FA2823-15-R-3001-02_Amendment_2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is as follow s:

1. Questions and Answ ers #2, dated 24 February 2015 are hereby incorporated.

2. Attachment 7 Revision 1, dated 24 February 2015 is hereby incoporated and supersedes all previous versions. This change adds the map reference in paragraph 1 to the SOW. No other changes.

3. Paragraph 7 of the Addendum to FAR clause 52.212-1 is revised.

SEE SUMARRY OF CHANGES

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Feb-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA2823-15-R-3001

X 9B. DATED (SEE ITEM 11)

20-Feb-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Feb-2015

CODE

AFTC/PZIO EGLIN - FA2823

308 WEST D AVENUE, SUITE 130 (BLDG 260)

EGLIN AFB FL 32542-5418

FA2823 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA2823-15-R-3001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADEDENDUM TO 52.212-1

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APRIL

2014)

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY

REFERENCE INTO ANY RESULTANT CONTRACT.

PROPOSAL PREPARATION INSTRUCTIONS

1) Adherence to Instructions: The offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award.

2) Exceptions to Terms and Conditions: Offerors must clearly identify any exception to Solicitation terms and conditions and provide accompanying rationale.

3) Solicitation Face Page: Complete blocks 12, 17a, and 30a, b, and c of the SF1449. An authorized official of the firm must sign and date the SF 1449 in Block 30 a-c. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

4) All Representations, Certifications, and Acknowledgments executed as set forth in Solicitation. Offeror shall also include their Data Universal Numbering System (DUNS) number, Tax Identification Number (TIN) and Commercial and Government Entity (CAGE) code as well as a Remittance Address if different from offeror’s address. Offerors must acknowledge all amendments issued by signing the amendment and returning it or indicate acknowledgement of all amendments by number in writing.

5) Period of Acceptance of Offers: Paragraph 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.”

6) Registration in System for Award Management (SAM): Paragraph (k) of 52.212-1 is revised as follows:

a) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to the date and time established for receipt of proposals, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

7) Site Visit: A site visit will be held on 4 March 2015 from 1000 to 1100. The site visit will be held at Building 8774 at the C-87J Training Site. All offerors shall obtain their base access passes at the Eglin AFB, FL East Gate Visitor’s Center prior to proceeding to the site. Note that this location is approximately 30-45 minutes away from the Visitor’s Center. Responses to questions asked during the site visit as well as a list of all attendees at the site visit will be posted to the Federal Business Opportunities (FedBizOpps) website at http://www.fbo.gov (as an Amendment to the solicitation) within 3 business days following the site visit.

a) BASE PASSES FOR SITE VISIT: Contractor shall complete the Memorandum and the CAB affidavit attached to this solicitation. The forms will be emailed to paul.vancot@us.af.miland ronald.wilson.22@us.af.mil. The memorandum and CAB affidavit will then be submitted to Security Forces by the Contract Specialist. Security Forces will perform a background check on all contractors visiting. When sending emails to the Contract Specialist please check your email options for ‘obtaining a delivery receipt‘ to allow verification of the email being delivered. The access for both forms should only be for Eglin AFB, for 4 March 2015 from 0800-1700 hours CST or (8am-5pm) CST. * Ensure the memorandum and the CAB affidavit are emailed/received by the Contract Specialist (at a minimum of) five

(5) work days (M-F) before the day of the site visit so that Security Forces will have enough time to process the required forms and perform the required background check(s). Please be advised do not expect to get on base with a retired military or dependent ID card; Security Forces does not allow the use of these cards when doing business on base. All offeror/contractor personnel are required to notify (by email) the Contract Specialist if planning on attending the site visit.

