Government validation and confirmation of services provided.

Services Summary Performance Objective PWS Para Performance Threshold

1. Written Maintenance Control Program (MCP) for each VTE for all equipment.

MCP identifies all maintenance intervals to include safety inspections.

4.2, 4.3 MCP in accordance with ASME A17.1 delivered to CO in 30 calendar days of contract award.

2. VTE Service Availability 1.2, 4.0 VTE availability is 95%. Calculation = ((sum of all VTE * # days in service during the selected month for each VTE) / (# VTE * # days in the selected month)).

3. Repair Service Call Routine – Response Time.

Response to routine calls within time specified in paragraph 5.1.2.

5.0 – 5.1.3 Response to routine service calls are on-time 100% of the time on a monthly basis.

4. Repair Service Call Emergency – Response Time.

Response to emergency calls within time specified in paragraph 5.2.2.

5.0, 5.2- 5.2.3

Response to emergency service calls are on-time 100% of the time on a monthly basis.

5. Service Call Repairs – Repair Quality.

Repairs are of high quality resulting in reduced call backs.

5.0 Only two call backs of the same

problem (same instance) each month.

6. Inspection – MCP Adherence – Annual / 3-yr / 5-yr testing

4.5 Inspection to MCP 100%

7. Preventative Maintenance - MCP Adherence

4.7., 5.1.3, 5.2.3.

Preventative maintenance performed to MCP 100% of time.

8. Reporting 2.5, 4.5.1, 4.7, 5.1.3, 5.2.3, 8.4.6, 8.4.8, 8.4.13.1, 8.7.1, 8.8, and 9.0

Submit reports in a manner consistent with PWS 100% of the time.

Figure 1.1

3. GENERAL INFORMATION.

3.1. Quality Control. The contractor shall develop and maintain a description of the quality control system ensure maintenance and repair services are performed in accordance with ANSI/ASME A17 and other applicable standards and codes. Develop a plan, implement and follow procedures to identify, prevent, and ensure non-performance and repeat of defective service does not occur. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Paragraph 2, Service Summary. The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance. The Contractor shall maintain the QCP throughout the period of performance of the contract. The CO will be provided updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for inspections, individual responsible, VTE MCP, and the location of all inspection records and key control logs which will always be available to the government upon request. The QCP will have the inspection forms and records which will be used for the service. The Contractor will identify to the CO/COR the responsible quality control inspector to notify in case of customer complaints. A written Quality Control Plan shall be submitted to the CO for acceptance. The plan shall be submitted no later than the pre-performance conference or within the first 30 days of award as determined by the

CO.

3.1.1. Contracts for commercial items rely on contractor’s existing quality assurance systems as a substitute for government inspection. The government will rely on the contractor’s assurances that the commercial item tendered for acceptance conforms to the contract requirements. Quality control is the responsibility of the contractor and not the government.

3.1.2. Quality Assurance. The government may surveil and evaluate the Contractor’s performance to ensure services are received IAW requirements set forth in this contract. The CO or COR may surveil by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise surveilling the task or its results to determine whether or not performance meets the standards contained in this PWS. Results of the surveillance then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the CO or the COR will initiate either a Corrective Action Report (CAR) or a Contract Discrepancy Report (CDR). The Contractor shall respond to the COR IAW instructions provided.

3.1.3. Periodic Performance Assessments. Periodic assessments will be conducted and may be adjusted, based on quality trends. Any unsatisfactory assessment result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR. Failing to meet the performance threshold as outlined in the SS for any of these Performance Objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the Performance Threshold as outlined in the SS of these Performance Objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team.

3.1.4. Multifunctional Team Meetings (MFT). The CO may call mandatory meetings to discuss the Contractor’s performance. Typical issues to be discussed include: opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each Performance Objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide insight into any identified adverse trends and corrective actions. The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3.2. Government Furnished Property. The government does not anticipate providing any government furnished property (GFP).

3.3. Contractor Personnel.

3.3.1 . Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate(s), who shall act for the contractor when the contract manager is absent, shall be designated in writing to the CO. The contractor shall notify the CO and the COR in writing of any changes before the changes in personnel become effective.

