SHARP_II_Section_L_(Draft).pdf

Excerpts from Section L - Instructions, Conditions, and Notices to Offerors

L-1. GENERAL INSTRUCTIONS

• The offeror's proposal shall include all data and information requested in Section L and shall be submitted in accordance with these instructions. In developing the proposal, the offeror shall comply with all the requirements contained in the Request for Proposal (RFP). Non-conformance with the instructions provided in the RFP may result in a proposal being ineligible for award. The Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

• The offeror's proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. The offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation solely on the information presented in the offeror's proposal.

• The proposal acceptance period is specified in Section A of the solicitation. The offeror shall make a clear statement in Volume I – Technical Capability and in block 12 of the SF 33 that the proposal is valid for no less than 180 days after receipt of proposals.

• In accordance with Federal Acquisition Regulation (FAR) Subpart 4.8 (Government Contract

Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

• The Procurement Contracting Officer (PCO) will promptly notify the offeror of any decision to exclude its proposal from the competitive range, whereupon the offeror may request a debriefing in accordance with FAR 15.505. The PCO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.503. Upon such notification, unsuccessful offerors may request and receive a debriefing. An offeror desiring a debriefing must make its request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

• The contract type specified in the solicitation is mandatory. Alternative proposals will not be accepted for this acquisition.

1.1. General Information

1.1.1. Point of Contact: The PCO, Mrs. Kathy Jackson, is the sole point of contact for this acquisition. Address any questions or concerns you may have to Q. Chira Gaines. Written requests for clarification may be sent to Q. Chira Gaines at 45 CONS/PKDC, Attention: Mrs. Q.

Chira Gaines, at 1201 Edward H. White II Street, Patrick Air Force Base, Florida 32925 or to queshanda.gaines@us.af.mil. Note: Be sure to include the Request for Proposal (RFP) number on all correspondence.

1.1.2. Debriefings: The PCO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a debriefing within three days after receipt of the notice of exclusion from the competition. The offeror may elect to receive the debriefing post-award, however, offerors excluded from the competitive range are entitled to no more than one debriefing. The PCO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

1.1.3. Discrepancies, Errors, Omissions and Questions:

1.1.3.1. If an offeror believes that the requirements in these instructions contain an error, omission or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale as well as the remedies the offeror is asking the PCO to consider as related to the omission or error. Government responses will be placed on Federal Business Opportunities (FedBizOpps) website at http://www.fbo.gov for access by all offerors.

1.1.3.2. Address all questions or concerns to the POC listed above in paragraph 1.1.1 using the format provided in the Question and Answer Template, Section J, Attachment L-01.

Offerors are encouraged to submit all questions and requests for clarifications no less than ten

(10) days prior to the RFP closing date. The decision to respond to questions and requests for clarifications made less than ten (10) days prior to the RFP closing shall be at the sole discretion of the PCO.

1.1.3.3. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial proposal.

1.1.4. Electronic Reference Documents: All referenced documents for this solicitation are available on FedBizOpps. Potential offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation. Additionally, technical information that requires controlled access is available on FedBizOpps. Controlled access documents require the vendor's company be certified by the Defense Logistics Agency Logistics Information Service's Joint Certification Program to receive unclassified technical data disclosing military critical technology with military or space application. Those vendors that are certified to receive export-controlled materials are termed authorized vendors. This system receives a daily feed of authorized vendors, which determines access based on a vendor’s Commercial and Government Entity (CAGE) code/Marketing Partner Identification Number.

1.1.5. Communications: Exchanges of source selection information between Government and offerors will be controlled by the PCO. Email may be used to transmit such information to offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the subject line. In addition, the contractor’s proposal shall state “Source Selection Information – See FAR 2.101 & 3.104” on each page. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email file://52sxht-as-d0tw1/CLOIS/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/Far02.doc#T2101 file://52sxht-as-d0tw1/CLOIS/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b3104 file://52sxht-as-d0tw1/CLOIS/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/Far02.doc#T2101 file://52sxht-as-d0tw1/CLOIS/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b3104 configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption. If you intend to submit your source selection information via encrypted email, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption.

To insure the process is working correctly, send a test encrypted message first (without including any source selection information). When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted.

1.1.6. Consideration of Alternate Proposals: The contract type specified in the solicitation is mandatory. Alternate proposals will not be considered.

