SOW_-_FM301661530065_-_09_July_2018.pdf

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STATEMENT OF WORK

FOR

CAMP BULLIS DEFENSE MEDICAL READINESS TRAINING INSTITUTE (DMRTI)

HVAC INSTALLATION & REPAIR

09 JULY 2018

1. DESCRIPTION OF SERVICES / GENERAL INFORMATION. This requirement is for the turn-key purchase and installation of 13 self-contained Heating, Venting and Air

Conditioning (HVAC) units for Alaskan shelter tents and two (2) wall pack HVAC units for the

Medical Education and Training Campus (METC) building 6141 located at the Camp Bullis

Defense Medical Readiness Training Institute (DMRTI), Joint Base San Antonio Texas. The

Contractor shall provide a licensed electrician and all management, tools, supplies, equipment, labor, materials, documentation required to include a final design for the engineering, installation and testing required for this project.

1.1. DESCRIPTION OF SERVICES. Requirements for this project are defined in appendix B.

1.1.1. SCHEDULE. Provide a project schedule coordinated with the Government Representative to identify specific timelines for each phase of the project and provide an overall estimated completion date. The point of contact (POC) shall coordinate with the Government representatives for access to the installation specified in this Statement of Work (SOW). The

Contractor shall propose the start date to the Government representatives a least ten (10) work days prior to starting work, and coordinate all work with the using agency and Government representatives.

1.1.2. PROJECT PLAN AND STATUS REPORTS. Provide a detailed upgrade and configuration Project Plan to the Government Representative. Hold weekly Integrated Project

Team (IPT) meetings with the Government representatives, that covers progress made each week, ensure timelines are met and discuss any issues that arise. Provide immediate notification of any change in installation and/or upgrade schedule to Government Representative

1.1.3. PROJECT SUPERVISION. Identify a POC and an alternate with authority to act for the

Contractor relating to daily contract operation and handling logistic requirements. The POC shall coordinate and direct all contractor resources for project success, and shall be the primary project point of contact between the Contractor and the Government representative.

1.1.4. SITE EXAMINATION. Contractors shall examine the site to determine the existing conditions and general character of the site. Claims for additional costs due to conditions that could have been verified by site investigation shall not be permitted.

1.1.5. EQUIPMENT DELIVERY. Work in conjunction with organizational departments to ensure satisfactory installation of the equipment. All equipment shall be held by the contractor and delivered at the start of the installation. Contractor shall provide itemized list of all equipment with make, model and serial number as well as that installation specific information to the designated Government representative.

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1.1.6. BRAND NAME OR EQUAL. Brand Name or equal supply items (or equivalent) shall be provided as indicated in appendix B table I.

1.1.7. INSPECTION AND ACCEPTANCE. Inspection and acceptance shall be at the project site. Notify the Government Representative in writing when the entire project has been inspected and ready for the Government’s inspection. With this notification, prepare and submit a list of items that must be corrected or completed.

1.1.7.1. FINAL INSPECTION. The Government representatives or technical representatives shall conduct an inspection when the project is substantially completed prior to a final inspection.

Upon completion of the final inspection, if deficiencies are noted the Government representatives shall transmit a punch list report to the Contractor listing discrepancies requiring correction or completion. The Contractor has ten (10) days to complete the punch list.

When all final inspection discrepancies have been corrected, the Government representative shall conduct a re-inspection with the POC, the Contractor, and any needed subcontractors to determine whether the project can be finally accepted upon written notice from the Contractor that the punch list items are complete.

Upon written notice from the Contractor that the re-inspection punch list items are complete, the

Government representative shall verify that the discrepancies have been completed and determine whether the project can be finally accepted.

1.1.7.2. GOVERNMENT ACCEPTANCE. In accordance with the terms of the contract, the

Government shall accept, within ten (10) duty days after Final Inspection. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the

Government’s rights under any warranty or guarantee.

1.2. GENERAL INFORMATION. The Contractor shall:

a) Conduct themselves in a professional, courteous manner, maintaining acceptable appearances and dress.

b) Report in (with the Government’s Representative) at the beginning of each day as well as check out and provide project status at the end of the day.

c) Be responsible for transportation to and from jobsite as required. Building/area access shall be provided to the Contractor by the Customer or an assigned contact.

d) Maintain a clean and safe work environment. All unused materials, containers, tools and equipment shall be removed whenever possible and all trash debris shall be removed at the end of each day.

