FA2521-16-Q-B315_Q S's.pdf

Questions and Answers to Combined/Synopsis FA2521-16-Q-B315. Closing 17 Sep 16, 2:00PM, EST.

Question: 1

The Combined Synopsis/Solicitation is the document that needs to be filled out. Correct?

Does the revised PWS need to be signed and dated?

Answer: 1

Yes, the Combined Synopsis/Solicitation is the document that needs to be filled out.

No, the PWS doesn’t require your signature.

Questions: 2

The contract is for 5 years and 6 months, even though it states under "Item Description" that there is one base year + four OPTION years + 6 months. Does that mean that the 4 Option years are optional, or the contract is for 5 years and 6 months?

Answer: 2

The total duration of this contract, including the exercise of any option shall not exceed five (5) years and six (6) month.

Question: 3

Total amount of quote including base + options $, represents 5 years and 6 months totaled, right?

Answer: 3

Yes, you are correct.

Question: 4

Under "Past Experience" third sentenced says: "Please provide proposed staffing, to include their experience." What does this mean?

- it also says here that "resume are acceptable." So my wife can submit a resume? How many references?

- even though my wife was the music director at Minot AFB and Patrick AFB, contracts were dated over three years (Minot AFB contract was 2010), so no need to attach that right?

Answer: 4

It is requesting you provide documentation how you plan to staff employee(s) to perform under this contract, along with their experience providing the same/similar type work.

Yes, you can provide a resume along with your other required documentation.

I can't tell you what to include in your resume it is your responsibility to provide all relevant information for the government to evaluate your quote in accordance with the Combined/Synopsis.

As stated above, I can't tell you what to include in your resume.

Question: 5

Under Technical Capability what is "the proposal?" Is it a document that we need to write/ fill out? Looks like there should be a technical narrative, not to exceed 5 pages, correct?

Answer: 5

Proposal are the request for pricing on the Combined/Synopsis.

Yes, you need to provide in accordance with the instructions in the Combined/Synopsis.

Question: 6

Looks like we have to fill out an SF 1449, correct?

Answer: 6

No, the solicitation wasn’t issued on a SF 1449, use the Combined/Synopsis to provide your pricing.

Question: 7

Under "number of employees," is it 0 or 1?

"Total yearly revenue," is the $ number that she is projected to be paid?

Answer: 7

List the number of employee(s) in your company.

No, this is your company yearly revenue.

Question: 8

What is "estimated delivery time?"

"Payment terms" is Net 30, right?

What is "warranty?"

"FOB?" "Shipping?"

Answer: 8

The dates are specified in the period of performance for the base year and four (4) option year.

No, that was the example that was given. You need to state what your payment terms are on the quote you will be submitting.

In accordance with FAR (Federal Acquisition Regulation) 52.232-8 -- Discounts for Prompt Payment. a)

Discounts for prompt payment will not be considered in the evaluation of offers. However, any offered discount will form a part of the award, and will be taken if payment is made within the discount period indicated in the offer by the offeror. As an alternative to offering a discount for prompt payment in conjunction with the offer, offerors awarded contracts may include discounts for prompt payment on individual invoices.

(b) In connection with any discount offered for prompt payment, time shall be computed from the date of the invoice. If the Contractor has not placed a date on the invoice, the due date shall be calculated from the date the designated billing office receives a proper invoice, provided the agency annotates such invoice with the date of receipt at the time of receipt. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or, for an electronic funds transfer, the specified payment date. When the discount date falls on a Saturday, Sunday, or legal holiday when Federal Government offices are closed and Government business is not expected to be conducted, payment may be made on the following business day.

(FAR) 52.232-1, Payments- the Government shall pay the Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this contract.

In accordance FAR 2.101-“Warranty” means a promise or affirmation given by a contractor to the

Government regarding the nature, usefulness, or condition of the supplies or performance of services furnished under the contract.