1.1.7. Amendment of Solicitation Prior to Proposal Closing: The Government reserves the right to revise and amend the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by amendment(s) to this RFP. If such amendments require material changes in quantities or prices, the proposal closing date may be postponed by enough days to enable offerors to revise their proposals. In such cases, the amendment will include announcement of the new proposal closing date and time. Amendments will be posted at FedBizOpps with the solicitation documents without notice. Offerors are responsible for accessing all amendments prior to proposal submission at www.fbo.gov.

1.1.8. Technical Reference Library: A bidder’s library for this acquisition will be available on FedBizOpps, under this solicitation number. The information contained in the library is provided for informational purposes to aid in proposal preparation. Forms and Publications referenced in the Performance Work Statement (PWS) may be accessed at http://www.e-publishing.af.mil. Any questions pertaining to the bidder’s library may be submitted to the PCO.

1.1.9. Pre-Award Survey:

1.1.9.1. If the information on hand or readily available to the Contracting Officer is not sufficient to make a determination of responsibility in accordance with FAR 9.1, the offeror may be required to participate in a pre-award survey for the purpose of determining their financial and technical ability to perform. The pre-award survey is conducted with the assistance of the offeror’s responsible Government Contract Administration Office to determine its eligibility and ability to perform. Refusal to participate in a pre-award survey and provide all requested information may be cause for rejection of the offer. If the offeror is aware of some circumstances in its performance record or current ability to perform which may result in a negative report, offeror should provide any information on mitigating circumstances or corrective action planned or taken.

1.1.9.2. The pre-award survey may include performance of a formal financial capability risk assessment or audit by the Defense Contract Audit Agency (DCAA) or other personnel assigned by the Contracting Officer to perform the task. This effort would be performed in accordance with DFARS 232.072-1 and the information required for audit would include but not be limited to that identified in DFARS 232.072-2. The contractor agrees to provide the financial information for such financial capability effort in a timely manner. Failure to provide the requested data could cause the offeror to be determined financially irresponsible as discussed in FAR 9.103(b) an ineligible for award.

1.2. Proposal Preparation and Organization

1.2.1. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. The proposal should include all of the information requested in the subparagraphs. Failure to do so may adversely affect the evaluation. A proposal that is sufficiently documented to support performance and cost/price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation. To facilitate review and evaluation for this source selection, the Government proposes to transmit data via commercial systems (i.e. encrypted e-mail, UPS, FedEx, etc.). Distributed material will be identified as source selection sensitive and distribution strictly limited to appropriate personnel. Offerors’ responses shall consist of three

(3) separate Volumes; Volume I – Technical Capability, Volume II – Cost/Price, and Volume III Administrative Documents.

1.2.2. Proposal Organization: The following instructions cover the preparation and submittal of the offeror's proposal for this solicitation. Proposals shall be submitted to the Government in separate volumes as set forth below:

Proposal Organization Table

Table 1.2.2

Volume # Title Paper Copies/Page Limit Electronic Copies

Volume I Technical Capability Original and 1 copy - 50 page maximum (inclusive of the Sample Problem 17 slide/pages)

CD-ROMs (2 copies)

Volume II Cost/Price Original and 1 copy - No page limit

On same CD-ROMs as Volume 1

Volume III Administrative Documents

Original and 1 copy - No page limit

On same CD-ROMs as Volume 1

Note: Any proposal, which fails to conform to the requirements or specifications in the solicitation, may be considered ineligible for award. Proposals should be complete and clear and not require additional explanation of information. The Government may make a final determination as to whether a proposal is acceptable or unacceptable based solely on the proposal as presented and submitted.

Pages exceeding the page limitations set forth above will not be read or evaluated and will be removed from the proposal.

1.2.3. Page Size and Format: Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced, and shall be no less than Times New Roman normal 12-point font size.

Use at least 1-inch margins on the top and bottom and 3/4 inch side margins. The background color of each page shall be white or ivory. Pages shall be numbered sequentially within each volume. These page format restrictions shall also apply to all responses to evaluation notices (EN)s.

1.2.4. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to ENs. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: cover pages, table of contents, blank tab dividers, glossaries/acronym lists.

1.2.5. Cost or Pricing Related Data: All cost or pricing data shall be addressed ONLY in the Cost/Price Proposal and Administrative Documents Volumes. Work hour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives.

1.2.6. Cross-Referencing: To the maximum extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The offeror shall provide a Solicitation Cross Reference Matrix indicating specific PWS paragraph number, and the corresponding proposal paragraph in that section which addresses the referenced item.

1.2.7. Indexing: Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Table of Contents will not count against the page count requirements.

1.2.8. Foldouts: Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume and each printed side shall count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, not for pages of text.

For tables, charts, graphs and figures, the font shall be no smaller than Times New Roman normal 9 point font.

1.2.9. Glossary of Abbreviations and Acronyms: Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

1.2.10. Binding and Labeling: Each volume of the proposal should be separately bound in a three-ring, loose-leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. Binders may not be red in color. Each volume shall be appropriately marked as prescribed by FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

1.2.11. Electronic Proposal Submission: To enable the government to successfully view the proposals electronically, the offeror’s electronic copy of the proposal shall be submitted in Adobe Portable Document File (PDF) format. PDF files are expected to be exact duplicates of the paper copies. For files prepared in MS Excel XLS format, the PDF file shall duplicate the paper copy while the XLS file shall have open cells allowing the Government to view/evaluate all formulas.

The government will use the electronic copies in the evaluation process and may compare the electronic and paper copies. If a variation in content between the paper copy and the electronic one is noted and that variation is not resolved with the offeror, the paper copy marked “original” shall be considered the submitted proposal. Page count is determined by the paper copy. Each CD-ROM case and the CD-ROM itself must be labeled with offeror name, solicitation number and numbered sequentially in the required number of copies.

1.2.12. File Preparation: The offeror shall generate “bookmarks” within each PDF file for at least each section and subsection of the document. Bookmarks shall be generated based on indexed entities appearing in the document Table of Contents. The minimum requirement for hypertext links is a table of contents within each PDF file linked to each section of the file. Additional hypertext links within the proposal are at the offeror’s discretion. The use of thumbnails or additional hypertext links will not influence the evaluation. The PDF file has a built in security function. The offeror shall set all security options in each PDF file to “allowed”. All text, including tables and figure identifiers, shall be indexed and 100% searchable text.

1.2.13. Font and Page Setup: Text font and layout shall be as stated for paper copies. Hypertext links shall be the same minimum font size. The preferred method of implementing hyperlinks is to indicate the hyperlink by blue font color. However, the offeror may indicate hyperlinks by any color font or with a visible rectangle.

1.2.14. Other Requirements: The offeror shall not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible.

1.2.15. Proposal Format and Structure: Each volume of the electronic proposal shall be in its own subdirectory on the CD-ROM, sequentially labeled Volume I through Volume III.

1.3. Receipt of Proposals

1.3.1. Submission: All volumes, paper and electronic, shall be delivered to 45 CONS/PKD, Attn: Mrs. Q. Chira Gaines, 1201 Edward H. White II St., Patrick AFB (PAFB), FL 32925, Building 423, Room N-204. They must be received no later than date/time specified in block 9 of the SF 33.

1.3.2. Proposal Delivery: Patrick Air Force Base is a restricted access area. Offerors must coordinate obtaining access to these areas for any hand deliveries by coordinating delivery time with the PCO via email at least one business day in advance of required access. Failure to coordinate delivery in advance may result in the offeror not obtaining entrance to the base to meet required deadlines. Offerors attempting to hand carry proposals just prior to closing time do so at their own risk. Proposals sent via commercial carrier to arrive just prior to closing time also risk delay in accessing the facility that could result in late delivery. Late proposals will be processed in accordance with provision FAR 52.215-1 "Instructions to Offerors--Competitive Acquisitions."

1.4. Distribution

The "original" proposal shall be identified. All proposal must be marked "For Official Use Only" and "Source Selection Information--See FAR 2.101 and FAR 3.104".

L-2 SPECIFIC INSTRUCTIONS

2. Volume 1 – Factor 1 - Technical Capability (50 – page maximum)

2.1. Factor 1 - Technical Capability Specific Instructions:

The Technical volume should be specific, complete, and address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of each technical subfactor. Legibility, clarity, and coherence are very important. Your responses to the Technical Capability Factor will be evaluated against the assessment criteria defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. The technical proposal shall address each of the following subfactors in sufficient detail to describe the offeror’s proposed approach to performing the requirements set forth in the PWS, and Contract Data Requirements Lists (CDRLs), and provide the references. For each subfactor, the offeror shall identify risks, if any, associated with the proposed approach and actions the offeror will take to mitigate the identified risks. If no risks/mitigations are identified in the offeror’s proposal, it indicates the offeror does not consider there to be any risk associated with their proposed approach. By your proposal submission you are representing that your firm will perform all the requirements specified in the RFP. It is not necessary or desirable for you to say so in the proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the

RFP.

The Technical Volume shall be organized according to the following general outline:

(1) Table of Contents

(2) Glossary

(3) Cross Reference Matrix

(4) Subfactor 1: Technically Qualified

(5) Subfactor 2: Sample Problem

(6) Subfactor 3: Phase-In Plan

2.2. Subfactor 1: Technically Qualified (Acceptable/Unacceptable)

2.2.1. Technical Capability: The offeror will provide a detailed narrative demonstrating their understanding and approach for accomplishing the following launch safety analysis support:

https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/Far02.doc#T2101 https://cs1.eis.af.mil/sites/afcc/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b3104

2.2.1.1. Discuss your ability to evaluate and characterize all launch vehicle hazards that create a risk to life and property and to perform quantitative assessments of risk to life and property resulting from launch vehicle failures using the generation of mathematical models and computer programs used to derive instantaneous impact predictions.

2.2.1.2. Discuss your knowledge of FAA/AST flight safety rules for commercially licensed vehicles launched from the Eastern Range and the ability to identify discrepancies between these rules and the 45 SW Range Safety requirements.

2.2.1.3. Discuss your ability to develop Range Safety criteria and launch vehicle abort logic.

2.2.1.4. Discuss the evaluation of performance and design requirements (hardware/software) for all real-time (current or proposed) range instrumentation, processing equipment, and display systems supporting the 45 SW Range Safety mission during launch.

2.2.1.5. Discuss how your proposed performance methods will ensure qualified and experienced support for launch countdown operations.

2.2.1.6. Discuss your ability to conduct theoretical and statistical analysis of launch vehicle reliability, failure rate, failure modes, and resultant threat envelopes.

2.2.1.7. Discuss the evaluation of the evaluate and develop prototype systems (hardware/software) and conduct analyses and tests simulating an operational environment in order to validate adequacy of performance specifications and design requirements or to characterize hazard(s) or determine risks.

2.2.1.8. Discuss the evaluation of the accuracy and system effectiveness of real-time instantaneous impact predictions generated for various launches, and the evaluation and development of performance requirements for real-time mathematical models and algorithms used for vehicle tracking systems, current and proposed (i.e., GPS).

2.2.1.9. Discuss your knowledge of government, public agency; commercial, and international risk acceptance criteria and their application to launch vehicle operations at the eastern range.

2.2.1.10. Discuss your ability to perform special tasks to include, but not limited to, development of blast algorithms, debris risk model development, risk analysis data development, facility damage criteria, baseline risk assessments, space-based range safety evaluations, hazard characterization testing, and preliminary feasibility analysis for new vehicles at the eastern range.

2.3. Subfactor 2: Sample Problem (Acceptable/Unacceptable)

2.3.1. This sample problem (Figure 2.3.1.) is provided in order to allow a prospective contractor the opportunity to demonstrate their ability to perform computational flight and risk analysis required in support of a mission. In this sample problem, the contractor is tasked to demonstrate flight and risk analysis capabilities in support of the following launch vehicle schedule to be launched from Kennedy Space Center (LC-39A) on April 11, 2019, with a T-0 of 1835L and two Stage 1 boosters landing back at CCAFS (LZ-1) ~ 9 minutes later, with center core booster landing on a barge.

Figure 2.3.1.

Sample Problem

2.3.2. Evaluation Summary: Complete all computational flight and risk analysis required to fill in the missing information in the SHARP Flight and Risk Analysis template as provided on a CD to include an Automated Flight Service Station Mission Data Load for ascent and descent missions.

This CD will be provided upon receipt of a Non-Disclosure Agreement (NDA) between the offeror and Range User(s). This CD also contains all the following required data:

(1) Debris Catalog:

i Ascent ii Descent iii Capsule

(2) Trajectory Data:

i Nominal Trajectory ii Covariance or Bounding Trajectories iii Monte Carlo Trajectory Dispersions

(3) Vehicle Properties:

i Mass, Thrust, Moments of Inertia ii Description of Abort Triggers

(4) Trajectory Simulation Script Files (human readable setup files for failure modes – which software to use is up to the offeror, but the script files provided are for Sandia’s Trajectory Optimization and Analysis Software (TAOS):

i Malfunction Turn File: 6DOF Simulation ii Nominal Capsule Abort File: Guidance Corrected 3DOF Simulation

(5) Failure Rate/Allocation:

i Ascent

a. Boost Vehicle

b. Capsule ii Descent

a. Center Core

b. Side Boosters

(6) Population data:

i Launch Area ii Overflight

(7) Weather Files:

i Toxic Dispersion ii Debris

a. Launch Area

b. Overflight iii Distant Focusing Overpressure (Blast) iv Ship/Boat/Aircraft

2.4. Subfactor 3: Phase-In Plan (Acceptable/Unacceptable)

2.4.1. Evaluation Summary: Provide a Phase-In Plan which describes your approach to transition from the legacy contract to full performance during the 30-day phase-in period. Describe how you will use the phase-in period to mobilize, train, observe, and otherwise prepare to assume complete responsibility. Provide details of the phase-in of personnel and management of phase-in effort.

The phase-in plan shall identify key personnel positions in the organizational structure and their time phasing.

L-3 VOLUME II – COST/PRICE (FACTOR 2)

3. Volume II – Factor 2 – Cost/Price (No page limit)

3.1. Cost/Price Specific Instructions:

This section is to assist you in submitting data other than certified cost or pricing data that is required to evaluate the reasonableness of your proposed price to include compliance with affordability pricing requirements to be able to determine the price fair and reasonable. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Additionally, unbalanced pricing posed an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal.

Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices/costs rests with the offeror.

3.1.1. Evaluation Summary: The price proposal shall be based on your own technical approach to meeting the Government’s PWS requirements. Provide sufficient detail in the Cost/Price Volume to demonstrate understanding of the requirements. Explain any inconsistency, whether real or apparent, between promised performance and cost/price. It is the offeror’s responsibility to demonstrate price reasonableness, balanced pricing and affordability on all CLINs.

3.1.2. The Contracting Officer has a reasonable expectation of competition; therefore, certified cost or pricing data is currently not required. Other than certified cost or pricing data is required in order to determine a fair and reasonable price, see FAR 15.403-3. The information for other than cost and pricing data should be made up of the same information and data that is required by FAR 15.408. The Government retains the right to require submission of certified cost and pricing data in the event the Contracting Officer deems it necessary to support price reasonableness.

3.2. Affordability

The Government’s budget for the SHARP II acquisition is as follows:

Phase-In FY20 FY21 FY22 FY23 FY24 Phase-Out Total $50,000 $5.8M $5.8M $5.8M $5.8M $5.8M $25,000 $29M

3.3. Volume Organization

The Cost/Price volume shall be organized according to the following outline:

Section 1 - Introduction Section 2 - Cost/Price Section 3 - Compensation Plan Section 4 – Glossary/Acronyms List (no specific format required)

Detailed Instructions for the Cost/Price Volume:

3.3.1. Section 1 – Introduction

Provide a table of contents and overview of all data accompanying or identified in the Cost/Price Volume.

The Cost/Price Volume shall include a cover sheet that contains the information listed in FAR 15.408, table 15-2, General Instructions, Section A only. The introduction will describe the offeror’s proposal team structure, including information related to joint venture partners and major subcontractors. A major subcontractor is defined as those performing more than ten percent (10%) of the effort, on a total cost basis. Define each team member’s role and clearly identify which CLINs (or portions thereof) are anticipated to be subcontracted to each team member.

Identify the planned contract type for each subcontractor.

3.3.2. Section 2 – Cost/Price

Explanation of Proposed Cost/Price: In order to support evaluation of price reasonableness for applicable CLINs, offerors shall submit narrative data explaining how proposed costs/prices were derived as follows:

3.3.2.1. CLIN X001 Risk Sustainment, CLIN X002 Flight Sustainment, CLIN 0005 Phase-In and CLIN 0006 Phase-Out

3.3.2.1.1. Fixed Price Detail (CLIN X001/X002, and CLIN 0005/0006): The offeror shall identify the unit price amount for each fixed price CLIN.

3.3.2.1.2. Productive Man-Year Hours: The offeror shall identify productive labor hours associated with one (1) man-year effort (Full-Time Equivalent (FTE) for each type of labor (Service Contract Act (SCA), Collective Bargaining Agreement (CBA), etc.). The offeror shall identify productive labor hours for major subcontractors if different from the offeror’s.

3.3.2.1.3. Affordability and Government Budget: The offeror’s Total Evaluated Price (TEP), all CLINs except CLINs 0005 (Phase-In), and 0006 (Phase-Out) for each Government ordering year must be under the annual budget amount to be awardable.

3.3.2.2. CLIN X003 Launch Safety Analysis (Work Requests)

3.3.2.2.1. The total price for the CLIN provided by the government will be incorporated into the contract as a plugged number. The total price calculated under Table 1.A (All Years) will be added to the proposed amounts of CLIN X001/X002 (All Years), and CLIN 500X (option to extend) to determine the Total Evaluated Price (TEP).

3.3.2.2.2. Labor Rates Listing: Note: This paragraph applies only to the proposed labor cost related to CLIN X003, the offeror shall propose all labor categories which may be utilized during the contract. Table 1.A provides the labor categories presented for the first ordering year and out years. Complete the column for burdened labor rate (Inclusive of Profit) for each labor category. The offeror shall submit one Labor Rate Listing for each ordering year. The labor listing must include Prime and Subcontractor rates. For multiple labor rates for an individual labor category, add lines to the table and use a distinguishable title among the two.

Divide the estimated hours based on the proportion you forecast using if you split labor categories. These completed tables will become the Labor Rates Listing (Attachment 3) to the awarded contract.

NOTE TO OFFERORS: This is a DRAFT RFP – labor hour estimates below are anticipated to change before final RFP.

3.3.2.2.3. Rounding: All dollar amounts provided shall be rounded to the nearest dollar.

Table 1.A Labor Rate Listing First Ordering Year #1 1 April 2020 to 31 Mar 2021

Labor Categories

(a) Burdened Labor Rate (inclusive of profit)

(b) Estimated Number of Hours per Ordering Year

(c) Total Estimated Price for Ordering Year

Program Manager 500

Program Support Analysts

Program Control Analysts

Clerical Support 500

Engineering Manager

Principle Engineer 1600

* TEP is for Evaluation Purposes Only – Will not become part of the resultant contract

** Value used in determining Total Evaluated Price (TEP)

Sr Staff Engineer Analysts

Software Test Analysts

Technical Writer 1800

Software Engineer 5700

Senior Scientist 380

* Total Estimated Price

Table 1.A Labor Rate Listing Second Ordering Year #2 1 April 2021 to 31 Mar 2022

(a) Burdened Labor Rate (inclusive of profit)

(b) Estimated Number of Hours per Ordering Year

(c) Total Estimated Price for Ordering Year

Program Manager 500

Program Support Analysts

Program Control Analysts

Clerical Support 500

Engineering Manager

Principle Engineer 1600

Sr Staff Engineer Analysts

Software Test Analysts

Technical Writer 1800

Third Ordering Year #3 1 April 2022 to 31 Mar 2023

(a) Burdened Labor Rate (inclusive of profit)

(b) Estimated Number of Hours per Ordering Year

(c) Total Estimated Price for Ordering Year

Program Manager 500

Program Support Analysts

Program Control Analysts

Clerical Support 500

Engineering Manager

Principle Engineer 1600

Sr Staff Engineer Analysts

Software Test Analysts

Technical Writer 1800

Fourth Ordering Year #4 1 April 2023 to 31 Mar 2024

(a) Burdened Labor Rate (inclusive of profit)

(b) Estimated Number of Hours per Ordering Year

(c) Total Estimated Price for Ordering Year

Program Manager 500

Program Support Analysts

Program Control Analysts

Clerical Support 500

Engineering Manager

Principle Engineer 1600

Sr Staff Engineer Analysts

Software Test Analysts

Technical Writer 1800

Fifth Ordering Year #5 1 April 2024 to 31 Mar 2025

(a) Burdened Labor Rate (inclusive of profit)

(b) Estimated Number of Hours per Ordering Year

(c) Total Estimated Price for Ordering Year

Program Manager 500

Program Support Analysts

Program Control Analysts

Clerical Support 500

Engineering Manager

Principle Engineer 1600

Sr Staff Engineer Analysts

Software Test Analysts

Technical Writer 1800

3.3.3 Section 3 - Compensation Plan: In accordance with FAR Provision 52.222-46 of this solicitation

3.3.3.1. Compensation Plan for Professional Employees: The offeror and subcontractors/teaming partners/joint venture partners shall submit a total compensation plan setting forth salaries and fringe benefit package proposed for the prime’s professional employees. The prime offeror should instruct its major subcontractors (performing greater than 10% of the work) to submit their total compensation plan directly to the contracting officer. The prime offeror shall also submit a list of the major subcontractors to include points of contact and phone numbers who will be submitting professional employee compensation packages to the Government. The total compensation plan submitted in the proposal will not become part of the awarded contract. The plan shall set forth salaries and fringe benefits proposed for professional employees as prescribed in the instructions below:

3.3.3.2. Total Compensation Plan. Provide the planned compensation for all professional employee labor categories proposed to perform the effort. Describe the job skills and qualification requirements associated with each identified labor category. Identify the Standard Occupational Classification (SOC) code for each labor category using the Bureau of Labor Statistics SOC system. <http://www.bls.gov/soc/> The labor categories shall be identified by geographic location of contract performance. Provide the corresponding salary and quantified fringe benefits for each labor category and skill level. The fringe benefit data shall also include a description of the benefits offered, and to which professional employee category (ies) the fringe benefits would apply.

3.3.3.3. Surveys and Studies. Provide the recent surveys and studies from professional, public, and private organizations (e.g., Watson & Wyatt, Economic Research Institute, Bureau of Labor Statistics, etc.) used to support the proposed salaries and fringes. Identify the source with the provided surveys and studies. If not using one of the sources listed above, explain the credibility of the source providing the surveys and studies."

Note: Government analysis techniques may include but not limited to:

a. Review/validation of data submitted by the offeror

b. Comparing proposed compensation to actuals paid by the incumbent

c. Comparing proposed to compensation indices (example; BLS, www.salary.com, etc.)

d. Realism analysis: The analysis shall be confined to that required by FAR

52.222-46 only

e. Reasonableness: The analysis shall be confined to that required by FAR

52.222-46 only

3.4. Cost/Price Criteria

3.4.1. The price proposal shall be based on your own technical approach to meeting the Government’s PWS requirements. Provide sufficient detail in the Cost/Price Volume to http://www.salary.com/ demonstrate understanding of the requirements. Explain any inconsistency, whether real or apparent, between promised performance and cost/price. It is the offeror’s responsibility to demonstrate price reasonableness and affordability on all Contract Line Item Numbers (CLINs).

The offeror’s cost/price proposal will be evaluated for reasonableness, affordability, and unbalanced pricing as specified in Sections M of the RFP. The techniques and procedure described under FAR 15.404-1(b) will be the primary means of assessing proposal reasonableness.

Summary of Cost/Price as follows:

3.4.1.2. Risk/Flight Sustainment: evaluated for reasonableness, affordability, and unbalanced pricing.

3.4.1.3. Work Requests: the government has provided an estimated value/plugged number that will be incorporated into the contract. The CLINs’ associated “loaded labor rates” for each labor category listed on Table 1.A (All Years) will be evaluated for reasonableness.

The total price calculated under Table 1.A (All Years) will be added to the proposed amounts of CLIN X001and X002 (All Years), to determine the Total Evaluated Price (TEP) see paragraph e. below.

3.4.1.4. Phase-In and Phase-Out Cost/Price will be evaluated for reasonableness and affordability.

3.4.1.5. Option to Extend Services will be evaluated for reasonableness and affordability.

3.4.1.6. Total Evaluated Price (TEP) will be determined as follows:

TOTAL EVALUATED PRICE:

Total Evaluated Price detail:

CLINs X001: Risk Sustainment; The value placed on schedule B CLINs X002: Flight Sustainment; The value placed on schedule B CLINs X003: Work Requests; The Total Estimated Price values placed on Table 1.A by the offeror CLINs 5001/5002: Option to extend; The value placed on schedule B CLIN 5003: Option to extend; Fifty percent (50%) of the value placed on Table 1.A for CLIN X003

3.4.2. Phase-In (CLIN 0005), phase-out (CLIN 0006) will be evaluated for reasonableness and affordability, but will not be included as part of an offeror’s Total Evaluated Price. For price

Contract Line Item Requirement Amount X001 RISK Model Sustainment $ X002 FLIGHT Model Sustainment $ X003 Work Requests ($5M/YR) $ 500X Option to Extend Services $

TOTAL EVALUATED PRICE $

reasonableness it must represent a price to the Government that a prudent person would pay in the conduct of competitive business.

