Attachment_2_-_Specifications.pdf

502nd Civil Engineering, Sq Joint Base San Antonio

Request For Proposal

IDIQ - PAINT Vehicle

JBSA, Texas

JBSA170048

FA3016-18-R-0005

November 2017 v6

FORWARD

This is a Request for Proposal (RFP), for project JBSA170044, to submit proposals for the project titled Indefinite Delivery Indefinite Quantity (IDIQ) Paint Contract Vehicle. Reference and incorporate project number JBSA170044 and title IDIQ Paint Contract Vehicle accordingly.

Enclosed are the Specifications and demonstration project. The magnitude of this requirement is estimated below $10,000,000. The actual costs will be subject to funding levels and issued Task

Orders against the contract.

Technical questions concerning the specifications or demonstration project shall be submitted to the 502 CES Technical Staff through the 502 Contracting Squadron’s assigned Contract Officer.

JBSA Painting IDIQ JBSA170044PAINT

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 SUMMARY OF WORK

01 14 00 WORK RESTRICTIONS

01 22 00.00 10 MEASUREMENT AND PAYMENT

01 30 00 ADMINISTRATIVE REQUIREMENTS

01 32 01.00 10 PROJECT SCHEDULE

01 33 00 SUBMITTAL PROCEDURES

01 35 13.10 00 SPECIAL PROCEDURES-SURVEYING

01 35 13.20 00 SPECIAL PROJECT PROCEDURES- CAD

01 35 13.30 00 SPECIAL PROJECT PROCEDURES- GIS

01 35 29 OCCUPATIONAL SAFETY AND HEALTH

01 35 30 SAFETY, HEALTH AND EMERGENCY RESPONSE

01 35 35 ENVIRONMENTAL PROTECTION

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.00 20 CONTRACTOR QUALITY CONTROL

01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

01 54 23.00 SCAFFOLDING TUBULAR STEEL

01 56 00.00 44 DUST CONTROL

01 62 35 RECYCLED/RECOVERED/BIOBASED MATERIALS

01 71 23.16 CUTTING AND PATCHING

01 72 00.00 44 ALTERATIONS TO EXISTING FACILITIES

01 74 19.00 CONSTRUCTION WASTE MANAGEMENT

01 77 00.00 20 CONTRACT CLOSEOUT

01 78 00 CLOSEOUT SUBMITTALS

01 78 23 OPERATION AND MAINTENANCE DATA

01 78 36.00 WARRANTY OF CONSTRUCTION

DIVISION 02 - EXISTING CONDITIONS

02 41 00 DEMOLITION

02 42 91 REMOVAL AND SALVAGE OF HISTORIC CONSTRUCTION MATERIALS

02 81 00 TRANSPORTATION AND DISPOSAL OF HAZARDOUS MATERIALS

02 82 14.00 10 ASBESTOS HAZARD CONTROL ACTIVITIES

02 82 16.00 20 ENGINEERING CONTROL OF ASBESTOS CONTAINING MATERIALS

02 82 33.13 20 REMOVAL/CONTROL AND DISPOSAL OF PAINT WITH LEAD

02 83 13.00 20 LEAD IN CONSTRUCTION

02 83 19.13 10 LEAD-BASED PAINT ABATEMENT

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 10 00 ROUGH CARPENTRY

06 20 00 FINISH CARPENTRY

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 21 16 MINERAL FIBER BLANKET INSULATION

07 92 00 JOINT SEALANTS

DIVISION 08 - OPENINGS

08 81 00 GLAZING

DIVISION 09 - FINISHES

09 01 90.50 PREPARATION OF HISTORIC WOOD AND METAL SURFACES FOR

PAINTING

PROJECT TABLE OF CONTENTS Page 1

09 06 00 SCHEDULES FOR FINISHES

09 90 00 PAINTS AND COATINGS

09 96 00 HIGH-PERFORMANCE COATINGS

09 96 59 HIGH-BUILD GLAZE COATINGS

09 97 02 PAINTING: HYDRAULIC STRUCTURES

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 01 11.51 RUBBER AND PAINT REMOVAL FROM AIRFIELD PAVEMENTS

32 17 23 PAVEMENT MARKINGS

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 2

SECTION 01 11 00

SUMMARY OF WORK

08/15

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval and for informational/record use only as part of the project file. Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals Salvage Plan ; G

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

This is an Indefinite Delivery, Indefinite Quantity (IDIQ) painting contract for military facilities at Joint Base San Antonio (JBSA), Texas.

Task orders (TO) will be issued under the general contract to include a broad range of work to paint interior and exterior of previously painted, newly repaired or other surfaces as required by the TO. The projects will include tasks in a variety of trades including, but not limited to, demolition, electrical, painting, masonry, hazardous material abatement, and other specialty work incidental to painting work to include minor repair and preparatory work. The contractor may be required to perform work not anticipated at the time of award, but within the original scope of work. Tasks may include work during non-traditional work days or hours, and may require special training/certification such as controlled entry and flight line driving classes.