1.2.1. COMMERCIAL WARRANTY. The Contractor agrees that the supplies/equipment or services furnished under this contract shall be covered by the manufacturer’s warranties. The printed terms and conditions of such warranties shall be provided to the Government with the

3 | P a g e delivery of any supplies/equipment or services covered, in addition to any applicable Operations and Manuals (O&M).

1.3. QUALITY CONTROL. The contractor shall be responsible for quality control for all work accomplished during the performance of the task.

1.3.1. CONTRACT MANAGEMENT. The Government representatives shall be identified to the Contractor prior to start of work and shall monitor Contractor compliance with terms and conditions of the contract and notify the Government Point of Contact in writing of any deficiencies with recommendations as to corrective action. The Government representative is not authorized to take any actions which may result in changes in the provisions, specifications, or pricing of this contract. No changes in or deviation from the scope of service shall be effected without a modification executed by a Contracting Officer.

1.4. HOURS OF OPERATION. Work hours shall be 7:30 a.m. to 4:30 p.m., Monday through

Friday, exclusive of Federal holidays. At the option of the government and with approval of the

CO, work may be permitted on Federal holidays, weekends or after 4:30 p.m. daily at no additional cost to the government. Please notify CO and Government POC at least 48 hours of the request to allow for proper coordination.

1.4.1. HOLIDAYS OBSERVED. The following legal holidays are observed:

New Year’s Day, January 1st

Dr. Martin Luther King, Jr. Day, 3rd Monday in January

Washington’s Day, 3rd Monday in February

Memorial Day, Last Monday in May

Independence Day, July 4th

Labor Day, 1st Monday in September

Columbus Day, 2nd Monday in October

Veterans Day, November 11th

Thanksgiving Day, 4th Thursday in November

Christmas Day, December 25th

1.4.2. FACILITY CLOSURES. The Government shall notify the Contractor of anticipated closure of the facility, (i.e., training, holidays, administrative leave granted to the entire staff, or other closure including down days or family days) five (5) business days in advance or as soon as possible. In the event of unplanned closure of the facility due to natural disasters, military emergency, or severe weather, the Contractor shall be notified in the same manner as DOD civilian personnel.

1.5. SECURITY REQUIREMENTS. Contractor shall provide the name, date of birth, driver’s license number and state of issue for all personnel which shall require access to Joint Base San

Antonio, to accomplish contract requirements.

1.5.1 APPLICABLE DOCUMENTS. The Contractor shall ensure all construction for this project is completed in with 29 CFR (Code of Federal Regulation) 1910, Occupational Safety and Health Administration General Standards and 29 CFR 1926, to include OSHA Construction

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Standards, all electrical work shall comply with NFPA Life Safety Code 101and the latest edition of NFPA 70, (National Electric Code).

1.5.2 FIRE AND SAFETY REGULATIONS. The Contractor shall comply with all Joint Base

San Antonio Fire and Safety Regulations, the American General Contractors' Safety Manual and the Occupational Safety and Health Act and all applicable Air Force Occupational Health and

Safety Standards and Regulations.

1.3.8. RECORDS MANAGEMENT. The Contractor shall manage all data created for

Government use or legally controlled by the Government, in support of the functional activity or required by Air Force publication, in accordance with the AF records management procedures in

Air Force Instruction (AFI) 33 - 322, Records Management Program, paragraph 10, Air Force

Manual (AFMAN) 37-123,paragraph 7.4, AFMAN 37-138, paragraph 2.13, and the Air Force

Records Disposition Schedule (AFRDS) located at https://afrims.amc.af.mil/rds_series.cfm or http://www.amc.af.mil/shared/media/document/AFD-060803-003.pdf “

2.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Contractor may utilize electrical utilities and restrooms facilities as needed. The Contractor shall use good judgment in the conservation of government utilities. The Contractor shall adhere to and enforce prevailing energy conservation practices.

3.0. APPENDICES.

A - Acronyms

B - Camp Bullis Defense Medical Readiness Training Institute (DMRTI), Environmental Control

Units (ECU)

C – Camp Bullis site pictures

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APPENDIX A ACRONYMS

AF Air Force

AFI Air Force Instruction

AFMAN Air Force Manual

AFRDS Air Force Records Disposition Schedule

AT Antiterrorism

Bldg Building

CFR Code of Federal Regulation

CAC Common Access Card

CAD Computer Aided Design

CBT Computer Based Training

DEERS Defense Enrollment Eligibility Reporting System

DRMO Defense Reutilization and Marketing Office

DOD Department of Defense

IPT Integrated Project Team

METC Medical Education and Training Campus

NFPA National Fire Protection Association

OSHA Occupational Safety and Health Act

OEM Original Equipment Manufacturer

POC Point of Contact

PDF Portable Document Format

PM Project Manager

QC Quality Control

SOW Statement of Work

UFC Unified Facilities Criteria

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APPENDIX B

CAMP BULLIS DEFENSE MEDICAL READINESS TRAINING INSTITUTE (DMRTI)

ENVIRONMENTAL CONTROL UNITS (ECU)

1.0. BACKGROUND

The Camp Bullis Defense Medical Readiness Training Institute (DMRTI) program currently utilizes tents to provide overnight billeting to simulate a field environment. The alaskan military shelter tents have no power, they are located in a remote site on Camp Bullis along with building

6141. The acquisition and installation of the HVAC units will allow the DMRTI students to properly utilize the tents/training area and be fully trained in accordance with the Medical

Education and Training Campus (METC) curriculum.

2.0. PROJECT INFORMATION

The Contractor shall provide a licensed electrician and all management, tools, supplies, equipment, labor, materials and documentation required including final design and labor required for the engineering, installation (to include all electrical work as required) and testing.

The project consists of the purchase and turn-key installation of thirteen (13) HVAC units/parts/accessories which will need to be connected to 13 pre-existing 34’ X 20’ Alaskan

Military Shelter Tents. The two (2) wall-mount units will need to be installed on the bottom floor of building 6141, a 100’ X 40’ metal structure. The vendor will be responsible for complete turn-key installation of all units as well as coordinating with San Antonio CPS to provide electricity for the tents/HVAC units. There is nearby electrical power poles but none are next to the tents;

thus, electrical lines will have to be added to reach each HVAC unit. Building 6141 have electricity but power will need to be run for the 2 wall mounted units.

2.0 DESCRIPTION OF WORK

The contractor will provide a licensed electrician to work in conjunction with CPS Energy San

Antonio and the organizational department POC (METC Biomedical Maintenance Equipment

Technician – BMET) to ensure satisfactory implementation of any and all hardware or software components that will attach to or install on existing electrical power generator systems or devices. Any requirement for CPS Energy support will be requested by the contractor at least 15 days prior to installation. The contractor will provide crane and/or forklift support to offload, move and position all ECU’s in proper locations.

NOTE: ALL ELECTRICAL WORK IS THE RESPONSIBILITY OF THE CONTRACTOR.

Minimum requirements / specifications/ salient characteristics are listed in (Table I).

TABLE I

MFG PART # DESCRIPTION U/I QTY

Trane

TSC120F4RNAO4KW

(OR EQUIVALENT)

10 ton - 480V, 3-phase, not to exceed approximately 42 amps running load amps

(RLA), A 36 KW heater is being proposed in each unit in order to not exceed 42 amps, manual outside air dampers supply and return

EA 13

7 | P a g e air smoke detectors. The frame of the 10-ton

ECU has provisions for forklift and crane lifting, with forklift pockets on four (4) sides of the frame.

2” cleanable aluminum filters for HVAC units EA 13

18" diameter connections for attaching flexible ducts for the supply and return

EA 26

Bard W60A2-B15

(OR EQUIVALENT)

5 Ton Wall Mount Air Conditioner, 9.0 EER, 410A, 208/230-3-60, Barometric Fresh Air

Damper, 1” Filter, 15 KW Heat

EA 2

3.0. INFRASTRUCTURE INSTALLATION

Coordinate with the Government representative prior to commence work. A joint site inspection by the Contractor and Government Representative shall be held to verify project site status.

The contractor will acquire, assemble, deliver and test all specified equipment and components to provide a fully functional system. Vendor will provide crane and/or forklift support to offload, move and position all ECU’s in proper locations. Remove and dispose of any existing irrelevant infrastructure cabling, equipment from the work site. Connect, integrate, configure, program, and test units. The Government may provide limited on-site storage of project material, upon coordination with the Government. Upon completion of installation and final testing of system and infrastructure components, provide system documentation (user guides), warranty information; block diagram by room, and initial on-site training services to the Government.

The contractor will coordinate with CPS Energy of San Antonio for the following work to be done as described below noted as Camp Bullis Site # 1 and Camp Bullis Site # 2. All electrical will be the responsibility of the contractor in conjunction with CPS Energy of San Antonio.

Contractors shall examine the site to determine the existing conditions prior to submitting a quote.

3.1. CAMP BULLIS SITE # 1

a) Delivery and turn-key installations of six (6) HVAC units to six (6) each 34’ X 20’ Alaskan

Military Shelter Tents that are currently assembled.

b) Installation of a new meter loop service to match correct amp/volt service.

c) Trenching may be required for the HVAC power cables at the tent site.

d) Wiring to be installed inside conduit.

e) A step down transformer may need to be installed for low voltage panel for future use.

f) Camp Bullis Building 6141 will need electrical power for the installation of two (2) wall pack cooling and heating units on the first floor to come from the existing electrical panel box along

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X 40’ metal insulated building.

3.1. CAMP BULLIS SITE # 2

a) Delivery and turn-key installations of seven (7) HVAC units to seven (7) each 34’ X 20’

Alaskan Military Shelter Tents that currently assembled.

b) Installation of a new meter loop service to match correct amp/volt service.

c) Trenching may be required for the HVAC power cables at the tent site.

d) Wiring to be installed inside conduit.

e) A step down transformer may need to be installed for low voltage panel for future use.

f) CPS Energy may need to install utility poles for extending power to this site for new power on site and for meter loop.

4.0. QUALITY ASSURANCE

All work is subject to inspection and test by the Government at all places and at all reasonable times ensure compliance with the terms of the contract.

Inspections and tests are for the sole benefit of the Government and do not:

a) Relieve the Contractor of responsibility for providing adequate quality control measures.

b) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance.

c) Constitute or imply acceptance; or affect the continuing rights of the Government after acceptance of the completed work

d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the CO's written authorization.

e) Government Remedies: The contracting officer will follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 2014), for contractor’s failure to correct nonconforming services.

5.0 DELIVERY

Delivery shall be FOB DESTINATION at the DMRTI Area on JBSA Camp Bullis (Site G-4) and be completed in accordance with the manufacturer’s commercial schedule. The DMRTI

Training Site is located in a remote area on Camp Bullis but can be accessed by commercial vehicles.

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All thirteen (13) of the ECUs will be delivered to remote Training Site 15 (Site #1 and #2) on

Camp Bullis and connected to existing tents (see map) . The other two (2) wall-mounted ECU’s will delivered/installed in a different area in Camp Bullis, Building 6141, 23500 Marne Rd, JBSA-Camp Bullis 78257.

6.0. DELIVERY SUMMARY.

Table II

Performance Objective SOW Paragraph Performance Threshold

1. Produce an agreed upon project schedule with the

Project Manager.

Schedule

(Paragraph 1.1.1)

Produce an agreed upon project schedule with the

Project Manager.

2. Conduct project team meeting with the PM and other government representatives.

Project Plan and Status Reports

(Paragraph 1.1.2)

Conduct project team meeting with the PM and other government representatives.

3. Identify a POC and an alternate with authority to act for the Contractor relating to daily contract operation.

Project Supervision

(Paragraph 1.1.3)

Contractor shall provide a

Project Manager responsible for contract performance and delivery.

4. Infrastructure Installation Appendix B

(Paragraph 3.0)

Furnish and install all required infrastructure to support proper operation of the HVAC units.

The Contractor shall connect, integrate, configure, programming, and test of the

HVAC units.

TABLE II

Required Documentation

Equipment list(s) with item description, brand name, make and model with serial numbers and quantity as system equipment is delivered and installed.

Documentation for all Original Equipment Manufacturer equipment, including user guides, maintenance guides, administration/configuration manuals, and training documentation.

Track, document, and deliver all software, software configurations, programming, and software licenses used by the system.

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Documentation and full disclosures of warranty items to include time period of coverage and how and from whom to obtain warranty services. This shall cover all equipment, installation and other items with warranties concerning warranty information.

Layout drawings and equipment literature (either in CAD or PDF format).

Names, titles, certifications, training, and years of experience of key personnel in the design and supervision of the installation.

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APPENDIX B

CAMP BULLIS SITE PICTURES

POWER POLE & DISTRIBUTION BOX

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POWER POLE & DISTRIBUTION BOX

CAMP BULLIS SITE #1 – ALASKAN MILITARY TENTS

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CAMP BULLIS SITE #2 – ALASKAN MILITARY TENTS

CAMP BULLIS SITE #2 – ALASKAN MILITARY TENTS

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CAMP BULLIS SITE #1 – BLDG 6141

BLDG 6141 - EXISTING ELECTRICAL PANEL, CONDUIT SYSTEM AND SEPARATE BREAKER