Atch_1_-_SOW_dtd_20_Mar_18.pdf

STATEMENT OF WORK FOR

FIRE PREVENTATIVE SERVICES

INSPECTION I MAINTENANCE I REPAIR/ TESTING I RECHARGING

PORTABLE EXTINGUISHERS

INSPECT, TEST AND MAINTAIN WET/DRY

CHEMICAL FIRE SUPPRESSION SYSTEMS (CO2)

AT

CHEYENNE MOUNTAIN AIR FORCE STATION, COLORADO

20 Mar 18

SECTION 1

1. DESCRIPTION OF SERVICES: The Contractor shall furnish all personnel, equipment, tools, materials, supplies, transportation and labor necessary to perform inspections, maintenance, repair testing and recharging of Portable Fire Extinguishers and the Wet, Dry, and Chemical Fire Suppression Systems in accordance with (IAW) this Statement of Work (SOW) at Cheyenne Mountain Air Force Station (CMAFS), Colorado. The Contractor will conform to all federal, state and local regulations current National Fire Protection Association (NFPA) standards, and applicable manufacture standards as required in the SOW. These are noted in Appendix B (Applicable Publications, Codes, Standards and Forms).

1.1. SCOPE OF WORK:

1.1.1. Inspection, Maintenance, Repair, Testing and Recharging Portable Fire Extinguishers.

Furnish all personnel, equipment, tools, materials, supplies, transportations and labor necessary to perform inspection, maintenance, and repair/recharge portable fire extinguishers as defined in this SOW and Appendix A, Technical Exhibit la (TE-la). The Contractor will conform to all federal, state, and local requirements and applicable manufacture standards as required in the SOW. Work must be performed IAW the current National Fire Protection Association (NFPA) 10 "Standards, for Portable Fire Extinguishers", for the inspection and maintenance of all types of portable and wheeled fire extinguishers on CMAFS, Colorado.

1.1.2. Inspect, Test, and Maintain Carbon Dioxide (CO2) Chemical Fire Suppression Systems.

Furnish all personnel, transportation, tools, equipment, chemicals and parts to inspect, test, and maintain the wet, dry, and clean agent fire suppression systems for the facilities at CMAFS, Colorado, as listed in the SOW, Appendix A, Technical Exhibit 1b (TE-1b). The Contractor will conform to the standards set forth by the system manufacturer and the current edition of National Fire Protection Association (NFPA) 17, Standard For Dry Chemical Extinguishing Systems; NFPA 17A, Standard For Wet Chemical Extinguishing Systems; NFPA 12, Standard/or Carbon Dioxide (CO2) Extinguishing Systems; NFPA 70, National Electric Code; NFPA 72, National Fire Alarm Code; NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations; NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems; and Unified Facilities Criteria(UFC) 3-601-02, 0peration and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems. If there is a conflict with any other DoD document, referenced code, standard, or publication, UFC 3-601-02 will take precedence per paragraph 1-

7.2 of UFC 3-601-02. The Contractor will comply with federal, state, and local laws requirements regarding transportation and handling of compressed gasses and extinguishing system chemical agents.

1.2. OPERATIONAL AND SPECIFIC TASKS:

1.2.1. Inspection, Maintenance, Repair, Testing and Recharging Portable Fire Extinguishers.

1.2.1.1. Scheduling. The Contractor will coordinate with the Government POC to schedule inspections. The Government POC will review, with the Contractor, the schedule of inspections for all extinguishers at the facilities. The Government POC will coordinate with the facility manager to schedule an appointment for the Contractor to come to the facility for service of portable fire extinguishers. The Contractor will be available on base at least twice a month (one day during the second and fourth weeks) to service previously identified unserviceable extinguishers.

1.2.1.2. Inspections. Inspect and perform annual, 5-year, 6-year maintenance. Inspect and perform 12-year hydro testing. Inspect and perform refilling and recharging of all portable fire extinguishers IAW Section 5, TE-1a of this SOW. Complete inspection of all fire extinguishers within the performance period of this contract. Tag each extinguisher showing at a minimum:

name of company, technician inspecting, date of inspection, and any repairs that were required. The Contractor will not be responsible for inspections of extinguishers mounted on vehicles. If any extinguishers are missing or appear to have been discharged, immediately notify the Fire Department at (719) 474-3030 and contact the Government POC.