All work shall be performed in strict accordance with current Federal, State and City building codes, regulations, Ordinances and design and construction standards whether included, referenced or implied to complete acceptable and fully functional facilities for the Federal Government at

JBSA.

Specific and related general contract construction standards are included in the Technical Specifications supplied; however, it is the contractor's responsibility to secure access to specific governing criteria as required. The Government relies on the contractor to follow and implement the necessary codes as the expert General Contractor (GC). Contractor shall perform construction in accordance with the specifications within the contract and shall submit for approval, modified Unified Facilities Guide Specifications (UFGS) as required.. The contractor shall follow and abide by, but not limited to the Unified Facility Criteria (UFC) as referenced or applicable, and referenced industry code. The reference website for UFGS and UFC documents is www.wbdg.org .

The Painting IDIQ specifications are broad in scope, nature and contain a variety of items. It is not possible to create a comprehensive specification capable of addressing every condition to be encountered.

Consequently, the contract specifications are intended to indicate the

SECTION 01 11 00 Page 1 quality of materials and workmanship to be provided to the Government. In the event that a specific line item description conflicts with the provisions of the specifications provided, the selection of or approval for use of that line item for use in a particular Task Order does not constitutes a waiver of the specific provision of the specifications with which the description conflicts.

The contractor must provide sufficient technical support, supervision and project management to ensure acceptable quality and completeness of awarded Task Orders are execute to within contract time and to specifications as well as accommodate a number of concurrent "active" projects; and providing flexibility of staff and subcontractor pools to handle rapid increases in work volume, perform according to schedule, on time completion and of acceptable quality as outlined in TO documents, process submittals in a timely manner.

Special Consideration exists throughout JBSA and include but are not limited to requirements to obtain access passes, escorts, exercising Foreign Object Damage (FOD) control requirements, radio and phone usage restrictions, requirements for security escorts, controlled vehicle and personnel entry restrictions, mobile phone/radio/photographic equipment restrictions, and/or flightline drivers training. Individual TOs shall identify work in such areas and a multiplier for the work performed in this areas shall be used

1.2.2 Location

Projects pertain to real property across JBSA to include locations at:

Fort Sam Houston, Lackland AFB, Randolph AFB, Camp Bullis, Canyon Lake, Seguin Auxiliary Field, Medina Annex, San Antonio Port Annex, Kelly Field Annex, Medical Center Annex, and Grayson Street. Canyon Lake and Seguin Auxiliary Field are considered remote areas for the purpose of this contract. The work is required in support of the Base Civil Engineer.

The contractor shall be required to furnish all labor, materials, equipment, and personnel necessary to develop workplans (where required), estimate, manage, procure and accomplish the individual TOs awarded under this contract. The individual TO's shall be described with drawings at various levels of completeness and the contractor may be required to finalize, sketches, standards. Information in this Statement of Work, and in the accompanying specifications, shall also apply to individual TOs.

1.2.3 Work Elements

The contractor shall furnish all labor, materials, personnel, equipment, tools, materials, supervision, inspection/quality control, and other items and services necessary to manage, and accomplish interior and exterior painting requirements witha broad range of repair, alteration, and/or new construction work on real property incidental to painting projects. The contract work elements are represented here and included, but are not limited to, the below listed items/tasks.:

1.2.3.1 Painting

Prime and paint/stain surfaces as directed in each TO SOW. Any painted/stained surfaces shall be as submitted and approved. It is not possible to list all possible projects that may be encountered, the following serves as an example of types of work likely to be encountered but is not all-inclusive:

SECTION 01 11 00 Page 2

a. Facilities to include interior and exterior

b. Protective floor coatings such as found in gyms or aircraft hangars

c. Pavement striping on roadways and airfield pavements, to include crosswalks, stop bars, Runway Designators and other as required.

d. Mechanical, electrical, or other equipment, free standing or attached to a facility.

e. Ramps, docks, handrails, Water towers, etc.

f. Specific exclusions that may not be painted using this contract are vehicles and aircraft, with the exception of non-functional 'trainers'.

1.2.3.2 Prepatory Repair Actions

The repairs and preparatory actions required to prepare surface to receive paint or incidental to the work, to include items such as:

a) Replacement of damaged, rotted, or deteriorated trim and framing of various material compositions (wood, metal, vinyl, tile, or other)

b) Repair of cosmetic cracks, holes, defects in stucco, masonry, concrete, gypsum wall board, plaster, in either interior or exterior surfaces and may include such items as facia, soffits, trim, crown molding, ceiling grids, an other features as necessary).

c) Replacement and/or repair of broken windows to include sills, glazing, sashes, or other components. This is not intended for wholesale replacement of all windows in a facility requiring ATFP renovations or installation where a window does not currently exist. It is meant to correct current defects that contribute to the continued degradation of the facility due to broken or damage exterior envelop windows or existing interior windows.

d) Replacement and/or repair of doors and or frames to include door, jambs, frames, sills, headers or other components. This is not intended for wholesale replacement of all doors in a facility requiring ATFP renovations or installation where a door does not currently exist. It is meant to correct current defects that contribute to the continued degradation of the facility due to broken or damage exterior envelop windows or existing interior windows.

e) Replacement and/or repair of gutters and down spouts.

f) Other industry standard or manufacturer instruction actions necessary to prepare the surfaces to receive the paint as required by the protective coating manufacturer.