3.3.1. The contract manager or alternate shall have full authority and responsibility to act for the contractor on all contract matters relating to daily operation of this contract.

3.3.2. The contract manager or alternate shall be available within one hour during normal duty hours to discuss with government personnel contract issues or concerns. The contract manager or alternate shall be available within two hours other than normal duty hours, seven days a week.

3.3.2. Contractor Employees. Contractor personnel shall wear appropriate attire and shall be easily identified as contractor employees. Identification of all employees shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing an appropriate badge, which contains the company name and employee name. The contractor shall provide badges for all employees. The contractor shall wear badges at all times during duty hours.

3.4. Hours of Operation. Normal Duty Hours. (Local). Monday through Friday from 0700 through 1700, not including weekends and holidays. In the event, any of the listed holidays fall on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. Observed government holidays are identified in figure 1.2.

New Year’ s D ay 1 January

Mart in Luther Ki ng’ s Birthday Third Monday in January Pres ident ’ s D ay Third Monday in February Memorial D ay Las t Monday in May Independence D ay 4 July Labor D ay Firs t Monday in September Columbus D ay Second Monday in October Veterans D ay 11 November Thanksgiving ng D ay Fourth Thursday in November Chris t mas D ay 25 December

Figure 1.2

3.5. Security Requirements for Unclassified Contracts

3.5.1. Information Protection

3.5.1.1 Contractor Notification Responsibilities. The Contractor shall notify the sponsoring unit’s Security Manager no later than 30 days before on-base performance of the contract. The notification shall be sent in writing on company letterhead to the COR who will in-turn forward to the sponsoring unit’s Security Manager, and shall include:

a. Name, address, and telephone number of company representatives.

b. The contract number and contracting agency.

c. The reason for the contract (i.e., work to be performed).

d. The location(s) of contract performance and future performance, if known.

e. The date contract performance begins.

f. Any change to information previously provided under this paragraph.

3.5.1.2. Reserved.

3.5.1.3. Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include employee's name and date of investigation if contract work involves unescorted entry to AF restricted or other sensitive areas designated by the installation commander. The list shall be validated and signed by the company program manager or representative and provided to the CO, COR and sponsoring unit’s Security Manager prior to the contract-start date. Updated listings shall be provided to the sponsoring unit’s Security Manager within seven (7) working days when an employee's status or information changes.

3.5.1.4. Reserved

3.5.1.5. Freedom of Information Act Program (FOIA). The contractor shall comply with DoDM 5400.07, DoD Freedom of Information Act (FOIA) Program, AFMAN 33-302, Freedom of Information Act (FOIA) Program, requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material. The contractor shall comply with AFI 33-332, Air Force Privacy and Civil Liberties Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, Section 8013. The contractor shall remove or destroy official records only IAW AFI 33-322, Records Management Program and AFI 33- 324, The Air Force Information Collections and Reports Management Program.

3.5.1.6. Reserved.

3.5.2. Physical Security

3.5.2.1. Contractor Access Requirements. The contractor shall comply with all requirements and procedures IAW AFFAR 5352.242-9000, Contractor Access to Air Force Installations, and local clause, Security Requirements. Contractor employees shall comply with SAFB security requirements imposed by the Installation Commander at all times while on premises. The contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services. The contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the contractor. If all identification is not provided, a portion of the final payment (to be determined by the Contracting Officer) will be withheld pending its submission. The contractor shall comply with all SAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions.

NOTE: The following criteria will serve as a guideline for denial of Defense Biometric Identification System (DBIDS) Identification Card, AF Form 75 Visitor and Contractor Access Pass, or to any contract employee seeking to gain access to SAFB. Minor deviations from this guideline are permitted when the Defense Force Commander (DFC) and/or the 82 TRW/CC determine that the individual in question does not pose a risk to SAFB personnel. Denial of a DBIDS Identification Card may be based on any one of the disqualifying factors found in SAFB Plan 31-101, Installation Access, under criteria to serve as a guideline for denial of base access:

(1) U.S. citizenship, immigration status or social security account number cannot be verified

(2) Barred from entry/access to any military installation or facility

(3) The individual is wanted by Federal or civil law enforcement authorities, regardless of offense or violation,

(4) The individual has been convicted of a firearms or explosive violation within the past ten years,

(5) The individual has been incarcerated within the past ten years, regardless of offense/violation, unless released on proof of innocence,

(6) The individual has been convicted of aggravated assault or felony drug possession within the past 5 years,

(7) The individual appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity,

(8) Individuals currently within their first year of parole or probation for any offense.

