Attachment_1_-_Statement_of_Work_(SOW)_Bldg_672_dated_27_Aug_2019,_Rev._2.docx

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Statement of Work (SOW), 21 CS

Bldg. 672 PETERSON AFB, COLORADO SPRINGS, CO. 80914

DATED: 27 August 2019

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Table of Contents

Revision History

SrA Justin Parrish 27 August 2019 2

1.0 DESCRIPTION OF SERVICES:

1.1 OVERVIEW OF SERVICES REQUIRED:

Contractor shall provide all tools, materials, equipment and personnel necessary to provide and install new furniture, including power disconnects/connects, delivery, and removal/disposal of existing like furniture in Bldg. 672, Peterson Air Force Base (PAFB), Colorado Springs, CO 80914.

1.2 SPECIFIC REQUIREMENTS:

Clarifications: building 672 (40) Powered L-Shape steelcase workstations 7’x7’ non-standard with overhead storage, BBF/FF, LED light under overhead. 7’x7 powered L-Shape laminate, plastic edge, seagull color, stucco top finish, with scallop for wiring. workstations, with 42” high panels on front with transaction tops. L-shaped work surface, BBF/FF, LED lights/tack board, power, overhead storage on spline, laminate, champagne metallic paint. Project includes (40) modular free-standing workstations L-shaped 7x7 steel case work stations, laminate, plastic edge, metallic paint, (40) overhead storage/tack board/light. (40) BBF/FF, (40) Chairs, upholstered, 3D knit back, arms. Panels shall be powered, include data/power covers for powered panel knockouts. Layout has been established see attached drawing for schematic layout and design. Project shall include takedown and disposal of existing product. Existing product include (20) powered workstations, (40) chairs. Include electrical disconnects and connections to building power. Contractor to allow (10) working days between removal of existing furniture and installation of new furniture for carpet and paint installation.

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions/field measurements as well as any specific programming needs of the customer. Even with Air Force efforts to standardize furnishings under this program, design work after evaluation of proposals will reveal that the number of cubicles are custom finishes and custom sizes. It is understood that the actual site parameters or certain customer requirements will deviate from the standard typical layouts; therefore any deviation that causes an increase in the price submitted during the bid process must be documented in writing and submitted to the Contracting Officer for review, along with a floor plan reference to show just cause. A final furniture layout and Bill of Materials (BOM) will then be provided that meets the customer requirements and accommodates the physical environment..

See Attachment for a plan view layout of each typical workstation, along with a description of sizes and components included.

1.3 GENERAL REQUIREMENTS:

Coordination and management of all new product, equipment and people required to create, deliver and install new systems and modular furniture within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

1.3.1 The contractor shall perform tasks on Systems/Modular Furniture in accordance with the requirements stated in this section and Contract.

1.3.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install systems and modular furniture.

1.3.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

1.3.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

1.3.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

1.3.6 The contractor shall provide a Project Manager with a minimum of 5 years of experience installing your company's product, responsible for project site management, scheduling, coordination and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

1.3.7 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

1.3.8 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

1.3.9 The contractor shall be an authorized dealer of the specific Systems and Modular furniture manufacturers specified on the project.

1.3.10 The vendor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the designated Government Acceptor.

1.3.11 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

1.3.12 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas.

If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

1.3.13 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval. Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

1.3.14 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non- work days or other periods where government offices are closed.

1.3.15 All Air Force inquiries shall be responded to by a contractor representative within two business days.

1.3.16 Meetings may periodically be held between top level base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

1.3.17 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

1.3.18 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

1.3.19 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

1.3.20 The contractor shall be responsible for any storage of all new systems/modular/demountable wall furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

1.3.21 Limited travel may be required on occasion. Overall travel costs shall not exceed 5% of the total bid. Travel to other government or commercial facilities may be required. All travel requirements and itineraries shall be approved by the designated Government Acceptor. All travel shall be on a cost reimbursable basis in accordance with the Joint Federal Travel Regulation (JET).

1.3.22 The contractor shall maintain the capability to surge in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related surges.

1.3.23 The contractor shall maintain continuity between the support operations at Peterson AFB and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the personnel in Bldg 672, during the same business day.

1.3.24 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located on Peterson AFB and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

1.3.25 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4 DESIGN SERVICES:

Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the approved floor plan.

1.5 PRODUCT MARKINGS/DOCUMENTATION/TOOLS:

Items used after product acceptance used to identify or modify a particular product.

1.5.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

1.5.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

1.6 DELIVERY SERVICES:

Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

1.6.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

1.6.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non- existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

1.6.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

1.6.4 A maximum of 30 days storage for new products shall be included in the contractor's agreement.

1.6.5 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

1.6.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

1.6.7 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work. Duplication of keys or other means of access is not authorized.

1.6.8 The contractor shall prevent its personnel from entering any area other than the designated work area.

1.6.9 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

1.6.10 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

1.7 INSTALLATION AND REMOVAL SERVICES:

Manufacturer certified professionals to install systems and modular furniture per the approved design drawings.

1.7.1 Each contractor shall be able to provide, or capable of obtaining support services to include removal and warehousing of the proposed systems furniture and demountable walls.

1.7.2 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government Acceptor and/or Government Project Manager. Resumes and letters of intent shall be provided for these employees.