1.2.3.3 Basic Testing

Testing, removal and disposal of materials with hazardous materials such as Lead Based Paint, Asbestos, PCBs, Mercury or other materials may be required.The contractor shall be prepared provide services to conduct the surveys for the following hazardous materials (HAZMAT): Lead-Based Paint (LBP) and Asbestos Containing Materials (ACM), Mercury, Polychlorinated biphenyls (PCBs) or other contaminants as encountered. After completion of

SECTION 01 11 00 Page 3 surveyed areas, the contractor shall prepare a detailed report and submit it for review and approval to the Government project manager for review and approval. The contractor shall determine the methods of testing to be used in the course of the contract and shall submit methods, processes, and controls for approval.

1.2.3.4 Remediation / Abatement Plan

The remediation plan is a written report supported by the Test Report and will generally include the Abatement Plan. The remediation plan shall outline the scope of the problem, the source of contaminate, and the abatement portion will provide the process, methods, and monitoring, to remove, encapsulate, or otherwise address the contaminated material. It is possible that the TEST REPORT described below could be used to perform this function.

The common practice for JBSA is Stabilization of Lead-Based Paint as the cost for complete abatement is not feasible. Lead work may include Target and Child Occupied Facilities, or historical structures. The contractor shall have a Department of State Health Services license as a lead firm to be able to conduct any lead activities in these facilities, which may include Temporary Lodging Facilities, Youth Centers, and Child Annexes.

The contractor shall be able to prove that they have experience working on historical structures. Repair Renovate Paint training is not acceptable and is not approved for Lead activities in JBSA facilities. Pressure washers shall not be used for abatement or stabilization, or interim activities on any JBSA Facility for a preparation of surface.

1.2.3.5 Test Reports

For each TO, the contractor shall submit to the Government a final inspection report on each individual building separately and detail structure information The report shall be in Microsoft Word, v2013 or current as directed in the TO along with a PDF file of that report. The main body shall have each individually numbered. Each page shall have at a minimum the following: a header which contains Project Number, Contract Number, TO number, building number and date of survey.

The page format shall be standard letter size, 8-1/2"x11", portrait orientation, 1" margin for text/photograph pages, a tabloid, 11"x17", landscape orientation, 1" margins, may be used for drawings. The contractor shall include as many subsections or paragraphs as required to provide a complete, thorough and accurate report such that an abatement contractor will be capable of understanding and execute the required abatement in a thorough and efficient manner. At a minimum, the outlined report shall include the following sections and appendices:

SECTIONS

01 - General Explain where the hazardous material is typically found in the building, standards or thresholds for when the material is considered hazardous, etc

SECTION 01 11 00 Page 4

SECTIONS

02 - Background Provide information on why survey was conducted, on what type of building, etc

03 - Scope of Work Provide date of inspection, purpose of inspection, name of inspector, and specific objectives of survey.

04 - Description Describe the surfaces inspected and specific requirements of the inspection.

05 - Investigative Methods Describe the methods used to inspect and assess suspected materials, surfaces, samples and/or readings taken. Make reference to the submitted and approved methods from the master submittal log.

06 - Results of Inspection Explain analytical results and summary of positive

HAZMAT.

07 - Recommendations Provide recommendations in regarding any possible abatement.

08 - Cost Estimates If required by the TO include estimated cost for abatement for use by other contracted means, shall be detail line item quantities only - no cost infor.

APPENDIENCIES

Appendix A Laboratory Results and Chain of Custody

Appendix B Photographs of asbestos and lead sample areas and a representative sample of potential PCB and mercury containing devices

Appendix C Test results and determinations

Appendix D Building Site Maps and Diagrams

1.2.3.6 Photographs:

When permitted, the Contractor shall provide a minimum of twelve color digital photographs, as submitted and approved, prior to beginning actual construction and at two week intervals thereafter for the duration of the project. The Contractor shall coordinate with Public Affairs (618-256-4206) and the facility user prior to taking any photographs of the construction area. Photographs shall be taken at elevation and oblique/perspective angles, so that the existing conditions, along with the construction progress, are fully represented. Photographs shall be taken inside and outside for all projects involving interior and exterior

SECTION 01 11 00 Page 5 work. Photos shall be submitted electronically. The photograph file name/title shall include a general description of the photo along with the date the photo was taken. Photos shall be submitted in accordance with Sections 01 30 00 and 01 33 00 xxxxx

1.3 OCCUPANCY OF PREMISES

Building(s) will be occupied during performance of work under this Contract.

Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.4 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

Limited examples of expected repair work would include, but not limited to:

if Drywall has to be removed - replace dry wall, tape, mud, prepare and paint to matching schema

If destructive testing is required - the effected area would be repaired to match existing finish.

If a pipe or duct is damaged during removal of ACM, repair pipe or duct as needed by current code and industry standard as submitted and approved.

If the TO is done is support of other ongoing contracts, or in support of other organizational maintenance activities, the work would need to be coordinated for responsibilities - work under this IDIQ may be limited to removal and the repair done by the supported contract. In these cases the work will be closely identified and monitored so as to prevent work delays to either contract.

c. Record drawings showing existing underground utilities are located in several locations across JBSA. The Contractor shall avail himself of the drawings and shall request location and access information through the CO, COR, or PM. Any utility line shown on the record drawings or made known to the Contractor and damaged during construction work shall be repaired immediately by the Contractor at no cost to the Government. There are Privatized utilities at JBSA and may require additional coordination with non-government entities such as, but not limited to, CPS Energy, Spectrum, or San Antonio Water System (SAWS).

Coordination with these entities is the responsibility of the

SECTION 01 11 00 Page 6 contractor.

1.5 LOCATION OF UNDERGROUND UTILITIES

On rare occassion, the contractor may be required perform excavation duties. If required, obtain digging permits prior to start of excavation, and comply with Installation requirements for locating and marking underground utilities. Contact local utility locating service a minimum of 7 duty days prior to excavating, to mark utilities, and within sufficient time required if work occurs on a Monday or after a Holiday.

Verify existing utility locations indicated on contract drawings, within area of work.

Identify and mark all other utilities not managed and located by the local utility companies or where deemed appropriate. Scan the construction site with Ground Penetrating Radar (GPR), electromagnetic, or sonic equipment, and mark the surface of the ground or paved surface where existing underground utilities are discovered. Verify the elevations of existing piping, utilities,and any type of underground or encased obstruction not indicated, or specified to be removed, that is indicated or discovered during scanning, in locations to be traversed by piping, ducts, and other work to be conducted or installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

1.5.1 Notification Prior to Excavation

Notify the Contracting Officer at least 15 days prior to starting excavation work.

1.6 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Contracting Officer to be salvaged remain the property of the Government. Segregate, itemize, deliver and off-load the salvaged property at the Government designated storage area located within 5 miles miles of the construction site.

Provide a salvage plan , listing material and equipment to be salvaged, and their storage location. Maintain property control records for material or equipment designated as salvage. Use a system of property control that is approved by the Contracting Officer. Store and protect salvaged materials and equipment until disposition by the Contracting Officer.

1.7 CONTRACT ADMINISTRATION

1.7.1 Definitions

Contracting Officer (CO)

Government official authorized to enter into, make changes to, or terminate contracts on behalf of the US Government. COs are responsible for ensuring performance of all necessary requirements of the contract, ensure compliance with the terms of the contract, and safeguard the interests of the US Government in its contractual relationships. Only the CO is authorized to make changes to the contract or any issued TO. No other Government or non-Government official may alter this contract or any TO issued in accordance with (IAW) the basic contract terms and conditions. The Contractor shall report any attempts to alter this contract or any TO to the CO. In

SECTION 01 11 00 Page 7 the event the Contractor acts on changes at the direction of any person other than the CO, the change will be considered to have been made without authority. No adjustments will be made in the contract price to cover any increase in costs incurred as a result.

Contracting Officer Representative (COR)

The Government will evaluate the Contractor's performance in writing by the appointed COR(s) that monitor performance to ensure services are received. The Government representative will evaluate the Contractor's performance through on-site inspections of the Contractor's quality control program and receipt of complaints from base personnel. The COR is not authorized to enter into any agreements, obligate the Government or direct any changes to the contract.

Government Project Manager (PM)

Government Official usually acts as the COR, evaluates Contractor's performance through on-site inspections to ensure receipt of goods and services. Reports substandard work, materials, practices, or other issues to CO and CM. Acts as the conduit to process change requests, approve submittals, etc. and serves as the CO's technical advisor. The PM is not authorized to enter into any agreements, obligate the Government or direct any changes to the contract

1.7.2 Contractor Personnel Responsibilities

1.7.2.1 Contract Manager (CM)

The Contractor shall provide a Contract Manager (CM) who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act on behalf of the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer (CO) to include emergency contact information. The CO shall be notified in writing by the CM of any future changes to the names of the designated person(s).

The CM shall be responsible for the overall management of all tasks performed under this contract and shall be the primary point of contact for contractual issues. The contract manager shall be assigned by the contractor upon award of the contract. The CM shall be responsible for ensuring effective systems are developed to meet the objectives of the required tasks. The contract manager shall also ensure quality work is completed on schedule and within the allocated budget.