(9) The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support,

(10) The Security Forces member is unable to verify the individual's claimed identity,

(11) There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity,

(12) There is a reasonable basis to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information,

(13) There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace,

(14) There is a reasonable basis to believe, based on an individual's criminal or dishonest history, that issuance of an access credential poses an unacceptable risk to SAFB or its geographically separated sites,

(15) The individual has/had been barred from entry/access to a Federal installation or facility,

(16) There is a reasonable basis to believe, based on the individual's material, intentional false statement, deception, or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk to the installation/mission,

(17) There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to SAFB or its geographically separated sites,

(18) There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to SAFB or its geographically separated sites,

(19) A statutory or regulatory bar prevents the individual's contract employment; or would prevent Federal employment under circumstances that furnish a reasonable basis to believe that issuance of a access credential poses an unacceptable risk to SAFB or its geographically separated sites,

(20) The individual has knowingly willfully engaged in acts or activities designed to overthrow the U.S. Government by force, and

(21) Convicted of espionage, sabotage, treason, terrorism, murder, sexual assault, rape, child molestation, child pornography, armed robbery, trafficking in humans, drug possession with intent to sell or drug distribution.

NOTE: Procedures for individuals with disqualifying information:

(1) If an NCIC/TLETS or CHC check on a contractor employee reveals any of the above disqualifying factors, the individual will be issued an initial denial of AF Form 75 and letter by the DFC. The individual's contract manager and 82 CONS will be notified that an NCIC/TLETS or CHC check revealed one or more disqualifying factors in the employee’s background. The individual may submit a written appeal with relevant supporting documentation to the DFC.

(2) The DFC will review the appeal and make a determination based on the matters submitted. If the appeal is granted, the individual will be issued a DBIDS Identification Card. If the DFC denies the appeal, a denial of appeal letter will be generated and signed by the DFC and forwarded to the 82 MSG/CC for final determination on the appeal. Once the 82 TRW/MSG has taken final action, the individual will be served with a notification as to the final outcome of the appeal. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior Government authorization. The contract should anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The contract will also be required to participate in the government’s in-house and web-based security training program under the terms of the contract. The government will provide the contractor with access to the on-line system.

3.5.2.2. Pass and Identification Items. The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non- Government owned vehicles:

3.5.2.2.1. Defense Biometric Identification System (DBIDS). DBIDS card is required for employees of contracts over 6 months in length. To receive a DBIDS card, the employee must provide a Sheppard AFB Form 151 to the 82 CES Security Manager and an unexpired, valid picture identification card or other credential (IAW AFMAN 31-113), and accomplish an Installation Access Application with favorable results on the Criminal History Check.

3.5.2.3. Reporting Requirements. The contractor shall comply with AFI 71-101, Volume- 1, Criminal Investigations Program, and Volume-2, Protective Service Matters, requirements.

Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

3.5.2.4. Reserved

3.5.2.5. Reserved.

3.5.2.6. Entry Procedures to Controlled / Restricted Areas. The contractor shall comply and implement local base procedures for entry to AF controlled and restricted areas.

3.5.2.7. Key Control. The contractor shall establish and implement key control procedures in their quality control to ensure keys issued to the contractor by the government are properly safeguarded and not used by unauthorized personnel. The contractor shall not duplicate keys issued by the government.

3.5.2.7.1. Lost Keys. Lost keys shall be reported immediately to the COR. The government replaces lost keys or performs re-keying. The total cost of lost keys, re-keying or lock replacement shall be deducted from the monthly payment due the contractor. Costs will be calculated at time of incident.

3.5.2.7.2. Government Authorization. The contractor shall ensure its employees do not allow government issued keys to be used by personnel other than current authorized contractor employees.

Contractor employees shall not use keys to open work areas for personnel other than contractor employees engaged in performance of their duties, unless authorized by the government functional area chief.

