Attachment 12 - Questions and Answers 20210716.pdf

Replace Fire Alarm Systems

MAHG 21-1013 & 21-1015

Q&A’s Solicitation # FA301021R0012

Scope of Work

1. Item 3.2.4 – Scope – “Existing system must remain operable until the new system is running and approved by the Fire Department.”

a. Question – Are the existing systems for Thompson and Cody Halls currently fully operational without any existing alarm, trouble or ground fault conditions? Existing system must remain operable until the new system is running and approved by the Fire Department.

b. Question – If the contractor finds any abnormal conditions with either existing fire alarm panel, will the owner make the necessary repairs or issue the contractor a change order to perform needed repairs? ? It is not the contractor’s responsibility to repair the existing system.

c.

2. Item 3.2.4.A – Remove existing – “Remove the existing Fire Alarm system (FA) and Mass

Notification System (MNS) and all associated conduit, straps, boxes, etc. once the new system is operational.”

a. Question – Will the owner allow existing conduits for pull stations and wall mount visual and audio/visual devices to be abandoned in place without cutting out the wall materials to remove the conduit/boxes? The contractor will remove the existing Fire Alarm system (FA) and Mass Notification System (MNS) and all associated conduit, straps, boxes, etc., except for notification and pull station devices located behind painted walls. Provide 4” square cover plates on boxes.

3. Item 3.2.4.A – Provide and Install New – ““The system will cover the following but not limited to:

Item 5 – Coverage of any “Raised Floors”.

a. Question – Prior to the bid, will the owner provide plans that document the areas in each building that are considered “Raised Floors?” (if any are existing) No raised floors in either bldg.

4. Item 3.2.4.A – Provide and Install New – ““The system will cover the following but not limited to:

Item 13 - The contractor shall coordinate with the occupant of the building during construction to insure the system remains energized and that the contractor minimally disturbs the personal.”

a. Question – Will owner provided escorts be required during the contractor installation?

No escorts required.

5. Item 4.6 - REQUIRED ASBESTOS ABATEMENT AND MANAGEMENT PROCEDURES

a. Question – Does the owner have any knowledge of or prior reports that would imply that asbestos materials may exist in Cody or Thompson Halls? See SOW for direction on as ASBESTOS.

b. Question – If asbestos removal is required, will the owner provide a change order to the contractor for the additional funds required? See SOW for direction on as ASBESTOS.

6. Item 4.8 - REQUIRED LEAD-BASED PAINT MANAGEMENT PROCEDURES

a. Question – Does the owner have any knowledge of or prior reports that would imply that lead-based paint may exist in Cody or Thompson Halls? See SOW for direction on as

LEAD BASED PAINTS.

b. Question - If lead-based paint removal is required, will the owner provide a change order to the contractor for the additional funds required? See SOW for direction on as

LEAD BASED PAINTS.

UFC 3-600-01

1. Section 9-18.3.3 - The following signals, at a minimum, must be transmitted via the Fire Alarm

Reporting System:

a. Alarm signal by device type (e.g., water flow, manual pull station, sleeping room smoke detector (not applicable to this project).

i. Question – Will the owner confirm that both buildings have existing Monaco

Transmitters that can be re-used and connected to the new fire alarm systems?

Contractor shall supply a NEW complete and functional Mass Notification system and a NEW complete and functional Fire Alarm System.

ii. Question – Will the owner confirm that (if Monaco Transmitters are existing) the existing transmitters have the necessary available inputs to provide the required signals for water flow, manual pull station and any other input that may be required by the base? Contractor shall supply a NEW complete and functional Mass Notification system and a NEW complete and functional Fire Alarm System

iii. Question – If Monaco Transmitters are not existing - is the contractor required to provide a transmitter for each building? Contractor shall supply a NEW complete and functional Mass Notification system and a NEW complete and functional Fire Alarm System

iv. Question – If Monaco Transmitters are not existing – is the contractor required to provide Monaco Receiver at the Base Fire Response Center? Contractor shall supply a NEW complete and functional Mass Notification system and a NEW complete and functional Fire Alarm System

2. Section 9-18.6.3 – Audible and Visible Notification Appliances – Item i – “For Air Force, visual notification must be provided in all offices that are designated for, or may contain, two or more persons at any one time.”

a. Question – Prior to the bid, will the owner provide the number of offices for each building that are designated for, or may contain, two or more persons at any one time?

The contractor’s Fire Protection Engineer (FPE) will be responsible for designing a system that meets or exceeds the UFC and all other Air Force applicable codes and standards.

3. Section 9-18.6.3 – Audible and Visible Notification Appliances – Item j – “Visible notification is not required in single person offices, unless the office is assigned to a person with a hearing impairment that would require a visible notification appliance.”

a. Question – Prior to the bid, will the owner provide the number of offices for each building that is assigned to a person with a hearing impairment? The contractor’s Fire

Protection Engineer (FPE) will be responsible for designing a system that meets or exceeds the UFC and all other Air Force applicable codes and standards.

4. Section 9-19.1.1 – “Provide carbon monoxide detection in facilities with combustible fuel burning equipment (e.g., air handling units, heaters, stoves, fireplaces).”

a. Question – Prior to the bid, will the owner provide plans showing all locations of combustible fuel burning equipment? The contractor’s Fire Protection Engineer (FPE) will be responsible for designing a system that meets or exceeds the UFC and all other Air Force applicable codes and standards.

UFC 4-021-01

1. Section L-4.4.2.1 – “Army and Air Force installations shall use existing clear/white strobes for fire and install amber strobes for MNS.”

Question – Are Amber and Clear Strobes both required for this project? The contractor’s Fire Protection Engineer (FPE) will be responsible for designing a system that meets or exceeds the UFC and all other Air Force applicable codes and standards

Solicitation

1. Section C-2.a – “Provide a list of no more than five (5), of the most relevant contracts performed for Federal agencies or commercial customers within the last three (3) years. For the purpose of this solicitation, recent contracts are defined as those on which some portion of performance occurred during the last three (3) years from date of receipt of proposal.”

Question – Due to recent COVID-19 delays for starting new project in the last 18 months, will you extend the definition of recent contracts to be defined as those on which some portion of performance occurred during the last five (5) years from date of receipt of proposal.“ Yes, five years is acceptable.

Additional Questions:

1. What is the brand or model of the existing fire alarm systems? The contractor is not responsible for modifying the existing system.

2. Does the Government have a preference for the new system? Siemens or equal to.

3. Will the Monaco antenna and transceivers for each building be reused or will these devices require replacement? Contractor shall supply a NEW complete and functional Mass Notification system and a NEW complete and functional Fire Alarm System

4. Are CAD drawings and floor plans available for each building? Yes, floor plans only. The contractor shall provide a complete set of sealed PDF’s and a complete set of DWG’s for both bldg’s showing all devices, notes, voltage drop calculations etc. for the NEW MNS and the NEW Fire Alarm System

5. Will ceiling mounted devices be accepted. All devices shall be mounted per current NFPA, UFC, and all Air Force codes and standards

6. Since these building are going to be occupied will there be any work restrictions during certain hours? Any work that is needed outside of Monday through Friday between 7:00 am to 5:00 pm or on federal holidays will need to be approved by the CO. To be approved by the CO, the Contractor shall provide documentation showing work performed outside the hours of work will benefit the project’s mission. If approved by the CO, the contractor shall coordinate such work with the CM at least one (1) week in advance.

7. In reference to p. 3 item 14 Statement of Work, how is this to be handled if the system is proprietary and requires a certification to hold the programming software needed? Up to 10% of the award amount will be held until Keesler has any necessary information required to access the Fire Alarm System/Mass Notification System and any training required to add/delete devices that may be needed in the future. Keesler requires full access to the programs held in the Fire Alarm Panels memory.