1.2.1.3. Hydrostatic testing. The 5-year/6-year maintenance and 12-year hydrostatic tests of each extinguisher, will include, but is not limited to, the replacement of parts (i.e. service collars, O-rings, valve stems and inspection tags, etc.). Fire extinguishers schedule for this service during this period of performance are identified in Section 5, TE-la of this SOW. The Contractor will identify which extinguishers require this service for up to 100 fire extinguishers for 5-yr/6-yr maintenance, and 20 extinguishers for hydrostatic testing.

1.2.1.4. Overhaul Maintenance. Perform the 5-year and 6-year Fire Extinguishers overhaul maintenance IAW the industry manufacturer's requirements for each type of extinguisher IAW Section 5, TE-1. Each 5-year and 6-year maintenance shall be recorded on a durable weatherproof label that is a minimum of 2 in. x 3 ½ in. which will be affixed on the exterior of the extinguisher shell by a heatless process, and any previous examination labels removed.

These labels shall be of the self-destructive type when their removal from a fire extinguisher is attempted. Any extinguisher deemed unserviceable IAW NFPA 10 will be disposed of by the Contractor, after notifying the building manager, the Government POC and the Fire Department.

The Contractor is not responsible for permanent replacement extinguishers that are unserviceable due to age, corrosion, etc. The Contractor shall notify the Government POC of unserviceable extinguishers to the facility occupant can replacement the extinguisher.

1.2.1.5 Records/Reports. The Contractor is responsible for providing and maintaining adequate records (a computer-generated report) listed by facility showing each extinguisher type, size, location, serial number, brand, and annual inspection date. This listing will also include the due date of the next 5- year and 6-year maintenance and 12-year hydrostatic tests of each extinguisher.

This record will be made available each month upon completion of work at each facility and prior to invoicing in Wide Area Work Flow. A copy of the report will be sent via email to Government POC. An inventory of existing fire extinguishers will be provided during each site visit.

1.2.2. Inspect, Test and Maintain Carbon Dioxide (CO2), Clean Agent, Dry Chemical, and Wet Chemical Fire Suppression Systems.

1.2.2.1. Chemicals. The Contractor shall provide all appropriate chemicals to service the systems listed in Section 5, TE-1b. Recharge all systems that are below operating range. The Contractor is responsible for any chemicals used.

1.2.2.2. Parts. The Contractor shall provide and install, all replacement parts not exceeding a retail cost of $200.00. For parts that may exceed $200.00 and for additional work not covered in this SOW, the Contractor shall submit an invoice to the Contracting Officer (CO) for approval PRIOR to work commencing.

1.2.2.3. Inspection, Testing, and Maintenance. Service all fire suppression systems listed in

Section 5, TE- l b. Service will be semi-annual and scheduled with the fire prevention office during the performance period. Inspection, testing, and maintenance shall be IAW the standards listed in paragraph 1.1.2 of the SOW.

1.2.2.4. Discharging of Systems. If the Contractor discharges any system listed in Section 5, TE- 1b, the Contractor will be responsible to clean up, dispose of waste, re-service, and reinstate the system to full normal stand-by operation the same day. The Contractor is responsible for any lost chemical or labor.

1.2.2.5. Inspector. A representative of the Base Fire Department will be present during selected system inspections and will serve as the inspector for this contract. The Contractor will not leave the job site until a Fire Department Representative has verified systems are operational.

1.2.2.6. Conditions of Work. All work will be performed using the agency representative present for the duration of the contract service. The Contractor will conduct the work in a manner, which minimizes disruption of the occupants and normal operations.

1.2.2.7. Scheduling. All work will be scheduled through the Government POC, telephone number(s) 719-474-3770 or 719-474-3151. The Contractor shall schedule maintenance with the Government POC who coordinates with the facility managers. The Contractor shall provide Government POC approved schedules to the fire department no later than the 15 February and 15 August, for maintenance in February and August. Variances to the schedule shall be coordinated with the Government POC and Fire Prevention Office at least 24 hours in advance.

