SOW 2020-2024 Compressed Gases BPA.docx

Attachment A 29 October 2019

STATEMENT OF WORK

FOR

NON-PETROLEUM BASED GAS PRODUCTS BLANKET PURCHASE AGREEMENT (BPA)

1. DESCRIPTION/SPECIFICATION OF REQUIREMENT:

a. Pre-priced Blanket Purchase Agreement (BPA) to obtain required gases, cylinder/tank/pallet rental, to include extraordinary freight charges.

2. GENERAL REQUIREMENT:

a. Provide ALL Non-Petroleum Based gas products services in support of the 96th Test Wing, Eglin AFB, FL to include the areas of the Eglin Test and Training Complex and any geographically separated location where the vendor delivers nationwide.

b. Gas price includes the product plus ordinary delivery.

c. Primary list of gases required are list on Attachment A.

d. All inspection and maintenance of rented tanks, cylinders, and pallets are to be completed by the vendor and are included as part of the rental rate.

i. If replacement is required the replacement includes the gas product if

e. Provide inspection and maintenance of organizational tanks, cylinders, and pallets as requested at government pricing.

i. If/when replacement is required provide a like replacement asset for rental at government pricing.

f. Freight charges over and above normal incurred by the contractor, shall be coordinated with the 96th Test Wing Logistics Material Control Activity (LMCA), approved by the Contracting Officer (CO) and itemized on the invoice.

g. Cylinder or tank refill service is included.

h. An annual joint inventory of all rented assets shall be conducted prior to the end of the fiscal year by the contractor and government representative. The inventory shall documented and signed by the contractor and government representative and provided to the contracting officer.

i. Request for reconciliation by either party shall be made to the contracting officer in writing within 30-days of the completion of the inventory.

j. The contractor shall exchange/replace empty cylinders within a reasonable period (usually within five business days) as requested.

i. The contractor should be prepared to meet unusual or urgent request by the government as requested (this is the exception, not the norm).

k. Remove cylinders etc. no longer required at the government’s request and adjust rental charges.

3. PERIOD OF PERFORMANCE (PoP):

a. This is a 5-year agreement

4. EXTENT OF OBLIGATION:

a. The contractor shall provide the government with a primary and secondary point of contact and phone number to make calls against this BPA.

b. Payment shall be made using a Government Purchase Card (GPC).

c. The contractor or his representative shall notify the government representative of any on base incident in which they are involved.

i. For emergencies dial 911, then notify the government representative at the soonest possible time.

5. HAZMAT COORDINATION:

a. The contractor shall provide the government representative (LMCA) with product information prior to delivery to allow time to process required HAZMAT issue point serialized labels for each product delivered.

b. FAX information to the government representative at the number provided.

c. The contractor shall provide Material Safety Data Sheets (MSDS’s). Online availability is acceptable.

6. DELIVERY:

a. Deliveries shall be coordinated in advance with the government representative and made during normal operating hours unless prior coordination, and approved by the contracting officer.

i. Normal operating hours are 0700 – 1600L, Monday through Friday

1. No deliveries shall be scheduled on Fridays unless prior coordination has occurred with the government representative.

b. Offload location:

i. The government representative will meet the contractor at the delivery location or ensure and appropriate representative is available.

ii. Escort into secure areas will be provided by a government representative where required.

7. GENERAL INFORMATION:

a. Quality Control. The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted industry standards.

b. Security Requirements. The contractor and one to two of their representative shall obtain a Contractor Access Identification Card for the sole purpose of providing services directly related to the performance of this BPA.

c. Contractor Vehicles used in support of this BPA shall be serviceable and meet all safety requirements for operation on public roads.

8. TERMS AND CONDITIONS:

a. Price Adjustment and/or Changes. The contractor shall furnish written requests for prices changes to the Contracting Officer in sufficient time to permit review and distribution to ordering activities before the amended price becomes effective. The authorized price will be that which is approved and in effect at the time of call placement.

b. Purchase Limitations. No individual call under this agreement shall exceed $25,000.00 unless made by the Contracting Officer or designated representative from the contracting office. BPA calls shall not exceed the BPA Call Limit of $250,000.00. Cumulative BPA calls over the life of the BPA shall not exceed the BPA Master Dollar Limit as outlined in the BPA.

c. Individuals Authorized to Purchase under this BPA. A list of individuals authorized to place calls under this agreement, identified by position, title, office symbol, and phone number will be furnished to the contractor by the contracting officer. Calls received by the contractor from personnel not listed will not be honored.

9. DELIVERY TICKET

a. All items under this agreement shall be accompanied by an invoice that shall contain the following information.

i. Name of Contractor

ii. BPA Number

iii. Call Number (example 190001 (Year, Call number))

iv. Date of Call

v. Itemized list of products provided

vi. Unit Quantity, Unit Price, Total Quantity, Total Price of each item (less applicable discounts)

vii. Date of Delivery

10. INVOICING/BILLING

a. An invoice shall be submitted per call number for all deliveries made each month as the delivery is completed. Identify each delivery ticket, state the total dollar value, product delivered and include a copy of the receipt copy of the delivery ticket.

b. Invoice will list each call separately.

c. Receipt copies of tickets will support the total dollar value by call number

d. Submit invoices to:

i. For 96 TW Calls

96TSSQ/RNXB

ATTN: BPA Monitor 309 Georgia Avenue, Bldg 55 Eglin AFB, FL 32542

ii. For 96 MDG Calls

96MDSS/SGSM

ATTN: BPA Monitor, Bldg 2825 307 Boatner Rd, STE1 Eglin AFB, FL 32542

11. PRICE LIST

a. The contractor shall submit to the contracting officer a current price list for approval annually or sooner if there is a price change. The price list will contain the following information:

i. Description of all products

ii. Unit price

iii. Effective period; orders will not be placed with your firm if the price list is obsolete.

iv. The price list must be signed by an authorized representative of the vendor (the price list is not effective/approved by the contracting officer until signed).

b. F.O.B POINT: The F.O.B. Point for this BPA is “Destination”.

c. DISCOUNT TERMS: Net 30 days.

d. BILLING: Products shall be billed upon delivery.