89th Dry Ice_COMBO_Amendment 1..pdf

Department of the Air Force 316th Contracting Squadron - Joint Base Andrews, MD

Combined Synopsis/Solicitation

Requirement Title: 89 APS Dry Ice Delivery

Solicitation Number: FA286025Q4045

Solicitation Issue Date: Friday, 1 August 2025

Response Deadline: Friday, 15 August 2025 no later than 12:00 PM EST

Contract Specialist: Janet Benitez/ janet.benitez@us.af.mil / (240) 612-5667

Contracting Officer: Craig L. McClain / craig.mcclain.2@us.af.mil / (240) 612-5660

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued.

2. This solicitation is being issued as a Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2025-04 Defense Federal Acquisition Regulation Public Notice 01/17/2025 Air Force Federal Acquisition Circular 10/16/2024

4. This acquisition is set-aside for 100% small businesses.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 325120.

The Small Business Size Standard associated with this NAICS is 1,200 employees.

Description:

The 89th Aerial Port Squadron at Joint Base Andrews, MD, requires a reliable and responsive delivery system for 50-pound blocks of dry ice to support its critical air transportation mission. This acquisition ensures the uninterrupted availability of dry ice, essential for maintaining safe temperatures during the transport of temperature-sensitive food and cargo, impacting mission success and operational continuity. Per the Performance Work Statement, The contractor must maintain sufficient capacity to fulfill scheduled weekly deliveries, as well promptly accommodate emergent and surge shipments to designated locations. The contractor shall also maintain continuous availability, implement digital invoicing and delivery record-keeping systems, and conduct regular exchange of containers.

Delivery, inspection, and acceptance shall be to: Destination

Delivery Information: Deliveries shall occur every Wednesday between 0730 – 1630. (Refer to PWS Section 1.3.1 for additional details)

Point of Contact – Tamra Baldwin / Tamra.Baldwin@us.af.mil / 301-981-3537 1900 Arnold Avenue, Bldg 1900

Joint Base Andrews, MD 20762

All instructions, templates, and formats contained herein shall explicitly be adhered to; otherwise, a quote is determined to be incomplete and shall not be considered for award.

If you are the apparent awardee, the Government will notify you by sending a copy of the contract for your signature. The signed contract shall be returned to the Government within 48 hours of receipt. If you do not meet the required deadline, the Government reserves the right to award to the next technically acceptable offeror.

Instructions to Offerors

Requirement Information

General Information mailto:craig.mcclain.2@us.af.mil

FAR provision 52.212-1, Instructions to Offerors -- Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline.

2. Quotes must be valid for 90 days.

3. Questions if any were due to the contract specialist and contacting officer on Wednesday, 6 August 2025 at 9:00 AM EST.

4. Site visit is scheduled for Day, Date Month Year at Time. N/A

5. Complete the below contractor identification information.

Company Name: Address:

Discount Terms: SAM Registered: Yes/No

CAGE #: UEI #:

Small Business: Yes/No Woman-Owned: Yes/No

Veteran-Owned: Yes/No Point of Contact:

Telephone Number: Printed Name:

Date: Signature:

Estimated Period of Performance/Delivery

6. Offerors must demonstrate their ability to meet the minimum requirements of the Performance Work Statement (PWS). Quotes will be evaluated on an Acceptable/Unacceptable basis and must include the following information:

• Dry ice shall be supplied in solid block form, each individually wrapped to prevent freezing together.

• Each block shall weigh 50 lbs; no other sizes will be accepted.

• Each shipment shall consist of 4,000 lbs of dry ice total; split deliveries are not permitted.

• Surge deliveries, typically occurring 1–2 times per quarter, may add between 2,000 and 5,000 lbs per order beyond the standard weekly 4,000 lbs, with notice provided anywhere from same-day up to three weeks in advance. The contractor shall maintain capacity to promptly fulfill these variable demands.

• Emergent delivery requests must be fulfilled within 24 hours of receipt of government notification.

• Blocks shall be delivered in containers sufficient to preserve product integrity and in accordance with all applicable Department of Transportation (DOT) regulations (49 CFR) for ground transportation of hazardous materials, specifically dry ice (UN1845). Containers must be vented and durable to ensure safe delivery.

• Containers shall be contractor-furnished and exchanged weekly. Empties will be removed and replaced with full containers during each delivery.

• The contractor shall maintain accurate delivery logs for all shipments and provide them to the Government to support invoicing and performance verification.

