A15_-_RFQ_FBO.docx

Request for Quote: FA3016-17-U-0178 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate Request for Proposal (RFP) will not be issued. The solicitation number is #FA3016-17-U-0178 and is issued as a Request for Quotation (RFQ). This combined synopsis/solicitation incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2005-95 and DFARS change notice 20161222. This purchase is restricted to Small Business concerns. This NAICS code is 337127 and the size standard is 500 EMP. This is a requirement for Auditorium Seating as indicated below.

Auditorium Seating BRAND NAME or Equivalent (The quote shall be effective for 30 days after submission of quote)

Please respond to this RFQ by emailing response to: Esther Zicarelli at E-mail: esther.zicarelli@us.af.mil no later than 3:00pm CST, 05 July 2017 – Wednesday (or sooner if possible) in order to be considered timely. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received. Please contact Esther Zicarelli with additional questions at the above noted email address or call (210) 671-1776.

(Please provide a quote for the line items listed below. Failure to quote on all CLINs may render the quote unacceptable and ineligible for award consideration in the absence of discussions.)

Description: 21" on center w right mounting leg & arm 21" on center. Black poly arm cap, standard writing tablet right including floor mounting anchors COM Gauge Cocoa OM Fabric applied Seat "Tip Up" is counter-weighted using fail-proof gravity. Spring-less design means silence as seat lowers and rises. Ergonomic contouring of the seat and backrest shape in high-resiliency Pressure Cast Foam.

Delivery Date: 30 days after contract award

Description: 21" on center w right mounting leg & arm 21" on center. Black poly arm cap, standard writing tablet, right angled foot for sloped floor (per foot) including floor mounting anchors. COM Gauge Cocoa OM Fabric applied Seat "Tip Up" is counter-weighted using fail-proof gravity. Spring-less design means silence as seat lowers and rises. Ergonomic contouring of the seat and backrest shape, in high-resiliency Pressure Cast Foam.

Delivery Date: 30 days after contract award

Description: 22" on center w right mounting leg & arm 22" on center. Black poly arm cap, standard writing tablet right including floor mounting anchors COM Gauge Cocoa OM Fabric applied Seat "Tip Up" is counter-weighted using fail-proof gravity. Spring-less design means silence as seat lowers and rises. Ergonomic contouring of the seat and backrest shape in high-resiliency Pressure Cast Foam.

Delivery Date: 30 days after contract award

Description: 22" on center, w right mounting leg & arm 22" on center. Black poly arm cap, standard writing tablet, right angled foot for sloped floor (per foot) including floor mounting anchors. COM Gauge Cocoa OM Fabric applied. Seat "Tip Up" is counter-weighted using fail-proof gravity. Spring-less design means silence as seat lowers and rises. Ergonomic contouring of the seat and backrest shape, in high-resiliency Pressure Cast Foam.

Delivery Date: 30 days after contract award

Description: 23" on center w right mounting leg & arm 23" on center. Black poly arm cap, standard writing tablet right including floor mounting anchors COM Gauge Cocoa OM Fabric applied Seat "Tip Up" is counter-weighted using fail-proof gravity. Spring-less design means silence as seat lowers and rises. Ergonomic contouring of the seat and backrest shape in high-resiliency Pressure Cast Foam.

Delivery Date: 30 days after contract award

Description: 23" on center, w right mounting leg & arm 23" on center. Black poly arm cap, standard writing tablet, right angled foot for sloped floor (per foot) including floor mounting anchors. COM Gauge Cocoa OM Fabric applied. Seat "Tip Up" is counter-weighted using fail-proof gravity. Spring-less design means silence as seat lowers and rises. Ergonomic contouring of the seat and backrest shape, in high-resiliency Pressure Cast Foam.

Delivery Date: 30 days after contract award

Description: 24" on center w right mounting leg & arm 24" on center. Black poly arm cap, standard writing tablet right including floor mounting anchors COM Gauge Cocoa OM Fabric applied Seat "Tip Up" is counter-weighted using fail-proof gravity. Spring-less design means silence as seat lowers and rises. Ergonomic contouring of the seat and backrest shape in high-resiliency Pressure Cast Foam.

Delivery Date: 30 days after contract award

Delivery Date: 30 days after contract award See Statement of Work

Delivery Date: 30 days after contract award See Statement of Work

Please provide the information below:

FOB

|X| Destination

|_| No

Payment Terms

Delivery Date

Company Name:

DUNS #

Required Cage Code Number:

POC:

Telephone #

E-Mail Address:

Tax ID#:

Warranty Information:____________________________________________________

Do you have capacity to invoice electronically through WAWF? (Yes/No)___________

Special Notes and Instructions:

1. This is a notice that this order is a total set-aside for small business concerns. Only quotes submitted by small business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business concern will not be considered for award.

2. Basis for Award. 502d CONS/JBKAE will issue a purchase order to the vendor who is determined to offer the best value to the Government.

3. Best Value Determination. The technically acceptable, lowest priced quote will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that is contained in the solicited item description and the Statement of Work dated 12 June 2017.. If the lowest priced submission does not meet the technical criteria described in the solicited item description, the government reserves the right to evaluate the next lowest priced submissions until it has determined a technically acceptable submission. The evaluation will stop at the point when the government determines an offeror to be technically acceptable with the lowest evaluated price, because that offer will represent the best value. Contingent upon a determination of contractor responsibility, award will be made to that offeror without further evaluation of other offers. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes.

4. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

5. Site Visit. Site visit will be on 28 June 2017 at 11AM Central Standard Time.

Vendors who are interested and who will be attending the site visit, please email esther.zicarelli@us.af.mil to request an application for installation access no later than 14:00 CST (2PM CST) on Monday 26 June 2017.

6. Brand Name or Equal. When using an “Equal product” to substitute the requested brand name product, the contractor must include the following: (1) MFG name, (2) Part Number, (3) illustrations, and (4) literature or description to support equal product substitution in your RFQ submission. Details of the requesting product to fulfill requirement must be met. See Salient characteristics below.

7. Delivery/Assembly: Delivery shall be FOB Destination and included in CLIN prices noted above, unless otherwise and clearly noted by offeror in submitted offer. The items must be fully assembled and ready for use upon delivery.

8. Salient characteristics: Equivalent offers must meet the below salient characteristics to be considered an equivalent. Failure to meet the below characteristics renders the quote as unacceptable.

SITMATIC Tuxedo 7000 Series

Seating type: SITMATIC Tuxedo auditorium seating with the following (or equivalent) specifications:

· Maintenance-free seat with spring-less design and “tip-up” counter-weight

· Pressure cast foam with ergonomic contouring of seat and backrest shape, in high resiliency pressure cast foam

· Overall dimensions of 39”h x (Various)”w x 30”d. Installed “on center” dimensions of 21", 22”, 23" & 24"

· Chair uprights shall be oval aluminum extrusion 100% post-consumer recycled content, 4” x 1½”

· Uprights shall be capable of being divided to handle data and power in separate channels

· Finish shall be epoxy powder coating with thermal set

· Backrest shall have an upholstered dimensions of 22”w x 22½”h x 2½” thick

· Backrest cushion shall be individually molded and have a minimum depth of 2” and a density of 3 lbs./ft³ or greater

· Interior and exterior backrest structures shall be cross laminated veneer, 7/16” thick

· Outer backrest shell shall be laminate with options including fully upholstered with a steel kick panel to protect the lower portion of the backrest shell

· Interior surfaces of the backrest shall be fully upholstered. Outer backrest structure shall be high pressure laminate.

· Backrest angle shall be 16° in inclination

· Uprights shall accommodate sloped, bowled and flat floors as well as curved row configurations

· Interior backrest shall be available without foam and padding, with hardwood and/or vertical grade laminate

· Seat shall have an upholstered dimensions of 18¼”w x 19½”d x 3¾” thick

· Seat cushions shall be individually molded and have a minimum depth of 2½” and density of 3 lbs./ft³ or greater

· Seat structure shall be cross laminated veneer, Russian Birch or equal, ¾” thick

· Seats shall be fully upholstered. Seat “tip up” shall be counterweighted and completely silent

· All adhesives shall be HVOC free and use citrus-based solvents. Solvent-based adhesives will not be accepted

· Armrest caps shall be black polyurethane. Hard plastic arms will not accepted.

· Fabric shall be solution dyed (color-through) monofilament polyolefin, 17 oz. per 54” running yard or better

· All fabric, wood, laminate, or other chair component colors and/or finishes must be approved by the Government in writing before procurement and installation.

9.

The following FAR/DFARS provisions and clauses are applicable to this solicitation:

(For full text references, go to www.arnet.gov or http://farsite.hill.af.mil.)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JAN 2017)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(ix) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(x) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xi) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) __X__ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xiii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xv) 52.222-54, Employment Eligibility Verification (Oct 2015).

(xvi) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

(xvii) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016) (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017; applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

Note to paragraph (b)(1)(xvi): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(xviii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://farsite.hill.af.mil or www.arnet.gov (End of Provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://farsite.hill.af.mil or www.arnet.gov (End of Clause)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

F2MTR4

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

julia.ratliff@us.af.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Contract Administrator Jaimee Marti jaimee.marti@us.af.mil

(210) 925-9124 Contracting Officer Louis Vincent Cubillas louisvincent.cubillas@us.af.mil

(210) 671-1761

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

5352.201-9101 OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman. The ombudsman for AETC Contracting Squadrons is Mr. David E. Jones, Deputy Director of Contracting, AFICA/KT, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-1722; facsimile 210-652-8344. The alternate Ombudsman for AETC Contracting Squadrons is Mr. Stephen G. Smith, Chief Clearance & Programs Support Division, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-7075. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause) image1.jpeg