In accordance to FAR 52.247-34-Free- F.o.b. Destination, (a) The term “f.o.b. destination,” as used in this clause, means --(1) Free of expense to the Government, on board the carrier’s conveyance, at a specified delivery point where the consignee’s facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located.

Question: 9

The Revised PWS, under "Specific Responsibilities," mentions that services are to be provided for:

a. Contemporary Service, at South Patrick Chapel

b. Traditional Service, at Seaside Chapel

c. What is "Total Not to Exceed?"....per year, units or hours?

Does this mean that the contract is for two services? Therefore the $ number should reflect that in proposal, right?

Answer: 9

a. Yes, Contemporary Service, at South Patrick Chapel

b. Yes, Traditional Service, at Seaside Chapel

c. The services outlined in the specific responsibilities will not exceed that particular amount per year.

Question 10

Can I submit a proposal as an "individual” OR Do I have to be a registered "small business" in the state of

Florida?

Answer: 10

The Government can’t tell you how to register you(r) company to submit your proposal. However, you can contact SAM (System For Award Management-https://www.sam.gov/portal/public/SAM) for guidance on how to register.

Question 11

Do I have to register (as an individual) in SAM?

Answer: 11

As stated above, the Government can’t tell how to register you(r) company.

Question 12

I do not understand this section......or is this not pertinent information for submitting this proposal:

DUNS Number

Cage Code

Tax ID Number

Number of employees

Total yearly revenue

Estimated Delivery Time

Payment Terms

Warranty

FOB

Shipping Cost

Answer: 12

DUNS Number- A DUNS number is a unique, non-indicative 9-digit identifier issued and maintained by

D&B that verifies the existence of a business entity globally. D&B assigns DUNS numbers for each physical location of a business. This number is provided /assigned to you/company from Brad and Dun

Street.

Cage Code- the Commercial and Government Entity (CAGE) Code is a five-character ID number used extensively within the federal government, assigned by the Department of Defense’s Defense Logistics

Agency (DLA). The CAGE code is used to support a variety of mechanized systems throughout the government and provides a standardized method of identifying a given legal entity at a specific location.

The code may be used for a facility clearance, or a pre-award survey. Please review SAM (System For

Award Management) as how to register your company.

Tax ID Number- As an independent contractor, you will likely need a tax identification number. If you've formed a corporation, LLC or partnership, you will obtain a tax ID number for that entity. If you are a sole proprietor (self-employed), you may be eligible to use your Social Security number as your tax identification number. You will need to contact the IRS or your tax accountant.

Number of employees- Number of employees in your company. Please review Small Business

Administration (www.sba.gov).

Total yearly revenue- The yearly income for your company.

Estimated Delivery Time- The period of performance is outline in the item descriptions for the base year and four option years- Base Year, 1 Oct 16 - 30 Sep 17 thru Option Year 4, 1 Oct 20 – 30 Sep 21.

Payment Terms-

Your payment terms for payment- the government pay invoices every thirty (30) days. In accordance with FAR (Federal Acquisition Regulations) 52.232-8 -- Discounts for Prompt Payment. a) Discounts for prompt payment will not be considered in the evaluation of offers. However, any offered discount will form a part of the award, and will be taken if payment is made within the discount period indicated in the offer by the offeror. As an alternative to offering a discount for prompt payment in conjunction with the offer, offerors awarded contracts may include discounts for prompt payment on individual invoices.

(b) In connection with any discount offered for prompt payment, time shall be computed from the date of the invoice. If the Contractor has not placed a date on the invoice, the due date shall be calculated from the date the designated billing office receives a proper invoice, provided the agency annotates such invoice with the date of receipt at the time of receipt. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or, for an electronic funds transfer, the specified payment date. When the discount date falls on a Saturday, Sunday, or legal holiday when Federal Government offices are closed and Government business is not expected to be conducted, payment may be made on the following business day.

Warranty- “Warranty” means a promise or affirmation given by a contractor to the Government regarding the nature, usefulness, or condition of the supplies or performance of services furnished under the contract.