8) Proposal Preparation Instructions– General Information: This section of the instructions to offerors prescribes the format of the proposal and describes the approach for the development and presentation of proposal data. The instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of the proposal. Submit a clear and complete proposal as detailed in this section and Basis for Award/Evaluation of Offers section. Include only information that is relevant to this source selection. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

a) Proposal Format: The proposal shall be 8 ½” x 11” paper except for foldouts used for charts, tables, or diagrams, which may not exceed 11” x 17”. A page is defined as one face of a sheet of paper containing information and excludes such things as blank pages, title pages, tables of contents, tabs, dividers, and indices. All pages shall have a minimum margin of 1” on the sides and 1/2" on top and bottom. (excluding document numbers, classification markings, and page numbers). All material must be contained within the page limits identified for each volume. Type shall be 12-pitch font. Text lines shall be spaced a minimum of 1 1/2 spaces. Three (3) ring loose-leaf binders are required. Elaborate formats, bindings or color presentations are not desired or required.

i) Page Formatting and Limitations: Incorrectly formatted pages and excess pages will not be read or evaluated, and will be removed from the proposal. In addition, company introductory pages, to include marketing information, will not be evaluated and will be removed from the proposal.

b) Proposal Structure: The composition of each proposal shall be such that extensive searching throughout the document is not required to locate and evaluate any area. Total page count will be determined by the number of printed pages (printing on both sides of the paper will be counted as two pages). The proposal shall be divided, tabbed, and indexed. The proposal shall contain sufficient information to enable evaluators to make complete analyses of the proposals.

c) Disposition of Proposals: After contract award, the Government will dispose of unsuccessful proposals as follows: one copy will be retained with the contract file, additional copies will be destroyed. No destruction certificate will be provided.

d) The offer shall consist of the following:

i) Volume I – Price Proposal/Contract Documents – Submit one (1) original and one (1) copy each in its own 3-ring binder.

ii) Volume II – Technical Proposal - Submit one (1) original and one (1) copy each in its own 3-ring binder

iii) Volume III – Past Performance Information - Submit one (1) original and one (1) copy each in its own 3-ring binder.

iv) Electronic Copy of Entire Proposal (All three (3) Volumes) – Submit one (1) electronic copy of the entire proposal on non-rewriteable Compact Disc (CDR) or DVD. Must be in Adobe (.pdf), or Microsoft Word version 2010 or earlier format

e) Volume I –Contract Documents and Price Proposal: This Volume shall consist of the following:

i) SF 1449 completed as specified above.

ii) All required Representations, Certifications and Acknowledgments as set forth in the Solicitation.

iii) Offeror shall also include their Data Universal Numbering System (DUNS) number, Tax Identification Number (TIN) and Commercial and Government Entity (CAGE) code

iv) Authorization For The Release of Financial Information (Attachment 6)

v) Remittance Address if different from offeror’s address

vi) Acknowledgement of all amendments to the Solicitation

vii) Price Proposal: Offerors shall submit a firm-fixed price proposal for the Demonstration Project (Attachment 7), which includes a breakout of all costs, in sufficient detail to determine if the price adequately reflects the effort described. Proposal shall include a breakout of materials. Price Proposal will be complete, accurate, and sufficiently detailed to demonstrate price reasonableness, a clear understanding of the requirement, and be consistent with the offeror’s technical proposal. Evaluation of this area will be addressed under the Price Factor. The burden of proof for credibility of proposed pricing rests with the offeror. The Government reserves the right to utilize the demonstration project as a seed project at the prices proposed in response to the RFP.

(1) Page limitations: Submit no more than two (2) pages

f) Volume II – Technical Proposal - The Technical Proposal shall be specific, detailed, and clearly demonstrate that the offeror has a thorough understanding of the requirements for the accomplishment of this effort. The contractor’s approach shall adequately support the requirements as set forth in the BTIS Statement of Work (SOW) and evaluation factors for award.

Statements that the offeror understands, can, or will comply with the SOW and phrases such as “standard procedures will be employed” or “well known techniques will be used”, etc., will be considered unacceptable.

i) The Technical Proposal shall consist of the following:

(1) Demonstration Project: The offeror shall provide a technical approach, to accomplish the demonstration project. This project requires the contractor to Engineer, Furnish, Install and Test (EFI&T) a 25-pair copper cable to the existing ready service locker site at Bldg 8874 (training site C-87J) Eglin Air Force Base, FL in accordance with the, BTIS SOW (Attachment 1), Eglin Base Cabling Specifications (Attachment 3), and Demonstration Project Statement of Objectives (SOO) (Attachment 7). Offerors shall submit a Price Proposal, Project Technical Proposal and Project Schedule as indicated below for the

Demonstration Project:

(a) Price Proposal: SEE PARAGRAPH 7(e)(vii) ABOVE

(b) Project Technical Proposal: At a minimum, offerors shall provide a description of procedures, processes and methods for tracing the progress of the project and interface with the Government which addresses overall performance for accomplishing the project from beginning to end to include all phases from engineering to completion/closeout. The description will include, but is not limited to, a discussion of the overall performance time, composition of the project team by title (necessary management and labor disciplines to complete the project).

(i) Page limitations: Submit no more than three (3) pages

(c) Project Schedule: Contractor shall propose a schedule, with an estimated time to complete the project after award of the task order. Schedule shall be sufficiently detailed to and demonstrate a logical progression from the start of the project to project closeout. The schedule shall reflect a critical path that accounts for any long lead items, design time, Government coordination (Dig permits, submittal review time, etc.) and project closeout.

(i) Page limitations: Submit no more than two (2) pages

(2) Quality Control Plan: (SOW Section 4.3) The Contractor’s quality control plan shall contain, as a minimum, the following items: A description of the inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s). A description of the methods to be used for identifying and preventing defects in the quality of service performed. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken. Inspection and Testing required to provide commissioning, verification, inspection and certification of installed systems.

(a) Page Limits: Submit no more than six (6) pages

(3) Management Plan: Offerors must submit a Management Plan that illustrates an overall organizational and management structure; provides evidence that the offeror understands the requirements of the solicitation and identify management support structure that will be responsive to contractual problem areas; identifies organizational positions authorized to negotiate task orders and modifications following contract award; identifies Program Manager and Quality Control Manager; demonstrates the ability to attract, hire and retain qualified key personnel with qualifications and certifications IAW BTIS Statement of Work (SOW) paragraph 4.1.3.1.; details a complete recruitment plan and detailed standards for hiring that reflect competence for performing the requirements of this solicitation.

(a) Page Limits: Submit no more than five (5) pages

(4) Program Manager: Submit resume(s) for the intended Program Manager that details the Program Manager’s work experience and qualifications. Additionally, submit evidence that the Program Manager has been certified by BICSI as a Registered Communications Distribution Designer (RCDD) as described in SOW paragraph 4.1.1.1.

(a) Page Limits: Submit no more than two (2) pages for the resume. Limit proof of certifications to four (4) pages).

g) Volume III – Past Performance Information: Each proposal shall provide recent and relevant information regarding an offerors action under previously awarded contracts. Offerors shall identify past or current contracts (including Federal, State, local government and commercial) for efforts similar in size, scope, type, and complexity to the requirements stated in this solicitation.

i) If an offeror has no relevant past performance history, then the offeror must affirmatively state it possesses no relevant, directly related, or similar past performance. If an offeror does not indicate whether past performance exists, the offeror’s proposal may be ineligible for award.

ii) In addition to the information provided above, past performance information on contracts not listed by the offeror may be solicited and used in the evaluation. If you anticipate any substandard performance responses with past or current problems such as cost overruns, extended performance periods, etc. you are encouraged to include any explanation of corrective actions taken.

iii) Provide references for no more than five (5) recent and relevant work performed in the last three (3) years that demonstrates your company’s ability to perform the services listed in the BTIS Statement of Work (SOW). Contracts in excess of five (5) will not be read or evaluated and will be removed from the proposal. Of the projects listed, offeror should present the most recent experience first. The Government evaluation will take into account past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition. PPI obtained will be used both for the responsibility determination and the best value determination. In addition, offerors shall not submit any additional information to include but not limited to, summaries of past performance information, executive summaries or copies of certificates of appreciation, or awards.

Information of this type will not be evaluated and will be removed from the proposal. Offerors are to utilize the Past Performance Information Fact Sheets as specified below to submit PPI.

iv) Past Performance Information Forms:

(1) Offerors shall use the attached Performance Information Fact Sheet located at Attachment 4, to submit recent, relevant, and current performance information (specified above) for the offeror, predecessor companies, major subcontractors, and teaming or joint venture partners. See Evaluation of Offers section for details on how key personnel, major subcontractors and teaming or joint venture partners will be evaluated. Note: Attachment 4 may be extended to no more than 2-pages to accommodate any additional narrative for Paragraph 4 of the attachment.

(a) Offerors are required to thoroughly explain what aspects of the submitted contracts are deemed relevant (See Evaluation of Offers for Relevancy Definitions). Relate your relevant experience to the Statement of Work and cite SOW paragraphs. Explanations without SOW citations will not be evaluated. Thoroughly explain corrective actions taken in the past, if any, for substandard performance and any current performance problems.

(b) Reference the Evaluation of Offers section to determine if the contracts meet the definitions of “current”, “recent”, “relevant” and “major subcontractor.”

(c) Of the five (5) total past performance references allowed, submit no more than two (2) Performance Information Fact Sheets for references that are current, recent and relevant that demonstrate key personnel, major subcontractors, teaming and/or joint venture partners’ (if any) ability to perform the services as specified in the SOW. References of this type in excess of two (2) will not be read or evaluated and will be removed from the proposal.

(2) The offeror shall send out and track the completion of the Past Performance Questionnaire (Attachment 5) for each reference point of contact identified in the Performance Information Fact Sheets. The responsibility to timely send out and track the completion of the Past Performance Questionnaire rests solely with the offeror. The offeror shall exert its best efforts to ensure the points of contact submit completed Past Performance Questionnaires directly to the Contracting Officer and Contract Specialist as specified on the Past Performance Questionnaire by the closing date of the solicitation.

v) Predecessor Companies – If any of the contracts submitted were performed by a predecessor company submit documentation that shows a legal tie between the companies. References submitted without this documentation will not be evaluated.

vi) Key Personnel – Past Performance information, pertaining to contracts upon which key personnel have performed cannot be disclosed to the prime offeror without the person’s consent. Provide a signed letter of consent from the proposed key personnel consenting to the release of their contract past performance information to the prime contractor. Relate their past contract performance to SOW paragraph citations. Also include a position description which thoroughly explains the duties key personnel will be performing as it relates to the SOW.

(1) Offerors shall submit preliminary employment agreements between the offeror and any key personnel proposed to demonstrate to the Government that the offeror intends to hire the cited Key Personnel upon award of a contract with that offeror. Contracts submitted without SOW paragraph citations, key personnel consents, position descriptions and employment agreements will not be evaluated. Each of these documents may not exceed 2 pages in length. Excess pages will be removed and not evaluated.

vii) Partnership Agreements Past Contracts - If any of the references submitted were performed as teaming or joint venture partners, offerors must thoroughly explain the relationship of each partner (e.g.

managing partner under the contract submitted) and the duties that each assumed on the submitted contract. Relate duties to the SOW to include paragraph citations. Also include copies of the teaming and/or joint venture agreement for these contracts. Contracts submitted without this documentation (nature of relationship; duties performed (with SOW citations) and teaming/joint venture agreements) will not be evaluated.

viii) Subcontractor Consents - Past Performance information, pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Contractors must provide, with the proposal, a signed letter of consent from all subcontractors consenting to the release of their past performance information to the prime contractor. Contracts submitted without consents will not be evaluated.

9) Questions: All questions regarding this solicitation must be presented in writing via email to the points of contact listed in this solicitation no later than close of business ten (10) days prior to the solicitation closing date. The decision whether to respond to questions and requests for clarification made less than ten (10) days prior to the RFP closing will be at the sole discretion of the Contracting Officer. All questions and subsequent answers will be posted to www.fbo.gov as an Amendment to the solicitation. Contractors are responsible for monitoring www.fbo.gov for updates. If no questions are submitted, the Government will assume that the offeror fully understands all requirements of the solicitation.

a) POCs:

i) SSG Paul Van Cott at 850-882-9188 paul.vancott@us.af.mil

ii) Mr. Ronald Wilson at 850-882-3466 or ronald.wilson.22@us.af.mil. (Contracting Officer)

10) All proposals shall be mailed to the below address. Ensure that proposals are marked with the solicitation number:

AFTC/PZIOA

ATTN: Mr. Ronald J. Wilson/SSG Paul Van Cott 308 West D. Avenue, Suite 130 Eglin AFB, Florida 32542-5418 Reference: FA2823-15-R-3001

(End of Summary of Changes)