ILS Combined Synopsis signed.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

PETERSON-SCHRIEVER GARRISON

FROM: 21 CONS/PKB

SUBJECT: Combined Synopsis/Solicitation PROJECT TITLE: Integrated Library System

SOLICITATION: FA2517-21-Q-6097

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA2517-21-Q-6097 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-05, effective 10 Mar 21.

This procurement is a 100% small business set-aside.

The North American Industrial Classification System (NAICS) code is 511199 - All Other Publishers and the size standard is 500 employees.

The purpose of this combined synopsis and solicitations is for the purchase of a cloud-based Integrated Library System (ILS) with the attached Statement of Work (SOW). The bid schedule and contract CLIN schedule are below.

CLINs Description POP Dates Unit of

Measurement Annual Cost Total 0001 Migration costs Before 1 Aug 21 Each

ILS maintenance and support services IAW SOW 1 Aug 21 - 31 Jul 22 Each

Option

ILS maintenance and support services IAW SOW 1 Aug 22 - 31 Jul 23 Each

Option

ILS maintenance and support services IAW SOW 1 Aug 23 - 31 Jul 24 Each

Option

ILS maintenance and support services IAW SOW 1 Aug 24 - 31 Jul 25 Each

Option

ILS maintenance and support services IAW SOW 1 Aug 25 - 31 Jul 26 Each

Option to extend ILS maintenance and support services IAW SOW 1 Aug 26 - 31 Feb 27 Each

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jan 2017) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

All companies must be registered in the System for Award Management at https://www.sam.gov/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Please provide the following information with your quote:

Company Name: ____________ DUNS Number: ____________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB (Select): ____ Destination _____ Origin Shipping Cost included? ____ Yes _____ No

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

Provide a simple migration plan timeline (approximate timeline to ensure data completion no later than 01 August 2021).

Provide pricing for each option year.

Provide information for compliance with the SOW including the DoD Information Technology Security Certification and accreditation (DITSCAP).

FAR Provision *52.212-2, Evaluation -- Commercial Items (Oct 14), applies to this acquisition and the following evaluation is applicable:

Award will be made using the Lowest Price Technical Acceptability (LPTA) as an evaluation approach for a cloud-based Integrated Library System (ILS). Meaning, the Government will award to the lowest priced Offeror that is determined technically acceptable.

The lowest priced quote will then be sent for technical evaluation to be completed by our customer. If the lowest priced quote is unacceptable, the next lowest priced quote will be sent for technical evaluation, continuing until a technically acceptable quote is identified. Once a quote has been determined technically acceptable then the evaluation process stops and no other quotes will be evaluated for technical acceptability.

If the lowest priced quote does not receive an “acceptable” technical rating, the Government reserves the right to hold interchanges at any time during evaluations. The Government intends to award a contract without discussions;

however, reserves the right to conduct interchanges, clarifications, and/or exchanges if the Contracting Officer determines them to be necessary.

The following factors shall be used to evaluate submitted quotes:

Factor One (1): Price Factor Two (2): Technical

Factor One (1) Price: The Government will evaluate all quotes for their total price, arranging the quotes from the lowest total proposed price to highest total proposed price. The Government reserves the right to evaluate each item on an individual level, if needed.

Factor Two (2) Technical: Technical Capability will be evaluated on an acceptable/unacceptable basis, from the factors below:

Contractor shall have an active registration in the System for Award Management System (sam.gov) at the time of award and no negative past performance records in SAM or Federal Awardee Performance and Integrity Information System (FAPIIS).

The contractor shall be evaluated based on migration completion and adequate training prior to 01 August 2021.

The quote satisfies all requirements of the Statement of Work dated 01 June 2021. This includes, but is not limited to, DoD Information Technology Security Certification and accreditation (DITSCAP).

Completion of the attachments.

AWARD PROCESS:

The Government intends to award one Firm-Fixed Price (FFP) Purchase Order (PO) to the LPTA offer after technical evaluation in accordance with the solicitation language and procedures incorporated within.

(End of Provision)

52.225-18 – Place of Manufacture (Mar 2015)

(a) Definitions. As used in this clause—

“Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000-9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly—

(1) [ ] In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or

(2) [ ] Outside the United States.

(End of Provision)

Interchanges: The government intends to award a purchase order without interchanges with respective vendors/quoters. The government however, reserves the right to conduct interchanges if deemed in its best interest.

The Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items (Nov 17), with its Alternate I (Oct 14), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Jan 17), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

52.252-1 Solicitation Provisions Incorporated by Reference. (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov/

(End of Provision)

52.252-2 Clauses Incorporated by Reference. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/

(End of Clause)

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 18), additionally, the following FAR provisions and clauses cited in 52.212-5 are applicable:

52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) 52.204-7, System for Award Management. (OCT 2018) 52.204-9, Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)

52.204-13, System for Award Management Maintenance (Oct 2018) 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020) 52.204-17, Ownership or Control of Offeror (Aug 2020) 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-20, Predecessor of Offeror (Aug 2020) 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020) 52.204-26, Covered Telecommunications Equipment or Services-Representation (Oct 2020) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Jun 2020)

52.217-8, Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

52.217-9, Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor at least 15 days prior to the contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

(End of clause)

52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) 52.219-28, Post Award Small Business Program Rerepresentation (NOV 2020) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JAN 2020) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-22, Previous Contracts and Compliance Reports (Feb 1999) 52.222-25, Affirmative Action Compliance (Apr 1984) 52.222-26, Equal Opportunity (SEP 2016) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) 52.222-50, Combating Trafficking in Persons (OCT 2020) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-29, Terms for Financing of Purchases of Commercial Items (FEB 2002) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT 2018) 52.239-1, Privacy or Security Safeguards (AUG 1996) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

The following DFARS Provisions and Clauses are applicable to this solicitation:

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky

Lab and Other Covered Entities (JUL 2018) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2020) 52.217-5 Evaluation of Options (JUL 1990) 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

The following DFARS Provisions and Clauses are applicable to this solicitation:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (SEP 2013) 252.203-7005, Representation Relating to Compensation of Former DoD Officials (NOV 2011) 252.204-7012, Safeguarding of Unclassified Controlled Technical Information (DEC 2019) 252.204-7015, Disclosure of Information to Litigation Support Contractors (MAY 2016) 252.204-7016, Covered Defense Telecommunications Equipment or Services—Representation (DEC 2019) 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services— Representation (DEC 2019) 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

(JAN 2021)

252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements (NOV 2020) 252.204-7020, NIST SP 800-171 DoD Assessment Requirements (NOV 2020) 252.225-7001, Buy American And Balance Of Payments Program—Basic (DEC 2017) Alternate I (DEC 2017) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) 252.232-7006, Wide Area WorkFlow Payment Instructions (DEC 2018) fill-in information will be provided at award 252.232-7010, Levies on Contract Payments (DEC 2006) 252.239-7009, Representation of Use of Cloud Computing (SEP 2015) 252.239-7010, Cloud Computing Services (OCT 2016) 252.244-7000, Subcontracts for Commercial Items (OCT 2020)

The following AFFARS clauses are applicable to this solicitation:

5352.201-9101 USSF Ombudsman (Oct 2019)

a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for USSF (United States Space Force) acquisitions (excluding SMC acquisitions) please contact the Director of Contracts, Air Force Installation Contracting Center, Operating Location-Space (AFICC/KS OL-SPC) via the following e-mail workflow address: afica.ks.wf@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of Clause)

Questions are due 27 May 2021 at 1100 Mountain Time via email to the below. Quotes are due 04 June 2021 2021 at 1100 Mountain Time via email to erica.dixon.7@spaceforce.mil, marlene.babbitt@spaceforce.mil, and kory.koski@spaceforce.mil.

MARLENE BABBITT

21st Contracting Squadron Contracting Officer

Attachments:

1. Statement of Work, Dated 01 June 2021