1.2.2.8. Records/Reports. The Contractor is responsible for providing and maintaining adequate records (a computer-generated report) listed by facility showing each fire suppression system, type, size, location, serial number and inspection dates. This listing will also include the due date of the next scheduled inspection per NFPA or UFC 3-601-02. This record will be made available to 721 CES/CEO. A copy of the report will be sent via email to the Government POC.

SECTION II

2.0. GOVERNMENT-FURNISHED PROPERTY AND SERVICES. N/A

SECTION III

3.0. GENERAL INFORMATION

3.1 Hours of Operation: Services will be delivered during the hours of 7:30 a.m.-4:00 p.m., Monday through Friday. Services that require after hours work or inspections will be pre-coordinated and scheduled with the Government POC.

The contractor is not required to provide service on the following days:

New Year's Day (January) Martin Luther King Day (January) President's Day (February) Memorial Day (May) Independence Day (July)

Labor Day (September) Columbus Day (October) Veteran's Day (November) Thanksgiving Day (November) Christmas Day (December)

3.2. Green Procurement and Hazardous Materials/Waste: CMAFS promotes and prefers to acquire U.S. Environmental Protection Agency (EPA) list of EPA-design products at www.epa.gov/ Comprehensive Procurement Guideline (CPG) program is part of the U.S. EPA continuing effort to promote the use of materials recovered from solid waste. Buying recycled-content products ensures that the materials collected in recycling programs will be used again for the manufacture of new products. CMAFS prefers to acquire products that contain recycled-content, bio-based, energy efficient and low volatile organic compounds. The Contractor is responsible for compliance with federal and state environmental laws and regulations applicable to work (CFR 40).

3.2.1. Hazardous Materials. In the accomplishment of this contract, non-flammable, environmentally friendly, biodegradable products IAW AFI 32-7080 and AFI 32-7086 must be used. Submit AF Form 3952; "Chemical/ Hazardous Material Request Authorization" and the manufacturer's "Material Safety Data Sheet (MSDS)", to the base HAZMART, Building 321, for all chemical used on CMAFS within two (2) weeks of contract award and within two (2) weeks after any new chemicals are purchased for use under this contract. No chemicals will be used on CMAFS prior to obtaining this approval. No chemicals/refills will be stored on CMAFS. The Contractor is responsible for containing, handling, and cleanup of all spills from this operation.

The cost to dispose of spilled material and any other waste items resulting from the spill is the responsibility of the Contractor. All spills, leaks and inadvertent release of hazardous materials will be immediately reported to the Fire Department by dialing 9-1-1 from the nearest available phone.

http://www.epa.gov/

3.2.2. Hazardous Waste. All hazardous waste generated from contract activities will be disposed of according to all federal and state regulations. The Contractor is responsible for making correct waste determinations for each waste stream. The Contractor is responsible for waste packing, labeling, manifesting, and transportation from accumulation site to ultimate disposal. The Contractor must ensure the waste goes to a properly permitted treatment/disposal facility and that all manifests and any other required documentation are available to the CMAFS Environmental Flight. The Contractor is responsible to pay all costs associated with hazardous waste management and disposal. Any and all fines/penalties assessed by state, local or federal agencies for hazardous waste laws violated will be paid by the contractor. Contact the 721st Mission Support Group Environmental Flight immediately at (719) 474-2217 or (719) 474-3620 upon hazardous waste generation.

3.3.Contractor Qualification/Experience. For the life of the contract, the Contractor shall provide a trained and certified person(s) who have undergone the following NFPA instructions listed below: Fire Extinguishers: NFPA 10 (2010 edition), paragraphs 7.1.2 thru 7.1.2.3

Carbon Dioxide (CO2) Systems: NFPA 1 2(2011 edition), paragraph 4.8.3, 4.8.4 and A 4.8.4

Dry Chemical Systems: NFPA 17 (2009 edition), paragraphs 11.1.3 thru 11.1.4 and A 11.1.4

Wet Chemical Systems: NFPA 17A (2009 edition), paragraphs 7.3.1 thru 7.3.2 and A 7.3.I and A 7.3.2.