3.4.3. Cost or Pricing Data Requirements: In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness for cost CLINs. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the PCO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 applies, the offeror shall be required to submit additional cost or pricing data.

3.4.4. Rounding: All dollar amounts provided shall be rounded to the nearest dollar.

3.4.5. Price Proposal: The price proposal shall be based on the offeror’s technical approach to meeting the Government’s PWS requirements. Explain any inconsistency, whether real or apparent, between promised performance and price. It is the offeror’s responsibility to demonstrate price reasonableness.

3.4.6. The Government intends to award without discussions, but reserves the right to conduct discussions if determined necessary. Any discussions will be conducted in accordance with FAR

15.306. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer, with the concurrence of the Source Selection Authority, may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. If the offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the FPRs are subject to evaluation and may introduce risk that the offeror’s proposal be determined unacceptable and ineligible for award.

3.5. Reasonableness

3.5.1. The Contracting Officer has a reasonable expectation of competition; therefore, certified cost or pricing data is currently not required. Other than certified cost or pricing data may be required in order to determine a fair and reasonable price, see FAR 15.402 (a)(2)(ii). The information for other than cost and pricing data should be made up of the same information and data that is addressed in FAR 15.408, Table 15-2. The Government retains the right to require submission of certified cost and pricing data in the event the Contracting Officer deems it necessary to support price reasonableness.

3.6. Unbalanced Pricing:

3.6.1. The Government will analyze proposals to determine whether they are unbalanced with respect to prices in accordance with FAR 15.404-1. Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. The Government shall analyze offers to determine whether they are unbalanced with the respect to separately priced line items. An offer may be rejected if the PCO determines that the lack of balance poses an unacceptable risk to the Government.

L-4 VOLUME III – ADMINISTRATIVE DOCUMENTATION (No page limit)

4. Volume III –Administrative Documents (No page limit)

4.1. Proposal Organization

This volume must contain the following documents:

(1) Table of Contents

(2) Standards Form 33

(3) Section B (Priced)

(4) Section K, Representations & Certifications

(5) Acknowledgement of all amendments issued

(6) Offeror’s acceptance to ALL terms and conditions to the solicitation

(7) Statement of the period of which the proposal is valid (not less than 180 calendar days)

(8) Relationship and copies of any teaming or joint venture agreements – Other Required

Documents

4.1.1. The purpose of this volume is to provide information to the government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the RFP, and Sections A through K. This includes:

(1) Completion of blocks 12, 13, 14, 15, 16 and signature and date for blocks 17 and 18 of the SF33 in Section A of the RFP. Note: Block 12 shall not be for less than 180 calendar days. In signing, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K and constitutes an offer that the government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

(2) Completed pricing information in Section B, including all option years.

(3) Complete the necessary fill-ins and certification in ALL Sections in its entirety.

(4) EXCEPTIONS OR ASSUMPTIONS TO TERMS AND CONDITIONS: offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

4.1.2. Glossary/Acronyms List (no specific format required)

4.2. Offeror Information Required

4.2.1. Authorized Offeror Personnel - provide the name, title and telephone number of the company/division point of contact regarding source selection decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the government.

4.2.2. Company/Division Street Address - provide company/division's street address, county and facility code, CAGE code, DUNS code, TIN, size of business (large or small), and labor surplus area designation This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

4.2.3. Organizational Conflict of Interest. Submit a mitigation plan for any organizational conflict of interest or a statement of assurance that no plan is required. If a plan is provided, the plan should address the provisions of the section I, OCI clause of this solicitation.

4.2.3.1. Access to and Protection of Proprietary Information: A copy of any or all agreements entered into shall be furnished to the contracting officer.

4.2.4. Insurance. Contractor shall provide evidence of insurability.

4.2.5. Evidence of required Facility clearance- See DD Form 254

4.2.6. Department of Labor Equal Employment Opportunity (EEO) Clearance. IAW FAR Part 22.805, the PCO must request pre-award clearance on Prime contractors or Teaming Partners (not subcontractors) from the appropriate Office of Federal Contract Compliance Programs (OFCCP) regional office. If an offeror is listed in OFCCP’s National Pre-award Registry, located at http://www.dol-esa.gov/preaward/pa_reg.html, the offeror shall provide the PCO a copy of the database registration for Government verification as part of the proposal submission. If an offeror is not listed in the registry, include a statement providing this information and the PCO will request an EEO clearance review.