FA282322Q4016 Solicitation.pdf

Solicitation Number FA282322Q4016

Heavy Equipment Rental, Eglin AFB, FL

The Air Force 823 RHS RA, Eglin AFB, FL intends to solicit and award a firm-fixed price (FFP) contract for Heavy Equipment Rentals,. This is a combined synopsis/solicitation for commercial items prepared under Federal Acquisition Regulation (FAR) Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

All FAR references are based off of FAC 2022-04 effective 30 January 2022, DPN Change DFARS effective 28 February 2022 and AFAC 2021-0726 effective 26 July 2021.

Who Can Participate? This combined synopsis/solicitation is issued under Request for Quotation number FA282322Q4016. The North American Industry Classification System (NAICS) code for this acquisition is 532412, with a small business size standard of $35M. Please identify your business size in your response based on this standard. This solicitation is a FULL AND OPEN acquisition, pursuant to FAR 6.2.

Table of Attachments:

Attachment Number

Description Date

1 Provisions and Clauses 03/14/2022

2 Statement of Work 02/25/2022

Relationship between the Addendum to FAR 52.212-1, Instructions to Offerors and Basis for Award

Your attention is directed to the functional relationship between the Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items and the Basis for Award. FAR 52.212-1 provides information for the purpose of organizing and submitting an offer and is not intended to be all-inclusive.

The Basis for Award describes evaluation factors and the basis of award, to include the evaluation procedures for responsiveness to the solicitation, ranking of price, and evaluation of non-price factors.

Addendum to FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Nov 2021)

QUOTES THAT DO NOT CONTAIN THE INFORMATION REQUESTED BY THIS PROVISION

RISK ELIMINATION.

QUOTE PREPARATION INSTRUCTIONS

Quote Preparation Instructions– This section of the instructions to offeror prescribes the format of the quote. The offeror is required to thoroughly read the salient characteristics found in Attachment 2 to this solicitation, and submit documentation in accordance with this solicitation. Offeror shall submit a clear and complete quote, and include only information that is relevant to this acquisition. Complete CLINs 0001 and 0002 in the table below and submit the quote by the closing date. The offeror shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the quote.

1) System for Award Management (SAM): Paragraph (k) of 52.212-1 is revised as follows: By submission of a quote, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to the date and time the quote is submitted to the Government, during performance and through final payment of any contract resulting from this solicitation. The offeror may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

2) Period of Acceptance of quote: Paragraph 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its quote firm for 45 calendar days from the date specified for receipt of Offers.”

3) Performance Schedule. The equipment delivery must be delivered on 4 April 2022. If you are unable to deliver within the requested 4 April 2022, please provide an alternate delivery lead time as an inquiry not later than the closing date for submission of questions/inquires stated below.

4) Questions/Inquiries: The contracting officer and contract specialist listed below is the Government’s sole points of contact for this acquisition. All questions, request for clarifications and/or information concerning this solicitation shall be received in writing by email to the following email addresses no later than 10:00 Central Time on Thursday, March 17, 2022. The decision whether to respond to questions and requests for clarification made after that time will be at the sole discretion of the Contracting Officer. If no questions are submitted, the Government will assume that the offeror fully understands all requirements of the solicitation. Emails must be received by: Contracting Officer Zachary Schultz, zachary.schultz.7@us.af.mil and Contract Specialist: Victoria Thomas, victoria.thomas.6@us.af.mil.

a) Quote Submission/Delivery: Electronic Submissions are required and shall be received via email by Contracting Specialist: victoria.thomas.6@us.af.mil, and Contracting Officer Zachary Schultz, zachary.schultz.7@us.af.mil, no later than Monday, March 21, 2022 at 10:00 AM, Central Time.

b) Quote Format: All files submitted in response to this solicitation shall be submitted as a Microsoft

Word (.doc), Adobe PDF (.pdf) file, or Microsoft Excel (.xls) file as applicable. Electronic Submission is required.

c) Email Format: The subject line of all emails that comprise the quote shall be formatted as follows:

Subject: FA282322Q4016/Company Name/Email X of X (insert number of the email and total number of emails).

d) File Size. Individual emails shall not exceed 4MB in size. The offeror shall submit multiple emails as necessary to stay under the 4MB limit. Failure to stay under this limit may cause a rejection of the email. 5) Base Access: Base access will be coordinated as needed for delivery after award.

