FA282322Q4027.pdf

Solicitation Number FA282322Q4027 Automatic Door Maintenance Services Eglin AFB, FL

The Air Force Test Center, Installation Operational Contracting Division, Eglin AFB, FL intends to solicit and award a firm-fixed price (FFP) contract for The Maintenance and Repair of Automatic Doors on Eglin AFB, FL and its outlying areas. The contractor will be responsible for providing all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Automatic Door Service as defined in the attached Performance Work Statement (PWS) except for those items specified as Government furnished property and services.

This is a combined synopsis/solicitation for commercial items prepared under Federal Acquisition Regulation (FAR) Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, and supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

All FAR references are based off of FAC 2022-06 effective 26 May 2022, DFARS Change 28 April 2022 and AFAC 2022-0502 effective 2 May 2022.

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Who Can Participate? This combined synopsis/solicitation is issued under Request for Quotation number FA282322Q4027. The North American Industry Classification System (NAICS) code for this acquisition is 238290, with a small business size standard of $19.5M. Please identify your business size in your response based on this standard. This solicitation is a TOTAL SMALL BUSINESS SET ASIDE acquisition, pursuant to FAR 19.5.

Table of Attachments:

Attachment Number

Description Date

1 Provisions and Clauses June 2022 2 Statement of Work Oct 2022 3 Bid Schedule June 2022 4 Wage Determination 2015-4531 Rev 20

Relationship between 52.212-1, Instructions to Offerors and Basis for Award

Your attention is directed to the functional relationship between FAR 52.212-1, Instructions to Offerors – Commercial Items and the Basis for Award. FAR 52.212-1 provides information for the purpose of organizing and submitting an offer and is not intended to be all-inclusive. The Basis for Award describes evaluation factors and the basis of award, to include the evaluation procedures for responsiveness to the solicitation, ranking of price, and evaluation of non-price factors.

QUOTES THAT DO NOT CONTAIN THE INFORMATION REQUESTED BY THIS PROVISION

RISK ELIMINATION.

QUOTE PREPARATION INSTRUCTIONS (ADDENDUM to 52.212-1)

Quote Preparation Instructions– This section of the instructions to offeror prescribes the format of the quote. The offeror is required to thoroughly read these instructions, and submit documentation in accordance with this solicitation. Offeror shall submit a clear and complete quote, and include only information that is relevant to this acquisition. Complete the highlighted sections of Attachment 3 Bid Schedule and submit with your quote by the closing date. The offeror shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the quote.

1) System for Award Management (SAM): Paragraph (k) of 52.212-1 is revised as follows: By submission of a quote, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to the date and time the quote is submitted to the Government, during performance and through final payment of any contract resulting from this solicitation. The offeror may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://sam.gov.

2) Period of Acceptance of quote: Paragraph 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its quote firm until contract award which will be on or around 1 October 2022 once funds become available.”

3) Performance Schedule. The resultant contract will be one base year with four option years for a total of 5 years.

4) Delivery/Installation: The contractor shall be responsible for supplying all supervision, labor, materials, equipment, tools, insurance, permits, licenses, transportation, drayage, hoisting, all other aspects of material handling, layout, safety control and regulation compliance to deliver and install parts as specified in the attached Performance Work Statement.

5) Questions/Inquiries: The contracting officer and contract specialist listed below are the Government’s sole points of contact for this acquisition. All questions, request for clarifications and/or information concerning this solicitation shall be received in writing by email to the following email addresses no later than 10:00 AM Central Time on July 13, 2022. The decision whether to respond to questions and requests for clarification made after that time will be at the sole discretion of the Contracting Officer. If no questions are submitted, the Government will assume that the offeror fully understands all requirements of the solicitation. Emails must be received by: Contracting Officer: Daniel Gillert, daniel.gillert.1@us.af.mil and Contract Specialist: Latasha Primus at latasha.primus.2@us.af.mil.

a) Quote Submission/Delivery: Electronic Submissions are required and shall be received via email by Contracting Officer Daniel Gillert, daniel.gillert.1@us.af.mil, and Contract Specialist Latasha Primus at latasha.primus.2@us.af.mil, no later than July 28, 2022 at 10:00 AM, Central Time.

b) Quote Format: All files submitted in response to this solicitation shall be submitted as a Microsoft Word (.doc), Adobe PDF (.pdf) file, or Microsoft Excel (.xls) file as applicable. Electronic Submission is required.

c) Email Format: The subject line of all emails that comprise the quote shall be formatted as follows:

Subject: FA282322Q4027/Company Name/Email X of X (insert number of the email and total number of emails).

d) File Size. Individual emails shall not exceed 4MB in size. The offeror shall submit multiple emails as necessary to stay under the 4MB limit. Failure to stay under this limit may cause a rejection of the email.