The CM shall have full authority to act on behalf of the Contractor on all contractual matters relating to the daily operation of this contract. The contract manager and/or alternate shall be available during normal duty hours, within one workday, to meet with Government personnel to discuss problem areas and shall be able to read, write, speak and understand English.

1.7.2.2 Quality Control Manager (QCM)

The contractor shall direct the execution of the Contractor's Quality Control (QC) Plan.

SECTION 01 11 00 Page 8

The contractor agrees to utilize only experienced, responsible and capable people in the performance of work. The CO may require the Contractor remove from the Government job employees who endanger persons or property whose continued employment under this contract is inconsistent with the interest of military security, or who are determined by the CO or COR as being incapable of rendering the services IAW this SOW, to include the QCM.

The QCM shall ensure that provisions of the Contractor Quality Control Plan (ref Section 01 45 00.00 20 CONTRACTOR QUALITY CONTROL) are enforced and adhered to, will special consideration to paragraph 3.9, Documentation, of that specification.

1.7.3 Contractor's Technical Responsibility

Neither the Government's review, approval or acceptance of, nor payment for, the services required under this contract shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract.

The Contractor shall remain liable to the Government in accordance with applicable law for damages to the Government caused by the Contractor's performance of any of the services furnished under this contract.

The Contractor shall be responsible for the quality, technical accuracy, and coordination of all workplans, field control, drawings, details and other services and equipment for a full and functional product as required by the project documents. If the TO requires testing, or calculations, the contractor shall submit all items, to include applicable testing specifications, and gain approval prior to start of construction activities.

1.7.4 Construction and Performance Requirements

Throughout the life of this contract, whenever there are active TOs, the Contractor shall be available during normal business hours to meet with the CO or his/her representative, at a location specified, within twenty-four (24) hours after notification by telephone. The Contractor shall attend all bi-weekly status meetings, site visits and final inspections.

The contractor shall maintain a copy of the latest codes during the terms of the contract. This copy must be current and reflect all revisions.

Reference the Whole Building Design Guide website: www.wbdg.org for copies of the latest Unified Facilities Criteria, Air Force Instructions, Environmental Protection Agency Criteria and Federal Mandates.

If there is a conflict between these codes, regulations and Technical Specifications, the most stringent requirements shall apply unless specifically requested in writing by the Government.

All sub-contractors performing work on JBSA shall be in compliance with the TX Occupations Code. All licenses and permits shall be current and present. All personnel working on specialty items requiring specific licensing by other regulatory bodies such as the Texas Commission on Environmental Quality (TCEQ) shall have and maintain current licenses.

All licenses and permits shall be available for review at any time by the CE Project Manager, Inspector, and Contracting Officer

SECTION 01 11 00 Page 9

The contractor is responsible for supervision and inspection of the worked performed. All work shall be performed in accordance with contract terms and specifications. Inspection/surveillance/acceptance by the Government in no way relieves the contractor of responsibility for fraud in misrepresenting either the quality or quantity of work provided and certified as complete by the contractor, nor from accomplishing the full scope of work under each TO.

1.7.5 TO Management

The contractor shall implement the full range of construction activities as specified in each TO and in accordance with all applicable compliance documents. The contractor shall supply all labor, equipment, and materials necessary to accomplish the work assigned unless otherwise specified in each TO. The contractor shall perform management and planning functions, including performance measurement and fund status reporting, through the course of this contract.

1.7.5.1 Detailed Work Schedule

The contractor shall maintain a detailed working schedule that facilitates management of the project work and provides capability for early identification of potential schedule impacts. The schedule shall include negotiated baseline dates and current schedule projections. The schedule shall be maintained and updated at least monthly to accurately reflect program progress and provide realistic projections. The contractor shall provide schedule updates at either a detailed or summary level as requested by the CO or Project Manager (PM). Additionally, schedule updates reflecting actual schedule progress shall be submitted on an AF IMT 3065 form or as approved by the CO. Specific schedule and report requirements will be identified in each TO.

1.7.5.2 TO Periods of Performance

The period of performance will be stated on each individual TO.

1.7.5.3 Pre-Award/Post-Award Site Visits

The contractor shall perform a site visit and/or attend a pre-proposal conference, a post-award conference, pre-performance conference, or pre-construction conference as specified in the TO. The contractor shall also attend and/or support meetings and teleconferences to discuss technical or regulatory issues and forecast progress and statuses. The purpose of the meetings shall include, but are not limited to, contract discussions, progress reviews, planning, design reviews, construction reviews, project status, and the general exchange of information concerning current and future activities. The contractor shall prepare briefings with all applicable material and submit minutes for all meetings attended.

1.7.5.4 Critical Issue Notification

The contractor shall notify the CO and PM of critical issues that may affect the contract performance, human health or the environment. The types of issues requiring notification include, but are not limited to, health risks, spills, improper utility location, differing site conditions, changes in critical personnel, and identification of hazardous materials, e.g. asbestos.

SECTION 01 11 00 Page 10

1.7.5.5 Permits

The contractor shall develop, coordinate, and assist in applying for and obtaining all, federal, state, local, and other applicable permits, access (including off-base easements and leases), agreements, licenses, and certifications required to perform and complete each TO. The Contractor shall maintain a library of these documents at the contractor's site office on base as well as the corporate facility handling each TO. The Contractor shall comply with all applicable permit conditions.

1.7.5.6 Remote Locations

The Contractor shall perform work as specified per TO at remote locations. The Contractor shall be responsible for all personnel, supplies, equipment, materials, and infrastructure (including, but not limited to, potable water, utility systems, housing, dining, transportation, and medical care) when no facilities or services are available.

1.7.5.7 Work Site Coordination

The Contractor shall coordinate work site activities to ensure the protection of human health and the environment; prevent damage to property, utilities, materials, supplies, and equipment; and avoid work interruptions

1.8 TASK ORDER (TO) PROCEEDURES

1.8.1 TO Request For Proposal (RFP)

A RFP will be issued to the CM by the CO as needed. The TO RFP may not have traditional plans and specifications but will include as a minimum a statement of work or objectives, to include a list of major work elements and/or sketches that define the project. All attachments to the TO RFP, if applicable, will be considered a part of the project scope of work.

If the CO directs a site visit, the CM, 502d CES representative and CO's representative shall attend. The site visit shall clarify the scope of the requirement, verify existing conditions and obtain measurements or information necessary to develop a complete and accurate TO proposal. The scope validation/site visit discussions will include but not limited to the following:

Special time requirements for completion, phasing requirements, or liquidated damages

Site access

Methods and alternatives for accomplishing the work

Definition and refinement of requirements

Any addition requirements for Contractor proposal

Detailed scope of work

SECTION 01 11 00 Page 11

1.8.2 Contractor's Proposal

The contractor shall submit the TO proposal to the issuing office within the period stated in the TO RFP which shall minimally consist of:

a. Technical Proposal. Concept sketches or drawings for proposed methods, performance schedule of construction, proposed technical approach/solution, list of required work elements, management approach, key personnel and/or subcontractors, catalogs, and/or other material submittals.

b. A detailed price proposal for the construction cost in the required format. TO's issued under this contract will rely on a Unit (Line) Item price book, see Cost Proposals and Cost Estimates. Contractor shall provide a bid guarantee for each separate TO.

1.8.3 Negotiations

Negotiations shall consist of meetings between the Government and Contractor personnel to reach an agreement on the specific conditions, performance times, and cost of a Task Order or the basic contract.

Generally includes the CO, PM, and CM. The negotiation process shall consist of at least the following

The CO will notify the CM and schedule negotiations. The CM shall be available to negotiate within two (2) business days of notification.

The CO will negotiate, on a line-item by line-item basis, with input from PM, a firm fixed price for the TO. The negotiations will establish the appropriate line-items for the TO and quantities for each line-item. Unit prices will not be discussed. The Contractor shall be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

For each TO, the Government will develop its own Independent Government Estimate (IGE). During negotiations, should either party (the Contractor or the Government) refuse to agree on the appropriateness of the other's line-item(s) and adjust their estimate accordingly, negotiations shall cease without award or cost to the Government.

At the conclusion of line item cost negotiations, the CO will negotiate a reasonable and expeditious performance period based upon input from the government Project Manager (PM), the Contractor's proposed critical path timeline, and daily output data. Provisions for assessing liquidated damages (LD) will be determined on each individual TO by the CO.

1.8.4 Estimation Of Projects In Advance Of Funding

During the course of this IDIQ contract, the Contractor shall, if required, estimate and negotiate projects in advance of funding for individual TOs. These projects may not have available funding and there is no guarantee funds will become available for the award of the project.

No separate compensation for any pre-order costs including proposal preparation and attendance during negotiations or site visits will be due to the Contractor for projects negotiated where funding was not provided.

SECTION 01 11 00 Page 12

1.8.5 Fiscal Year-End Procedures

The Contractor may be given a list of projects the base reasonably expects to receive funding. The list may be revised for both additions and deletions based on the Government's requirements. These projects will be estimated and negotiations completed. The Government will incur no obligation until such time as funding becomes available and a TO is executed for the project. The negotiated total quantities shall remain binding until funding becomes available. Projects that are funded and awarded after the exercise of an option will be re-priced (not renegotiated)

1.8.6 Performance Evaluations

At the conclusion of each TO or other times as determined appropriate by the CO, the contractor's performance evaluation will be made through the Construction Contractor Appraisal Support System (CCASS). The evaluation will take into account all aspects of the contractor's performance. The contractor will be provided an opportunity to review and comment to the government evaluation result through the CCASS. The performance evaluations will have an impact on the award of future TOs and exercise of future option years under the contract.

1.8.7 Payment

Final payment for each TO will be withheld until all discrepancies are corrected. Payment up to ninety percent (90%) will be made for performance and ten percent (10%) will be withheld pending receipt of all required closeout submittals, such as but not limited to, warranty data, approved as-built drawings, DD Form 1354, etc.

1.8.8 Project Closeout

The CO will require the following information (as applicable) for record and operation purposes. The Contractor shall submit the following within thirty (30) days of the final inspection:

Final Invoice Release of Claims Final Certified Payrolls As-Built Drawings

The Contractor shall maintain one (1) set of red line drawings at the work site and record all changes and any hidden or subsurface data discovered during construction. The Contractor shall provide a marked up red-line copy with all changes that transpired during performance of the TO to the CO prior to the final inspection. The Contractor shall submit completed record drawings and survey information in accordance with specification 01 35 13.20 00 SPECIAL PROJECT PROCEDURES- CAD of this contract.

Other as specified by the contract documents, the individual TO or in the contract specifications.

1.8.9 DD Form 1354 Transfer and Acceptance of Military Real Property

The Contractor shall submit a completed DD Form 1354 (Transfer and acceptance of DoD Real Property) for all new construction or for repair as directed. An interim 1354 shall submitted at 65% project ompletion, the

SECTION 01 11 00 Page 13

Interim/Final is required to be signature ready at final inspection. The project will NOT be considered complete until this requirement is fulfilled.

The DD Form 1354 is an iterative process document requires continual commmunications and updates until ready for signature. The contractor is required to provide the category quantities and costs with supporting documentation such as invoice or signed memo by the contractor that the cost reflect the actual costs.

1.8.10 Warranty

The Contractor shall provide a minimum one (1) year warranty on all work performed under this contract. The government PM will notify the CM of warranty issues. After initial notification of a potential warranty problem by the PM, the CM shall investigate the issue and respond within forty-eight (48) hours for routine warranty calls or within two (2) hours for emergency calls. If the CM believes the issue is not warranty related, he shall request a fact finding visit with the CO and the PM. If the fact finding meeting determines the issue is warranty related, the Contractor shall initiate corrective action within forty-eight (48) hours for routine calls or within twenty-four (24) hours for emergency calls.

Corrective action shall include making temporary repairs, as necessary, until more permanent repairs can be made or replacement parts ordered.

Warranty repairs shall be completed to the satisfaction of the CO IAW the applicable specifications within seven (7) calendar days of receiving materials for routine calls and within forty-eight (48) hours of receiving materials for emergency calls, or as determined by the CO.

The Contractor shall be responsible for ensuring subcontractors fulfill warranty requirements on their work. The Contractor shall submit manufacturer warranties for each individual TO to the CO with an AF Form 3000 prior to close-out.

1.9 COST PROPOSALS AND COST ESTIMATES

1.9.1 Unit Price Book

This IDIQ contract shall utilize a Unit Price Book (UPB), also referred to as a Line Item Price Book in the form of an e4Clicks dataset. The Painting IDIQ is broad in scope, nature and contains a variety of items.

It is not possible to create a comprehensive UPB to address every encountered condition. Therefore, the UPB is intended to indicate the individual line items or assemblies needed to perform under this contract. In the event a specific line item description is not in the UPB, cost justification is made in accordance with paragraph 1.9.1.2 Non-Priced Line Items, of this document.

1.9.1.1 Units Per Line Item

For the purpose of Price Evaluation of offers for this IDIQ contract, the contractor's proposal for the contract line items are based on a unit of 1 per line item. The proposal of the successful contractor shall become, in effect, the UPB for the contract to be used with individual TOS.

1.9.1.2 Demonstration Project

The accompanying demonstration project is intended to represent some of

SECTION 01 11 00 Page 14 the known requirements and will be used to evaluate application of the contractor's Unit Price Book proposal. The demonstration project is not an actual project that will be awarded as a TO under this contract.

1.9.1.3 Non-Priced Line Items (NPI)

During the proposal for this IDIQ Contract, the contractor will price all line items and will not introduce additional items. After award, additional line items, Non-Priced Line Items (NPI), Items may be added via the submittal process and as approved by the CO to account for changes in code requirements, changes in material availability, or technology changes. These additions would apply to subsequent TOs if approved.

1.9.1.4 Estimating Data Base

During the base contract proposal process the government will provide the UPB to the contractor in an Excel file format. Once the contract is awarded, the successful UPB will be converted to an e4Clicks database and supplied to the Contractor, with 1 license OR direction to purchase the software, for the base year. The contractor will be responsible to purchase for additional licenses or future option years

1.9.2 Non-Priced Line Items (NPI)

If the contract TOs include any non-priced items the burden of cost justification for the dollar value of the NPI falls upon the Contractor.

The contractor must provide documentation from 3 independent sources for the cost of materials which must include the description and unit price for each item. The price quotes must be submitted to include the contractor's proposal for installation costs.

With the exception of emergency situations involving danger to life or extensive property damage, the total dollar amount of any NPI for an individual TO cannot exceed 10% of the total cost of the TO unless the Contracting Officer issues a waiver

With CO approval, a TO may be issued when the total amount of all NPI is equal up to 100% of the total estimated cost of a specific TO where life, extensive property damage, ot damage to national security is likely.

NPI of work shall not be construed to include elements of work which are not separately priced but are incidental to or are customarily required for performance of a priced item of work.

1.10 EXISTING RECORD AND AS-BUILT DRAWINGS

The Government does not guarantee the availability, accuracy, or adequacy of existing record drawings. It is the Contractor's responsibility to verify all existing conditions prior to starting work on each TO.

During the progress of the job, the Contractor shall keep a marked up set of "Red Line" drawings which will be submitted as part of the project close-out when submitting As-Built drawings.

The final, accepted drawings shall be stamped "As-Builts" or "Record Drawings" along with the submission of the electronic CAD data files as required by specification section 01 35 13.20 00 SPECIAL PROJECT

PROCEDURES- CAD

SECTION 01 11 00 Page 15

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

SECTION 01 11 00 Page 16

SECTION 01 14 00

WORK RESTRICTIONS

11/15

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. The following shall be submitted in accordance with Section

01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals list of Contact Personnel ; G

1.2 SPECIAL SCHEDULING REQUIREMENTS

a. All medical and mission critical areas will remain in operation during the entire construction period. The Contractor must conduct his operations so as to cause the least possible interference with normal operations of the activity.

b. Permission to interrupt any Activity roads, railroads, and/or utility service must be requested in writing a minimum of 30 calendar days prior to the desired date of interruption.

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and cleared for such entry. Mark all Contractor equipment for identification

1.3.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency, As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.1.2 Installation Access

Non DOD persons (Contractors, vendors, etc) requiring entry to JBSA FSH and CB must be sponsored by an authorized DBIDS registered DOD ID card holder. Sponsors must notify the 502nd Security Forces Visitor Control Center NLT 10 days prior to the requested entry date. Sponsors or Authorizing Official shall request the permit in writing or via email from a .mil address to the Visitor Control Center. An Application for an Installation Access Credential form (see Appendix D) will be submitted by

SECTION 01 14 00 Page 1 the Sponsor or Official to the Pass and Registration Office. Contractor and vendor companies requiring access to Joint Base San Antonio, FSH and CB shall provide the credential information for their employees to the sponsor in order to process the access to JBSA-FSH or CB. See document in Appendix C for instructions.

All construction contractor employees must have:

a. One form of picture identification

b. Provide personal (full name, date of birth, home address, and driver license number) and vehicle information.

c. A memo from the construction company on company letterhead stating the reason for entry, contract number, project start and end date, and the location at JBSA-Fort Sam Houston and Camp Bullis where the jobsite is located.

1.3.1.3 Personnel Entry Approval

Failure to obtain entry approval will not affect the contract price or time of completion

1.3.1.4 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.3.1.5 Government Housing Areas

a. Haul routes to and from constructions sites cannot go throught the housing, residential areas.

b. When working inside a housing area, working hours are limited to 0800 (8 am) to 1600 (4 pm) unless otherwise approved by the Contracting Officer.

1.3.2 Emergency Response Requirement

Contractors reporting an emergency should provide the 9-1-1 dispatcher with the following information:

a. Building number, address or general location

b. Name

c. Phone number

d. Emergency information (cause of fire, explosion, natural gas leak, injuries, etc.)

e. Please, do not hang up the phone until directed by the 9-1-1 dispatcher.

IMPORTANT: If calling 9-1-1 from a mobile phone on any JBSA location you will be directed to the local 9-1-1 dispatcher. Advise the local dispatcher of your location (JBSA-Fort Sam Houston, JBSA-Lackland or JBSA-Randolph). Immediately the local dispatcher will transfer the 9-1-1 phone call to a JBSA emergency dispatcher.

SECTION 01 14 00 Page 2

1.3.3 Entry to Controlled Areas

1.3.3.1 Airfield and Flight Line Requirements

A. Airfield Requirements

Work performed under this section shall be coordinated with, and approved by the Contracting Officer. Due to the potential need to shut the airfield runway down to complete this work the contractor, Contracting Office, and Base Project Manager must agree on the dates and hours that work will be occur. It is the contractors responsibility to ensure that the work begins and ends within the agreed to times. This work may involve having to work on weekends or night shifts to meet the runway outage requirements.

Schedule of Work shall be negotiated between the Contracting Officer and the contractor prior to Task Order award. In the event of any emergency, intense operational demands, adverse wind conditions, and other unforeseen difficulties, the contractor may be required to discontinue all work at locations in the aircraft operational area.

The contractor shall notify the Contracting Officer or technical representative of any changes prior to the start time of each day's work.

The operation of equipment and the performance of work on or in the vicinity of airfields shall be coordinated with the Contracting Officer and with the Flight Operations Officer. Neither equipment nor personnel shall use any portion of an airfield without permission of these officers..