Amendment Acknowledgement. The Government reserves the right to revise or amend the solicitation and attachments prior to the quote closing time. If such amendments require material changes in quantities or prices, the quote closing date may be postponed by enough days to enable offeror to revise their offers. In such cases, the amendment will include an announcement of the new closing date and time. The offeror MUST acknowledge all amendments issued. Sign, acknowledge, and submit the original amendment for all amendments issued with the Offer.

Exceptions to Terms and Conditions. The offeror shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale.

Quote Requirements. The following information at a minimum shall be included with each offer:

1. The name, address, telephone number and email address of the offering firm’s point of contact

2. Remittance Address, if different from the offeror’s address

3. Discount Terms (for payments prior to Net 30, if applicable);

4. CAGE Code and DUNS number;

5. Representations/Certifications. Utilizing the provision below (52.212-3 -- Offeror Representations and Certifications – Commercial Items) shall complete the necessary fill-ins, representations and certifications as set forth in the solicitation; and Teaming Agreement information (if applicable): Subcontractor Name, Cage Code, DUNS number. NOTE: If the offeror has their representations and certifications completed in the System for Awards Management, this step will not be required. However, an annotation expressing such completion shall be included on the quotation.

6. Technical. In accordance with FAR 52.212-1(b)(4), Offerors shall provide enough documentation to verify compliance with the required specifications in this notice.

7. Lead Time (if different than stated above in Delivery Schedule)

Price. The offeror shall submit a firm-fixed priced quote for the entire requirement, a partial quote will not be accepted. The offeror shall provide both the unit price and extended amount (total price) in their quote, as seen below. Quote shall include FOB Destination.

Anticipated CLIN

Structure

CLIN Description QTY UNIT Unit Price Extended Amount

Track Mounted Long Boom hydraulic excavator (1 Month Rental delivered 4 April 2022)

2 Each $ $

0002 Steel-wheeled Tandem Drum Vibratory Roller

(2 Month Rental delivered 4 May 2022)

1 Each

TOTAL

Items provided shall meet the minimum specifications outlined in Attachment 2, Statement of Work

(End of Provision)

BASIS FOR AWARD

Pursuant to FAR 13.106-1(a)(2) price alone will be the Government’s basis for award. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale as detailed above in the instructions to offerors, Addendum to FAR 52.212-1.

EVALUATION:

Price. Price will be evaluated for Completeness and Reasonableness.

a. Completeness. This element is met when the respondent’s prices are determined complete inaccordance with the solicitation instructions.

b. Reasonableness. Price will be evaluated for reasonableness in accordance with FAR 13.106-3. As thereis a high probability of competition, reasonableness shall be established through competition in accordance with FAR 13.106-3(a)(1). In the event that only one offer is received, reasonableness will be established in accordance with FAR 13.106-3(a)(2).

c. Total Evaluated Price (TEP). This is calculated by multiplying the Government provided estimatedquantities by the offeror’s submitted unit prices.

Technical. Items offered will be evaluated for technical acceptability. Technical acceptability is determined by comparing the item offered to the technical requirements outlined in this solicitation and any technical references made herein. A decision of technical acceptability will be rendered as such:

Acceptable Conforms to all technical requirements; Considered for Award

Unacceptable Does not Conform to all technical requirements; Not Considered for Award Best Value Determination If the lowest priced evaluated offer is found to be technically acceptable, that offer represents the best value for the government and the evaluation process stops at this point. Award may be made to that offeror without further consideration of any other offers. If needed, this process will be repeated until the lowest priced technically acceptable offer is found.