3.5.2.7.3. Reserved

3.5.2.8. Traffic Laws. The contractor and its employees shall comply with (installation) base traffic regulations. Driver Distractions: In accordance with AFI 31-218(I), Motor Vehicle Traffic Supervision, Paragraph 4-2c(3), vehicle operators on a Department of Defense (DoD) installation and operators of Government owned vehicles will not use cell phones unless the vehicle is safely parked or unless they are using a hands–free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands–free cellular phones) while operating a motor vehicle is prohibited. Use of those devices impairs driving and masks or prevents recognition of emergency signals, alarms, announcements, the approach of vehicles, and human speech. The potential for driver distractions such as eating and drinking, operating radios, compact disc players, global positioning equipment, and so on should only be done when the vehicle is safely parked, when possible.

3.5.2.9. Anti-Terrorism. SAFB has an anti-terrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. As a contractor working on SAFB or its geographically separated sites, you and your sub-contractors are required to obey all orders from Security Forces, and adhere to all security measures implemented as a result of Force Protection Condition changes (security posture changes). Additionally, you and your sub-contractors are expected to report to base security forces any suspicious activities, packages, or items you see while conducting work on SAFB or its geographically separated sites. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking a lot of questions about the base. In an effort to help familiarize you, your employees, and sub-contractors about antiterrorism, SAFB has an antiterrorism binder with all of the pertinent information for awareness training available for mandatory review at the

Pass and Registration Office located at the Visitor Control Center (VCC) at the Sheppard Main Gate (building 1127) and/or Missile Road Gate (building #1405) of SAFB, Texas. Also, if needed contact the installation Antiterrorism Officer (ATO) at 676-3460.

3.6. Safety.

3.6.1. The contractor shall implement and maintain an operator safety program in compliance with all applicable federal, state, and local rules, and regulations and make recommendations to the government regarding the need for the government to rehabilitate, or expansion for compliance with all applicable governmental safety regulations. Contractor personnel who operate motorcycles or mopeds at SAFB shall wear safety equipment as specified in the Air Force Safety Program AFI 91-207 and SAFBI 32-218.

3.6.1.2. Base Fire Regulations. The contractor shall comply IAW SAFB Instruction 32-2001, section 7.

3.7. Monthly Billing and Invoice. The contractor shall submit monthly billing and invoice documentation using Wide Area Work Flow to be received by the 10th of each month for the previous month of service.

3.8. Contractor Full-Time Equivalent Reporting.

3.8.1 Contractor Reporting of Labor Hours. Section 2330a of title 10, United States Code (10 USC 2330a), requires the Secretary of Defense to submit to Congress an annual inventory of contracts for services performed during the prior fiscal year for or on behalf of the Department of Defense (DoD).

Section 8108 of Public Law 112-10 provides for Air Force implementation of this requirement. The inventory must include the number of contractor employees using direct labor hours and associated cost data collected from contractors.

3.8.2. The contractor shall report ALL contractor labor hours (including subcontractor(s) labor hours) required for performance of services provided under this contract for VTE/Elevators via a secure data collection site. The contractor is required to completely fill in all required data fields at https://www.ecmra.mil (Electronic Contractor Manpower Reporting Application).

3.8.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

3.9. Tobacco Use: Executive Order 13058 and 41 CFR 102-74 establishes that it is the policy of the executive branch to establish a smoke-free environment for Federal employees and members of the public visiting or using Federal facilities. IAW AFI 40-102, tobacco use is prohibited on AF installations, except in Designated Tobacco Areas Tobacco includes, but is not limited to, cigars, cigarettes, electronic-cigarettes (e-cigarettes), stem pipes, water pipes, hookahs, and smokeless products that are chewed, dipped, or sniffed.

3.10. Special Qualifications. The Contractor will be licensed by the State in which the work is conducted to provide the services specified in this contract. All work will be performed by personnel who are trained and qualified for the systems and equipment. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements (documentation provided to CO/COR upon request) in maintenance of VTE.

3.11. Schedule Coordination. The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO/COR. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

3.11.1. Scheduled Down Time. All projected power outages and down times shall be coordinated with 82d Civil Engineer Squadron service provider and the COR. The COR must be notified, in writing, two (2) weeks in advance of any proposed local power outages when a VTE will be out of service. Contractor shall post “Out of Service” signage on each elevator floor door during maintenance and power outages.

3.12. ENVIRONMENTAL. The Contractor shall comply, and assure all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Safety Data Sheets (SDS) for all chemicals. A copy of all SDSs will be provided to the CO/COR. The SDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the CO/COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

3.12.1. Asbestos. The Contractor shall comply with Section 29 CFR 1910.1001(j)(7)(iv). VTE may be located in facilities that may contain Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM). The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract. If ACM and or PACM is found or there is a potential to disturb, the contractor must stop work and contact the Installation Asbestos Program Manager at 676-3275 for assistance.

3.12.2. Additional Environmental Requirements. Not all environmental requirements identified in Appendix B will apply to this contract. Copies of local policies, procedures and guidance can be provided as requested.

APPENDIX A: VTE LISTING

Location of VTE (Bldg.)

Current Description

Type of VTE

# of Stops Landings

Manufacture / Model Id#

Capacity

(LBS)

Year Installed/ Yr Altered

Library

Elevator - Hydraulic 3 VMI / VHC-102 003855 2,500 2004

Personnel

Elevator - Hydraulic 3 Dover / DMC E-F0749 3,500 1995

602* Dormitory

Elevator - Hydraulic 4 Schindler / 330A B0-807-01 3,000 2001

622* Dormitory Elevator - Hydraulic 4 Schindler / 330A B-2746-01 3,500 2005

Dormitory

Elevator - Hydraulic 3 Dover / DMC E-E2395 4,500 1995

Dormitory

Elevator - Hydraulic 3 Dover / DMC E-E2395 4,500 1995

Dormitory

Elevator - Hydraulic 4 Virginia Controls /

V3MH EX3626 3,500

2008 /

Dormitory

Elevator - Hydraulic 4 Elevator Controls / H-800 12703 3,500 2007

Training School

Elevator - Hydraulic 6 Dover / DMC EE-6475 8,000 1994

Training School

Elevator - Hydraulic 2 Dover / DMC EF-3288 5,000 1995

960 Training School Elevator - Hydraulic 2 Dover / DMC EC-6876 2,100 1992

1012 Training School Elevator - Hydraulic 2 ESCO / FC Relay 91-11491 4,000 1991

Training School

Elevator - Hydraulic 2 Elevator Controls / H900 19883 2100

1994 /

Training School

Elevator - Hydraulic 2 Smartrise / SRH-SS 120419-001 2,500 1994

Communication

Elevator - Hydraulic 2 Elevator Controls / H900 17151 2,500 2009

1600 Lodging Elevator - Hydraulic 2 Dover / DMC E-D3462 2,100 1994

1601 Lodging Elevator - Hydraulic 3 Dover / DMC E-D3463 4,000 1993

1602 Lodging Elevator - Hydraulic 3 Dover / DMC E-D3464 4,000 1993

1603 Lodging Elevator - Hydraulic 3 Dover / DMC E-D3466 4,000 1994

1604 Lodging Elevator - Hydraulic 3 Dover / DMC E-D3465 4,000 1994

1660 Lodging Elevator - Hydraulic 3 Dover / DMC E-F8976 4,500 1998

1661 Lodging Elevator - Hydraulic 3 Dover / DMC E-F8977 4,500 1998

Dormitory

Elevator - Hydraulic 4 Virginia Controls /

V3MH 21430 3,500

2001 /

1900 Training School Elevator - Hydraulic 2 Dover / DMC E-e2235 4,500 1994

1902* Control Tower

Elevator - Electric 7 Smartrise / SRA-

150119-001- C1 2,500 2008

Training School

Elevator - Hydraulic 2 VMI / VHC-102 308807 4,500 1990 /

Training School

Elevator - Hydraulic 2 Dover / DMC EH4816 2,500 1998

Training School Elevator – Hydraulic

(Freight) 2 Dover / LMH E-J4817 5,000 1998

* These elevators have been identified as containing proprietary microprocessor controllers. Microprocessor controller replacements on these specific elevators are considered “Alterations” and will be paid for by the government in accordance with PWS sections 1.3.1 and 1.4.2 at the Contracting Officer’s discretion. All VTE contains proprietary equipment in some form

APPENDIX B: ENVIRONMENTAL REQUIREMENTS

1.1.Conformance with Environmental, Safety and Occupational Health Management System (ESOHMS): The contractor shall perform all work in a manner that conforms to all operational controls as identified within the Sheppard Air Force Base (SAFB) ESOHMS Plan. This plan is available to the contractor upon request. Components requiring contractor compliance are addressed below.

A. Compliance with Environmental Laws: The contractor shall comply, and assure that all subcontractors comply, with all applicable air force, federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Typically environmental laws and regulations are codified and can be found in the Code of Federal regulations (CFR).

The contractor shall also comply and assure that all subcontractors comply with all applicable specific instructions, policies or references contained herein.

1.2.Environmental Management System Training Requirements. In compliance with SAF/AQ and AF/A4/7 Memo, Conformance with AF EMS Requirements AF Installations, 11 Dec 06, contractor personnel working on an Air Force installation where the Air Force has implemented its EMS must complete Air Force-provided initial EMS awareness-level training. The awareness-level training need only be completed by supervisory personnel.

A. The training can be obtained through the approved Air Force training network. The COR will provide contractor with log-in and training procedures once training network is activated.

Prior to beginning any work on SAFB or its geographically separated sites, the contractor shall ensure, and certify to the Contracting Officer (CO), that all on-site supervisory personnel have completed the ESOHMS training.

B. Following completion of all applicable training modules, the on-site supervisory personnel shall provide an awareness briefing to all on-site personnel to ensure every employee is aware of the SAFB ESOHMS requirements.

1.3.Hazardous Materials (HM): The contractor shall comply with all local, state and federal rules and regulations dealing the handling, storage and use of HM. A product, chemical or substance is a HM if listed or described in 49 CFR 172.101 and 40 CFR 302-304. Additionally, all paints, thinners, adhesives, refrigerants, solvents, acids, petroleum products (such as greases, oils, or other lubricants), compressed gases or similar materials are subject to the same reporting and approval requirements as HM, defined above.

A. Executive Order 13423 directs to the maximum extent possible the reduction in usage of the following five priority chemicals: cadmium, lead, polychlorinated biphenyls (PCBs), mercury and naphthalene. There are known alternatives to the priority chemicals or products containing them. For example, electronic thermostats can be used in place of mercury-bearing switches;

solders containing copper or silver can substitute for solder containing lead. The contractor shall, to the maximum extent practicable, submit for approval product alternatives to HM.

Their use is subject to disapproval if viable alternatives exist.

1. The contractor shall submit documentation specified below and obtain approval from the COR an authorization to use each HM intended for use on the project, or any other material that has potential risk to pollute or cause environmental harm. Submissions must provide the Safety Data Sheet (SDS), container size, and other appropriate supporting documentation for each HM used. The contractor shall submit the documentation to and obtain from the COR any change in approved type or container size of HM.

2. The contractor shall track and report use of the HM on the job site. At project completion the contractor shall report to the COR quantities used, and remove all unused HM from the site. The contractor shall not dispose HM in base dumpsters, sewer inlets, grounds, or other unauthorized locations. The contractor shall remediate contamination resulting from unauthorized disposal of HM, as directed by the CO.

3. The contractor shall submit a request and obtain approval from the CO authorization to store HM on site. The request shall explain contractor storage practices, which must comply with regulations, policies, plans, and procedures outlined within this PWS or as prescribed by the CO. The contractor shall store all hazardous materials in a contractor supplied trailer or storage unit, which shall be leak proof or contain secondary containment devices. All storage shall be secured when contract personnel are not present.

1.4. Hazardous and Special Waste Generated by the Contractor:

A. With exception of wastes specified below, hazardous and special wastes are identified and defined in 40 CFR 261, (Hazardous Waste Identification). Additionally waste materials are subject to the requirements of this document if they are identified or defined as either Hazardous or Special Waste by the Texas Commission on Environmental Quality (TCEQ) in 30…