Clean Agent Systems: NFPA 2001 (2015 edition), paragraph 7.1.1

The Contractor shall hold the proper certification necessary to reliably perform inspections, maintenance, servicing, recharging, cleaning and all other services referenced in this SOW. The Contractor shall provide certificate(s) upon request. The certified person(s) will have available the appropriate manufacturer's service manual(s), the proper types of tools, cleaners, recharge materials, lubricants, and manufacturer's recommended replacement parts or parts specifically listed for use in the fire extinguisher and IAW NFPA 10 and NFPA 12.

3.3.1. Contractor Employees. Do not employ persons for work on this contract if such employee is identified to the Contractor, by the CO, as a potential threat to the health, safety, security or operational mission of the installation and its population. The Contractor is responsible for meeting safety and occupational health regulations required by federal and state law.

3.3.2. Contractor Appearance. Present a neat appearance and be easily recognized as Contractor employees. Identification of all employees may be accomplished by wearing a company badge or by Contractor-provided distinctive clothing bearing the name of the Contractor. A Government-issued identification badge will be worn visibly at all times.

3.3.3. Quality Assurance. The Government will evaluate the Contractor's performance under this contract through on-site inspections and customer complaints. Fire inspectors will routinely perform quality checks during their scheduled and unscheduled building inspections.

4.0. Security Requirements for CMAFS.

4.1. Access. CMAFS is a Protection Level 1 (PLl), restricted area and special security procedures are utilized to deter espionage, sabotage, or theft of Air Force resources. Access to United States classified defense information by Contractor personnel during performance of this contract is prohibited. However, contract performance will be within a restricted area, which will require Contractor compliance with personnel security entry control procedures established by AFI 31-101 which is classified For Official Use Only and is not available online. However, the individual requirements are stated in the SOW. Authorized personnel may order a copy through the Air Force Portal or request a copy from the Government POC. The Contractor will also comply with AFI 31- 401 chapters 1, 5 Section C, and Attachments 1 and 3.

4.1.2. Security Policies and Procedures. The Contractor is required to comply with all policies and procedures as outlined in 721 MSG Instruction 31-7 (1 Apr 08) and 721 MSG Installation Security Plan (ISP) 31-1, Volume 1, (1 Oct 07), available from the Government POC.

4.1.3. Denied Entry. The Commander of the 721 MSG, reserves the right to deny any Contractor employee entry to CMAFS for security reasons, (with concurrence from the CO, when feasible). Violations of, or deviation from, established security procedures by Contractor employees may result in confiscation of Air Force Entry Control Cards and denial of future entry to CMAFS restricted areas and denial to CMAFS.

5.0 Requirements for Personnel Entry into CMAFS.

5.1. Entry. Contractor personnel performing work inside the restricted area will require a favorable NAC prior to starting work, and only after 721 SFS/S-5 receives a written personnel request for access from the Contractor.

APPENDIX A

ESTIMATED WORKLOAD

TECHNICAL EXHIBITS (TE)

Technical Exhibit-1 TE-1a: Portable and Wheeled Fire Extinguishers and TE-1b: Carbon Dioxide (CO2), Clean Agent, Dry Chemical, & Wet Chemical Fire Suppression Systems

TE-1a: Portable & Wheeled Fire Extinguishers

Location Number of Fire Extinguishers CMAFS Complex 250 Common Areas 65

Total Portable Fire Extinguishers 315 Total Wheeled Fire Extinguishers 1

TE-1b: Carbon Dioxide (CO2) and Clean Agent Fire Suppression Systems

Overview of Wet & Dry Chemical Fire Suppression Systems

CMAFS

Complex Area

Cylinders SYS Wet Chem

Cylinders

Dry Chem

Cylinders

CO2

Cylinders

Clean Agent

Cylinders Granite Inn Dining Facility

Hazmat Storage

1 1 0 1 0 0

PC-1 12 1 0 0 12 0

PC-2 & PC-10 34 2 0 0 34 0

PC-3 16 1 0 0 16 0

PC-4 14 1 0 0 14 0

PC-5 6 1 0 0 6 0

PC-6 14 1 0 0 14 0

PC-7 16 1 0 0 16 0

PC-8 & PC-9 18 2 0 0 18 0

PC-12 14 1 0 0 14 0

MCC-14 &

MCC-15

16 2 0 0 16 0

Bldg. 4000 Rm. 4203

2 1 0 0 0 2

Totals 166 17 5 1 160 2

Wet Chemical, Dry Chemical, and Clean Agent Fire Suppression Manufacture & Capacity

