0._FA2521-14-R-0001_Amendment_-_11_Mar_15.docx

Combined Synopsis/Solicitation FA2521-14-R-0001 Amendment – 10 March 2015

*** Please review this amendment carefully; it contains substantial changes to the requirement’s quantities and dates, updated clauses, and updated Wage Determinations.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number FA2521-14-R-0001 shall be used to reference any written proposal provided under this request for proposal.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-80.

This is a set-aside for 100% small business.

The North American Industry Classification System (NAICS) code for this project is 488991 with a size standard of $27.5M.

Patrick Air Force Base anticipates a competitive acquisition for the packing, containerization and local drayage of direct procurement method (DPM) personal property shipments. The contractor will furnish all personnel, equipment, facilities, supplies, services, and materials, except as specified herein as Government furnished, for the preparation of personal property of Department of Defense personnel for shipment and/or storage and related services to cover Brevard, Indian River, Martin, Okeechobee, St. Lucie, Orange, Seminole, Osceola, and Volusia counties. See attached Statement of Work, Wage Determinations, and Bid Schedule.

Grand Total for all Periods $___________________; Estimated

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Apr 2014) applies to this acquisition and the following addendum applies:

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

(b) To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of three (3) separately bound Volumes: Volume I – signed Bid Schedule, Volume II – Technical, and Volume III – Past Performance. The Offeror shall submit the following information as part of their proposal.

Volume I Price: signed Bid Schedules: Offerors shall insert a unit price and total amount for each Contract Line Item Number (CLIN) in the solicitation. The Bid Schedule contains the Government’s estimated quantities for the base and each ordering period.

Volume II Technical:

Subfactor 1 - Quality Control (QC) Plan. Offerors shall submit a QC Plan as required in the Statement of Work, Part 3, paragraph 5(a). The QC Plan shall be no longer than 5 pages and shall address your general approach, and include at a minimum:

1. Areas to be inspected;

2. Inspection schedule;

3. Names and titles of individuals performing inspections;

4. Plan for traffic management (routing, tracing, and billing), and

5. Plan to ensure adequate staffing during peak periods.

Pages received beyond the 5-page limitation will not be evaluated.

Subfactor 2 – Vehicles. The offeror must show evidence of ownership and availability of, or ability to lease (e.g., lease agreement with rental company or subcontractor), an adequate number of vehicles to meet or exceed the Government’s minimum acceptable daily capability, and proof of liability insurance that is commensurate with risk.

Subfactor 3 - Location of Facilities. The offeror must provide completed DD Form 1812 showing that proposed warehouse facilities are approved by the Regional Storage Management Office (RSMO) in accordance with Defense Transportation Regulation – Part IV Appendix D and Appendix E.

Subfactor 4 – Financial Statement. The offeror shall submit a current certified letter of the offeror’s financial condition from the offeror’s bank, or other similar institution, stating that the offeror has adequate financial resources to perform this contract in accordance with (IAW) FAR 9.103. The letter shall state that the offeror has adequate financial resources with an available line of credit with a rating in the high/low 9, 6, or 3 digit dollar amount. Dollar amounts need not be submitted. (Example: Offerors line of credit is rated in the high 6 digits.)

Failure of an offeror to comply will subject the offer to possible rejection on responsibility grounds.

Volume III Past Performance: Offerors shall submit at least one (1) but no more than three (3) past performance references of recent and relevant contracts. Recent is defined as contracts performed within the past three (3) years from the issuance date of the solicitation. Relevant contracts include contracts of similar scope, magnitude and complexity for the packing, containerization and local drayage of personal property shipments. Experience may be commercial and/or governmental. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

RFP due date: 31 March 2015 RFP due time: 3:00 P.M. EST Fax RFP to 321-494-1843; email to 45cons.lgcb.e-bids@us.af.mil or mail to:

45th Contracting Squadron Attn: FA2521-14-R-0001 1201 Edward H. White II Street, MS 7200 Patrick AFB, FL 32925-3238

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this solicitation must be email to 45cons.lgcb.e-bids@us.af.mil by 3:00 P.M. EST 17 March 2015

Please provide the following information with your Proposal:

DUNS Number: ____________ Cage Code: _______________ Tax ID Number: ___________________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above Payment Terms: _________________________

c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

k) All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

FAR Provision 52.212-2, Evaluation -- Commercial Items (Oct 2014), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(i) Price: An offeror’s proposed prices will be determined by calculating the total price of all CLINs. Failure to include a price for each and every CLIN may exclude the offeror from further consideration for award. Arithmetic Discrepancies. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the bidding schedule as submitted by the offeror.

that the offeror intends his/her offer to be evaluated on the basis of the unit price. The totals arrived at by resolution of arithmetic discrepancies listed above will be so reflected on the abstract of offers. These correction procedures shall not be used to resolve any ambiguity concerning which offer is low.

(ii) Technical: Submissions will be evaluated for technical acceptability. Two rating categories will be used to reflect the Government’s evaluation of each offeror's ability, as demonstrated in its submission, to perform the requirements stated in the solicitation. Technical proposals will be rated using the following criteria:

TECHNICAL CRITERIA RATINGS

The Government reserves the right to open discussions to determine “Acceptability”. Technical subfactors are of equal importance. The criteria are met when:

Subfactor 1 – The offeror submits a Quality Control Plan that demonstrates procedures are available to provide quality performance to the Government.

Subfactor 2 – Vehicles. The offeror demonstrate that they have ownership and availability of, or ability to lease (e.g., lease agreement with rental company or subcontractor), required vehicles, (including size, type, and quantity of each) and proof of insurance.

Subfactor 3 – Location of Facilities. The offeror demonstrate that the proposed warehouse facilities are approved by the Regional Storage Management Office (RSMO) in accordance with Defense Transportation Regulation – Part IV Appendix D and Appendix E.

Subfactor 4 – Financial Statement. The offerors submits a financial statement that demonstrates that they have adequate financial resources to perform the contract.

Failure of an offeror to comply with a request for information will subject the offer to possible rejection on responsibility grounds.

(iii) Past Performance: The Government will conduct an evaluation and review of all recent past performance data obtained to determine how closely the work performed under these efforts relates to the proposed effort and how well that work was performed. The offeror shall consider the requirements contained in FAR Clauses 52.212-1 and 52.212-1 (Addendum) when submitting their past performance references. Past performance shall be evaluated for recency, relevancy and quality of services rendered. To consider relevancy and quality the past performance evaluation will consider all aspects of an offeror’s past performance, focusing on and targeting performance relevant to areas identified in the Relevancy Criteria table below. The purpose of the past performance evaluation is to assess the offeror’s ability to successfully accomplish the proposed effort based on the offeror’s demonstrated present and past work record. Evaluation of past performance will be a critical assessment based on consideration of all relevant facts and circumstances. For purposes of this evaluation, recency is defined as contracts performed within the past three (3) years from the issuance date of the solicitation. Relevancy will be evaluated according to these criteria:

RELEVANCY CRITERIA TABLE

Using questionnaires, the contracting officer shall seek relevant performance information on all offerors based on (1) the references provided by the offeror and (2) data independently obtained from other government and commercial sources. The purpose of the past performance evaluation is to allow the government to assess the offeror’s ability to perform the effort described in the solicitation, based on the offeror’s demonstrated present and past performance. The assessment process will result in an overall performance rating of Satisfactory or unsatisfactory as defined below:

PERFORMANCE RATINGS

Offerors with no relevant past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating “Unknown Confidence”, meaning the rating is treated neither favorably nor unfavorably.

(iv) Award Process: The Government will make award to the technically acceptable lowest price offeror. Technical and past performance, when combined, are equal to price.

(b) Ordering Periods. The Government will evaluate offers for award purposes by adding the total price for all ordering periods to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the ordering prices are significantly unbalanced. Evaluation of ordering periods to extend services shall not obligate the Government to the option periods.

(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Discussions: The government intends to award an IDIQ contract without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

FAR Provision 52.212-3, Offeror Representations and Certifications -- Commercial Items (Mar 2015), with its Alternate I (Oct 14), applies to this acquisition. All vendors must be registered in System For Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Dec 2014), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (DEV) (Jul 14), Additionally, the following FAR clauses cited in 52.212-5 are applicable:

FAR clause 52.216-18, Ordering (Oct 95) -- any supplies and services to be furnished under this contract shall be ordered by issuance of task order (travel orders) by the individuals or activities based on the rates in the Bid Schedule Pricing Worksheet for the applicable ordering period. Such task orders may be issued from date of award for five years. All task order (travel orders) is subject to the terms and conditions of this contract. In the event of conflict between a task order (travel order) and this contract, the contract shall control.

Far clause 52.216-19, Ordering Limitations (Oct 95) Minimum order

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor --

(1) Any order for a single item in excess of 50 CWT;

(2) Any order for a combination of items in excess of 10,000 CWT; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

FAR clause 52.216-22, Indefinite Quantity (Oct 95)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 31 Dec 2021.

(End of Clause)

FAR clause 52.217-8, Option to Extend Services (Nov 1999) -- The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of Clause)

FAR clause 52.219-28, Post-Award Small Business Program Representation (Jul 13)

(a) Definitions. As used in this clause-- Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern means a concern, including its affiliates that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause. Such a concern is “not dominant in its field of operation” when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged. In determining whether dominance exists, consideration shall be given to all appropriate factors, including volume of business, number of employees, financial resources, competitive status or position, ownership or control of materials, processes, patents, license agreements, facilities, sales territory, and nature of business activity.

(b) If the Contractor represented that it was a small business concern prior to award of this contract, the Contractor shall rerepresent its size status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon the occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts—

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this representation that corresponds to the North American Industry Classification System (NAICS) code assigned to this contract. The small business size standard corresponding to this NAICS code can be found at http://www.sba.gov/content/table-small-business-size-standards .

(d) The small business size standard for a Contractor providing a product which it does not manufacture itself, for a contract other than a construction or service contract, is 500 employees.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor’s current status. The Contractor shall notify the contracting office in writing within the timeframes specified in paragraph (b) of this clause that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause.

(g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following representation and submit it to the contracting office, along with the contract number and the date on which the representation was completed:

The Contractor represents that it ( ) is, ( ) is not a small business concern under NAICS Code 488991 assigned to contract number FA2521-14-R-0001. (Contractor to sign and date and insert authorized signer's name and title).

(End of clause) FAR clause 52.222-42, Statement of Equivalent Rates for Federal Hires (May 14) -- In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION

(End of clause)

DFAR Provision 252.203-7998 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2015-O0010)(Feb 2015)

(a) In accordance with section 743 of Division E, Title VIII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), Government agencies are not permitted to use funds appropriated (or otherwise made available) under that or any other Act for contracts with an entity that requires employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The prohibition in paragraph (a) of this provision does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(c) Representation. By submission of its offer, the Offeror represents that it does not require employees or subcontractors of such entity seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(End of provision)

DFAR Clause 252.203-7999 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements. (DEVIATION 2015-O0010)(Feb 2015)

(a) The Contractor shall not require employees or subcontractors seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or contactors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(b) The Contractor shall notify employees that the prohibitions and restrictions of any internal confidentiality agreements covered by this clause are no longer in effect.

(c) The prohibition in paragraph (a) of this clause does not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d)(1) In accordance with section 743 of Division E, Title VIII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015, (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause. (2) The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause.

(End of clause)

FAR Clauses & Provisions:

DFAR Clauses & Provisions:

252.201-7000 Contracting Officer’s Representative (Dec 91)

252.215-7008 Only One Offer (Oct 13)

252.247-7016 Contractor Liability for Loss or Damage (Dec 91)

AFFAR Clauses & Provisions:

5352.201-9101 Ombudsman (Apr 14) with the following fill-in:

AFICA/KS SCO 150 Vandenberg Street Peterson AFB, CO 80914

(P) 719-554-5300

(F) 719-554-5299 afica.ks.wf@us.af.mil.

5352.242-9000 Contractor Access to Air Force Installations (Nov 12)

List of Attachments:

The full text of these clauses and provisions may be assessed electronically at the website: http://farsite.hill.af.mil.