Cath_Music_Director_SOW_11_Sep_2019_-_Final.rtf

Statement of Work (SOW) 11 Sep 2019

CHAPEL MUSIC SERVICES

(Catholic Music Director) file_0.jpg file_1.wmf file_2.jpg file_3.wmf

STATEMENT OF WORK (SOW)

CATHOLIC MUSIC DIRECTOR

LOS ANGELES AIR FORCE BASE EL SEGUNDO, CALIFORNIA

11 Sept 2019, Revision 4

REVISION CONTROL

CHAPEL MUSIC SERVICES

(Catholic Music Director)

Revision # Date Remarks Basic May-19 This is the initial publication of the Catholic Music Director Statement of Work (SOW) Revision 1 29-Jul-19 Changes throughout Revision 2 29 Aug 19 Additional changes made.

Revision 3 10 Sept 19 Additional changes made Revision 4 11 Sep 2019 Additional changes made

REVISION CONTROL

Coordination:

Functional Commander/Functional Director

Quality Assurance Program Coordinator

Contracting Officer

Base Records Manager

CHAPEL MUSIC SERVICES

(Catholic Music Director)

Table of Contents

Attachment 1: CATHOLIC MUSIC REFERENCES AND SAMPLES FOR

LITURGICAL MUSIC……………………………………………………………11

Attachment 2: ANNUAL REPORT TEMPLATE………………………………………………..12

CHAPEL MUSIC SERVICES

(Catholic Music Director) Statement of Work (SOW) 11 Sep 2019

Description of Service This contract is for a Music Director to develop an annual Catholic Mass and Holy Days/Special Events music program plan and play music for Sunday Catholic Mass and Holy Days/special events as described in this Statement of Work (SOW).

Basic Services The Contractor shall provide all personnel, equipment, labor, tools, and supervision, necessary to develop a music program and perform all liturgical musical and administrative services as defined in this Statement of Work (SOW). The Base Chapel is located at Fort MacArthur and Chapel Offices are located in Los Angeles Air Force Base (LAAFB) building 272 at El Segundo CA.

Sunday Catholic Music Program Plan. The Music Director shall develop an annual music program in accordance with the most current TODAY’S MISSAL Masses for Sundays and Holy Days with Daily Mass Propers and TODAY’S MISSAL Music Issue. These publications are available from OCP, 5536 NE Hassalo, Portland OR 97213-3638. Additionally, OCP may be reached by telephone at 1-800-LITURGY (548-8749 or online at www.ocp.org/worship-resources. The contractor is responsible for ensuring they have the most current version of these publications. The Contractor shall be responsible for submitting any revisions to this plan caused by any updates to these publications. (NOTE: TODAY’S MISSAL Masses for Sundays and Holy Days with Daily Mass Propers is published four times per year based on the Liturgical calendar).

LITURGICAL CALENDAR EXAMPLE:

The first two issues during the first week of Advent The third issue the week of Holy Week; and The fourth issue in the first week of Summer Ordinary Time

The Plan shall address as a minimum, the below listed items.

1 Jan: Solemnity of Mary, Mother of God, 0900 hrs Ash Wednesday, 1900 hrs Holy Thursday, 1900 hrs Good Friday, 1900 hrs Holy Saturday, 2000 hrs (time subject to change) Memorial Day, 0900 hrs 15 Aug: Solemnity of the Assumption (if not transferred to Sunday), 1900 hrs 1 Nov: Solemnity of All Saints Day, 1900 hrs Thanksgiving, 0900 8 Dec: Solemnity of the Immaculate Conception, 1900 hrs 24 Dec: Christmas Eve, Family Mass, 1730 hrs (time subject to change) 24 Dec: Christmas Eve, Midnight Mass and Pre-Service (at 2330 hrs) (time subject to change) 25 Dec: Christmas Day Mass, 0900 hrs Holy Days of Obligation per Archdiocese for the Military Service

SUBMISSION. The initial Sunday Catholic Music Program Plan must be submitted to the LAAFB Chapel Office for review and approval within thirty (30) calendar days after contract award. The assigned Priest will have the authority to recommend approval/disapproval to the LAAFB Chaplain. The LAAFB Chaplain and Contracting Officer will jointly approve/disapprove in writing within five calendar days after receipt. Disapproval of the Plan shall require the contractor to revise and resubmit within three calendar days upon receipt of written disapproval notice from the Contracting Officer. Until the Sunday Catholic Music Program Plan is approved, the contractor will use the previously approved plan. In the event an approved plan is not in-place upon contract award, the Music Director will work with the Priest to provide a weekly program for all masses and Holy Days/Special Events for that 30 day period. The approved plan shall be used for both Sunday and Holy Day Masses. The Contracting Officer will formally distribute the Approved Plan to the Priest, The Music Director, The Saturday Musician, and the LAAFB Chaplain.

PLAYING MUSIC. The Music Director shall be responsible to ensure there is musical accompaniment at all Sunday Masses and Holy Day/Special Events. This musical accompaniment shall be in the form of individual musicians, group musicians and/or a choir as identified in your Approved Sunday Catholic Music Program Plan. This shall be in collaboration with the Saturday Catholic Mass musician to prevent duplication of efforts and maintain continuity in each mass service.

SEPARATE CONTRACTS. There is potential that the Catholic Music Program presentation will be comprised of multiple contract holders. To ensure consistency in the program, seamless presentation to the congregation, and to prevent duplication of effort the contractors of each company (Priest, Music Director and Saturday Musician) shall develop a written agreement signed by all parties explaining how they will collaborate to ensure that all contract holders can satisfactorily perform their individual contract requirements. This written plan, once signed by all contract holders, will be submitted to the Contracting Officer and LAAFB Chaplain. This signed agreement shall be submitted within 10 calendar days after contract award.

Period of Performance The Contractor shall perform the services described within this SOW for the period of performance specified as follows:

Base Period of six (6) months (18 Oct 2019 to 17 Apr 2020) Option Period I - 18 Apr 2020 to 17 Apr 2021 Option Period II – 18 Apr 2021 to 17 Apr 2022 Option Period III – 18 Apr 2022 to 17 Apr 2023; and Option Period IV – 18 Apr 2023 to 17 Apr 2024

2.2 Background Check for Contractor and Volunteers

The Contractor must submit to a background investigation in compliance with DoDM 1402.05 (Section 3.1a - e, 24 January 2017). All volunteers that participate with the Contractor must have base access already so there will be no added responsibility to the Contractor. The Contractor shall be responsible for gathering background check paperwork for all sub-contractors pertaining to this contract. 61 ABG/HC will vet all volunteers due to the potential of working with children under the age of 18. The Contractor shall submit background investigation paperwork to the chapel staff for processing within 10 calendar days after contract award. The Government reserves the right to restrict the services under this contract, of any Contractor, or prospective Contractor, who is identified as a potential threat to health, safety, security, general well-being, or the operational mission of the installation and its population.

Catholic Music Program (Music Director) The Contractor must be trained and experienced in Catholic liturgical music ministry, liturgical planning, and be responsible for providing liturgical musical accompaniment and directorship on Sunday and Federal Holidays falling on Sunday for all Roman Catholic Masses in accordance with the Approved Catholic Music Program Plan. The Contractor must have previous experience in directing Catholic music programs and provide names of Catholic churches for examples of their directing experience with Catholic choirs and piano performance for Mass. A point of contact with contact information (phone and/or e-mail) of each Catholic Church reference submitted shall be provided for verification purposes by LAAFB Chaplain personnel.

Normal Operation Hours The Contractor shall guarantee liturgical musical accompanist, liturgical planning, and provide directorship for Mass every Sunday from 0830 to 1030 hrs. Any additional services required can be performed with flexible hours upon mutual agreement between the Contractor and the LAAFB Chaplain Staff.

Qualifications. If the Contractor is a company they are responsible for the hiring and firing of any personnel required to perform these services. The Contractor shall submit a plan that outlines their recruiting process for each classification deemed necessary to perform the requirements of the SOW. The plan shall include any educational requirements, and/or minimum experience for vocal and instrumental categories. The Contractor shall schedule an evaluated audition with 61 ABG/HC at Fort MacArthur Chapel for all music personnel performances and the plan shall include a description of their evaluation criteria. The Government must be notified of any scheduled audition 72 hours in advance and reserves the right to attend as an observer. Contractor evaluations shall be submitted to 61 ABG/HC within 24 hours after the audition. All evaluations will be compiled and submitted to the CO by next duty day.

The Music Director shall have 2 years experience in teaching the fundamentals of Catholic liturgy music to volunteers and have a grasp of the basics of vocals.

Estimated Workload Data Twelve hours per month and two additional hours per holiday or Holy Day (that are not part of a normal Sunday Mass), which includes performance, service preparation (rehearsals, coordination’s) and setup/takedown.

2.4 Chapel Access. The Contractor will be supplied with a key to the chapel. Prior to leaving the Chapel the Contractor shall be responsible for ensure the building is secure. The Music Director shall be at the chapel at least 30 minutes prior to Mass start time, ensuring meditation music is provided. The key is considered Government Property and shall not be duplicated without expressed approval by LAAFB Chaplain Staff.

Service Summary (SS) General The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. Unless indicated elsewhere these performance objectives will be measured monthly. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Evaluation Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures.

SS

Performance Objective

SOW

Section Performance Threshold Be physically present and provide music 30 minutes prior to start of all Sunday and Holy Day masses.

2.4

Pass or Fail. Failure to show may be cause for termination.

Attend Scheduled meetings called by Priest and/or LAAFB Chaplain.

2.3.3e

Pass or Fail. Failure to show may be cause for termination.

If unavailable to perform, the contractor must give 1 month notice of substitution prior to the mass and provide an approved substitute.

2b(10)

Not more than three fails in one contract year, or more than two fails in the 6-month base period

Government Furnished Property and Services The Government will provide, without cost to the Contractor, the facilities, and materials (with government approval) to accomplish the performance of this contract. All Government-furnished property and services shall be used only for performance of this contract.

Facilities No smoking is allowed in Government facilities. The Contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted. Keep work areas clean. Storage areas shall be kept in an orderly and professional manner to facilitate use and minimize loss or damage. In the event of needed repair contact 61 ABG/HC Facility Manager.

Utilities The Government shall furnish utility services including water, electric, and heating for Contractor use in performing this contract. The Contractor shall ensure employees conserve utilities. In the event of needed repair contact 61 ABG/HC Facility Manager.

Insect and Rodent Control If evidence of insect or rodent infestations is discovered, the Contractor shall immediately notify 61 ABG/HC Facility Manager for submission of a work order to 61 CELS.

Emergency Medical Service Emergency medical treatment and emergency patient transportation service is only available through the local community.

Security Forces The Government will provide general security service. Security Forces phone extensions are 911 for emergencies and 653-5787/5664 for routine calls.

General Information

Contractor Personnel The Government reserves the right to restrict the employment, under this contract, of any Contractor employee, or prospective Contractor employee who is identified as a potential threat to health, safety, security, general well-being, or the operational mission of the installation and its population. Contractor shall insure a background check has been performed to ensure that said employee has not been convicted of any sexual crime or any crime against children.

The Contractor shall maintain a Favorable clearance (IAW AFI 31-501) at all times during the term of the contract. In the event the Contractor does not possess a Favorable clearance at time of contract award, the Contractor shall submit an AF Form 2583, Request for Personnel Security Action to the ABG Staff Unit Security Manager (within 30 calendar days of performance start date) to start a National Agency Check (NAC). The NAC will be performed by the DoDCAF at the government's expense.

Physical Security The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

Dress and Appearance The Contractor shall maintain professional standards of dress, appearance, and grooming. Contractor personnel shall present a clean, neat and professional appearance at all times. Contractor shall dress appropriate for liturgies. For women, this includes covered shoulders, modest necklines that do not expose the upper front of the body, and skirts that are no shorter than 2” above the knees. For men, this includes a professional appearance that does not expose the front of the body, and shoulders, and does not expose legs. No shorts, graphic tees, tank tops, or open shoes permitted. Business attire is required.

Employment of Government Employees The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, or the appearance of a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives proper approval. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. Their absence at any time shall not constitute an excuse for nonperformance under this contract. The Contractor is prohibited from employing off-duty COR who are managing any contracts or subcontracts awarded to the Contractor.

Discrepancy Notification The Chaplain’s office will inform the CO when discrepancies occur and will request corrective action. The CO will then inform the Contractor PM (or authorized representative) when discrepancies occur and will request corrective action.

Scope Changes Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer. The contracting officer is the only person who may modify this contract.

Hours of Operation

5.2.1 Federal Holidays

The Music Director shall provide services if a Federal Holiday falls on a Holy Day of Obligation/ Weekend Mass:

FEDERAL HOLIDAYS

HOLY DAYS OF OBLIGATION

New Year’s Day Solemnity of Mary, Mother of God Martin Luther King Jr. Day Ash Wednesday Presidents Day Holy Thursday Memorial Day Good Friday Independence Day Holy Saturday Labor Day Solemnity of the Assumption Columbus Day Solemnity of All Saints Day Veterans Day Solemnity of the Immaculate Conception Thanksgiving Day Christmas Eve Mass (2) Christmas Christmas Day Mass

The contractor is required to work on the listed days above even if it falls on a legal Holiday.

Administrative Records All records, documents, and associated papers provided by the Government and generated during the period of this contract become Government property and will remain in place upon contract termination or completion. During the period of the contract, records, documents, and associated papers shall be available for review.

Phase Out If the contracted operation reverts to in-house operations, the Contractor shall cooperate with 61 ABG/HC personnel to ensure an orderly change over. In the event a follow-on contract is awarded to other than the incumbent, the incumbent Contractor shall cooperate to the extent required to permit an orderly transition to the successful Contractor. Recruitment notices may be placed in each facility to allow successor Contractor's access to incumbent employees.

Attachment 1: CATHOLIC MUSIC REFERENCES AND SAMPLES FOR

LITURGICAL MUSIC

Provided Separately

Attachment 2: ANNUAL REPORT TEMPLATE

Provided Separately