FA282319Q4008_Combo.pdf

Solicitation Number FA2823-19-Q-4008 Helicopter Use for Natural Resource Missions

The Air Force Test Center, Installation Operational Contracting Division, Eglin AFB, FL intends to solicit and award a firm-fixed price (FFP) contract for a fully contractor operated and maintained exclusive use type-III helicopter to support government natural resource missions at Eglin AFB, Florida. This is a combined synopsis/solicitation for commercial items prepared under Federal Acquisition Regulation (FAR) Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a separate solicitation will not be issued.

All FAR references are based off of FAC 2019-01, Effective 20 Dec 2018.

Set-Aside notice. Who Can Participate? This combined synopsis/solicitation is issued under Request for Quotation number FA2823-19-Q-4008. The North American Industry Classification System (NAICS) code for this acquisition is 115310 Exception 17, with a small business size standard of $19 Million. Please identify your business size in your response based on this standard. This solicitation is a total small business set-aside acquisition, pursuant to FAR 19.5.

Please review this solicitation in its entirety including solicitation attachments provided herein and submit an offer for the requested contractor operated and maintained exclusive use type-III helicopter for Government natural resource missions as outlined in attachment two (2) the Performance Work Statement (PWS); as indicated in this solicitation.

Specific instructions and instructions for submitting questions, responses, exceptions to terms and conditions, amendment acknowledgement, and discrepancies may be referenced at the Addendum to FAR 52.212-1 provided herein.

Table of Attachments:

Attachment Number

Description Date Number of Pages

1 Provisions and Clauses 5 April 2019 27 pages 2 Performance Work

Statement 29 March 2019 47 pages

3 Vendor Price Schedule 25 March 2019 1 page 4 Wage Determination 1 January 2019 4 pages

Addendum to 52.212-1 -- Instructions to Offerors -- Commercial Items.

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY

REFERENCE INTO ANY RESULTANT CONTRACT.

Relationship between 52.212-1, Instructions to Offerors and Basis for Award Your attention is directed to the functional relationship between FAR 52.212-1, Instructions to Offerors – Commercial Items and the Basis for Award. FAR 52.212-1 provides information for the purpose of organizing and submitting an offer and is not intended to be all-inclusive. The Basis for Award describes evaluation factors and the basis of award, to include the evaluation procedures for responsiveness to the solicitation, ranking of price, and evaluation of non-price factors.

QUOTES THAT DO NOT CONTAIN THE INFORMATION REQUESTED BY THIS PROVISION RISK

ELIMINATION.

OFFEROR PREPARATION INSTRUCTIONS

A. GENERAL

1) Electronic Reference Documents. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

2) Who Can Participate? This requirement is being solicited as a 100% small business set aside under the NAICS code 115310 Exception 17. Large business offers will not be considered.

3) System for Award Management (SAM): Paragraph (k) of 52.212-1 is revised as follows: By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to the date and time the offer is submitted to the Government, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

4) Adherence to Instructions: The offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including but not limited to the terms and conditions, representations and certifications, and pricing. Failure to meet a requirement may render an offer being rejected and result in the offer being ineligible for award.

5) Period of Acceptance of offers: Paragraph 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of Offers.”

6) Questions/Inquiries: The contracting officer and contract specialist listed below is the Government’s sole points of contact for this acquisition. All questions, request for clarifications and/or information concerning this solicitation shall be received in writing by email to the following email addresses no later than 10:00AM Central Time on Friday, April 26, 2019. The decision whether to respond to questions and requests for clarification made after 10:00AM Central Time on Friday, April 26, 2019, will be at the sole discretion of the Contracting Officer.

Questions received timely and subsequent answers will be posted to www.fbo.gov as an Amendment to the solicitation. Offerors are responsible for monitoring www.fbo.gov for updates. If no questions are submitted, the Government will assume that the offeror fully understands all requirements of the solicitation. Emails must be received by: Contracting Officer: Nathan McMillen, nathan.mcmillen@us.af.mil and Contract Specialist: Victoria Thomas, victoria.thomas.6@us.af.mil.

7) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful offers.

8) Offeror Preparation Instructions– This section of the instructions to offerors prescribes the format of the offer.

Respondents are required to thoroughly read the Performance Work Statement and submit documentation in accordance with this solicitation. Offerors shall submit a clear and complete offer, and include only information that is relevant to this acquisition. Complete vendor price schedule supplied and submit the quotes by the closing date.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer. Offeror’s are reminded that FAILURE TO SUBMIT AN

OFFER IN THE FORMAT PRESCRIBED MAY RENDER AN OFFER NON-RESPONSIVE AND RESULT IN

BEING INELIGIBLE FOR AWARD.

a) Offer Submission/Delivery. Electronic Submissions are required and shall be received via email by Victoria Thomas, victoria.thomas.6@us.af.mil, Contracting Specialist and Nathan McMillen, nathan.mcmillen@us.af.mil, Contracting Officer not later than (Monday, May 13, 2019 at 10:00AM, Central Time).

b) Offer Format: All files submitted in response to this solicitation shall be submitted as a Microsoft Word (.doc) or Adobe PDF (.pdf) file Microsoft Excel (.xls) file as applicable. Electronic Submission is required.

c) Email Format: The subject line of all emails that comprise the offer shall be formatted as follows: Subject:

FA2823-19-Q-4008/Company Name/Email X of X (insert number of the email and total number of emails).

d) File Size. Individual emails shall not exceed 4MB in size. Offerors shall submit multiple emails as necessary to stay under the 4MB limit. Failure to stay under this limit may cause a rejection of the email.

e) File Naming. Individual file names shall be named

1. Vol 1_Company Name_ Technical Quote _FA2823-19-Q-4008_File X of X

2. Vol 2_Company Name_ Price Quote _FA2823-19-Q-4008__File X of X

f) Page Numbering. Page Numbering and Markings. Pages must be numbered sequentially and consecutively.

Include: RFQ number and page number in the margin on the upper right of all pages. Company name and proprietary information notices must be placed on top and/or bottom margins.

g) Specific Instructions. Offers shall consist of two separate documents as follows:

Volume I – Cover Letter/Technical Quote:

(1) Cover letter shall include solicitation number, Offeror’s company, primary and alternate points of contact with email/phone and who is authorized to contractually obligate the company, CAGE code, DUNS number, a statement that the company understand the requirements specified and will meet the performance standards and requirements therein, a statement that the company does or does not take exception to any of the requirements of this solicitation and resultant contract.

(2) Representations/Certifications. Completion of the necessary fill-ins, representations and certifications as set forth in the solicitation. Offerors completing Representations and Certifications in the System for Award Management (SAM) must complete both the applicable FAR and DFARS Representations and Certifications.

(3) Remittance Address. Remittance Address, if different from offeror’s address.

(5) Amendment Acknowledgement. The Government reserves the right to revise or amend the solicitation and attachments prior to the quote closing time. Such amendments will be communicated and posted to the Federal Business Opportunities website (www.FBO.gov). If such amendments require material changes in quantities or prices, the quote closing date may be postponed by enough days to enable offerors to revise their offers. In such cases, the amendment will include an announcement of the new closing date and time. Offerors MUST acknowledge all amendments issued. Sign, acknowledge, and submit the original amendment for all amendments issued with the Offer.

Volume 2- Price Quote

1. Offerors shall complete the attached Government provided Microsoft Excel (.xlsx) spreadsheet formatted vendor price schedule, Attachment 3. The bid schedule includes price elements indicative of what will be solicited at the task order level and will become a part of the resultant contract. The offeror shall provide a Firm-Fixed-Price (FFP) for all items listed on the provided bid schedule. Any offer that fails to provide a price for each item’s unit price and amount, or fails to make an entry that indicates service will be provided at no charge may be rejected and ineligible for award. The offeror’s price(s) shall include all management, personnel, tools, supplies, equipment, transportation, material, facilities, profit, overhead, and other resources required to meet the Government requirements in the Performance Work Statement (PWS), dated 29 March 2019. Only FFP offers will be evaluated. An offer including a price based on any contingency will not be accepted.

This contract will have a base period with four (4) one year options. The pricing provided in attachment 3, vendor price schedule, will be used as a basis for pricing for the entire length of the contract. Upon award of this contract, the Offeror’s pricing for the base period will be applicable. The current period’s pricing will expire when the exclusive use period is over and the following option period’s pricing will then take effect. The period of performance for each period’s pricing will be indicated at Contract Award.

The offeror’s Total Evaluated Price will be evaluated for award purposes. To determine Total Proposed Price, each line item ‘Item Price’ (the product of the offeror’s proposed Unit Price multiplied by the government-supplied estimated quantity as listed on the Pricing Schedule) will be added together to provide a total for the Base Period and each Option Period. The totals for each Period will then be added together to identify each offeror’s Total Proposed Price. All five Periods will be considered in determining the offeror’s total evaluated price. OPTIONS:

Evaluation of options shall not obligate the Government to exercise the option(s). FAR Clause 52.217-8, Option to Extend Services is included in this solicitation. This option may be exercised prior to the end of any specified period of performance for the base period or option years. This clause specifies that the Government may require continued performance of any services within the limits and at the rates specified in the contract. As such, if the option is exercised, the awarded offeror’s prices for this option period(s)will be considered evaluated (and reasonable by virtue of award) as a result of the price evaluation specified in the solicitation; the prices under this clause will remain the same as the prices for the period of performance during which the clause was exercised.

Attachment 3, Vendor Price Schedule includes tabs for each of the five (5) periods this contract will span. Offerors shall complete the Item Prices for each price element for each ordering period. The Offeror’s total proposed price will be the sum of their prices for all five (5) ordering periods.

(7) Discrepancies. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the offeror is asking the Contracting Officer to consider as related to the omission or error.

The offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussion.

(8) Exceptions to Terms and Conditions. Offerors shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale.

(End of Provision)

BASIS FOR AWARD EVALUATION FACTORS FOR AWARD

1. BASIS FOR CONTRACT AWARD

Pursuant to FAR 13.106-1(a)(2) the Government’s basis for award is based on the offeror’s technical capabilities and price. Award will be made to the responsible Offeror whose quote conforms to all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and also provides the best value to the Government based on the results of the evaluation described below. The Government intends to award without discussions, therefore each initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

Evaluation Factors. The relative importance of each factor is as follows: Technical Capabilities and Price are of equal importance.

2. NUMBER OF CONTRACTS TO BE AWARDED

The Government intends to award one (1) Firm-Fixed-Price contract with a base period and four options.

3. EVALUATION FACTORS

A. A detailed and complete analysis of each Offeror’s quote will be performed. The Government’s evaluation will be based on the following factors and subfactors:

• Factor 1: Technical Sub factor 1: Certifications and Qualifications Sub factor 2: Insurance

• Factor 2: Price

Sub factor 1: Completeness Sub factor 2: Reasonableness

B. Quote Evaluation: The evaluation process will be accomplished as follows: Each Offeror’s quote shall be evaluated based on the factors/subfactors below, to determine if the Offeror provides a sound, compliant approach that meets the requirements of the Emergency Response Services Performance Work Statement (PWS) and its attachments, and demonstrates a thorough knowledge and understanding of those requirements and their associated risks. The technical quote must address the following subfactors in sufficient detail.

FACTOR 1 – TECHNICAL:

Sub factor 1: Certifications and Qualifications: The quote will be evaluated and rated to determine if the Offeror has obtained the following certifications for the organization and key personnel eg. Pilot in Command. The offeror may redact the key personnel names and any personal information from the certifications submitted. The following certificates must be submitted with the quote:

• A current 14 CFR Part 133 Operating Certificate and current FAA letter of authorization listing aircraft designated to operate under the 14 CFR Part 133 Operating Certificate. One copy will suffice.

• A current 14 CFR 135 Operating Certificate, Operations Specifications, and Operations Manual.

• A current 14 CFR Part 137 Operating Certificate.

• Current Interagency Helicopter Data Card in accordance with specifications in PWS Paragraph 1.8.2, dated

29 March 2019.

• Current Interagency Helicopter Pilot Card in accordance with specifications in PWS Paragraph 1.8.3, dated

29 March 2019.

Sub factor 2: Insurance: IAW FAR 28.306(b)(1) the quote will be evaluated to determine if the offeror has met the required minimum insurance requirements in accordance with the PWS, dated 29 March 2019. The following insurance certificates must be submitted with the quote:

• Workman’s Compensation Insurance (or its equivalent). Must be current.

• General Liability o Bodily injury of not less than $500,000.00 per occurrence o Property damage of not less than $1,000,000.00 per occurrence

• Aircraft Public and Passenger Liability o Bodily injury of not less than $500,000.00 per occurrence o Bodily injury of not less than $200,000.00 per person o Other than passenger liability of not less than $500,000.00 per occurrence o Other than passenger liability of not less than $200,000.00 per person*

*Coverage for passenger liability bodily injury shall be at least $200,000.00 multiplied by the number of seats or passengers, whichever is greater.

o Property damage of not less than $200,000.00 per occurrence

Technical Rating: The Offeror’s technical rating will be based on the submission and receipt of the above requested certifications and qualifications defined in Technical Factor 1; subfactor 1 and subfactor 2. A rating of acceptable will be assigned to a quote if the offeror provides the requested certifications and qualifications for the company and key personnel. If the offeror fails to provide even one of the requested certificates or qualifications requested the quote will be assigned an unacceptable rating for the technical quote. The Government will assign the adjectival rating with the description that best corresponds to the Government’s evaluation.

Adjectival Rating Description Acceptable For a quote to be determined acceptable both subfactor

1 and subfactor 2 must be assigned an acceptable rating.

Subfactor 1- Quote meets the requirements detailed in technical subfactor 1.

Subfactor 2- Quote meets the requirements detailed in technical subfactor 2.

The offeror has provided the requested insurance information which clearly states the type of insurances possessed and the corresponding liability limits.

Unacceptable If a quote does not meet all requirements of subfactor 1 and subfactor 2 the entire technical factor will receive an unacceptable rating and therefore is unawardable.

Subfactor 1- Quote does not meet the requested qualifications and specifications, and thus, contains one or more deficiencies. The subfactor shall receive an unacceptable rating.

Subfactor 2- Quotes that do not meet the detailed technical information listed in technical subfactor 2. If the insurance information provided does not meet the insurance type and minimum liability limits requested, the offer will receive an unacceptable rating.

FACTOR 2 – PRICE:

Price will be reviewed and evaluated based on the vendor price schedule provided under attachment 3. The offeror’s price submission, utilizing attachment 3, will be evaluated on a Total Evaluated Price basis. The offeror must submit a price for CLINs listed on the vendor price schedule and the price shall be listed according to the unit price provided on the vendor price schedule in order to be considered acceptable. All proposed CLINs, to include those identified as being options within the solicitation, will be added together to calculate the offeror’s Total Evaluated Price.

Sub factor 1: Completeness. This element is met when the respondent’s prices are determined complete in accordance with the solicitation instructions.

Sub factor 2: Reasonableness: Normally, price reasonableness is established through adequate price competition, but may also be determined using one or more of the techniques defined in FAR 13.106-3(a)(2).

FAR Clause 52.217-8, Option to Extend Services is included in this solicitation. This option may be exercised prior to the end of any specified period of performance for the base year or option years. This clause specifies that the Government may require continued performance of any services within the limits and at the rates specified in the contract. As such, if the option is exercised, the awarded offeror’s prices for this option period(s)will be considered evaluated (and reasonable by virtue of award) as a result of the price evaluation specified in the solicitation; the prices under this clause will remain the same as the prices for the period of performance during which the clause was exercised. (End of Provision)

Addendum to 52.212-1 -- Instructions to Offerors -- Commercial Items.