FA3020-16-R-0002_Amendment_3_-_Custodial_Services_SAFB.pdf

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DEPARTMENT OF THE AIR FORCE

AIR EDUCATION AND TRAINING COMMAND

12 August 2016

82d Contracting Squadron/LGCB 206 J Avenue Sheppard AFB TX 76311-2746

All interested 8(a) Contractors

SUBJECT: Amendment 3 to solicitation FA3020-16-R-0002, Custodial Services

1. Please incorporate the following changes to the above referenced solicitation:

a. Attached are the Governments’ responses to contractor’s questions.

b. Revised section c.(m)(2)(i)(B) “PART I – PRICE PROPOSAL”. See attachment 2 - Combined Synopsis/Solicitation FA3020-16-R-0002 – Custodial Services (REVISION 1)

c. The proposal due date will be extended to: 26 August 2016, 1:00 PM CST.

2. Sign and submit attachment 4. Acknowledgement of Receipt with final proposal.

LAURA L. MCREE

Contracting Officer

Attachments:

1. Q&As on FA3020-16-R-0002

2. Combined Synopsis/Solicitation FA3020-16-R-0002 – Custodial Services (REVISION 1)

3. Price Exhibit (REVISION 1)

4. FA3020-16-R-0002- Site Visit Sign in Sheet

5. Performance Work Statement (REVISION 1)

6. Acknowledgement of Receipt

Q&As on FA3020-16-R-0002 Attachment 1 Amendment 3

1. Please clarify the frequency and other requirements for Categories 1E, 2E, and 3E.

a. A Note was added in the PWS to help clarify

**Note: RR=Restroom, Ctr= Center, CDC=Child Development Center E = Euro-NATO Joint Jet Pilot Training (ENJJPT) Program also known as the 80th Flying Training Wing. The “E” code is for government accounting purposes only.

b. The “E” code has been added to the applicable Appendices to avoid confusion so it will state Category 1/1E, 2/2E, and 3/3E consistent with the Price Exhibit.

c. Categories 1E, 2E, and 3E have the same frequency and other requirements as Categories 1, 2, and 3. Except for CLIN X011 “Provide Category 3 E, Restroom (2xdaily M-F)” that requires the contractor to perform Category 3 requirements 2xdaily Monday through Friday for that facility.

2. In reviewing Attachment 2, Pricing Exhibit, there do not appear to be CLINs for Category 3 facility cleaning; there are CLINs for Category 3E Only facility cleaning (CLINs A009, B009, and C009). Please clarify where Category 3 facility cleaning should be priced.

a. A paragraph was added to the PWS 1.1.7. Classrooms. Classrooms with the category code Level 3 shall only receive periodic cleaning services (shampooing, spray buffing, and stripping and waxing) at the frequencies outlined in Appendix A. Classrooms with the category code Level 3E shall receive full basic facility cleaning plus periodic cleaning services.

b. Category 3- Facility Cleaning services is not required by the contractor. Facilities that are coded as a Category 3, will only require periodic floor maintenance.

Category 3- Periodic Floor Maintenance will be priced under CLIN X012.

3. Why is the contract being re-solicited?

a. The contract will expire 30 September 2016.

4. At bldg 402 are the Vernon and Wayland College offices part of the custodial contract.

a. Yes, but are subject to change under section 4.12 Contract Modifications of the

PWS.

b. Upon award, the successful contractor will be provided a floor plan (sample in Appendix C) and building data sheet for all facilities and it will indicate which areas are on contract and which areas are not on contract. This is done by use of area identification (AID) numbers on the floor plan that corresponds to the AID on the data sheets. The contractor will be required to perform services on all areas on contract.

5. In bldg 540 is the DV locker-room part of the custodial contract?

a. Yes, but is subject to change under section 4.12 Contract Modifications of the areas are on contract and which areas are not on contract. This is done by use of area identification (AID) numbers on the floor plan that corresponds to the AID

6. Is the medical center (HAWC) at bldg 540 part of the custodial contract?

a. It’s limited to bathrooms, the kitchen area in the breakroom, the massage room, and the Fitness Assessment Cell administrative rooms, but is subject to change under section 4.12 Contract Modifications of the PWS.

areas are on contract and which areas are not on contract. This is done by use of area identification (AID) numbers on the floor plan that corresponds to the AID

7. Does the men’s room at bldg 384 Fitness Center have a sauna?

a. Yes, but is subject to change under section 4.12 Contract Modifications of the areas are on contract and which areas are not on contract. This is done by use of area identification (AID) numbers on the floor plan that corresponds to the AID

8. For the fitness centers, what part of the exercise machines need to be cleaned?

a. Lower housing units (see PWS APPENDIX A: AIR FORCE COMMON

OUTPUT LEVEL STANDARDS (AFCOLS) FOR CUSTODIAL SERVICES,

Category 4 Cleaning (Special Requirements)); the lower housing unit is defined the lowest part of the exercise machine that can collect dust. Contractor is not responsible to clean equipment only the area that touches the floor, similar to a baseboard situation.

9. What is the lower housing unit for the fitness equipment at bldg 384?

a. See question above #8.

10. What sections of the Training Hangars are part of the custodial contract?

a. Upon award, the successful contractor will be provided a floor plan (sample in areas are on contract and which areas are not on contract. This is done by use of area identification (AID) numbers on the floor plan that corresponds to the AID

b. The contractor will not be cleaning aircraft or equipment areas. Warehouses and high bays are not on the custodial contract. The government takes care of cleaning these areas.

11. What are the hours of operation for the training school houses?

a. Hours of operation varies please see section 4.1. HOURS OF OPERATION for more details.

b. The mission of Sheppard is to train, therefore based on the mission and the population multiple shifts (day, nights, and late night) are implemented as needed and ever changing.

12. Are there facilities on base that are not on the custodial contract?

a. Currently, the dorms, including permanent party, AiT and Pilots. The hotels, dining halls and all AAFEs facilities, but is subject to change under section 4.12 Contract Modifications of the PWS.

areas are on contract and which areas are not on contract. This is done by use of area identification (AID) numbers on the floor plan that corresponds to the AID

13. What are the hours of operation for bldg 1902 the Tower?

a. Hours of operation varies please see section 4.1. HOURS OF OPERATION for more details.

b. In reference to Window cleaning, coordination must take place prior.

c. The hours of the tower are based on mission requirements which change therefore special hours are not provided.

14. Additional Details about bldg 1902 the Tower:

a. Tower elevator room is not on contract.

b. Office spaces are on the 4th and 6th floor.

c. Windows are cleaned once a month on the third weekend of each month and normally cleaned on a Sunday (see PWS APPENDIX F – WINDOW

CLEANING LIST).

d. The inside and outside of windows must be cleaned (see PWS section 1.3.3.1.

Interior and Exterior Windows).

e. Water hook ups are provided at the Tower.

f. The contractor will need to wait for tower personnel to grant access into the facility, therefore a minor delay for entrance should be anticipated.

g. NOTE: Details of bldg 1902 the Tower are subject to change under section 4.12

Contract Modifications of the PWS.

15. Why is this solicitation not on a 1449?

a. A 1449 is not being used because this solicitation is using FAR 12.6 procedures.

16. Are all windows on base cleaned by the custodial contractor?

a. No. Please refer to PWS sections 1.3.3. Periodic Window Cleaning, Appendix F, Window Cleaning List and 1.4.1.8.11. Windows Exterior/Interior and Glass.

17. Is on base office space provided?

a. Reference PWS section 3.1. GOVERNMENT FURNISHED FACILITIES

18. Does the base fall under different AFCOLS levels?

a. Reference PWS section 1. DESCRIPTION OF SERVICES

19. How many restrooms are in the youth center?

a. The youth center is estimated to have 6 restrooms, but subject to change under section 4.12 Contract Modifications of the PWS.

b. NOTE: Please be aware that this is the only facility where this information will be provided. The government does not maintain restroom count, only amount of square footage coded as restrooms. Reference Appendix B and category 1/1E RR and 2/2E RR and 3/3E RR indicate restrooms.

20. What is the classroom breakdown for the Child Development Center?

a. Currently the room breakdown is as follows:

i. 3 rooms dedicated for infants

ii. 3 rooms dedicated to one year olds

iii. 2 rooms dedicated to two year olds

iv. 2 rooms dedicated to pre-school

b. All details of the Child Development Center are subject to change under section

4.12 Contract Modifications of the PWS. The classroom breakdown varies based on occupancy and mission requirement. Therefore upon award, the successful contractor will be informed which rooms are children 3 years and younger and which ones are children older than 3 years.

21. Do the top of the book shelves at the Library, bldg 312 need to be dusted?

a. No.

22. Is the contractor responsible for taking out the recycling for each facility?

a. No.

23. Is the Bar at bldg 2320 included in the custodial contract?

a. Currently, No but is subject to change under section 4.12 Contract Modifications of the PWS.

areas are on contract and which areas are not on contract. This is done by use of area identification (AID) numbers on the floor plan that corresponds to the AID

24. Is the gym at bldg 2320 included in the custodial contract?

a. Currently, Yes but is subject to change under section 4.12 Contract Modifications of the PWS.

areas are on contract and which areas are not on contract. This is done by use of area identification (AID) numbers on the floor plan that corresponds to the AID

25. How many RSUs are on the custodial contract?

a. Please reference PWS, Appendix F and Appendix G.

b. There are 6 at Sheppard AFB, and 2 at Frederick Air Field

26. How many bathrooms are in the RSUs?

a. The government intentional put the RCSs/RSUs on the site visit, however none of the attending potential bidders got off the bus to view.

areas are on contract and which areas are not on contract. This is done by use of area identification (AID) numbers on the floor plan that corresponds to the AID

27. Are the RSUs at Sheppard AFB the same as the RSUs at Fredericks Airfield?

a. They are very similar.

28. Will a radio be provided in order for the contractor to get onto the Air Field at Sheppard

AFB?

a. Please reference PWS paragraph 1.3.3.4. Coordination.

29. Recommend revising this statement in combined synopsis solicitation section 3.(e)(1) “Price Evaluation Factor”, since it does not apply to this specific solicitation as it is a 3 year requirement.

a. Revised as follows: The proposal must be submitted for the base period plus two option periods.

30. Who is the current contractor and what is the current price of the contract?

a. See Amendment 1, question 1.

31. In regard to the 15-page limit for Part III – Past Performance Proposal, please clarify the following:

One of the requests for this volume is to “Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and quality of completed and ongoing contracts.”

Is this sort of documentation excluded from the page limits for this volume?

a. Letters, metrics, customer surveys, independent surveys, etc., that you provide that demonstrates customer satisfaction with your overall job performance and quality of completed and ongoing contracts are included and counted as part of the 15 page limitation.

Given that the past performance questionnaires (PPQs) (Attachment 7) are submitted directly to the government, separate from the contents of this volume as provided by the offeror, and the Past Performance Evaluation Cover Letter (Attachment 8) is provided by the offeror to the reference for each questionnaire, are the PPQs and cover letters excluded from the page limits for this volume?

a. PPQs are excluded from the page limitation as they will be received separately.

Is (are) the subcontractor consent letter(s) excluded from the page limits for this volume?

a. Subcontractor’s consent letters are excluded from the page limit.

32. A note under Section 1 of the Performance Work Statement (PWS) states that Frederick Auxiliary Airfield will be closed for lengthy, major repairs at time of award. Please clarify the following:

While the PWS states the contractor will be notified via e-mail when services at Frederick will resume, is there an anticipated timeline in mind?

a. Currently Frederick Auxiliary Airfield does not have an anticipated timeline of being closed. It can be closed anywhere from one (1) year to one (1) year and six

(6) months timelines change as requirements and funding change for projects.

Approximately how much advance notice (e.g., 10 days, 20 days, 30 days) should the contractor anticipate before services resume at Frederick Airfield?

a. There will be 30 days advance notice to resume work at Frederick Airfield. This note was added into the PWS to provide written notification timeframe.

Will the contractor be expected or required to perform any post-repair (post construction-type cleanup) custodial services? Or will only regularly required services be required?

a. The actual RCSs are not being renovated but the airfield is, therefore the government does not anticipate any post construction-type cleanup; however, the windows will have built up dust/dirt from not being cleaned on a regular basis.

Refer to PWS Appendices F and G for requirements for Frederick Airfield.

33. Table 1 in the Memorandum for Offerors lists the electronic file name for Part I -- Price as "Part II." We presume this is a typo and it should be "Part I," but please clarify.

a. Correct, Table 1 has a typo. Please see Attachment 2 - Combined Synopsis/Solicitation FA3020-16-R-0002 – Custodial Services (REVISION 1) for correction.

34. Are you able to advise if a site visit attendees list is currently available and/or anticipated to be released?

a. Yes, please see attachment 4.

35. CLINs A010, B010, and C010 are for Category 3/3E restroom and locker room cleaning.

CLINs A011, B011, and C011 are for Category 3E restrooms. Should the reference to Category 3E in CLINs x010 be deleted?

a. Correct, the reference “3E” on CLIN X010 should be deleted. CLIN X010 will only be priced for Category 3 Restroom/Locker Room Cleaning, while CLIN X011 will only be priced for Category 3E cleaning. See attachment 3 Price Exhibit (REVISION 1).

36. In the training squadrons are classrooms and breakrooms part of the contract? If so, is cleaning the sinks part of the custodial contract?

a. Upon award, the successful contractor will be provided a floor plan (sample in areas are on contract and which areas are not on contract. This is done by use of area identification (AID) numbers on the floor plan that corresponds to the AID

b. Sinks are cleaned only in association with restrooms on contract.

37. I noticed that on all the dispensers in most restrooms there are air force stickers covering the products manufacturers' name. Who is the manufacturer for the soap dispenser, paper towel dispenser and tissue dispenser?

a. Please refer to PWS paragraph 1.5.2. and 1.5.2.1. Restroom dispensers vary base wide.

b. Currently there is Mayfield Paper Company products however, the government does not endorse a particular manufacture or supplier.

ACKNOWLEDGEMENT OF RECEIPT

FA3020-16-R-0002

Amendment 3 Attachment 6

I acknowledge receipt of Amendment 3 to solicitation FA3020-16-R-0002, Custodial Services.

Printed Name Title

Signature Company Name

Date

2016-08-12T11:08:15-0500

MCREE.LAURA.L.1132665547

DEPARTMENT OF THE AIR FORCE

AIR EDUCATION AND TRAINING COMMAND

25 July8 August 2016

MEMORANDUM FOR OFFERORS

FROM: 82 CONS/LGCB

1662 J Ave, Building 206

Sheppard AFB, TX 76311

SUBJECT: Combined Synopsis/Solicitation FA3020-16-R-0002 – Custodial Services (REVISION 1)

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

a. This solicitation, FA3020-16-R-0002 is issued as a Request for Proposal (RFP).

b. This solicitation document and incorporated provisions and clauses are those in effect through:

1) Federal Acquisition Regulation (FAR) Federal Acquisition Circular (FAC) 2005-87 (06 April

2016)

2) Defense Federal Acquisition Regulation Supplement (DFARS) Defense Publication Notice

(DPN) 20160325 (25 March 2016)

3) Air Force Federal Acquisition Supplement (AFFARS) Air Force Acquisition Circular

(AFAC) 2016-0603 (03 June 2016)

c. This is a solicitation for Firm-Fixed Price Services set-aside 100% for eligible 8(a) business concerns. The North American Industry Classification System (NAICS) code for this effort is 561720

– Janitorial Services, with a size standard of $18M. The Product Service Code (FSC) is SA01 –

Janitorial Services.

d. See Attachment 2, Custodial: Price Exhibit for contract line item numbers, description, quantities, and units of measure, including options.

e. This solicitation is for custodial services for Sheppard AFB, Texas and Frederick Auxiliary Air

Field, Oklahoma in accordance with Attachment 1: Custodial Performance Work Statement.

f. Period of performance for this solicitation is 01 October 2016 – 30 September 2019.

2. The clause at FAR 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition and is amended as follows:

a. Paragraph 52.212-1(c), Period for Acceptance of Offers, is tailored as follows: “The offeror agrees to hold the prices in its offer firm until 31 March 2017.

b. Paragraph 52.212-1(e), Multiple offers. Deleted

Formatted: All caps

c. The following is inserted as new paragraph (m) of the provision:

(m) Proposal Preparation Instructions.

(1) To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part I - Price

Proposal, Part II - Technical Proposal, and Part III - Past Performance Proposal.

(2) Specific Instructions:

(i) PART I – PRICE PROPOSAL

(A) This Part shall contain a completed Price Exhibit, attachment 2 of this solicitation.

(B) Insert proposed unit price(s) and extended amount(s) in the Schedule of

Supplies/Services for each Contract Line Item Number (CLIN), including all option periods. The “Price per SF” is limited to six (6) decimal space. The extended amount

(meaning the “Price per Month”) must equal the unit price (meaning the “Price per

SF”) multiplied by the number of units. The “Price per Month” and “Price for 12

Months” is limited to two decimal places. It is imperative that mathematical calculations are correct; particular care should be taken to ensure the amounts match when using the EXCEL program and the rounding of figures.

Insert proposed unit price(s) and extended amount(s) in the Schedule of

Supplies/Services for each Contract Line Item Number (CLIN), including all option periods. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct; particular care should be taken to ensure the amounts match when using the EXCEL program and the rounding of figures, limited to two decimal places.

(C) Extreme care should be exercised to ensure that no price data of any kind are included in any other Part of the proposal.

(ii) PART II – TECHNICAL PROPOSAL

(A) SUB-FACTOR 1 - Quality Control (PWS para 2.1 and 2.1.1):

(1) ELEMENT 1 - Quality Control Plan (QCP). This element will evaluate the offeror’s approach for ensuring the quality of performance will be in accordance with the standards in the PWS throughout the life of the contract.