Location Number of Systems and Manufacture

Number of Cylinders per system and capacity each

Granite Inn Dining Facility:

Front serving line

1 Ansul

1 System with

(1) 3 gallon R-102

Granite Inn Dining Facility:

Kitchen Area

2 Ansul

(2) 3 gallon R-102

Hazmat Storage 1 PyroChem

1 System with

(1) 50 pound cylinder

Bldg. 4000 Rm. 4203 Server Room FM-200

1 Janus

(2) 974 pounds cylinder

FM-200

Carbon Dioxide Systems Manufacturer and Capacity

Location

Number of Systems and Manufacture

Number of Cylinders per system and capacity of each

PC-1 Ansul 11 and 1 Spare @ 200 lb each

PC-2 & PC-10 Cardox 34 @ 200 lbs each

PC-3 Ansul 16 @ 200 lbs each

PC-4 Ansul 14 @ 200 lbs each

PC-5 Ansul 6 @ 200 lbs each

PC-6 Ansul 14 @ 200 lbs each

PC-7 Ansul 16 @ 200 lbs each

PC-8 & PC-9 Cardox 18 @ 200 lbs each

PC-12 Kiddie 14 @ 200 lbs each

MCC-14 & MCC -15 Ansul 16 @ 200 lbs each Bldg. 4000 Rm. 4203 Server Room Janus 2 @ 974 lbs each

APPENDIX B

APPLICABLE PUBLICATIONS AND

FORMS

Documents applicable to this SOW are listed below. Contractor can access forms and publications on the Internet at: http://www.e-publishing.af.mil/. Supplements or amendments to publications from any organizational level may be issued during the life of the contract.

PUBLICATIONS AND

FORMS

TITLE AND APPLICABLE PARAGRAPHS (S)

SOW

REFERANCE

NFPA 10 Current version of National Fire Protection Association l 0, Portable Fire Extinguishers

1.1.1; 2.l; l.2.l.4;

4.3

NFPA 12 Standard Carbon Dioxide Extinguishers l. l.2; 4.3 NFPA 17 Standard Wet/Dry Chemical Ext Systems l.1.2 NFPA 17A Standard For Dry Chemical Extinguishing Systems 1.1.2

UFC 3-601-02

Operation and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems. l.1.2; 1.2.2.8

NFPA 70 & 72 National Electric Code & Fire Alarm Code 1.1.2

NFPA 96

Standard for Ventilation Control & Fire Protection of Commercial Cooking Operations 1.1.2

NFPA 2001

Standard on Clean Agent Fire Extinguishing Systems 1.1.2

29CFR

Code of Federal Regulation for Occupational Safety & Health Administration (OSHA) 1.1.2

AF FORM 3952

Chemical/Hazardous Material Request Authorization Material Safety Data Sheets (MSDS) (electronic submission)

4.2.1

AFI 32-7080

Compliance Assurance and Pollution Prevention

4.2.1

AFI 32-7086

Hazardous Materials Management Section 2.5.5. HAZMAT Determination and Authorization Procedures for Contractors

4.2.1

40 CFR

Code of Federal Regulation for Protection of the Environment 4.2

EPA & Comprehensive Procurement Guideline Program

Green Procurement Products:

US Environmental Protection Agency (EPA)'s list of EPA-designed products at www.eQa. gov / and CPG program

4.2

AFI 31-401

Chapters 1, 5 Section C, and Attachments l and 3

4.5.1 721 MSG Instruction 31-7 (l Apr 08) provided after award 4.5.2

721 MSG Installation Security Plan (ISP) 31- 1, Volume 1, (I Oct 07) provided after award

4.5.2

Department of Defense (DoD) Instruction (DoDI) 3020.37

Paragraph E2. l.l 4.6 http://www.e-publishing.af.mil/ http://www.eqa.gov/

APPENDIX C

Base Maps will be provided after award.