6) Site Visit/Base Access: A site visit is currently not scheduled. If quoters cannot adequately respond to this solicitation without a site visit, please request one to the POCs identified above by the date and time that questions are due.

Amendment Acknowledgement. The Government reserves the right to revise or amend the solicitation and attachments prior to the quote closing time. If such amendments require material changes in quantities or prices, the quote closing date may be postponed by enough days to enable quoter to revise their quotes. In such cases, the amendment will include an announcement of the new closing date and time. The quoter MUST acknowledge all amendments issued within their quote.

Exceptions to Terms and Conditions. The offeror shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale.

(End of Provision)

Quote Requirements. The following information at a minimum shall be included with each offer:

1. The name, address, telephone number and email address of the offering firm’s point of contact

2. Remittance Address, if different from the offeror’s address

3. Discount Terms (for payments prior to Net 30, if applicable);

4. CAGE Code and UEID number;

5. Representations/Certifications. Utilizing the provision below (52.212-3 -- Offeror Representations and Certifications – Commercial Products and Commercial Services) shall complete the necessary fill-ins, representations and certifications as set forth in the solicitation;

and Teaming Agreement information (if applicable): Subcontractor Name, Cage Code, DUNS number. NOTE: If the quoter has their representations and certifications completed in the System for Awards Management, this step will not be required, however, an annotation expressing such completion shall be included on the quotation.

6. Technical. In accordance with FAR 52.212-1(b)(4), Offerors shall provide enough documentation to verify compliance with the required specifications in this notice. Offerors shall submit a copy of its active Certification from American Association of Automatic Door Manufacturers (AAADM) for all contractor personnel who will perform the requirements of this acquisition. Evidence of required experience must also be included. Contractors are required to meet and maintain the minimum required qualifications in the PWS and the Government reserves the right to request verification at any time throughout the life of this contract.

7. Lead Time (if different than stated above in Delivery Schedule)

Price. Offerors shall provide a Firm-Fixed-Price (FFP) for all items listed in Attachment 3 Auto Doors Bid Schedule. Any offer that fails to provide a price for each item’s unit price and amount, or fails to make an entry that indicates service will be provided at no charge may be rejected as nonconforming/non responsive to this solicitation. The offeror’s price shall include all management, personnel, tools, supplies, equipment, transportation, material, facilities, and other resources required to meet the Government requirements in the Performance Work Statement. Only FFP offers will be evaluated. An offer including a price based on any contingency will not be accepted. Quote shall include FOB Destination.

BASIS FOR AWARD

Pursuant to FAR 13.106-1(a)(2) Best Value will be the Government’s basis for award. The Government considers, in no particular order of importance, Price and Technical Acceptability to represent the Best Value. Past Performance record history will be assessed as one of the multiple standards required for a successful quoter to be determined responsible as described in FAR 9.104. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale as detailed above in instructions to offerors, FAR 52.212-1 ADDENDUM.

EVALUATION:

Price. Price will be evaluated for Completeness and Reasonableness.

a. Completeness. This element is met when the respondent’s prices are determined complete in accordance with the solicitation instructions.

b. Reasonableness. Price will be evaluated for reasonableness in accordance with FAR 13.106-3. As there is a high probability of competition, reasonableness shall be established through competition in accordance with FAR 13.106-3(a)(1). In the event that only one offer is received, reasonableness will be established in accordance with FAR 13.106-3(a)(2).

c. Total Evaluated Price (TEP). This is calculated by multiplying the Government provided estimated quantities by the quoter’s submitted unit prices for all CLINS. The TEP will come from the completed Attachment 3 Auto Doors Bid Schedule.

Technical. Items offered will be evaluated for technical acceptability. Technical acceptability is determined by comparing the item offered to the technical requirements outlined in this solicitation and any technical references made herein. A decision of technical acceptability will be rendered as such:

Acceptable Conforms to all technical requirements; Considered for Award Unacceptable Does not Conform to all technical requirements; Not Considered for Award

Best Value Determination If the lowest priced evaluated offer is found to be technically acceptable, that offer represents the best value for the government and the evaluation process stops at this point. Award may be made to that offeror without further consideration of any other offers. If needed, this process will be repeated until the lowest priced technically acceptable offer is found.