(2) Provide a QCP, which describes your approach for ensuring performance is

IAW the standards in the PWS throughout the life of the contract. Identify who will be responsible for the QCP. Include in your QCP your system for inspecting your own performance. Describe the types and frequencies of inspections you will conduct and identify who will conduct the inspections. Describe how inspections will be documented and provide sample inspection records for each type of inspection to be conducted. Describe the methods, processes, procedures and safeguards you will use to prevent deficiencies from occurring and how you will prevent reoccurrences.

(B) SUB-FACTOR 2 – Key Control (PWS para 4.9.10, 4.9.10.1 and 4.9.10.2):

(1) ELEMENT 1 - Key Control System. This sub-factor will evaluate the offeror’s ability to maintain control of Government-issued keys, and combinations to ensure that keys are only available for use by authorized personnel and that misuse, loss or unauthorized duplication is prevented.

(2) Provide a description of the proposed system to include the means by which the contractor will document and track incidences of loss, theft, duplication or other compromise of keys/entry access cards and will make the required notifications. Provide a sample of any key control documents intended for use on this contract, if applicable.

(C) SUB-FACTOR 3 - SCHEDULING METHODOLOGIES (PWS para 4.11)

(1) ELEMENT 1 - Work Schedule. This element will evaluate the offeror’s ability to develop and employ a work schedule that ensures timely performance of required services.

(2) Provide a sample work schedule that reflects facilities by building number in numerical order, day cleaning will occur, and approximate time cleaning as defined in the PWS Appendix A and B, Air Force Common Output Levels

Standards (AFCOLS) for Custodial Services.

(D) SUB-FACTOR 4 – EQUIPMENT AND SUPPLIES (PWS para 1.5)

(1) ELEMENT 1 – Equipment. This element will evaluate the offeror’s ability to maintain a sufficient amount of functional equipment, which is suitable to accomplish the required tasks.

Provide an itemized equipment list, which reflects the type, unit size, and quantity of items to be maintained and used in performance of this contract.

(2) ELEMENT 2 - Supplies. This element will evaluate the offeror’s ability to maintain a sufficient quantity of supplies that are suitable for the tasks to be performed under the contract.

Provide an itemized list of supplies, which reflects the type, unit size (e.g.

12oz, 100/box, etc.), purchase size (12/case, etc.), and estimated monthly usage (6 cases, 12 each, etc.) to be maintained and used in performance of this contract.

(iii) PART III – PAST PERFORMANCE PROPOSAL - Limited to no more than 3 pages per contract listed. Only references for past efforts/contracts of relevance are desired.

(A) Quality and Satisfaction Rating of Contracts: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and quality of completed and ongoing contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems, such as cost overruns, extended performance periods, numerous warranty calls, etc.

(B) Performance Surveys/Questionnaires: Past Performance Questionnaires

(PPQs) shall be used by the offeror in obtaining and providing past performance information. The Government requires the offeror send out a PPQ to each of the points of contact (POCs) identified in the Past Performance Proposal (paragraph (c) below).

(1) The offeror shall send out the PPQ (Attachment 7), using the Past

Performance Evaluation Cover Letter (Attachment 8), to each of their references.

NOTE: The responsibility to send out the PPQ rests solely with the offeror.

(2) Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the Government. The POCs shall forward their completed questionnaires directly to the Government – PPQs received from the offeror will not be considered.

(3) PPQs shall be sent directly from your reference to this office marked to the attention of SSgt Kristopher Terrell via e-mail to kristopher.terrell@us.af.mil and

Darla P. Daily at darla.daily@us.af.mil or fax at 940-676-3784, or mailed to the following address:

82d Contracting Squadron

Attn: SSgt Kristopher Terrell

206 J Ave, Building 1662

(C) Past Performance Information: Provide a list of no more than five (5), of the most relevant contracts performed for any customer.

(1) Furnish the following information for each contract listed:

(a) Company/Division name

(b) Product/Service

(c) Contracting Agency/Customer

(d) Contract Number

(e) Contract Dollar Value

(f) Period of Performance mailto:kristopher.terrell@us.af.mil mailto:darla.daily@us.af.mil

(g) Verified, up-to-date name, mailing and e-mail addresses, and telephone number of the contracting officer (point of contact)

(h) Comments regarding compliance with contract terms and conditions

(i) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(2) Include rationale supporting your assertion of relevance and identify aspects of the contracts deemed relevant and how they relate to the proposed effort. If an offeror has no past performance history of relevance, the offeror must affirmatively state it possesses no past performance history of relevance.