• Contractors may not leave material handling equipment (MHE) on-site; all contractor-furnished MHE must be brought for each delivery and removed after use.

• The contractor shall provide a current Safety Data Sheet (SDS) in accordance with 29 CFR 1910.1200 (Hazard Communication) and all applicable OSHA standards. The SDS shall be submitted electronically to the designated Project Manager no later than five (5) business days after contract award and prior to the initial delivery.

• The Contractor shall comply with DFARS 252.223-7001 (Hazard Warning Labels) for all delivered hazardous materials.

7. Price – The Government intends to award a firm fixed price with a base plus 4 option years contract for the following CLIN structure. The table below is to be completed and returned with the submittal of quotes. Offerors shall provide pricing for each CLIN listed. Pricing must be fully burdened and inclusive of all costs. Partial quotes will not be accepted.

CLIN SUPPLIES/SERVICES QTY UNIT UNIT PRICE TOTAL

0001 Base Year, Dry Ice Block Delivery 208,000 LBS 0002 Surge/Emergency Dry Ice Deliveries 50,000 LBS 1001 Option Year, Dry Ice Block Delivery 208,000 LBS 1002 Surge/Emergency Dry Ice Deliveries 50,000 LBS 2001 Option Year, Dry Ice Block Delivery 208,000 LBS 2002 Surge/Emergency Dry Ice Deliveries 50,000 LBS 3001 Option Year, Dry Ice Block Delivery 208,000 LBS 3002 Surge/Emergency Dry Ice Deliveries 50,000 LBS 4001 Option Year, Dry Ice Block Delivery 208,000 LBS 4002 Surge/Emergency Dry Ice Deliveries 50,000 LBS

TOTAL CONTRACT VALUE:

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a Firm Fixed Price contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

o Price o Technical acceptability

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Attachment 1: Performance Work Statement

Evaluation Criteria

Attachments

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following checked clauses are hereby included by reference:

52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

52.209-14, Protecting the Government’s Interest When Subcontracting with Contractors Suspended or Debarred

52.219-1, Small Business Program Representations

52.219-8, Utilization of Small Business Set-Aside

52.219-6, Notice of Total Small Business Set Aside

52.219-14, Limitations on Subcontracting

52.219-28, Post Award SB Representation Program

52.222-3, Convict Labor

52.222-19, Child Labor--Cooperation with Authorities and Remedies

52.222-21, Prohibition of Segregated Facilities

52.222-26, Equal Opportunity

52.222-35, Equal Opportunity for Veterans

52.222-36, Equal Opportunity for Workers with Disabilities

52.222-37, Employment Reports on Veterans

52.222-40, Notification of Employee Rights

52.222-50, Combating Trafficking Persons

52.222-54, Employment Eligibility Verification

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

52.225-1, Buy American—Supplies

52.225-13, Restrictions on Certain Foreign Purchases

52.232-33, Payment by Electronic Funds Transfer--System for Award Management

52.232-39, Prohibition on Paying Excessive Pass-through Charges

52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities.

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at www.acquisition.gov.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

52.201-1 Acquisition 360: Voluntary Survey.

52.203-3, Gratuities 52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

52.204-29, Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures.

52.209-11, Representation by Corporations regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services 52.212-2, Evaluation-Commercial Products and Commercial Services.

52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services.

52.217-4, Evaluation of Options Exercised at Time of Contract Award.

52.217-9, Option to Extend the Term of the Contract.

52.223-3, Hazardous Material Identification and Material Safety Data.

52.225-25, Prohibition on contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran –Representation and Certification 52.229-11, Tax on Certain Foreign Procurements-Notice and Representation.

52.233-3, Protest after Award 52.233-4, Applicable Law for Breach of Contract Claim 52.247-34, F.O.B Destination

The following DFARS clauses and provisions cited are applicable to this solicitation:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

252.211-7003 Item Unique Identification and Valuation.

252.223-7001 Hazard Warning Labels.

252.225-7000 Buy American--Balance of Payments Program Certificate.

252.225-7001 Buy American and Balance of Payments Program.

252.225-7002 Qualifying Country Sources as Subcontractors.

252.225-7012 Preference for Certain Domestic Commodities.

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation.

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments.

252.243-7002 Requests for Equitable Adjustment.

252.244-7000 Subcontracts for Commercial Products or Commercial Services.

252.247-7023 Transportation of Supplies by Sea.

http://www.acquisition.gov./

The following AFFARS clauses cited are applicable to this solicitation:

5352.201-9101, Ombudsman 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations

Description: