Solicitation_-_FA301619U0245.pdf

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(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ): RFQ No. FA301619U0245.

(iii) The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition circular 2019-03 effective 12 Jul 2019 and DFARS Publication Notice 20190628 effective 28 Jun 2018.

(iv) This acquisition is an unrestricted in accordance with FAR 19.502-2. Interested vendors shall refer any and all eligibility questions to their respective Business Development Specialist at their respective servicing SBA District Office. The associated NAICS is 334516; the size standard is 1,000

EMP.

(v) See Schedule of Supplies (Attachment 2) for a list of line item number(s) and items, quantities, and units of measure.

(vi) See the attached Statement of Need (Attachment 3) for the description of requirements. This is a Brand Name or Equal acquisition.

Date of Delivery: delivery and installation no later than 5 months after receipt of order (ARO); Place of Delivery: USAF Dental Evaluation & Consultation Services (DECS), 3650 Chambers Pass, Joint Base San Antonio (JBSA) Fort Sam Houston, TX 78234: Delivery shall be FOB Destination.

THE FOLLOWING PROVISIONS AND CLAUSES APPLY TO THIS ACQUISITION:

(vii) The FAR provision 52.212-1, Instructions to Offerors - Commercial Items, and addendum applies to this acquisition.

ADDENDUM TO 52.212-1 -- INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

FAR 52.212-1 is hereby tailored as follows:

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code is 334516, Analytical Laboratory Instrument Manufacturing, which has a small business size standard of 1,000 employees.

(b) Submission of quotes.

To assure timely and equitable evaluation of quotations, quoters must follow the instructions contained herein.

Quoter must complete fill-ins in the combined synopsis/solicitation no. FA301619U245, Attachment 1 - Additional Terms and Conditions, and Attachment 2 – Schedule of Supplies. Quotations must be submitted along with acknowledgement of all amendments, if applicable.

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Quoters shall complete all necessary fill-ins, certifications, and provisions. Quoters shall complete only paragraph (b) of the provision FAR 52.212-3 if the Quoter has completed the annual representations and certification electronically via the System for Award Management (SAM) website at https://www.sam.gov. Quoters who have not completed the annual representations and certifications electronically shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with their proposal.

Quotations must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The quotation shall demonstrate the ability to provide the required supplies in accordance with (IAW) the Statement of Need (Attachment 3). The proposal shall be clear, concise and include sufficient detail for effective evaluation and for substantiation of the validity of stated claims.

A complete quotation must consists two (2) parts:

Part I – Price

Quoters are asked to fill in required information of Attachment 2 - Schedule of Supplies other than as outlined below. In particular, quoters are asked not to delete page breaks or to alter headers/footers.

(a) Please provide the information below:

Shipping Cost Included: (Yes / No) _____

Discount terms (payment terms such as Net 30):

Company Name:

POC / address of quoter:

E-mail Address:

Telephone #:

Tax ID #:

Required CAGE Code:

Required facility code = DUNS:

Signature:

Name / title of person authorized to sign quotation:

Quotation date:

Do you have capacity to invoice electronically through WAWF? (Yes/No)

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(b) Schedule of Supplies.

Quoters are to provide a quote for the requirement listed in the Schedule of Supplies (Attachment 2). Quote shall include a unit and total price for the following schedule. If a contract line item number (CLIN) is not separately priced (NSP), please annotate unit price as zero (0) and place “NSP” in the total price column.

Quote shall include a manufacturer, part number, and the descriptions of equal product(s) to meet the requirement listed in the Schedule of Supplies (Attachment 2).

For each contract line item number (CLIN), insert proposed unit price, extended amount as shown in the example below.

The extended amount must equal the quantity multiplied by the unit price. To prevent rounding issues, unit prices are limited to two (2) decimal places and no rounding of the extended amount is allowed.

Note: It is the responsibility of each quoter to verify their calculations.

EXAMPLE

Part II - Technical:

Specifications - This is a Brand Name or equal acquisition. The Brand Name is JEOL USA LLC. The contractor must provide one (1) schematic drawings with their quotation submittal to demonstrate compliance with the Attachment 3 - Statement of Need. If an equal item is submitted with the contractor’s quotation submittal, the contractor must provide a technical description that demonstrates compliance with the Attachment 3 - Statement of Need. The quotation submittal for a brand name or equal must demonstrate that the Low Vacuum Scanning Electron microscope will fit in the space provided, no addition space will be provided, per the Attachment 3 – Statement of Need.

Contract Line Item

(CLIN) Description Quantity

Unit of

Issue Unit Price Total Price

Low Vacuum Scanning Electron Microscope Manufacturer: JEOL

USA LLC, P/N: JSM-IT500LA

or Equal. IAW the SON

MFG:_ JEOL USA LLC___

Model:___JSM-IT500LA___ Description: JSM Scanning Electron Microscope 1 Lot

$170.00 $170.00

Installation Description: Installation Low Vacuum Scanning Electron Microscope System per SON, dated 29 March 2019 1 Each

$0.00 NSP

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Delivery - Quoters shall fill out the Delivery Schedule under the Schedule of Supplies (Attachment 2) or provide a statement confirming the delivery schedule on company quotation. The technical response shall confirm the contractor’s delivery of products are within the timeframe specified in this RFQ. The Government requires FOB Destination with delivery and installation no later than 5 months after receipt of order (ARO).

(c) Period for acceptance of quotations: The quoter agrees to hold the prices in its quotation firm for 90 calendar days from the date specified for receipt of quotations.

(d) Product Samples, is deleted in its entirety.

(e) Multiple Offers, is deleted in its entirety.

(f) Late submissions, modifications, revisions, and withdrawals of offers: IAW basic clause.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate quotations and award a contract without interchanges with quoters. Therefore, quoters’ initial quotation should contain the quoters’ best terms from a price and technical standpoint. However, the Government reserves the right to conduct interchanges if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotations if such action is in the public interest;

accept other than the lowest quotation; and waive informalities and minor irregularities in quotations received. Award shall be made to the quotation who is technically acceptable, has the lowest price, and is deemed responsible IAW FAR Part 9.

(h) Multiple Awards: The Government will award a single contract on an “all or none” basis;

multiple awards shall not be contemplated.”

(End of Addendum to 52.212-1)

(viii) The FAR provision 52.212-2, Evaluation - Commercial Items, applies to this acquisition, and addendum applies to this acquisition.

ADDENDUM TO 52.212-2, EVALUATION – COMMERCIAL ITEMS

FAR 52.212-2 is hereby tailored as follows:

(a) The Government will issue a purchase order resulting from this solicitation to the responsible quoter whose quotation conforming to this solicitation will be most advantageous to the Government, price and other factors considered. It is the Government’s intent to evaluate quotations and issue a purchase order IAW FAR 13.106.

Award shall be made to the quotation who is technically acceptable, has the lowest price, and is deemed responsible IAW FAR Part 9.

Evaluation Factors and Subfactors

If three (3) or fewer quotes are received, the Government will evaluate all quotes for technical acceptability. If more than three (3) quotes are received, the Government will then evaluate the three (3) lowest priced quotes for Technical Acceptability. However, the Government reserves the right to evaluate

5 | P a g e additional quotes for technical acceptability if deemed to be in the Government’s best interest. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of increasing total price, when the agency determines that none of the initial three (3) lowest priced quotes are qualified as acceptable. The agency will reject and not consider for award any quote found technically unacceptable and ineligible for award under the terms of this RFQ.

Best Value will be based on a Lowest Price Technically Acceptable (LPTA) approach. For this RFQ, best value means a single award shall be made to the responsible contractor whose products are technically acceptable, has the lowest price, and is deemed responsible IAW FAR Part 9. The following two (2) factors shall be used to evaluate quote(s): Price and Technical.

A. Price

Evaluations will be completed by multiplying the quoter’s unit price by the quantity. A quoter’s quoted total price will be determined by multiplying the quantities identified in the Schedule of Supplies by the quoted unit price for each CLIN. The extended amounts for each CLIN will then be totaled to obtain the total price. All quotations received will be ranked in the order from the lowest to highest total price based on initial assessment of price.

B. Technical

Specifications - This is a Brand Name or equal acquisition. The Brand Name is JEOL USA LLC. The contractor must provide one (1) schematic drawings with their quotation submittal to demonstrate compliance with the Attachment 3 - Statement of Need. If an equal item is submitted with the contractor’s quotation submittal, the contractor must provide a technical description that demonstrates compliance with the Attachment 3 - Statement of Need. The quotation submittal for a brand name or equal must demonstrate that the Low Vacuum Scanning Electron Microscope will fit in the space provided, no addition space will be provided, per the Attachment 3 – Statement of Need.

Delivery - Quoters shall fill out the Delivery Schedule under the Schedule of Supplies (Attachment 2) or provide a statement confirming the delivery schedule on company quotation. The technical response shall confirm the contractor’s delivery of products are within the time frame specified in this RFQ. The Government requires FOB Destination with delivery and installation no later than 5 months after receipt of order (ARO).

The technical specifications will be evaluated and received one of the following ratings:

Technical Rating

Description

Acceptable Technical specifications and delivery meets the requirements of this factor

Unacceptable Technical Specifications and delivery does not meet the requirements of this factor

(b) Options, is deleted in its entirety.

(c) IAW basic provision.

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(End of Addendum to 52.212-2)

(x) Quoters are required to include in their quotation a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, and addendum applies to this acquisition.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition.

(xiii) Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

(xiv) Quotations are due: Submit Quotations no later than 15 August 2019, 2:00 PM CDT.

Submit via email to: isadiri.estalilla@us.af.mil AND lakeisha.gamble.2@us.af.mil. Late quotations will not be considered. Quotations received after 15 August 2019, 2:00 PM CDT will be discarded and not considered for award.

Please title the e-mail as follows: Company Name Quotation in Response to FA301619U0245.

In the body of the e-mail please include the following: Number of Attachments, and the Title of each attachment.

The quoter shall ensure the attachments and content of each attachment attached to the e-mail match the number and contents of the attachments listed in the body of the e-mail.

If sending multiple e-mails, please identify the number of e-mails (i.e. 1 of 3, 2 of 3, 3 of 3, etc.).

(xv) Site Visit: 6 August 2019, 09:00 AM CDT.

Location: 3650 Chambers Pass, Joint Base San Antonio (JBSA) Fort Sam Houston, TX 78234. For installation unescorted access request, please provide the following information via email to isadiri.estalilla@us.af.mil:

Last Name, First Name, MI: ________________;

Date of Birth (dd/mmm/yy):__________________;

ID Type: _________________;

ID Number: _______________;

State/Country: _______________.

(xvi) The cut-off date for questions is 9 August 2019, 2:00 PM CDT. Questions regarding this Request for Quotation are to be submitted in writing and directed ONLY to the 502d Contracting Squadron personnel. Questions or interchanges with other contractors and other than contracting Government personnel may render a quotation invalid.

(xvii) For additional information regarding this solicitation, please contact the following via e-mail:

isadiri.estalilla@us.af.mil AND lakeisha.gamble.2@us.af.mil.

Ensure you reference the solicitation number, FA301619U0245, in the subject line.

Please be advised that this RFQ in no manner obligates the Government regarding award of a mailto:isadiri.estalilla@us.af.mil mailto:lakeisha.gamble.2@us.af.mil mailto:isadiri.estalilla@us.af.mil mailto:lakeisha.gamble.2@us.af.mil

7 | P a g e contract that results from the issuance of this RFQ.

3 Attachments:

1. Applicable Clauses and Provisions

2. Schedule of Supplies

3. Statement of Need