(D) Past Performance Evaluation: The evaluation of past performance information may take into account past performance regarding (i) predecessor companies, (ii) will take into account past performance of key personnel who have relevant experience, and (iii) will take into account past performance regarding subcontractors that will perform major aspects of the requirement when such information is relevant to this acquisition. Major aspects are identified in PWS paragraphs 1.1 thru 1.7.

(E) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from each subcontractor that will perform major aspects of the requirement, consenting to the release of its past performance information to the prime contractor.

(iv) SUBMITTED DOCUMENTS

Documents submitted in response to this RFQ must be consistent with the following:

(A) Requirements of the solicitation (CLINs and PWS) and Government standards and regulations pertaining to the PWS.

(B) FAR 52.212-2, Evaluation – Commercial Items, of this solicitation.

(C) If a Part in a proposal exceeds the specified page limit cited in Table 1. Part

Formatting and Dates (see below), the excessive pages will not be evaluated.

(v) FORMAT FOR PROPOSAL PARTS I, II, AND III SHALL BE AS

FOLLOWS:

(A) Each written Part of the proposal shall be labeled and the beginning of each Part shall be clearly identified. Cover pages, Table of Contents, and Tabs will not be counted against the page limits. However, pages depicting tables, charts, graphs, and figures will count toward the page limit. The number of copies of each part is specified in in Table 1. Part Formatting and Dates (see below).

(B) The proposals will be on 8 1/2” x 11” paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(C) A page is defined as one face of a sheet of paper containing information.

(D) In addition to the paper copies specified for each Part, one electronic copy of each Part of the entire offer must be submitted. The electronic version of the proposal shall be submitted in a format readable by Microsoft Office 2013 software programs. For those pages of the proposal that cannot be submitted using Microsoft

Office, offerors shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format. The Price Part shall be submitted in the same spreadsheet format of attachment 2. The electronic version shall be submitted via e-mail to SSgt Kristopher Terrell at kristopher.terrell@us.af.mil and Darla P. Daily at darla.daily@us.af.mil. Physical electronic media is not acceptable. Indicate in the e-mail the solicitation number and title, company name, and the Part that is attached.

The paper copies and electronic versions shall be identical in all respects. In the event there are any discrepancies between the paper copies and electronic copies, the paper copies take precedence and will be used for evaluation.

(E) Each Part shall be complete in itself and shall not reference information contained in other Parts. Page 1 of a Part is defined as the first page after the Table of Contents. All pages shall be numbered.

(F) Price data of any kind shall be presented only in the Price Proposal

Part I.

(G) The following table summarizes the proposal submission:

(vi) GENERAL INFORMATION:

(A) Information regarding submission of proposals: Hand carried or mailed proposals must be delivered to the following address:

82d Contracting Squadron

Attn: SSgt Kristopher Terrell

206 J Ave, Building 1662

(B) The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the solicitation number and the title, and address of the offeror.

Table 1. Part Formatting and Dates

PART TITLE

ELECTRONIC

COPY

PAPER

COPY

PAGE

LIMIT

DUE

DATE

I

Price

(File Name: Part II) 1 2 4 24 Aug 16

II

Technical

(File Name: Part II) 1 2 30 24 Aug 16

III

Past Performance

(File Name: Part III) 1 2 15 16 Aug 16

(C) Offerors are cautioned that Sheppard AFB has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE EXPECTED WHEN HAND-

CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass. Late proposals will be processed in accordance with FAR 52.215-1(c)

(3), “Submission, modification, revision, and withdrawal of proposals.”

(D) JOINT VENTURE AGREEMENTS. Joint Ventures are allowable on competitive 8(a) set-asides; however, the joint venture agreement must be received by SBA prior to proposal due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and changes needed can be made only when your BOS has adequate time for a thorough review before the proposal due date. NO CORRECTIONS AND CHANGES ARE

ALLOWED AFTER TIME OF SUBMISSION OF PROPOSAL OR BIDS.

(End of Addenda)

3. The clause at FAR 52.212-2, Evaluation – Commercial Items, applies to this acquisition and is amended as follows.

Evaluation criteria are:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror with lowest Total Evaluated Price (TEP) that meets the acceptability standards for non-price factors. The following factors will be used to evaluate offers:

i) Price

ii) Technical

iii) Past Performance

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options will not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, will result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following is inserted as new paragraph (d) of the provision:

(d) The Government intends to evaluate proposals and award a contract without discussions. If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, in accordance with FAR 15.306 (c)(1), a competitive range will be established consisting of the most highly rated proposals based on the evaluation of each proposal against all the evaluation criteria. Additionally, in accordance with FAR 15.306 (c) (2), the Government reserves the right to further reduce the competitive range based upon efficiency concerns. The

Government may limit the number of proposals in the competitive range to the greatest number that will permit efficient competition among the most highly rated proposals. The offerors responses to Evaluation Notices (ENs) and the Final Proposal Revision (FPR) will be considered in making the source selection decision. If the offeror's proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the FPR are subject to evaluation and may introduce risk that the offeror's proposal be determined unacceptable and ineligible for award.