1.7.3 The contractor representative shall meet with Government Acceptor and/or Government Project Manager to review the installation drawings prior to installation.

1.7.4 The contractor shall install new systems and modular furniture in accordance with each requirement statement and basic component floor plan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

1.7.5 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

1.7.6 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

1.7.7 The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

1.7.8 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

1.7.9 Services shall include assembly of new product to conform to final Air Force approved design drawings.

1.7.10 Any furnishings attached to the building shall be attached securely.

1.7.11 Installation of new systems and modular furniture must be under the oversight of an onsite manufacturer certified installer. Resumes and letters of intent shall be provided for these employees.

1.7.12 The contractor shall ensure that all communication outlet faceplates are provided with the new furniture and accommodate a standard RJ45 quad port or fiber-inserts that will be provided by the local communications group or general contractor.

1.7.13 Services shall include removal of packing materials from the installation.

1.7.14 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible.

1.7.15 The contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

1.7.16 Light fixtures shall have appropriate lamps and be in working order.

1.7.17 Prior to acceptance, the contractor shall clean all new furniture only with the manufacturer's recommended cleaning agents/products.

1.7.18 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

1.7.19 New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

1.7.20 The contractor shall inspect to ensure the new furniture is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use.

1.8 INSPECTION/ACCEPTANCE:

Validation between the contractor and the Government Acceptor that all products have been installed according to manufacturer guidelines and customer specifications.

1.8.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

1.8.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

1.8.3 A final walk through will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

1.8.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor the Inspection/Acceptance Checklist and documentation of completed punch list items. The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

2.0 PRODUCT:

2.1 Monolithic Panels and Components

The contractor shall supply all monolithic panel system parts and components needed to fulfill a complete office.

2.2 Stackable Panels and Components

The contractor shall supply a stackable panel system products as required.

2.3 Modular Furniture

The contractor shall supply a modular furniture product as required.

2.4 Demountable Walls

The contractor shall supply demountable wall products as required.

3.0 GOVERNMENT FURNISHED PROPERTY:

5.1 Base support includes Government-controlled working space and utilities.

4.0 SITE CONDITIONS

Standard site conditions shall be considered those that include: Project includes take down of existing products and disposal.

4.1 Free and clear hard surface access to the receiving and installation location during regular working hours

4.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

4.3 Threat condition level of the base is Alpha. This requires dealer personnel to get base access in order to complete the product installation.

4.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

4.5 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor.

4.6 Current and correct CAD drawings of the building shell not necessary.

4.7 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance).

4.8 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

5.0 ADDITIONAL SERVICES INFORMATION:

The below items are for consideration by the local contracting officer prior to issuing a request for proposals or quotes.

5.1 The contractor shall utilize any existing government product to its maximum as applicable when project includes add on parts to existing systems furniture. N/A

5.2 Services shall include product transportation of existing inventory as required.

5.3 Services shall include cleaning of product such as steam cleaning reused panels and removal of dirt and debris from existing products. N/A

5.4 Services shall include removal and/or disposal of all excess product and transport to the Air Force approved warehouse or other location as specified.

5.5 Upon request, contractor shall be able to provide professional electrical and cabling services. Any electrician provided by the contractor shall be a licensed electrical contractor. Any cabling specialist provided by the contractor shall be a Building Industry Consulting Service International, Inc. (BICSI) certified.

5.6 The contractor shall be responsible for collection of information relevant to the redesign of a space. Examples could include personnel interviews, questionnaires and walk-through inspections of the facility as well as the existing furniture database (if available).

6.0 BASE/INSTALLATION SPECIFICS:

The contractor will be allowed non-escorted access to specific Government buildings on PAFB consistent with contract requirements. The Contractor will provide the Contracting Officer with a Security Pass list that indicates all personnel who will be working on this project. The list will be submitted at the post award conference. It will be the Contractor’s responsibility to update the list as personnel changes occur. The list will be printed on Company letterhead and include address, telephone number, and contract number, listing: full names of employees, date of birth and Social Security Number. Background checks will be accomplished on all listed personnel. Contractor employees will apply for individual identification badges at the Peterson AFB Security Force Squadron Visitor’s Control Center, Bldg 1334. Badges are processed Monday through Friday from 6:00 a.m. to 2:30 p.m. No appointment is necessary. Upon completion or termination of the contract or termination of a contractor employee, the Contractor will surrender any identification badges and vehicle identification to the Contracting Office the following business day. The Contractor and all employees will comply with all PAFB security requirement imposed by the local installation commander at all times while on the premises to include not using cell phones while operating a vehicle on Base. Contractor will obtain necessary badges(s) required for access to PAFB.

PROJECT LOCATION: The Project Site is the Bldg. 672 Peterson AFB, Colorado 80914.

PERSONAL PROPERTY: The building users will be responsible to relocate all personal property and equipment.

HOURS OF OPERATION: Perform work under this contract during normal hours of operation, Monday – Friday, 7:30am – 5:00pm. Pre-approval must be obtained from the Contracting Officer for changes in work hours or to schedule weekend/holiday work.

FEDERAL HOLIDAYS: The following are recognized Federal Holidays. The Contractor will not be required to work on these days.