FA2521-16-Q-B315 PWS.pdf

REVISED PWS

24 AUG 16

PROTESTANT MUSICIAN/MUSIC DIRECTOR

Description of Services: Non‐personal Services to provide Protestant worship music services in accordance with the requirements of this Performance Work Statement (PWS). Services include all labor, material, equipment, supervision and transportation required to perform the necessary duties of this requirement.

1. Scope of Responsibilities. This position supports the music component of the Protestant Worship

Community (Parish) Vision and Mission Statements, as identified by the Wing Chaplain. The Protestant music program will encompass the needs of the respective chaplains, congregations, and choirs of the

Seaside Chapel on Patrick AFB and the South Patrick Chapel in the South Patrick housing area.

2. General Responsibilities. The Protestant Musician/Music Director shall provide the following tasks:

2.1. Plan and direct the Protestant music programs in coordination with the Protestant Chaplain to include all choirs, praise teams, special music including solos, duets, and ensembles, and all congregational singing and any musical accompaniments. Hours are estimated at 16 – 20 hours per month (hours may vary).

2.2. Ensure that audio equipment is set-up and working with sound system tested (volume) and instruments tuned at least 30 minutes prior to start of each Protestant worship service. Complete a review of musical selections with worship service chaplain and perform a warm‐up with the choir. NOTE: The choral warm‐up will not replace the weekly choir rehearsal.

2.3. Attend all monthly Parish Council meetings for informational and planning purposes.

2.4. Notify the Wing Chaplain or his designated representative of any planned or unplanned absences and, if necessary, arrange for an approved substitute. Substitute’s qualifications must meet or exceed the qualifications (including background check) listed in this PWS and must be approved at least 2 weeks prior to any planned absence. If routine services are disrupted for more than two (2) consecutive weekly choir rehearsals and Protestant Sunday worship services, the Government reserves the right to procure such services from another source, until routine services are restored by the Contractor. When the Government exercises its right to procure these services from another source, the Government will reduce the Contractor's invoice at an equivalent amount to that incurred. A copy of the other source’s service ticket will be used as the basis for this reduction. The Government will furnish the Contractor a copy of this ticket upon the Contractor's request.

2.5. Maintain an archive of Protestant worship‐appropriate music. Make recommendations to the

Protestant chaplain for new music purchases. Be sure to review the archive prior to requesting the purchase of new music. Any recommendations must include estimated costs and number of copies. Final purchase decision will be made by Protestant chaplain and a copy must be provided to the chapel staff.

2.6. Recruit choir members and additional musicians.

2.7. Provide 3 days’ notice to Protestant chaplain of any music changes in Sunday services or changes in weekly choral rehearsal times.

2.8. Provide for chaplains’ suggestions of congregational music for all required worship services and any special services.

2.9. Coordinate each month’s music and choral selections with the worship service chaplains one week prior to beginning of new month.

2.10. Submit all necessary facility requests for the use of chapel or other facilities to the chapel staff.

Most submissions are on an annual basis.

2.11. Ensure choir areas are left clean and orderly after use. Restore area to original configuration including wrapping all cords and returning all microphones, music stands, and cords to storage areas after every choir rehearsal or worship service.

2.12. Monitor the condition of the piano, organ, electronic keyboard, guitars, and drums and advise the chapel staff of any problems and/or broken equipment.

2.13. Ensure zero tolerance for any violation of copyright laws and guidelines. Any abuse of this will be considered breach of contract and cause for partial or full termination.

2.14. Open, secure and lock chapel facilities and sanctuaries whenever used for weekend services, meetings, activities, or ceremonies and turn off all lights. Read and sign facility usage, security, key control, and safety letter (available via chapel staff).

2.15. Maintain a dress code and professional appearance and attitude suitable to the office environment and work being performed.

3. Specific Responsibilities.

Item Task Total Not to Exceed

Full Description

3.1. Protestant Worship

Services

104 per year Plan, direct, and provide musical accompaniment for the

Protestant music programs in accordance with Para. 2.1 of Appendix E for the following:

a. Contemporary Service: South Patrick Chapel (84

Harrier Ave, Satellite Beach, FL) Sunday at 1100

b. Traditional Service: Seaside Chapel (357 Titan

Ave, Patrick AFB, FL) on Sunday at 0900

3.2. Choir Rehearsals:

Traditional

52 per year Conduct weekly choir rehearsals; rehearsal time and day will be coordinated with Protestant Chaplain and posted in the bulletin.

3.3. Choir Rehearsals:

Contemporary

52 per year Conduct weekly choir rehearsals; rehearsal time and day will be coordinated with Protestant Chaplain and posted in the bulletin.

3.4. Musical

Accompaniment

104 per year Provide musical accompaniment for choral selections during Sunday worship services.

3.5. Special Services

(Musical

Accompaniments)

24 per year Provide musical accompaniments (including preparation of a choir, if required) for chapel special services to include, but not limited to, funeral or memorial services

(Active Duty) and seasonal special worship services including Thanksgiving, Easter and Christmas, at the request of the Protestant Chaplain.

3.6. Special Music

Rehearsals

104 per year Select, coordinate and rehearse special music including solos, vocalists, instrumentalists, and a praise band for all Protestant regular and special services, as requested by the Protestant Chaplain.

3.7. Multimedia

Presentation

76 per year Prepare MS PowerPoint slide presentation of the music selections used for congregational singing during worship services or special services as requested by the worship service chaplains.

4. Minimum Acceptable Qualifications. The Protestant Musician/Music Director shall:

4.1. Possess a Bachelor’s degree in music, music education, or equivalent experience (approx. 4-5 years).

4.2. Have at least 1 year experience in directing and accompanying choirs that perform a wide range of

Protestant worship music.

4.3. Have at least 2 years’ experience with a church and/or chapel program leading congregational singing and working with Protestant celebrations.

4.4. Possess ability to teach, rehearse, and conduct music parts and harmonies and be able to coordinate guitars, drums, violins and other instruments with vocals in a way that meets professional music standards.

PERFORMANCE REQUIREMENT SUMMARY

1. Description. The contract performance requirements are summarized in performance objectives that related directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Performance Requirement Summary

(PRS) provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in accordance with FAR 52.212-4, Contract Terms and

Conditions – Commercial Items, will be used to remedy all deficiencies.

2. Overall Performance Requirement. No more than two valid customer complaints per month.

Validity of complaints will be determined by the chapel staff in coordination with the Wing Chaplain.

3. Specific Performance Objectives. Performance evaluations will include random sampling of delivered products and/or services, customer complaints, and monthly assessments

Catholic Parish Coordinator: Reserved

Catholic Religious Education Coordinator: Reserved

Protestant Religious Education Coordinator: Reserved

Catholic Musician/Music Director: Reserved

Protestant Musician/Music Director: Appendix E

Item/

Para.

Task Performance Threshold

2.1. &

3.1.

Protestant Worship

Services

Provide customer-accepted quality products and services with a 95% threshold per month.

2.2. Services Set-up and

Timeliness

Provide customer-accepted quality products and services with a 95% threshold per month; no more than one occurrence of tardiness per month

2.3. Meetings 100% threshold is required

3.2. Choir Rehearsals:

Traditional

Provide customer-accepted quality products and services with a 95% threshold per month; no more than two missed and/or cancelled rehearsals per fiscal year

3.3. Choir Rehearsals:

Conservative

Provide customer-accepted quality products and services with a 95% threshold per month; no more than two missed and/or cancelled rehearsals per fiscal year

3.4. Musical Accompaniment Provide customer-accepted quality products and services with a 95% threshold per month; no more than one missed and/or cancelled rehearsal per fiscal year

3.5. Special Services: Musical

Accompaniments

Provide customer-accepted quality products and services with a 95% threshold per month.

3.6. Special Music Rehearsals Provide customer-accepted quality products and services with a 95% threshold per month.

3.7. Multimedia Presentation Provide customer-accepted quality products and services with a 95% threshold per month.