The following is inserted as new paragraph (e) of the provision:

(e) Basis of Contract Award - This is a competitive Lowest Price Technically Acceptable

(LPTA) source selection conducted in accordance with Federal Acquisition Regulation (FAR)

Parts 12 and 15 and Air Force FAR Supplement (AFFARS) Mandatory Procedure (MP) 5315.3.

By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions to Offerors –Commercial Items, the offeror accedes to the terms of this model contract. Failure to meet a requirement may result in an offer being determined unacceptable.

Award will be made to the lowest Total Evaluated Price (TEP) offer that meets the acceptability standards for non-price factors. The evaluation process will include the following:

(1) Price Evaluation Factor. All unit pricing provided must be at the fully burdened rate including overhead, G&A, profit, etc. The proposal must be submitted for the base period plus four two option periods. Total evaluated price will be the sum of the base period, all option periods and a six month extension, which will be calculated from the price of the final option period. Evaluating the Option CLINs does not obligate the Government to exercise the Options. The Government will rank all offers by TEP. The price evaluation will document the fairness and reasonableness of the TEP. Separately priced line items or subline items shall be analyzed to determine if the prices are unbalanced.

(2) Technical Acceptability Factor. The Government will evaluate technical proposals on a pass/fail basis and assign an Acceptable or Unacceptable rating as described in Table 2.

Table 2. Technical Ratings

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

(3) The proposals will be evaluated against the following subfactors:

(i) SUB-FACTOR 1 - Quality Control (PWS para 2.1 and 2.1.1):

ELEMENT 1 - Quality Control Plan (QCP). This sub-factor is met when the offeror provides a Quality Control Plan that demonstrates a sound quality control system, which includes identification of responsible personnel, inspection of services provided, and deficiency prevention and correction.

(ii) SUB-FACTOR 2 – Key Control (PWS para 4.9.10, 4.9.10.1 and 4.9.10.2):

Formatted: Font: Bold

ELEMENT 1 - Key Control System. This sub-factor is met when the offeror clearly outlines an effective system for control and accountability of keys to prevent unauthorized use.

(iii) SUB-FACTOR 3 - SCHEDULING METHODOLOGIES (PWS para 4.11)

ELEMENT 1 – Work Schedule. This sub-factor is met when the offeror demonstrates an effective method of scheduling work to be performed.

(iv) SUB-FACTOR 4 - EQUIPMENT AND SUPPLIES (PWS para 1.5)

ELEMENT 1 – Equipment & ELEMENT 2 - Supplies. This sub-factor is met when the offeror demonstrates an ability to sufficiently maintain an adequate quantity of equipment and supplies to perform the requirements of this contract.

(4) Past Performance Factor. The Government will evaluate recent and relevant performance information on all offerors based on (i) the references provided by the offeror, and (ii) any past performance information obtained from the questionnaires

(Attachment 8-9), and (iii) any data independently obtained by the Government. If a reference identified by the offeror in accordance with 52.212-1(m)(2)(iii)(B), Performance Surveys/Questionnaires, does not submit a questionnaire, the Government will follow up with the reference POC, but it is not responsible for the failure of a reference POC to provide a survey/questionnaire.

Past performance regarding predecessor companies of the offeror and subcontractors, key personnel, and subcontractors that will perform major aspects IAW PWS paragraphs 1.1 thru 1.7. of the requirement, may be rated as highly as past performance information for the principal offeror.

(i) Recency: Recent past performance information includes contracts performed and being performed for any customer within the last three (3) years from the issuance date of the solicitation, to include at least six (6) months of documented performance during the three (3) year period.

(ii) Relevancy: Relevant past performance is that which involved similar scope, magnitude of effort, and complexity that this solicitation requires. The Government will assess relevancy for each contract and assign a rating as described in Table 3 below:

Table 3. Past Performance Relevancy Ratings

Rating Rating Definition

Relevant

Past performance involved similar scope, magnitude of effort, and complexity that this solicitation requires.

Not Relevant

Past performance did not involve similar scope, magnitude of effort, or complexity that this solicitation requires.

(iii) Performance Quality: For each of the recent and relevant past performance information reviewed, the performance quality of work will be assessed based on the

(i) Past Performance Criteria evaluated under Section 4: Performance Information and (ii) the evaluation ratings in the Federal Past Performance Information Retrieval

System (PPIRS). Each recent and relevant past performance information reviewed will be assigned a rating as described in Table 4 below:

Table 4. Quality Assessment Ratings

Rating Rating Definition

Satisfactory (S)

During the contract period, contractor performance is meeting (or met) contract requirements. For any problems encountered, contractor took effective corrective action.

Unsatisfactory (U)

During the contract period, contractor performance is not meeting (or did not meet) contract requirements. For any problems encountered, corrective action appeared only marginally effective, not effective, or not fully implemented. Customer involvement was required.

The past performance evaluation is an assessment of the offeror’s probability of meeting the solicitation requirements. Offerors must receive a past performance rating of “Acceptable” to be eligible for award. For offerors in a teaming arrangement where two or more companies form a partnership or joint venture

(JV), the following will apply: (i) for a JV at least one partner must be rated

“Acceptable;” and (ii) for prime-subcontractor(s) partnerships, the prime must be rated “Acceptable” in order for the partnership to be rated “Acceptable” as a whole.

(5) Integrated Rating: As a result of the recency, relevancy, and performance quality assessments, offerors will receive an integrated past performance rating as described in

Table 5 below:

Table 5. Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below).

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of recent/relevant past performance or for whom past performance is not available, or so sparse that a meaningful past performance rating cannot be reasonably assigned, the offeror cannot be evaluated favorably or unfavorably on past performance

(see FAR 15.305(a)(2)(iv)). Therefore, the offeror will be determined to have an unknown past performance. In the context of acceptability/unacceptability, “unknown” will be considered

“Acceptable.”

(6) Offerors are cautioned to submit sufficient information and in the format specified in

52.212-1, Instructions to Offerors – Commercial Items, of this solicitation. Offerors may be asked to clarify certain aspects of their proposals. Exchanges conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision. The

Government intends to award a contract without discussions with respective offerors.

The Government, however, reserves the right to conduct discussions if deemed in its best interest.

(7) Award will be made to the lowest priced offer, based on TEP that meets the acceptability standards for non-price factors.

(8) If the lowest reasonably and realistically priced and evaluated technically acceptable offeror is rated with an “Acceptable” Past Performance Evaluation Rating then that offer represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that offeror. If the lowest priced offeror is rated with an

"Unacceptable” Past Performance Evaluation rating then the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is rated with an “Acceptable” performance assessment or until all offerors are evaluated.

(End of Addenda)

4. Offeror must include a completed copy of the clause at FAR 52.212-3, Offeror Representations and

Certifications – Commercial Items, with their proposal.

5. The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition.

Local Information SAFB 0031 -- Addendum to 52.212-4 Paragraph (c), entitled ‘Changes’:

Changes in the terms and conditions of this contract may be made only by written agreement of the parties, except for the following actions:

1. Exercising of Options pursuant to FAR 52.217-8 and FAR 52.217-9, and incorporation of wage determinations in accordance with the Service Contract Act or the Davis Bacon Act.

2. Administrative changes such as the paying office, accounting classifications, in accordance with

FAR 43.103(b).

3. Modifications to obligate or de-obligate funds for not to exceed CLINS.

4. Modifications to obligate funds at the beginning of each fiscal year and incremental funding.

6. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items (Jun 2016), applies to this acquisition. The following addition

FAR clauses cited in the aforementioned clause apply:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-

77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

XXX (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

XXX (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards

(Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

XXX (8) 52.209-6, Protecting the Government's Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

XXX (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Jul 2013) (41 U.S.C. 2313).

XXX (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

XXX (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)

(2) and (3)).

XXX (19) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a) (14)).

XXX (22) 52.219-28, Post Award Small Business Program Rerepresentation (July 2013) (15

U.S.C. 632(a)(2)).

XXX (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

XXX (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

XXX (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

XXX (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

XXX (30) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29

U.S.C. 793).

XXX (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

XXX (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations

Act (Dec 2010) (E.O. 13496).

XXX (33)(i) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C.

chapter 78 and E.O. 13627).

XXX (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

XXX (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

(Aug 2011) (E.O. 13513).

XXX (45) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

XXX (48) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

XXX (54) 52.232-33, Payment by Electronic Funds Transfer— System for Award

Management (Jul 2013) (31 U.S.C. 3332).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

XXX (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

XXX (2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

XXX (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29

U.S.C. 206 and 41 U.S.C. chapter 67).

XXX (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price

Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41

U.S.C. chapter 67).

XXX (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) (E.O.

13658).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the

Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the

Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509).

(ii) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities.